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HomeMy WebLinkAbout8/4/2009 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION AUGUST 4, 2009 STUDY SESSION: M/Everett called the Study Session to order at 5:33 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Member Chang, Tanaka, Tye, Mayor Pro Tem Herrera, Mayor Everett Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Kimberly Molina, Associate Engineer; Rick Yee, Sr. Civil Engineer; Ryan McLean, Assistant to the City Manager; and Tommye Cribbins, City Clerk. Also Present: Ron Hagan and Jeff Scott, Matlock & Associates ► PRESENTATION OF DRAFT PARKS MASTER PLAN — Discussion and Action. CSD/Rose reported that the entire draft document is presented in electronic form except for the Executive Summary which has been printed. The seven parts include a maintenance component (Section 7) that will not be adopted as part of the Master Plan and will be maintained as a "user" manual in the City's Parks Department. He stated that tonight's Power Point presentation is similar to what will be presented at the public presentation on Saturday morning at the Diamond Bar Center. C/Tye reported that Section 3 was missing. Mr. Hagan stated that Section 3 was an inventory of the existing parks and pools that will be included in the final document. Responding to MPT/Herrera, Mr. Hagen stated that the draft copy will undergo changes depending on input from the City Council and the public and thus far there have been 50 comments received from the project team. CSD/Rose stated that following tonight's presentation the document will be posted on the City's website. Mr. Hagan reported that he has received great cooperation from the project team made up of Parks and Recreation Commission AUGUST 4, 2009 PAGE 2 CC STUDY SESSION Subcommittee, staff and City administration. He believed the draft document was a tremendous format for the Parks Master Plan and that each section is a workable document. The City Council is looking at just the Executive Summary that is provided for their use only and can be used as a reference document to be used in future meetings. There is also a complete "trails" section in the Master Plan and once individuals learn the way the document is set up it becomes a very workable document so that specific sections can be pulled out for specific meetings. To date, the consultant has done all the initial information gathering, research, analysis, park visits, spoken to numerous park users, conducted a number of community input sessions, citywide phone survey, community center surveys, focus surveys, spoken to support groups, senior group surveys and finished the demands and needs assessment. Eventually, consultants will offer priority recommendations and produce a screen check document that will bring back another set of questions to the City Council before actually coming back for approval. Mr. Hagan explained that in Section 5 Needs and Assessment Analysis, shows the community input tools that were used. Some of the key findings were divided into what the consultant believes the City's short- term needs are as well as the long-term needs for the next 10-20 years. The Master Plan also contains a number of strategies to help address the needs. In terms of short term needs, trail improvements for hiking and exercise, was the number one activity that came out of the surveys. About 70% of the City's population participates in these types of activities at least once a month or more. The second short term need is sports field improvements to existing sites including infield upgrades, protection upgrades, lights and restrooms; Tot lot improvements in neighborhood parks and suggestions; and ADA retrofit improvements. Long term needs include additional space for recreational use for seniors, teens and youth (the number one identified long-term need) for fee-based classes, meeting rooms, computer classes, gym and fitness programs and sports classes and fitness classes; additional lighted baseball, soccer, football and multi - purposes fields to meet future field demands; completion of the Trails Master Plan; additional picnic facilities, walkways, open space and possible future park acquisitions; and, park security measures. Mr. Hagan said that in terms of strategies for meeting the short-term needs the Master Plan contains recommendations for trails improvements to the Peterson Park trail, Pantera Park trail, Sycamore Canyon Park trail, Summitridge trails and the Larkstone Trail. In the long term the need is to implement the Trails Master Plan. In that plan there have been a number of areas for viewpoints with paths and benches, trailhead improvements such as signage, habitat restoration areas, rest area shelters and AUGUST 4, 2009 PAGE 3 CC STUDY SESSION connection to urban walkways (a big issue with the community); public trails map is a fold up map — an item that is highly desired by the community and very well used; future trail connections to regional trails such as the Schabarum trail; and trails standards. One of the big issues is the need for sports fields. The short term needs for improvements at Peterson Park, Sycamore Canyon Park, Pantera Park include infield improvements, bleachers improvements, etc. and Diamond Ranch High School, restroom and lighting for existing batting cages. The long-term sports field needs are for multi-purpose fields. D.B. enjoys year-round sports such as soccer, Girls Softball, Jr. All-American and Pop Warner Football, Pony League, etc. There are in excess of 4,000 youth involved in those sports programs. A prior study revealed two recommendations for sports fields in D.B. 1) acquire a 60 -acre site to accommodate a centralized sports complex and 2) about two -hundred different configu- rations in improvements to school and park fields. Mr. Hagan said that he did not believe the City could afford 60 -acres of flat land for purposes of building a multi -purposes sports complex. There may be option for sports complexes down the line if certain things come on board. In the short term (the next decade or two) there is an opportunity with the two middle schools (Lorbeer and South Pointe that have existing field spaces that are - not being utilized and, both are in locations that would accommodate lighted fields and not impact surrounding residential neighborhoods. Mr. Hagan's firm also looked at elementary school sites but since they are placed within residential neighborhoods, there would be a lot of negative feedback. The two middle schools offer opportunities for a number of soccer fields and overlay baseball fields as well as, multi -use for football. These fields can be lighted from the perimeter — they have existing parking and they will present no noise and lighting impact to surrounding residential neighborhoods. Mr. Hagan believed it would be a good opportunity for a joint -use with the schools. Although the schools lack operating money there is facility money that will be available in the future and there may be ways in which to fund such a project. Another option that came out of the community meetings was to do a joint project with Little League, Pony League, YMCA and possibly Lanterman to reconfigure the current Little League property, Sunset Crossing, the YMCA property and do a master plan development for a multi -field support complex. Logistically it works well. However, it is a complicated project to attempt to put together because the City does not own the property and there are multiple individual owners. Other strategies include Specific Plans for Paul C. Grow Park and Maple Hill Park and two tot lot areas that need to be replaced. The plan also contains recommendations for improvements to a number of other smaller parks throughout the City to make the Tot Lots more functional. Picnic facilities and Tot Lots were big with families. AUGUST 4, 2009 PAGE 4 CC STUDY SESSION Mr. Hagan said that part of his firm's charge was to take a look at Summitridge Park to come up with a conceptual master plan that fit the needs assessment. As previously mentioned, one of the highest priority needs was program space — for classes, computer classes, seniors, and teen center types of activities. At some point D.B. will need a new community center that has those types of facilities contained within it. Certainly, if any new development takes place on the east or south side of town the City might be able to negotiate property for a community park that would have such a facility in it. Mr. Hagan's firm also came up with a conceptual plan to place another facility that would be compatible with the Diamond Bar Center above Summitridge. The site plan also uses the formerly designated library pad at the site that could be used for a library, a new city hall site, a new community center, etc. The community center could sit at the library site or at the top of Summitridge. In any event, more parking would be required with any additional programs. His firm designed a single -level (or multi-level) below grade parking lot that fits into the bank area. C/Tye suggested a multi-level structure with facilities on top. Mr. Hagan stated that that was a possibility as well. Because of the terrain it makes a lot of sense to look at that type of use where the structure is built back into the slope and put the parking underground with the facility on top of the parking lot to keep the lower area as green space/open space. The Parks and Recreation Commission wanted an alternative for the concept plan for Summitridge that had one facility pad and preserved more green/open space landscape for Summitridge. Some of the additional long-term space needs for recreation programming in the Master Plan including building expansion at Sycamore Canyon Park that would expand the Summer Day Camp programs. People wanted more outdoor recreation space so there are two strategies included in the Master Plan 1) to create an outdoor meadow/recreation area at Sycamore Canyon; and 2) to create an outdoor meadow area at Pantera Park that could be used by the Summer Day Camp programs and would provide Girl and Boy Scouts and other groups a designated outdoor recreation area. Also included are plans for the Sunset Crossing and Maple Hill branches of the YMCA to include swimming pools and expansion of their facilities for programs and activities. He believes that one way the City can meet the swimming and aquatic needs is to help facilitate the YMCA to meet those needs. DBHS plans to build a new swimming pool so there may be opportunities for partnering with the high school to be a facilities coordinator for summer programs. AUGUST 4, 2009 PAGE 5 CC STUDY SESSION Mr. Hagan continued stating some of the other recommendations and strategies include different picnic facilities, walkways and open spaces in various existing parks. There are other desired improvements that are not priorities but came out of public input as "desirable" such as security measures, emergency call facilities along the trails, concepts for improving slope and parks landscaping. Everyone surveyed said they would like to see more basketball courts and a number of parks have been identified that could add basketball courts if funding is available. His firm also looked at site acquisition opportunities, desirable for the future and probably funded from restricted funding sources (g ra nts1do nations). Mr. Hagan stated that the City has an updated Master Plan for at least the next ten years and probably for the next 20 years. The document should be viewed in five-year increments. When the City does its annual work program and Capital Improvement Program it will be able to take a section and update it. The Trails Master Plan will be updated with the trails map. Youth and Senior program recommendations are included. His firm analyzed and included recommendations for athletic facility usage for the next decade in the way of improvements to existing sites and recommendations for the two lighted sports complexes at the two middle schools and with these recommendations his firm believes that the City will meet its field standards and demands for at least the next 20 years if funding can be found. ADA recommendations, possible site acquisition opportunities, conceptual plan for Summitridge Park, specific plans and updated maintenance standards for parks and facilities have all been included in the Parks Master Plan. Mr. Hagan further stated that this Saturday is the first public presentation of the Master Plan followed by a public comment period ending September 12. He will then return for another Public forum at which time he will take further public input and comments. Then in the fall he will return to the Parks and Recreation Commission, Planning Commission and ultimately to the City Council with a screen -check document that incorporates all of the changes and comments from the public. CM/DeStefano commented that the focus for sports field needs is on Lorbeer and South Pointe but there are other opportunities at Chaparral and/or Golden Springs. Mr. Hagan stated that both are included in the Master Plan; however, the problem with the Chaparral and Golden Springs sites and why his firm is not recommending them is because perimeter lights would spill over into the residential neighborhoods and those two sites do not offer the parking that Lorbeer and South Pointe offer. Additionally, the Lutheran Church is AUGUST 4, 2009 PAGE 6 CC STUDY SESSION next to Lorbeer and one recommendation is that one parking lot could be shared to eliminate the need for a second parking lot. -- CM/DeStefano asked if there were any specific recommendations in the document that came directly from any specific ethnic groups. Mr. Hagan said there are strategies for meeting needs of specific ethnic groups, particularly in the program section. A number of programs that reflect a cultural history of certain ethnic groups are recommended in the document. Facilities are designed for all uses and all ethnic groups. As an example, members of the Asian community requested cooking classes. MPT/Herrera pointed out that several years ago the City Council proposed a swimming pool for what the consultant refers to in the Master Plan for Summitridge Park as location 3 and after learning that this was a potential landslide area that proposal was dropped. Mr. Hagan confirmed that the site is a landslide area and that if the City wanted to build a swimming pool it could be mitigated for such a facility but it would be very expensive. Mr. Hagan said he did not believe the City needed an aquatic facility with the high school's pool and if the YMCA proceeds with their two branch improvements the City will have three pools that will attract individuals for recreation, lessons, Mommy and Me classes, etc. MPT/Herrera said she was concerned about Senior and Tiny Tots swim lessons. Mr. Hagan responded that the YMCA has a plan to offer those group lessons as well. Certainly there is a need in town but when his firm weighed the cost of building and maintaining an aquatics complex versus the demand they felt a more sustainable approach was to work with the YMCA and schools and help them coordinate those programs. MPT/Herrera asked if there is a fault at the No. 10 location. Mr. Hagan responded that the entire Summitridge area is within a fault zone. The fault area goes through the canyon. Just as the foundation for the Diamond Bar Center had to be a suspended foundation so would other facilities in the area which adds to the cost. M/Everett asked for an overview of the prioritized recommendations. AUGUST 4, 2009 PAGE 7 CC STUDY SESSION Mr. Hagan responded that this is the first draft. At the back of the Executive Summary there is a pull out sheet that prioritizes the recommendations that the team feels are urgent, needed but not urgent and desired priorities if funding is available. The Summitridge Park Master Plan is in the "needed but not urgent" category, for example. One of the two pads would be good for a communitylsenior center with gym with parking. MPT/Herrera reminded Council that C/Tye suggested a parking facility with a use facility on top. Mr. Hagan said he could include that as an option within the updated draft document. CM/DeStefano said one of the issues is financing and wondered if there was an estimate of what these proposed facilities would cost because regardless of the cost the City does not have any resources. Often building the facility is not the issue so much as is the resources to maintain those facilities. CSD/Rose and his team are challenged by that issue and will be coming back with suggested financing schemes to help the City construct, maintain and operate these types of facilities and programs for the City's future. To some extent this ties into the opportunities that the Council Lighting and Landscape subcommittee is looking at creating a list of projects and opportunities that the City may take to the community. Again, the City will not have the funds to construct these facilities and most certainly will not have the funds to maintain them. So it is a challenge that the City must face. Staff will come back to the Council with how all of that might be accommodated. Mr. Hagan said that CM/DeStefano is correct with his analysis of the situation particularly with the level of satisfaction the residents currently have with the existing facilities maintenance which is very high at 94% satisfaction — the highest of all of the three dozen master plans he has done. MPT/Herrera asked if the team was exploring solar lighting. Mr. Hagan said they were and that they had discussed that at the last study session, particularly for park security measures called out in the Master Plan — particularly around Tot Lots and walkways within the parks. Solar lighting is certainly feasible for those uses. They are also looking at solar for possible field lighting. The technology is such that it is not really recommended at this time because the maintenance for the solar lighting almost equals the cost savings for wired lighting. AUGUST 4, 2009 PAGE 8 CC STUDY SESSION Mr. Hagan responding to ACM/Doyle stated that solar is being subsidized in Europe and Asia. M/Everett felt the southwest area was perfect for solar. Mr. Hagan said they are looking at the possibility of "sustainability" programs including solar. C/Tye said it was not unlike turf because if D.B. had turfed parks when it was first available it would have cost a fortune and the latest generation of turf is longer lasting and more cost-effective and within a few years there will be solar lighted fields that will also be cost-effective. C/Tye asked if everything in the notebook would remain in the notebook as changes and updates are made. C/Tye asked Mr. Hagan to look at Page 19, Section 2, and the last paragraph which he said made no sense to him. Mr. Hagan said it should read ".....give input" at the end of the sentence. This community wants to be involved so when the City and Council are planning it wants to make sure that there are a lot of methods for the community to provide their input. C/Tye said there was a reference on Page 31 of the document to "Diamond Bar Ranch High School" and there is no such place. In the appendix where there are question marks and highlights, does that designate information is to come. Mr. Hagan responded that C/Tye was correct. C/Tye said Item 12, Page 36 wondered how it was statistically possible for residents to most frequently get information about local parks and recreational activities from the Diamond Bar Weekly News (39%) and the community recreation guide (23%) and wondered if it was because of the particular individuals that were being asked the question. Mr. Hagan responded that it was. C/Tye referred to Page 37 and the discussion about facilities it states that "over 90% reported the two most important facilities residents want the City to provide are walking and hiking trails and the public library. Does that come from the group of 28 groups that were surveyed. AUGUST 4, 2009 PAGE 9 CC STUDY SESSION Mr. Hagan said it comes from its own survey. These are key findings from the telephone survey only. It does not come from all of the public input tools. About 90% of the 500 who agreed to do the survey reported that when they were given the list of facilities in the City that were important to them, walking and hiking trails and public library were the two main concerns. When the user survey was conducted he found that only about 12% of the community actually used the off-road trails so while it is a high priority it is not necessarily for them to actually use the trails. Even though 90% said trails were important when they actually conducted the user survey they found that it was only about 12% of the community actually used the off-road trails so while it is a high priority it is not necessary due to their potential use but more as a perceived aesthetic quality that defines the perception of the quality of life in D.B. — country living, open space, quality of life, etc. C/Tye asked how the consultant factors in a web -based survey to make sure that it is not duped. If one looks at Page 39, 95.7% of the web -based survey individuals said they visited D.B. parks in the past 12 months on a frequent basis. C/Tye said that his question was whether of 165 responses it was statistically significant. Mr. Hagan responded that the only statistically valid survey was the phone survey. The rest were input tools that were used. Starting on Page 47 there is a summary of all of the input tools that were used and the community survey, the focus group, stakeholder interviews, etc. were weighted to come up with the priorities from the community input. M/Everett asked how significant the numbers and priorities for the community center survey were. Mr. Hagan said that the document represents the demand and needs analysis so when looking at what aquatic features the City needs to provide, for example, the top five are definitely the areas in which the City needs to concentrate and the same was true for sports facilities. The number one priority for community events was concerts in the park and art was number two. Web programs provide a very good analysis of what the community wants. C/Tye asked where the library would fall in the list of priorities. Mr. Hagan said they started to look at the library and options for it but the library is not owned by the City but by the county and the Master Plan addresses a joint use project with the County for an expanded library, either on its current site or possible pad site at Summitridge or commercial property that might become available for a library in the future and that the AUGUST 4, 2009 PAGE 10 CC STUDY SESSION City should work with the County because it is a need in the community. However, it is not part of the Parks and Recreation Master Plan to solve the library — it would only be how it might relate to the park that it is included in this document. MPT/Herrera said she had only half sentences on Page 22. Mr. Hagan said it was the same in his document and it will be fixed for the public meeting. MPT/Herrera said she was very impressed with the consultant's background investigation leading to the current draft document including the previous history of the area pre and post cityhood as well as, the demographics, age level, education level and income earning levels. The analysis was very thorough. MPT/Everett asked if Mr. Hagan was comfortable that staff could pick up on the document's goals and objectives. Mr. Hagan assured MPT/Everett that there is a great project team made up of Commissioners, City staff, administration, consultants, all of whom learn from one another. PUBLIC COMMENTS: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Everett adjourned the Study Session at 6:28 p.m. fl-- TOMW[ff CRIBBINS, City Clerk The foregoing minutes are hereby approved this 18th day of August , 2009 RON EVERETT, Mayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 4, 2009 CLOSED SESSION: 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda - None Offered. 10. Government Code Section 54956.9(c) Initiation of Litigation - One Case STUDY SESSION: M/Everett called the Study Session to order at 5:33 p.m. in Room CC -8 of the SCAQMD/Government Center. 00. Presentation of Draft Parks Master Plan - Discussion and Action. Public Comments: None Offered. M/Everett recess the Study Session to the Regular City Council meeting at 6:28 p.m. in the Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. - CALL TO ORDER: Mayor Everett called the Regular City Council meeting to order at 6:36 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that during tonight's Closed Session no public comments were offered and that after discussion the Council took action to approve the proposed settlement for a matter of potential initiation of litigation that involved a dispute between the contract cities that obtain their law enforcement services through the County of Los Angeles over an allocation of liability regarding the criminal behavior of Sheriff's Deputies. CA/Jenkins further stated that the County Board of Supervisors will address this issue next week. CM/DeStefano stated that during tonight's Study Session the Council received an outstanding presentation by Ron Hagan with Matlock & Associates regarding the ongoing development and current status of the Parks Master Plan, a master planning document for Parks and Recreation needs for the next 10-20 years. Public participation is widely sought to help in the creation process of this document. There is a scheduled public presentation on Saturday, August 8 and a public workshop on September 12 with scheduled public meetings to follow with the Parks and Recreation Commission, Planning Commission and City Council. PLEDGE OF ALLEGIANCE: C/Tanaka led the Pledge of Allegiance. AUGUST 4, 2009 PAGE 2 CITY COUNCIL INVOCATION: Outreach Pastor Darlene Jones, Diamond Canyon Christian Church, led the invocation. ROLL CALL: Council Members Chang, Tanaka, Tye, Mayor Pro Tem Herrera, and Mayor Everett. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director, Ken Desforges, IS Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Erwin Ching, Assistant Engineer; Kimberly Molina, Associate Engineer; Patrick Gallegos, Management Analyst; Cecilia Arellano, Public Information Coordinator and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 CM/DeStefano introduced Assistant Fire Chief Van Mark Madragal with Los Angeles County Fire Department. 2.2 Assistant Fire Chief Madragal, Los Angeles County Fire Department, presented a brief resume and gave a power point presentation on the Fire Department's program "Ready, Set, Go" and showed a brief public service announcement. C/Tye recommended the program be put on DBTV Channel 3. 2.3 CM/DeStefano reported that a few months ago City staff brought a Resolution to the City Council as staff was gearing up for an application to receive Energy Efficiency and Conservation Block Grant money. As part of the recent American Recovery and Reinvestment Act of 2009 there was a special grant program for which cities and states were eligible. D.B. submitted a grant in the amount of approximately $516,000 and was advised today that the City was awarded the entire grant amount, one of two cities in California to date, and one of the first in the nation to receive the award. ACM/McLean chaired the group of staff members that worked very hard to bring this matter to fruition. AUGUST 4, 2009 PAGE 3 CITY COUNCIL ACM/McLean reported that in creating the proposal the team attempted to come up with a well-balanced proposal and touched on many of the different offerings of the City. Today, when staff learned that D.B. was one of two cities in California that were the first awardees, the team was very excited. Some of the projects that will be pursued as part of the Grant include installation of a solar energy system at the Diamond Bar Center; installation of energy efficiency lighting at the Diamond Bar Center and Heritage Park Community Center; installation of traffic signal interconnect and synchronization at seven freeway on/off ramp intersections; installation of video communications equipment which will connect major intersections to the City's Intelligence Transportation System at City Hall; installation of an energy efficiency air conditioning system at Heritage Park; putting energy efficient lighting in the City's traffic signal signage throughout the community; and, promote outreach and educational events to involve the public in these improvements and changes through special events such as a green open house, and an expanded enviro-link publication. The next steps will be to pursue the implementation of these aforementioned projects and complete the reporting requirements for the grant. ACM/McLean thanked MA/Gallegos and MA/Santos for their help on the grant. M/Everett congratulated the team. CM/DeStefano thanked the City Council for adopting the first ever Sustainability Report last year, a document that spoke to going after these kinds of opportunities. With the variety of projects that the grant dollars will go toward, greenhouse gas emissions will be reduced by 333 metric tons annually, a huge contribution for the small City of D.B. The energy of ACM/McLean, MA Gallegos and Santos and others is quite contagious. It is a pleasure to work with this group of individuals who put together an outstanding report, a variety of daily activities that often go unnoticed including the outstanding work by CSD/Rose in putting together the Parks Master Plan. 3. PUBLIC COMMENTS: None Offered. 4. RESPONSE TO PUBLIC COMMENTS: None AUGUST 4, 2009 PAGE 4 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 Concerts in the Park — August 5, 2009 — 6:30 — 8:00 p.m. Cold Duck (70's top 40) - Sycamore Canyon Park, 22930 Golden Springs Dr. 5.2 Movies Under the Stars — August 5, 2009 — The Spiderwick Chronicles — Immediately following concerts in the Park, Sycamore Canyon Park, 22930 Golden Springs Dr. 5.3 Community Workshop — Presentation of Draft Parks Master Plan — August 8, 2009 — 9:00 a.m. to 11:00 a.m., D.B. Center Grandview Ballroom, 16800 S. Grand Ave. 5.4 Planning Commission Meeting — August 11, 2009 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr. 5.5 Concerts in the Park — August 12, 2009 — 6:30 — 8:00 p.m., Wiseguys (Big Band) — Sycamore Canyon Park, 22930 Golden Springs Dr. 5.6 Movies Under the Stars — August 12, 2009 — Little Giants — Immediately following Concerts in the Park, Sycamore Canyon Park, 22930 Golden Springs Dr. 5.7 Traffic and Transportation Commission — August 13, 2009 — 7:00 to 9:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.8 City Council Meeting — August 18, 2009 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Dr 6. CONSENT CALENDAR: C/Chang moved, C/Tye seconded, to approve the Consent Calendar as presented with the exception of Item 6.6 pulled by MPT/Herrera. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera, M/Everett NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES — Regular Meeting of July 21, 2009 — Approved as submitted. AUGUST 4, 2009 PAGE 5 CITY COUNCIL 6.2 RATIFIED CHECK REGISTER — Dated July 16, 2009 to July 29, 2009 totaling $1,546,930.47. 6.3 APPROVED TREASURER'S STATEMENT — Month of June 2009. 6.4 APPROVED EXONERATION OF SURETY BOND NO. 275735 POSTED BY RATAN HOSPITALITY, LLC FOR A PARCEL MAP 22987 (BEST WESTERN PROPERTY) TO COMPLETE PRIVATE STREET IMPROVEMENTS OF A PORTION OF GENTLE SPRINGS LANE. 6.5 APPROVED AMENDMENT NO. 4-A TO THE CONTRACT WITH WEST COAST ARBORISTS FOR CITYWIDE TREE MAINTENANCE AND WATERING SERVICES FOR FY 2008-09 ADDING $1,500 TO THE AUTHORIZED AMOUNT OF $177,800 RESULTING IN A TOTAL NOT -TO -EXCEED AMOUNT OF $179,300. 6.7 a) AWARDED CONTRACT TO MEGA WAY ENTERPRISES FOR CONSTRUCTION OF SYCAMORE CANYON PARK TRAIL PHASE III PROJECT IN THE AMOUNT OF $198,881.50; PLUS A CONTINGENCY OF $19,888 (10%) FOR A TOTAL AUTHORIZATION OF $218,769.50; AND, APPROPRIATED $24,288 FROM THE PARK DEVELOPMENT FUND TO FULLY FUND THE PROJECT. b) APPROVED CONTRACT AMENDMENT NO. 10 WITH DAVID EVANS AND ASSOCIATES, INC. IN THE AMOUNT OF $2,000 TO PROVIDE CONSTRUCTION OBSERVATION SERVICES FOR THE SYCAMORE CANYON PARK TRAIL PHASE III PROJECT. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.6 ADOPT RESOLUTION NO. 2009-36: APPROVING INSTALLATION OF "NO PARKING VEHICLES OVER 6' HIGH" SIGNS BETWEEN THE INTERSECTION OF WINTERWOOD LAND/AMBERWICK PLACE AND 1362 WINTERWOOD LANE. MPT/Herrera said she asked for this item to be pulled from the Consent Calendar in order to give residents an opportunity to speak on this matter. Ellen Wyse, 23403 Robinbrook PI., said that she was very much in favor of this resolution and was very appreciative of everything that AUGUST 4, 2009 PAGE 6 CITY COUNCIL Erwin Ching had done to mitigate this safety issue. There have been so many near misses at this blind intersection. C/Tye disclosed that he drove the area when he learned about the problem and it is a true visual hindrance and fortunate that no one has been hurt. He appreciated the positive feedback. C/Tye moved to adopt Resolution No. 2009-36: Approving installation of "No Parking Vehicles Over 6' High" signs between the intersection of Winterwood Lane/Amberwick Place and 1362 Winterwood Lane. MPT/Herrera said she asked staff earlier about this matter because one of the Traffic and Transportation Commissioners made the comment that if the City puts signs up along the side of the street of Winterwood the owner of the trailers would most likely move the trailers to a different spot further down the street. She wondered why the signs would not be placed on both sides of the street 100 ft. from the intersection. PWD/Liu stated this has been an ongoing concern for the residents. Staff began working on this item last year and has pursued all lines of mitigation including speaking with the owner of the two trailers. In order to address the immediate concerns of the residents, staff researched the available provisions in the Municipal Code and quoted Section 10.16.490. The codes do not offer many options. Specifically, in order to prohibit this kind of condition from happening, the City can mitigate only within 100 ft. of any given intersection. The specific requirement is that the vehicle/trailer has to be in excess of six ft. high. Unless the City had more options available within the Municipal Code staff must look at each incident on a case-by-case basis. Even if signs were placed on that side of Winterwood, it would not prevent the trailers from being moved down the street or to any other location the owner deems convenient. Staff has to work within the existing and very specific code. MPT/Herrera said she was speaking about directly across the street from the current designated area. Is the City not able to put signs on both sides of the street leading to the intersection. AUGUST 4, 2009 PAGE 7 CITY COUNCIL PWD/Liu stated tha trailers to be able to their length. it would be physically impossible for those park on the opposite side of the street due to MPT/Herrera seconded C/Tye's motion. C/Tanaka said he had been approached by several residents seeking remedy and felt that staff had drawn an excellent conclusion. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera, M/Everett NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye said he visited as many restaurants as possible this weekend to let them know about a seminar provided by the gas company regarding food equipment service one -of -a -kind ventilation and baking lab that offers at least 150 pieces of energy efficient equipment from more than 60 manufacturers. The Gas Company is not interested in selling the equipment - it is merely an opportunity to show small businesses and restaurants how to be more energy efficient. If businesses are looking to replace equipment this is a great opportunity to see what is available. He told the managers he spoke with that his goal was to make them more efficient and help them save money so that they can continue to do business in D.B. He asked for help in getting the message out about the August 12 seminar from 10:00 a.m. to noon at the California Gas Company's Food Service Equipment Center in Downey. The number for RSVP is 800-427-6584. Last Saturday C/Tye attended the Grand Reopening for Ona Dance in the center at Golden Springs Dr. and Diamond Bar Blvd. D.B. is grateful that Sherry and Bob Levy decided to stay in D.B. Last night he joined C/Tanaka and M/Everett for the Site D public forum. His only comment was that there was not enough time for all the input. Forty plus residents attended and he believed that was where residents had the best opportunity to bring their concerns and AUGUST 4, 2009 PAGE 8 CITY COUNCIL recommendations to the City Council. C/Tye said he was chosen by President Garcia of the Los Angeles County Division of the League of California Cities to serve on the Los Angeles County Solid Waste Committee and the Integrated Waste Management Task Force, an issue that will be a great challenge for the area in the years ahead. He looks forward to representing D.B. and the southern California area on the task force. He encouraged residents to attend this Saturday's Parks Master Plan meeting from 9:00 a.m. to 11:00 a.m. at the Diamond Bar Center. The draft document is very impressive. Included in the document is the following statement: "The project team was impressed with both the dedication of the Community Services and Parks staff to providing quality programming in the City and the high rate of approval from the community with regards to the program offering. The Recreation Division that is responsible for delivering the recreation programs and services appears to be doing an outstanding job with the resources that they have available." Kudos to staff. He also wished his son a Happy 21 st birthday this Sunday. C/Chang echoed C/Tye's comments about the Parks Master Plan and encouraged residents to participate in the Saturday meeting at 9:00 a.m. at the Diamond Bar Center. The Council is pleased with the initial draft of the Master Plan and that the public's input is very important. This Master Plan has taken almost 12 years to compile and Council is very happy that staff has diligently pursued this matter. He congratulated the consultant on doing a fine job on the document as well. The Master Plan includes a listing of all City Parks and fields, what is lacking, what needs to be improved and what staff and the consultant have proposed. About 94% of residents said they were satisfied with the quality of life and programs the City provides. C/Tanaka said that during the past several weeks he has enjoyed the Concerts in the Park and movies following the concerts. He congratulated D.B.'s newest Eagle Scout, Nazareth Segura from Troop 730. Last week was Parole Officer's Week; this past weekend he attended the D.B. Family Festival; last Monday he attended the D.B. Day at the LA County Fair Community meeting. This year's event will take place on Thursday, September 17. Community heroes for D.B. are Mike and Marny Shay and Elizabeth Fan. This year's youth hero is Anantha Singarajah. He stated that all the heroes will ride in the parade and be honored during a ceremony immediately following the parade. He thanked residents for attending the Site D presentation. MPT/Herrera felt that D.B. has excellent City staff members who are constantly working toward making D.B. better. Staff and Council selected an outstanding consultant to put together the Draft Parks Master Plan AUGUST 4, 2009 PAGE 9 CITY COUNCIL document. The consultant did a lot of background research on the beginnings of D.B., its demographics, age level, incomes levels, etc. to find out who the residents are before commencing to put together recommendations. She applauded the consultant for their work and she applauds other staff members who take the initiative to find out what grants are available and write prospective that are accepted — another example of making D.B. better in light of the most recent grant award of $516,000, a fabulous conclusion. Thanks to staff for all of the good work they do. She hoped everyone was enjoying their summer. M/Everett talked about the $516,000 grant award and emphasized that communication was essential. The Council appreciates the opportunity for communication with the residents on Site D, parking and traffic issues and the work with the Commissions. The Council also appreciates communication via the City News. Residents should have received their August editions with the inside cover welcome to the new Assistant Fire Chief who was introduced this evening. Tomorrow night Assistant Fire Chief Madragal will attend the Concerts in the Park as a spokesperson with a focus on safety. Tomorrow night is Top 40 music from the 70's and next week is Big Band Era. The Council invites all residents to attend tomorrow night at Sycamore Canyon Park starting at 6:30. Council invites residents to join them on Saturday to learn about the Parks Master Plan. He thanked staff for their good work and the team for procuring the grant money that will help D.B. toward its goal of sustainability. ADJOURNMENT: With no further business to conduct, M/Everett adjourned the regular City Council meeting at 7:30 p.m. J-�' (:a TOMMYt CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 18th day of Auaust , 2009. %gym Eu RON EVERETT, MAYOR