HomeMy WebLinkAbout6/16/2009 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JUNE 16, 2009
STUDY SESSION: M/Everett called the Study Session to order at
6:10 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA,
Present: Council Member Chang, Tanaka, Tye, Mayor
Pro Tem Herrera, Mayor Everett
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community
Services Director; Anthony Jordan, Parks and Maintenance Superintendent;
David Liu, Public Works Director; Linda Magnuson, Finance Director; Greg
Gubman, Acting Community Development Director; Ryan McLean, Assistant to
the City Manager; Ken Desforges, IS Director; Marsha Roa, Public Information
Manager and Tommye Cribbins, City Clerk.
Also Present: Bob Moxley, Product Representative with
CalSense.
► CENTRALIZED IRRIGATION CONTROL SYSTEM
CSD/Rose introduced Bob Moxley, Product Representative, CALSENSE.
CSD/Rose stated that D.B. has an opportunity to put in a centralized
irrigation control system that would control the majority of the irrigation
controllers in D.B. The Metropolitan Water District had a grant program
available about a year ago and the City was funded about $166,000 for
the system. In addition, Walnut Valley Water District is offering 25% in
matching funds to help with the labor. The cost of the entire system is
about $576,000. At this time the City pays approximately $310,000 per
year for water. Water rates are supposed to be going up and each district
has its own percentage of increases. There are water conservation
options for D.B. including removal of the turf on the medians and
replacement with landscaping materials similar to what's on Grand Ave.
To remove all of the herb and replace it with that type of landscaping
throughout D.B. is about $1 million; remove turf and replace with artificial
turf ($3-3.5 million for all medians only). The Centralized Irrigation Control
System would save the City approximately 30% of water use. The current
irrigation system could also be retrofitted to provide greater water
efficiency. There are also subterranean systems that tend to keep the
water on the medians better than the overhead systems; however, it is a
little harder to maintain. The cost to retrofit the system would be
approximately $1 million.
CSD/Rose then gave a Power Point presentation on how the system
works and the cost benefits of the Centralized Irrigation Control System. If
JUNE 16, 2009 PAGE 2 CC STUDY SESSION
however, the City decides it does not want to proceed with the System,
the grant money will have to be returned. --
MPT/Herrera felt that a 32% water usage savings was impressive and
asked if the turf would need to be changed.
CSD/Rose responded that this system would only change the controller or
add a pump on the controller for tighter control. There would be no
replacement of the current median landscaping.
C/Chang agreed that it would be a good system because residents
frequently complain about the amount of water that is on the streets.
C/Tye asked if it would make sense to install centralized system and
retrofit the system.
CSD/Rose felt it would make sense to change out some of the head
nozzles with more efficient turf head nozzles.
Mr. Moxley spoke about his company and its expertise in making sure that
the installation resulted in the designated water usage savings.
CM/DeStefano stated that Mr. Rose believes that 32% is a real number
and that even if it is 25% it would only take 4.7 years for D.B. to get its full
return on investment and therefore he is confident in Mr. Rose's
assessment.
Council unanimously concurred and directed staff to move forward with
the system.
PUBLIC COMMENTS: None Offered.
ADJOURNMENT: With no further business to discuss, M/Everett
adjourned the Study Session at 6:31 p.m.
TOMMY CRIBBINS, City Clerk
The foregoing minutes are hereby approved this 7th day of July ,
2009
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ev-e�-
RON EVERETT, Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 16, 2009
CLOSED SESSION: 5:30 p.m., Room CC -8
Public Comments on Closed Session Agenda — None Offered
► Government Code Section — 54956 (a) Pending Litigation — One Case
— City of Alhambra et al v County of Los Angeles — Case No. BS
116475
► Government Code Section 54956.9(c) Initiation of Litigation — One
Case
STUDY SESSION:
6:10 p.m., Room CC -8
► Centralized Irrigation Control System — Discussion and Action.
Public Comments — None
Study Session adjourned at 6:31 p.m.
CALL TO ORDER: Mayor Everett called the Regular City
Council meeting to order at 6:35 p.m. in The Government Center/SCAQMD
Auditorium, 21865 Copley Dr., Diamond Bar, CA.
CA/Jenkins reported that tonight the City Council considered two items during
Closed Session: 1) a lawsuit in which the City is involved with 40 other cities
within the county pertaining to property tax administration fees against the
County of Los Angeles. The City Council took action to authorize an appeal to
the Court of Appeal under certain conditions. 2) there were no other
reportable actions were taken during Closed Session. Further, no public
comments were offered.
PLEDGE OF ALLEGIANCE: Dr. Lee Bendell led the Pledge of
Allegiance.
INVOCATION: Dr. Lee Bendell led the invocation.
ROLL CALL: Council Members Chang, Tanaka, Tye,
Mayor Pro Tem Herrera, and Mayor Everett.
Staff Present: James DeStefano, City Manager; David
Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose,
Community Services Director; Linda Magnuson, Finance Director; Greg
Gubman, Acting Community Development Director; Ryan McLean, Assistant
to the City Manager; Ken Desforges, IS Director; Rick Yee, Senior Engineer;
Kimberly Molina, Associate Engineer; Patrick Gallegos, Management Analyst;
Anthony Santos, Management Analyst; Christian Malpica-Perez, Associate
Engineer; Anthony Jordan, Parks and Maintenance Superintendent; Marsha
Roa, Public Information Manager and Tommye Cribbins, City Clerk.
JUNE 16, 2009 PAGE 2 CITY COUNCIL
APPROVAL OF AGENDA: CA/Jenkins reported that the State of
California is considering various measures to balance the State budget
including borrowing involuntarily money that is due to the City of D.B. and
other municipalities and/or outright confiscation of money that is
constitutionally due cities. Within the past 72 hours after the agenda was
posted staff received a request from the League of California Cities to place on
tonight's agenda a resolution authorizing cooperation with the League relative
to potential litigation against the State for the State's possible confiscation of
what are called "gas tax funds" which are monies the cities believe are
constitutionally restricted to be given to cities and counties for use for street
maintenance. Consequently, there is an immediate need for the City Council
to consider taking action tonight to send this message to the State due to the
quickly moving budget situation. This resolution requires a four fifths (4/5)
vote of the Council to make a finding that there is need for immediate action
and to add the item to the agenda under Consent Calendar Item 6.4
immediately following 6.4 (f).
C/Chang moved, MPT/Herrera seconded, to add consideration of an
emergency resolution under Consent Calendar Item 6.4. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Herrera
M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 Mayor Everett presented a Certificate Plaque to Jo Chu, co-
owner, Paik's Bonga Restaurant, as New Business of the Month
for June 2009.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano reported that from time to time staff has provided
updates regarding a desire to incorporate three zip codes into the
primary 91765 zip code within the City. In March 2009 this issue was
discussed with representatives in Washington, D.C. and again more
recently with field representatives with Senator Diane Feinstein's and
Congressman Miller's offices, Staff recently drafted a letter seeking
additional assistance and learned that Dodger Stadium had been
allocated a unique zip code number. To staff's knowledge, no one lives
in Dodger Stadium and further, staff believes that Dodger Stadium is
comprised of one business. Staff is using this information as evidence
JUNE 16, 2009 PAGE 3 CITY COUNCIL
in Dodger Stadium and further, staff believes that Dodger Stadium is
comprised of one business. Staff is using this information as evidence
of possible abuse of the program. There are approximately 4000
addresses in the 91789 area and staff believes it is time for proper
intervention to resolve this issue. In March staff met with Congressman
Dreier's staff and discussed recent zip code changes in Bradbury and
Placentia that resolved similar issues. Since the time that Congressman
Dreier was involved in getting zip codes changed new rules have been
implemented by the Federal Government to stop these kinds of
changes. Staff continues to push for this resolution and will continue to
update Council as warranted.
C/Tye said he appreciated staff's pursuit of the issue.
CM/DeStefano stated that staff has no problem working with
Congressman Miller's office and only wrote to him to outline the
problem of the Dodger Stadium issue. There are numerous concerns
including mail delivery, UPS delivery, FedEx delivery and more
importantly, sales tax delivery to the City which require daily effort and
money is spent to chase those dollars. Staff is hoping for an imminent
resolution.
3. PUBLIC COMMENTS:
Heidi Gallegos, Executive Director, San Gabriel Valley Regional
Chamber of Commerce, congratulated Mr. Chu and Paik's Bonga
Restaurant. She concurred with CM/DeStefano's frustration over the
multiple zip codes in D.B. because it is frustrating to advocate for
support of local businesses and offered her support in the effort. Ms.
Gallegos indicated she was before Council this evening on behalf of the
Board of Directors and members of the D.B. business community to
express appreciation for the anticipated extension of the City of D.B.
Regional Chamber Consulting Services Contract (Consent Calendar
Item 6.4 (d)). She addressed the numerous accomplishments of the
Chamber as well as the support of local business professionals. She
thanked the Council for their time and anticipated support of the
consulting services agreement.
John Martin, 1249 S. Diamond Bar Blvd. #148, spoke in opposition to
Consent Calendar Item 6.5(c). In his opinion, Excel Landscaping has
not followed the City's specifications regarding Landscape Maintenance
District #38, 39 and 41 which he outlined in detail. Further, he felt that
Excel should reimburse the City for what they have not done.
JUNE 16, 2009 PAGE 4 CITY COUNCIL
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano stated that staff has enjoyed another year of successful
collaboration with the Chamber of Commerce at a variety of events and
working together on a regular basis and looks forward to working with
the Chamber throughout the next budget year.
CSD/Rose responding to Mr. Martin's comments regarding the City's
medians stated that staff shares Mr. Martin's interest in the quality of
work provided and that staff believes that Excel Landscaping provides a
quality cost-effective service to the community. Excel has performed
services in a variety of areas of the City since 2002 and as the City
Council may recall, in 2007 Excel took over maintenance of the district
when TruGreen was seeking a 27% increase in their contract ($70,000
per year more for the same work). Excel included in their contract to
maintain the medians at the level at which they had been maintained.
Mr. Martin specifically mentioned mowing, over seeding, fertilization,
weed control and tree maintenance, all of which are being performed in
what staff considers a good quality manner. Although there are always
issues that need to be dealt with staff believes there are no significant
ongoing problems with the medians. PMS/Jordan meets with the area
supervisor for Excel on a weekly basis as well as, communicates daily
or as necessary to deal with any and all issues. Staff certainly does not
believe that Excel is receiving any type of windfall from this contract.
Staff routinely checks with other cities with respect to the level of
service and costs and in some cases D.B.'s prices are so good that the
City is not included in regional surveys. Further, staff does not believe
it is in the best financial interest of D.B. to add additional employees to
do the landscape maintenance work. Staff recommends that the City
Council award the contract to Excel Landscaping for the three Lighting
and Landscape Maintenance Districts.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — June 23, 2009 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Parks and Recreation Commission Meeting — June 25, 2009 —
7:00 p.m., AQMD/Government Center Hearing Board Room,
21865 Copley Dr.
5.3 4th of July Holiday — City Offices close Friday, July 3, 2009 in
Observance of Independence Day and will reopen on Monday,
July 6, 2009.
5.4 4th of July Blast — July 4, 2009 — 5:00 p.m., Diamond Bar High
School, 21400 Pathfinder Rd. Fireworks begin at 9:00 p.m.
JUNE 16, 2009
PAGE 5 CITY COUNCIL
5.5 City Council Meeting — July 7, 2009 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR:
MPT/Herrera moved, C/Chang seconded, to approve the Consent
Calendar as presented with the exception of Item 6.6(i) requested to be
withdrawn by C/Tye. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
6.1 CITY COUNCIL MINUTES
Chang, Tanaka, Tye,
MPT/Herrera, M/Everett
None
None
(a) Study Session of June 2, 2009 — Approved as submitted.
(b) Regular Meeting of June 2, 2009 — Approved as s
submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION
COMMISSION MINUTES of April 23, 2009.
6.3 RATIFIED CHECK REGISTER — Dated May 28, 2009 through
June 10, 2009 totaling $885,458.40.
6.4 CITY MANAGER DEPARTMENT REQUESTS:
(a) APPROVED A THREE-YEAR CONTRACT WITH
INLAND VALLEY HUMANE SOCIETY — SPCA (IVHS) TO
PROVIDE ANIMAL CARE AND CONTROL SERVICES
THROUGH JUNE 30, 2012.
(b) APPROVED THE CITY'S 2009 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG)
APPLICATION.
(c) APPROVED MEMORANDUM OF UNDERSTANDING
(MOU) BETWEEN JURSIDICTIONS AND THE CITY OF
LOS ANGELES RECOVERY ACT JUSTICE ASSISTANCE
GRANT (JAG) PROGRAM AWARD.
(d) APPROVED A ONE-YEAR EXTENSION OF THE
CONSULTING SERVICES CONTRACT WITH THE
REGIONAL CHAMBER OF COMMERCE OF THE SAN
GABRIEL VALLEY.
JUNE 16, 2009 PAGE 6 CITY COUNCIL
(e) ADOPTED RESOLUTION NO. 2009-25: AUTHORIZING
THE CITY TO APPLY FOR UNITED STATES DEPARTMENT
OF ENERGY "ENERGY EFFICIENCY CONSERVATION
BLOCK GRANT (EECBG)" FUNDS UNDER THE 2009
AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA).
(f) ADOPTED RESOLUTION NO. 2009-26: OPPOSING
THE STATE OF CALIFORNIA'S PROPOSED DIVERSION OF
PROPERTY AND GAS TAX REVENUES FROM LOCAL
GOVERNMENTS TO BALANCE THE STATE'S BUDGET.
ADOPTED RESOLUTION NO 2009-27: AUTHORIZING
THE CITY ATTORNEY TO COOPERATE WITH THE
LEAGUE OF CALIFORNIA CITIES, OTHER CITIES AND
COUNTIES, IN LITIGATION CHALLENGING THE
CONSTITUTIONALITY OF ANY SEIZURE BY STATE
GOVERNMENT OF THE CITY'S STREET MAINTENANCE
FUNDS. (Added to agenda).
(g) APPROVED THE PROPOSED COMMUNITY
DEVELOPMENT BLOCK GRANT RECOVERY (CDBG-R)
PROGRAM AND ADOPTED RESOLUTION NO. 2009-28
AMENDING THE CITY'S COMMUNITY DEVELOPMENT _
BLOCK GRANT PROGRAM PURSUANT TO THE AMERICAN
RECOVERY AND REINVESTMENT ACT OF 2009.
(h) AUTHORIZED THE CITY MANAGER TO APPROVE ALL
DOCUMENTS REQUIRED TO PARTICIPATE IN THE BMW
MINI ELECTRIC VEHICLE PROGRAM.
(i) ADOPTED RESOLUTION NO. 2009-29: JOINT
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES APPROVING AND ACCEPTING
THE NEGOTIATED EXCHANGE OF PROPERTY TAX
REVENUE RESULTING FROM THE ANNEXATION OF
TERRITORY KNOWN AS ANNEXATION 2007-20 TO THE
CITY, WITHDRAWAL OF COUNTY LIGHTING MAINTENANCE
DISTRICT 1687, DETACHMENT FROM COUNTY ROAD
DISTRICT NO. 4 AND ROAD DISTRICT NO. 5 AND
ANNEXATION TO COUNTY LIGHTING MAINTENANCE
DISTRICT 10006.
6.5 COMMUNITY SERVICES DEPARTMENT REQUESTS:
(a) APPROVED AMENDMENT NO. 5 TO EXTEND THE -
VENDOR SERVICES CONTRACT WITH D.H.
MAINTENANCE SERVICES FOR THE TERM OF JULY 1,
JUNE 16, 2009 PAGE 7 CITY COUNCIL
2009 THROUGH JUNE 30, 2011 TO PROVIDE JANITORIAL
AND BUILDING MAINTENANCE SERVICES AT THE
DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY
CENTER AND PANTERA PARK ACTIVITY ROOM IN THE
AMOUNT OF $155,832 PER FISCAL YEAR, AND AS -NEEDED
WORK IN THE AMOUNT OF $75,000 PER FISCAL YEAR FOR
A TOTAL AUTHORIZATION AMOUNT NOT -TO -EXCEED
$230,832 PER FISCAL YEAR, FOR A TOTAL TWO-YEAR
AUTHORIZATION OF $461,664.
(b) APPROVED AMENDMENT NO. 5 TO THE CONTRACT
WITH WEST COAST ARBORISTS FOR CITYWIDE TREE
MAINTENANCE AND WATERING SERVICES FOR FY 2009/10
AND 2010/11 IN AN AMOUNT NOT -TO -EXCEED $177,800
PER YEAR, FOR A TOTAL AUTHORIZATION OF $355,600
FOR THE TWO-YEAR CONTRACT EXTENSION.
(c) APPROVED AMENDMENT NO. 9 TO THE CONTRACT
WITH EXCEL LANDSCAPE MAINTENANCE SERVICES FOR
LIGHTING AND LANDSCAPE MAINTENANCE DISTRICTS 38,
39 AND 41 FOR FY 2009/10 IN THE AMOUNT OF $328,355;
PLUS A CONTINGENCY AMOUNT OF $34,000 FOR AS -
NEEDED WORK, FOR A TOTAL AUTHORIZATION OF
$362,355.
(d) APPROVED AUTHORIZATION TO EXCEED THE CITY
MANAGER'S PURCHASING AUTHORITY OF $25,000 TO
EXTEND VENDOR SERVICES FOR SENIOR AND ADULT
EXCURSIONS PROVIDED BY INLAND EMPIRE STAGES
LIMITED, IN AN AMOUNT NOT -TO -EXCEED $50,000 FOR FY
2009/10.
(e) APPROVED AMENDMENT NO. 1 TO THE AGREEMENT
WITH "AND 1 OFFICIALS" TO EXTEND THE CONTRACT
PERIOD FROM JULY 1, 2009 THROUGH JUNE 30, 2010 IN AN
AMOUNT NOT -TO -EXCEED $35,000.
(f) APPROVED CONTRACT AMENDMENT NO. 1 TO THE
AGREEMENT WITH TENNIS ANYONE TO EXTEND THE
CONTRACT PERIOD FROM JULY 1, 2009 THROUGH JUNE
30, 2010 N THE AMOUNT OF $65,000.
(g) APPROVED CONTRACT AMENDMENT NO. 9 TO EXTEND
THE VENDOR SERVICES CONTRACT WITH VALLEYCREST
LANDSCAPE MAINTENANCE FOR THE TERM OF JULY 1,
2009 THROUGH JUNE 30, 2011 TO PROVIDE LANDSCAPE
MAINTENANCE SERVICES AT NINE CITY PARKS, THE
JUNE 16, 2009 PAGE 8 CITY COUNCIL
GROUNDS OF THE DIAMOND BAR CENTER, THE
FOOTBALL FIELD AND SLOPE AT LORBEER MIDDLE --
SCHOOL, AND THE TRAIL/TRAIL HEAD AT SYCAMORE
CANYON PARK, IN THE AMOUNT OF $362,995 PER FIS
FISCAL YEAR, AND AS -NEEDED WORK IN THE AMOUNT
OF $50,000 PER FISCAL YEAR FOR A TOTAL
AUTHORIZATION NOT -TO -EXCEED $412,995 PER FISCAL
YEAR FOR A TWO-YEAR AUTHORIZATION OF $825,990.
6.6 PUBLIC WORKS DEPARTMENT REQUESTS:
(a) APPROVED EXTENSION OF THE AGREEMENT WITH
DIVERSIFIED TRANSPORTATION, LLC FOR FY 2009/10 FOR
THE FIRST SIX MONTHS OF FY 2009/10 FOR DIAMOND
RIDE PROGRAM (DIAL -A -CAB).
(b) APPROVED AGREEMENT WITH L.A. COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA)
TO EXCHANGE FEDERAL SURFACE TRANSPORTATION
PROGRAM -LOCAL FUNDS WITH FLEXIBLE LACMTA STP -L
LOCAL TRANSPORTATION FUNDS TO BE UTILIZED FOR
THE CHINO HILLS PARKWAY REHABILITATION PROJECT.
(c) AWARDED PROFESSIONAL CONSULTING SERVICES
CONTRACT TO SCI CONSULTING GROUP FOR FEASIBILITY
ANALYSIS AND OPINION RESEARCH FOR LANDSCAPING
ASSESSMENT DISTRICT NOS. 38, 39 AND 41 IN THE
AMOUNT OF $50,800; PLUS A CONTINGENCY AMOUNT OF
$5,000 TO BE APPROVED BY THE CITY MANAGER FOR A
TOTAL AUTHORIZATION O $55,800.
(d) APPROVED APPROPRIATION OF $85,000 OF STATE
HAZARD ELIMINATION SAFETY (HES) PROGRAM FUNDS TO
THE SUNSET CROSSING ROAD AND PROSPECTORS ROAD
TRAFFIC CALMING PROJECT, AND APPROVED CONTRACT
INCREASE IN THE AMOUNT OF $41,000 WITH ALL
AMERICAN ASPHALT FOR A TOTAL AUTHORIZATION
AMOUNT OF $415,000.
(e) APPROVED CONTRACT INCREASE OF $5,465 FOR
CONSTRUCTION MANAGEMENT SERVICES WITH DMS
CONSULTANTS, INC. FOR THE SUNSET CROSSING ROAD
AND PROSPECTORS ROAD TRAFFIC CALMING PROJECT
FOR A TOTAL AUTHORIZATION AMOUNT OF $62,640.
JUNE 16, 2009 PAGE 9 CITY COUNCIL
(f) APPROPRIATED $60,000 FROM PROP A TRANSIT FUNDS
FOR FY 2008/09 DIAMOND RIDE DIAL -A -CAB PROGRAM
FOR A TOTAL APPROPRIATION OF $560,000.
(g) APPROVED CONTRACT WITH ADVANTEC CONSULTING
ENGINEERS, INC. FOR BATTERY BACKUP SYSTEM DESIGN
AND CONSTRUCTION MANAGEMENT SERVICES AT
GOLDEN SPRINGS DRIVE AND DIAMOND BAR BOULEVARD;
GOLDEN SPRINGS DRIVE AND BREA CANYON ROAD;
GOLDEN SPRINGS DRIVE AND BALLENA DRIVE; DIAMOND
BAR BOULEVARD AND PATHFINDER ROAD, AND DIAMOND
BAR BOULEVARD AND MOUNTAIN LAUREL WAY IN THE
AMOUNT OF $20,00; PLUS A CONTINGENCY AMOUNT OF
$2,000 FOR CHANGE ORDERS TO BE APPROVED BY THE
CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT
OF $22,000.
(h) APPROVED PLANS AND SPECIFICATIONS AND
AWARDED CONSTRUCTION CONTRACT FOR THE TRAFFIC
SIGNAL INTERCONNECT LINKS — PHASE II PROJECT IN
THE AMOUNT OF $356,258.87 TO C.T.&F. INC., AND
AUTHORIZED A CONTINGENCY AMOUNT OF $36,000 FOR
CONTRACT CHANGE ORDERS TO BE APPROVED BY THE
CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT
OF $392,258.87.
6.7 INFORMATION SYSTEMS (IS) DEPARTMENT REQUESTS:
(a) AUTHORIZED THE CITY MANAGER TO PURCHASE
HEWLETT PACKARD DESKTOP COMPUTER REPLACEMENT
HARDWARE AND SOFTWARE FROM CDWG IN AN AMOUNT
NOT -TO -EXCEED $82,000 AND AUTHORIZED EQUIPMENT
BEING REPLACED TO BE DISPOSED OF AS SURPLUS
PROPERTY.
(b) AUTHORIZED THE CITY MANAGER TO PURCHASE
HEWLETT PACKARD SERVERS AND ADDITIONAL
HARDWARE FROM CDWG THROUGHOUT FY 2009/10 FOR
AN AMOUNT NOT -TO -EXCEED $85,000.
(c) APPROVED CONTRACT WITH THE COMDYN GROUP,
INC. FOR AS -NEEDED INFORMATION TECHNOLOGY
SERVICES IN AN AMOUNT NOT -TO -EXCEED $38,150; AND
AUTHORIZED THE CITY MANAGER TO ENTER INTO AN
AGREEMENT.
JUNE 16, 2009 PAGE 10 CITY COUNCIL
6.8 COMMUNITY DEVELOPMENT DEPARTMENT REQUESTS:
(a) APPROVED EXTENSION OF CITYWIDE GRAFFITI
REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS
FOR FY 2009/10 IN THE AMOUNT OF $62,400.
(b) AUTHORIZED THE CITY MANAGER TO EXTEND A
PROFESSIONAL SERVICES AGREEMENT WITH LILLEY
PLANNING GROUP, INC. (LPG), AND INCREASE THE
CONTRACT AMOUNT BY $40,000 FOR A TOTAL CONTRACT
AMOUNT NOT -TO -EXCEED $240,000 TO PROVIDE
CONTINUED ON-SITE PLANNING SERVICES.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.6 PUBLIC WORKS REQUESTS:
(i) APPROVE A CONTRACT WITH KOA CORP — CBM
CONSULTING FOR CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES FOR THE TRAFFIC SIGNAL
INTERCONNECT LINKS — PHASE II PROJECT IN THE
AMOUNT OF $58,313 PLUS A CONTINGENCY AMOUNT OF
$6,000 FOR CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $64,313.
C/Tye advised the City Council that he would need to abstain
from voting on this matter due to a possible business conflict of
interest.
MPT/Herrera moved, C/Chang seconded, to approve Consent
Calendar Item 6.6 (i). Motion carried by the following Roll Call
vote:
AYES:
COUNCIL MEMBERS:
Chang, Tanaka,
MPT/Herrera,
M/Everett
NOES:
COUNCIL MEMBERS:
None
ABSTAIN:
COUNCIL MEMBERS:
Tye
ABSENT:
COUNCIL MEMBERS:
None
JUNE 16, 2009
7. PUBLIC HEARINGS:
PAGE 11 CITY COUNCIL
7.1 PUBLIC HEARINGS FOR LIGHTING AND LANDSCAPE
DISTRICTS NOS. 38, 39 AND 41.
(a) ADOPT RESOLUTION NO. 2009 -XX LEVYING AN
ASSESSMENT ON THE CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 38 FOR FY
2009/10.
(b) ADOPT RESOLUTION NO. 2009 -XX — LEVYING AN
ASSESSMENT ON THE CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 39 FOR FY
2009/10.
(c) ADOPT RESOLUTION NO. 2009 -XX — LEVYING AN
ASSESSMENT ON THE CITY OF DIAMOND BAR
LANDSCAPING ASSESSMENT DISTRICT NO. 41 FOR THE
FY 2009/10.
CM/DeStefano reported that due to a glitch in the advertising of
this item for this evening staff is requesting that the matter be
continued to the July 7, 2009 City Council meeting.
M/Everett opened the Public Hearing.
There was no one present who wished to speak on this item.
C/Tye moved, MPT/Herrera seconded, to continue the matter to
the July 7, 2009 City Council Meeting. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye,
MPT/Herrera, M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7.2 ADOPT RESOLUTION NO. 2009-30: APPROVING REMOVAL
OF THE NORTHERLY CROSSWALK AT DIAMOND BAR
BOULEVARD AND MOUNTAIN LAUREL WAY.
SE/Yee reported that this arterial location receives a significant
amount of traffic during the peak a.m. and p.m. school hours.
Much of the a.m. traffic occurs from vehicles traveling
southbound on Diamond Bar Blvd. attempting to turn right onto
Mountain Laurel with the p.m. traffic reversing the pattern. As a
JUNE 16, 2009 PAGE 12 CITY COUNCIL
result, congestion is created along both roadways when vehicles
are forced to yield to pedestrians traversing the north leg of the
crosswalk. Consequently, the heavy volume of traffic makes it
difficult for pedestrians to cross at the north crosswalk. Removal
of the northerly crosswalk would isolate all of the pedestrian
movement to the south and west for students crossing to get to
Chaparral Middle School. City staff, the Sheriff's Department
and the City's Traffic Consultant have concluded, after several
months of evaluation, that removal of the northerly crosswalk
would improve traffic flow and pedestrian circulation. In
February 2009 the Traffic and Transportation Commission
concurred with the findings and recommendation. During the
February Commission meeting Principal Chavez, Chaparral
Middle School expressed his support for the removal. During the
first week of June notification letters regarding tonight's public
hearing were sent to residents within a 500 ft. radius as well as,
Chaparral Middle School and Walnut Valley Unified School
District. A public notice was posted at the intersection of
Diamond Bar Blvd. and Mountain Laurel Way. Upon Council
approval, staff will schedule removal for July 2009, by completely
removing the crosswalk markings and installing a new pedestrian
barricade at the removal location. Pedestrian push buttons and
walk/do not walk signs will be removed and new signage will be
added to the location.
SE/Yee explained to C/Tye that all students will be channeled to
the south side and west side for crossing.
M/Everett opened the Public Hearing.
There was no one present who wished to speak on this item.
M/Everett asked if parents were notified.
SE/Yee responded that staff has been communicating with
school officials and with the school principal. Staff understands
that the school officials have communicated with the parents.
M/Everett asked if staff received any comments from any
residents regarding this item.
SE/Yee responded that no written or verbal communication has
been received by staff.
M/Everett asked SE/Yee to point out on the exhibit where
notification was posted.
JUNE 16, 2009 PAGE 13 CITY COUNCIL
9
SE/Yee pointed out that signage was placed on the northwest
corner.
M/Everett said there are 30 -days left for the comment period.
SE/Yee agreed and reiterated that staff will not initiate any work
until 30 -days from tonight's determination.
C/Chang moved, MPT/Herrera seconded, to Adopt Resolution
No. 2009-30: Approving the removal of the northerly crosswalk
at Diamond Bar Blvd. and Mountain Laurel Way. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka,
Tye, MPT/Herrera,
M/Everett
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
COUNCIL CONSIDERATION: None
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER
COMMENTS:
C/Tanaka reported that he had attended the Good Care Adult Day
Healthcare Center First Anniversary celebration; D.B.H.S. graduation;
the 2009 International Taekwondo Festival at the Industry Expo Center;
D.B. Chinese-American Association's Annual Fundraising Dinner; the
4th Annual American Cancer Society D.B. Relay for Life; Pacific Crest
Sneak Preview and Fundraiser at Los Altos High School; and, the D.B.
Seniors Father's Day luncheon. He wished all fathers a Happy Fathers'
Day.
C/Chang congratulated this year' high school and college graduates
and wished them success in their future ventures. He hoped everyone
would join in the 4th of July celebration and hoped the residents would
enjoy the summer and be safe.
C/Tye spoke about D.B.'s status as a "contract city" and how it has
benefited D.B. financially. D.B. has a mean and lean staff and gets
more than its money's worth under the contract cities business model.
He attended the Los Angeles Division of the League of Cities meeting
during which State Controller John Chung delivered a very soberinty
assessment of what is happening at the State level. Attending the 19t
Annual D.B. Chinese-American Association Gala reminded him how
D.B. is a very generous community. The Relay for Life was also an
expression of the generous spirit of the community and support for
JUNE 16, 2009 PAGE 14 CITY COUNCIL
those struggling with cancer and hoped residents would join in the 4th of
July Blast at D.B.H.S. He wished graduating seniors the best in their -
future endeavors.
MPT/Herrera echoed C/Tye's remarks about D.B. being a contract City
and that it is a good business model. Other cities that have hundreds of
employees are having very difficult times in this current economic
climate. D.B. is not in a situation of having to make decisions to lay off
employees. D.B. is very prudent about how it does business and many
of the residents compliment the Council on how careful and prudent the
City conducts business on behalf of its residents. It bodes well for the
City and the City's future. She congratulated and thanked staff for
always looking for ways to stretch the City's dollars and pointed out that
employees continue to apply for grants to enhance City services. She
applauded D.B. for being on the ball and applying to AQMD for two
electric vehicles. AQMD serves a lot of cities and conducted a lottery
system for these vehicles. D.B. got its application in quickly and was
lucky to be selected to receive two electric vehicles that the City can
lease for $240 a year which is incredible. She thanked staff for being
on the ball with its application and congratulations for receiving the
vehicles. She reported that CEO Rick Richmond, Alameda Corridor
East Construction Authority received a prestigious award from the Los
Angeles Chapter of the American Counsel of Engineering Companies
of California, the 2009 Engineering Achievement Award. Alameda
Corridor East constructed the grade separation at Brea Canyon Road
which eliminates the train blowing its horn at the overpass, increases
safety at the intersection and decreases pollution because cars do not
have to stop and idle waiting for the train to pass. This project was a
win-win project for all involved. She requested that the City Council
present Mr. Richmond with a plaque honoring his achievements and
would be pleased to attend the next Alameda Corridor East meeting to
present the plaque to him.
M/Everett said that in addition to the City's recognition and
acknowledgement of school graduates, some school district employees
are retiring and they too are to be honored for their service to the
community. He enjoys the amenities of senior activities and other
programs in the City as well as volunteerism. He followed up on the
very serious water issue by having General Manager Mike Holmes from
the Walnut Valley Water District talk to the City in very direct and
thoughtful language. He attended Supervisor Don Knabe's Los
Angeles County Water Summit and Symposium and was again
reminded about the seriousness of the water situation. He attended
Abacus and Mental Arithmetic Contest where students demonstrated
great skills. He also attended the Taekwondo event where participants
demonstrated great skill, character, respect, focus and attention. He
was in Tonner Canyon with CM/DeStefano and the media to observe
JUNE 16, 2009 PAGE 15 CITY COUNCIL
one of three days of fire fighting drills. He hoped everyone would have
an enjoyable summer and would join with the City for the 4th of JUly
celebration.
ADJOURNMENT: With no further business to conduct, M/Everett
adjourned the regular City Council meeting at 7:56 p.m.
�'I' 0, a,.- -
TOMMY CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 7th day of July ,
2009.
RONEVER TT, MAYOR