HomeMy WebLinkAbout6/3/2008 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JUNE 3, 2008
STUDY SESSION: M/Tanaka called the Study Session to order at
5:16 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Herrera, Tye, Mayor
Pro Tem Everett (telephonically) and Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community
Services Director; David Liu, Public Works Director; Linda Magnuson, Finance
Director; Susan Full, Senior Accountant; Nancy Fong, Community Development
Director; Greg Gubman, Planning Manager; Ken Desforges, IS Director; Ryan
McLean, Assistant to City Manager; Anthony Santos, Management Analyst;
Joyce Lee, Sr. Management Analyst; Rick Yee, Senior Engineer; Kimberly
Molina; Associate Engineer; Vicki Cross, Human Resources Manager, and
Tommye Cribbins, City Clerk,
Also Present: Lt. Maxey
► DISCUSSION AND ACTION REGARDING FISCAL YEAR 2008-2009
BUDGET: (Continued from May 20, 2008).
CM/DeStefano gave a brief update and spoke about the most recent
General Fund resource needs of $21,150,000 with appropriations
estimated at $19,257,000. Staff anticipates about $1.9 million into the
General Fund as a result of this year's efforts that includes the sale of the
Summitridge property at a higher value than discussed in Closed Session.
A budget adjustment will be included upon sale of the property. Almost
every department has seen a variety of budget cuts as a result of this
year's process resulting in a $1 million decrease in appropriations from the
FY 2007/2008 budget.
C/Herrera said that one of her questions to CM/DeStefano was what the
City planned to do if it did not receive all of its anticipated revenues.
CM/DeStefano stated that staff did not expect those kinds of hits this year
because of built in protections. Unless something dramatic happens, D.B.
should be protected far more so than in the last several years. Should the
City fall into a position of having to find $1 million for example, most likely
the City would first look to defer major capital projects and major
purchases of equipment or materials that required General Fund dollars.
For example, the proposed change -out of several computers could be
deferred. Other cities are struggling because they are much more
dependent on sales tax and have burdensome retirement systems that are
haunting them. Pomona with a full-service city structure has different
requirements. Their budget for their police department alone is almost
JUNE 37 2008 PAGE 2 CC STUDY SESSION
$50 million and for the fire department, almost $22 million. The value of
D.B.'s contract structure has served the City extraordinarily well and
provided protections. D.B. is far more prepared to weather the storm than
many cities and has significantly more reserves than many cities, which
would allow the City to weather a $1 million hit were it to be required.
CM/DeStefano responded to C/Chang that the fire services are provided
via the district that covers the area. D.B. property owners pay $50-75 per
parcel directly to the County through property taxes to pay for fire
services. The $11,000 is primarily for the Tres Hermanos "Wildland Fire
Fee."
C/Chang asked for an explanation of the Special Fund budget total.
D/Magnuson responded roughly $7 million.
CM/DeStefano said that a couple of Council Members asked about
establishment of rates for Lighting and Landscape Districts for next year.
He explained that the rates are not changing because it requires an
election and the Council has not made a decision yet. The subcommittee
is investigating the matter and will need a few more months in order to
bring the results to the Council. The solid waste special funds have also
been diminishing overtime because they were based on the AB 939 fee
which was set many years ago. One of the action items this evening is
consideration of eliminating support of the solid waste special funds.
MPT/Everett asked about tree maintenance and Public Safety.
CM/DeStefano said that this year staff is recommending the City scale
back from a two-year to five-year tree -trimming cycle to save about
$100,000 per year.
ACM/Doyle responding to MPT/Everett indicated that the $200,000 safety
cut was to eliminate a fourth motorcycle officer. Because COPS funds are
drying up and the City will no longer be receiving funds to pay for a
particular special funds deputy, staff is recommending that the deputy
remain on the public safety policing team and be rotated back into the
patrol function.
CM/DeStefano responded to C/Chang that there are budget decreases
throughout the document that add up to the total $1 million decrease.
With no further questions, M/Tanaka went on to the second item on the
agenda.
JUNE 3, 2008 PAGE 3 CC STUDY SESSION
► DISCUSSION AND ACTION REGARDING GOALS AND OBJECTIVES
REPORT FOR FISCAL YEAR 2008/09: (Continued from May 20, 2008).
CM/DeStefano updated the Council on the revised list.
MPT/Everett suggested that the wording regarding sustainability be
enhanced.
C/Herrera said it seemed to her that the language suggested by staff
would be a step 1 focus whereas what MPT/Everett proposes is a Step 2
and Step 3 strategy. She recommended that Council proceed carefully
with one step at a time.
MPT/Everett felt that it should be all encompassing.
Following discussion it was decided not to change the wording.
M/Tanaka responding to MPT/Everett stated that the four priority projects
would be listed in parentheses after the third bullet under transportation.
C/Tye felt that under Traffic Mitigation, bullet 5 Neighborhood Traffic
Management Plan should indicate that action will be taken when needed.
CM/DeStefano indicated that staff would "wordsmith" that sentence.
C/Herrera complimented staff on the preparation of the budget and goals.
CM/DeStefano thanked department heads and division managers for their
assistance in refining the budget and refining their focus on goals.
PUBLIC COMMENTS: None Offered.
ADJOURNMENT: With no further business to come before the City
Council, M/Tanaka adjourned the Study Session at 5:50 p.m.
', /! /
TOMMYrE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this 177, day of
MACK TANAKA, Mayor
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 3, 2008
CLOSED SESSION: 5:00 p.m. — Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.8 — Conference with Real Property
Negotiator
Property Address
Agency Negotiator:
Under Negotiation:
STUDY SESSION:
Summitridge Mini -Park
APN#8701013902
City Manager
Price and Terms
5:16 P.M. — Room CC -8
► Discussion and Action Regarding Fiscal Year 2008/2009 Budget: (Continued
from May 20, 2008).
ON. Discussion and Action Regarding Goals and Objectives Report for Fiscal
Year 2008/2009: (Continued from May 20, 2008).
Public Comments:
None Offered
Adjourned to Regular Meeting at 5:50 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council
meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium,
21865 Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: D.B. Troop 737 presented the colors and led the
Pledge of Allegiance.
INVOCATION: Darlene Jones, Outreach Pastor, Diamond
Canyon Christian Church gave the invocation.
CM/DeStefano reported that from the Closed Session there was no reportable
action.
Further, CM/DeStefano reported that during the Study Session the City Council
worked with staff on last minute budget items and questions in preparation for
adopting the Budget later this evening. In addition, the City Council finalized its
Goals and Objectives, a component of the budget process.
ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro
Tem Everett (telephonically) and Mayor Tanaka.
JUNE 3, 2008 PAGE 2 CITY COUNCIL
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community
Services Director; David Liu, Public Works Director; Linda Magnuson, Finance
Director; Nancy Fong, Community Development Director; Greg Gubman, Planning
Manager; Ryan McLean, Assistant to City Manager; Rick Yee, Senior Engineer;
Joyce Lee, Senior Management Analyst; Vicki Cross, Human Resources Manager;
Anthony Santos, Management Analyst; Patrick Gallegos, Management Analyst;
Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
BUSINESS OF THE MONTH
1.1 M/Tanaka presented City Tile to Ken's Ace Hardware, 303 S.
Diamond Bar Boulevard as Business of the Month for June 2008.
MTanaka advised that he would deliver the Tile to Ken's Ace
Hardware.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS:
Carolyn Anderson reminded residents that if they have a damaged or broken
cart they are entitled to free replacement by calling 1-800-266-7551. In
addition, residents are entitled to have four bulky item pickups per year which
is included in the monthly rate — any items up to three cubic yards that do not
fit into the regular, recycling or green waste carts.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — June 10, 2008 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — June 12, 2008 —
7:00 p.m., AQMD/Government Center Hearing Board Room, 21865
Copley Drive.
5.3 Free Electronic Waste Collection Event — June 14 & 15, 2008 — 9:00
a.m. — 4:00 p.m., Diamond Bar City Hall, 21865 Copley Drive.
5.4 City Council Meeting — June 17, 2008 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
JUNE 3, 2008 PAGE 3 CITY COUNCIL
FISCAL YEAR 2008-2009 MUNICIPAL BUDGET REVIEW AND COUNCIL
CONSIDERATION:
ADOPT RESOLUTION NO. 2008-17; APPROVING AND ADOPTING A BUDGET
FOR THE FISCAL YEAR COMMENCING JULY 1, 2008 AND ENDING JUNE 30,
2009 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND
CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS,
DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET
FORTH.
C/Herrera felt that staff had done a good job informing the City Council on the
various budget considerations during past Study Sessions. She said she was
pleased with staff's proposed budgets. Many nearby cities are struggling with their
budgets and finding it necessary to cut many items. D.B. is in a very good fiscal
position with healthy reserves and a balanced budget due to fiscally prudent policies
and excellent management on the part of both City Council and staff. She
congratulated staff for the hard work in preparing the proposed budget.
C/Tye hoped that citizens would realize how hard staff and Council had worked to
put together a good budget and how much the Council appreciates that staff spends
the City's money as if it were their own. Since the Council last met Vallejo filed for
bankruptcy and West Covina is grappling with budget shortfalls. This and previous
Councils have been in the habit of making sure that the City's budget is in order.
C/Chang said that staff and the Council had spent several months preparing the
budget. The City's resources are somewhat limited due to the lack of
industrialization, commercialization and lack of a redevelopment agency. In spite of
that, D.B. should be very proud of the way it conducts business with a balanced
budget. The City's Councils and staff have worked together over the years in the
best interest of its residents.
MPT/Everett commented that by good planning the City has been able to preserve
its resources and supported the budget as presented this evening.
M/Tanaka thanked staff for an outstanding budget and his colleagues for their
support and diligence.
There was no one present who wished to speak on this matter.
C/Herrera moved, C/Chang seconded, to adopt Resolution No. 2008-17; Approving
and Adopting a Budget for the Fiscal year commenting July 1, 2008 ending June 30,
2009 including Maintenance and Operations, Special Funds and Capital
Improvements and Appropriating Funds for Accounts, Departments, Divisions,
Objects and Purposes therein set forth. Motion carried by the following Roll Call
vote:
JUNE 3, 2008 PAGE 4 CITY COUNCIL
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett
(telephonically), M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6. CONSENT CALENDAR: C/Tye moved, C/Herrera seconded, to approve
the Consent Calendar with the exception of Items 6.1(b) and 6.15. Motion
carried by the following Roll Call:
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MEETING MINUTES — Regular meeting of April 24, 2008.
6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES:
6.3.1 Regular Meeting of March 13, 2008.
6.3.2 Regular Meeting of April 10, 2008.
6.4 RATIFIED CHECK REGISTER — dated May 15, 2008 through May
28, 2008 totaling $704,837.
6.5 APPROVED TREASURER'S STATEMENT — Month of April 2008
6.6 ADOPTED RESOLUTION NO. 2008-18: SETTING THE
PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2008-2009 IN ACCORDANCE WITH THE PROVISIONS OF
DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE.
6.7 ADOPTED RESOLUTION NO. 2008-19: ADOPTING THE
STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2008-
2009.
6.8 ADOPTED RESOLUTION NO. 2008-20: ESTABLISHING A
COMPENSATION PLAN CONSISTING OF SALARY RANGES FOR
ALL CLASSES OF EMPLOYMENT AND BENEFITS FOR ALL
CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2008;
RESCINDING RESOLUTION NO. 2007-46, IN ITS ENTIRETY.
6.9 a) ADOPTED RESOLUTION NO. 2008-21: DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENT FOR
LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
THE JUNE 17, 2008 REGULAR MEETING.
JUNE 3, 2008 PAGE 5 CITY COUNCIL
b) ADOPTED RESOLUTION NO. 2008-22: DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
ITS JUNE 17, 2008 REGULAR MEETING.
c) ADOPTED RESOLUTION NO. 2008-23: DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO
ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT
ITS JUNE 17, 2008 REGULAR MEETING.
6.10 CONTRACT AMENDMENTS FOR COMMUNITY SERVICES
DEPARTMENT:
a) APPROVED CONTRACT AMENDMENT NO.7 WITH EXCEL
LANDSCAPING FOR LANDSCAPE MAINTENANCE SERVICES AT
LIGHTING AND LANDSCAPING MAINTENANCE DISTRICTS #38,
#39 AND #41 FOR THE 2008/2009 FISCAL YEAR IN THE AMOUNT
OF $302,195; INCLUDING CPI INCREASE OF 3.1% AND A
CONTINGENCY AMOUNT OF $34,000 FOR AS -NEEDED WORK,
FOR A TOTAL AUTHORIZATION OF $336,195 FOR FISCAL YEAR
2008/2009.
b) APPROVED CONTRACT AMENDMENT NO. 4 TO EXTEND
THE VENDOR SERVICES CONTRACT WITH D.H. MAINTENANCE
SERVICES FOR THE TERM OF JULY 1, 2008 THROUGH JUNE 30,
2009 TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE
SERVICES AT THE DIAMOND BAR CENTER, HERITAGE PARK
COMMUNITY CENTER AND PANTERA PARK ACTIVITY ROOM IN
THE AMOUNT OF $155,832 AND AS -NEEDED WORK IN THE
AMOUNT OF $75,000 FOR A TOTAL AUTHORIZATION NOT -TO -
EXCEED $230,832 FOR FISCAL YEAR 2008/2009.
c) APPROVED CONTRACT AMENDMENT NO. 8 TO EXTEND
THE VENDOR SERVICES CONTRACT WITH VALLEYCREST
LANDSCAPE MAINTENANCE FOR THE TERM OF JULY 1, 2008
THROUGH JUNE 30, 2009 TO PROVIDE LANDSCAPE
MAINTENANCE SERVICES AT NINE (9) CITY PARKS, THE
GROUNDS OF THE DIAMOND BAR CENTER, THE FOOTBALL
FIELD AND SLOPE AT LORBEER MIDDLE SCHOOL, AND THE
TRAIL/TRAIL HEAD AT SYCAMORE CANYON PARK, WITH A C.P.I.
INCREASE OF 4% FOR AN ANNUAL AMOUNT OF $362,995 PLUS
AS -NEEDED WORK IN THE AMOUNT OF $110,000 FOR A TOTAL
AUTHORIZATION NOT TO EXCEED $472,995 FOR FISCAL YEAR
2008-2009.
JUNE 3, 2008 PAGE 6 CITY COUNCIL
d) APPROVED CONTRACT AMENDMENT NO. 4 TO THE
CONTRACT WITH WEST COAST ARBORISTS FOR CITYWIDE
TREE MAINTENANCE AND WATERING SERVICES FOR THE
2008/2009 FISCAL YEAR IN THE AMOUNT NO -TO -EXCEED
$177,800 INCLUDING A 3.1% C.P.I UNIT PRICE INCREASE.
6.11 APPROVED EXTENSION OF CONTRACT WITH MCE
CORPORATION FOR THREE YEARS (FISCAL YEAR 2008-2009;
FISCAL YEAR 2009-2010, AND FISCAL YEAR 2010-2011) FOR
STREET MAINTENANCE SERVICES.
6.12 a) APPROVED PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR THE GRAND AVENUE STREET
IMPROVEMENTS PROJECT, PHASE III IN THE AMOUNT OF
$1,098,901 TO HARDY & HARPER, INC. AND AUTHORIZED A
CONTINGENCY AMOUNT OF $100,000 FOR CONTRACT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A
TOTAL AUTHORIZATION AMOUNT OF $1,198,901.
b) APPROVED CONTRACT AMENDMENT WITH DMS
CONSULTANTS, INC. (DMS) FOR CONSTRUCTION
MANAGEMENT SERVICES IN THE AMOUNT OF $121,320 PLUS A
CONTINGENCY AMOUNT OF $10,000 FOR CHANGE ORDERS TO
BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $131,320 FOR THE GRAND
AVENUE STREET IMPROVEMENTS PROJECT, PHASE III.
6.13 INCREASED THE APPROPRIATION FOR THE TRAFFIC
MANAGEMENT SYSTEM PROJECT IN THE CAPITAL
IMPROVEMENT FUND BY $3,650 TO BE FUNDED WITH AN
INCREASE IN ESTIMATED REVENUE FROM L.A. COUNTY AND
APPROVED CONTRACT AMENDMENT WITH TRANSCORE ITS,
LLC FOR PROCUREMENT OF ETHERNET BASED
COMMUNICATIONS EQUIPMENT FOR THE TRAFFIC
MANAGEMENT SYSTEM IN THE AMOUNT OF $93,650.
6.14 ADOPTED RESOLUTION NO. 2008-24: INSTALLING 350 FEET OF
RED CURB SOUTH OF THE CURB RETURN AT THE ENTRYWAY
OF THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT (WVUSD)
ALONG THE EAST SIDE OF LEMON AVENUE.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.1(b) C/Tye asked that the Minutes reflect that M/Tanaka presented a City
Tile to Minuteman Press and not he.
,JUNE 3, 2008 PAGE 7 CITY COUNCIL
6.15 ADOPTED RESOLUTION NO. 2008-25: SUPPORTING AB844
(BERRYHILL), REQUIRING SCRAP METAL DEALERS AND
RECYCLERS TO COMPLY WITH ADDITIONAL RECORD-KEEPING
AND IDENTIFICATION PROCEDURES TO ENSURE THEY ARE
NOT PURCHASING STOLEN MATERIALS.
C/Chang commented on this item.
C/Chang moved, C/Tye seconded to approve the Minutes as
corrected; and, adopt Resolution No. 2008-25. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett (telephonically),
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2008-26: AMENDING AB939 FEES FOR
INTEGRATED WASTE MANAGEMENT PLAN/PROGRAM.
PWD/Liu reported that Assembly Bill 939 also known as the California
Integrated Waste Management Act of 1989, established a solid waste
mandate that required cities to implement plans and programs for
source reduction, reuse and recycling as integrated waste
management practices. To offset the cost of preparing and
implementing a plan, the City in 1990 established AB939 fees for
residential and commercial accounts. In 2000 the fee was increased
from 35 to 75 cents per residential subscriber and the commercial
rates remained at the 1990 rate of $6 per bin and $40 per roll offs.
While costs for these programs have increased over the years, fees
have not been adjusted to meet the increase. At present the City
collects an annual average of $215,000 of ABA939 fees. These
funds are used to pay for reporting, monitoring of recycling programs,
educational outreach activities, giveaways, publications, construction
and demolition debris, sharps disposals, street sweeping, street
sweeping debris composting, household hazardous waste and
drainage device maintenance and cleaning. The street sweeping and
storm drain cleaning programs alone totaled $185,000 for fiscal year
2007/2008. In reviewing budgets for the past three years staff noticed
the revenue shortage for fiscal years 05, 06 and 07 in the amount of
$95,519, 170,643 and $219,082 respectively. In order to update the
ABA939 fees in an amount sufficient to pay for the cost for preparing
JUNE 3, 2008 PAGE 8 CITY COUNCIL
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and implementing the City's integrated waste management plan and
program, the adjustment to the ABA939 fees are proposed to be an
increase to $1.25 for residential, $12 per bin and $50 per residential
roll offs. The adjustments would result in a new monthly total of
$21,140 for residential and $17,688 for the commercial/multi-family
sector. Staff recommends that the City Council Adopt Resolution No.
2008-26 to help offset the cost of the City's integrated waste
management plan and program.
M/Tanaka opened the item for public comment.
No one spoke on this item.
C/Herrera moved, C/Chang seconded to adopt Resolution No. 2008-
26. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett (telephonically),
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
APPROVE VALLEY VISTA SERVICES RATE ADJUSTEMENTS FOR
CPI AND DISPOSAL COSTS.
SMA/Lee stated that in August 2000 the City Council awarded an
exclusive contract to Valley Vista Services to collect refuse and
recyclables in the commercial/multi-family sectors. The contract with
Valley Vista stipulates that the contractor can adjust rates to account
for CPI, disposal and fuel. In April 2008 Valley Vista submitted its
annual request for adjustments to the existing rates. For 2008/2009
the rate for a 3 -cubic yard bin collected weekly will be $106.68. The
proposed increase when compared with surrounding cities indicates
that D.B. commercial rates are among the lowest of the sample cities.
Staff recommends that the City Council approve the proposed rate
adjustment for Fiscal Year 2008/2009.
M/Tanaka opened the item for public comment.
No one present spoke on this matter.
C/Chang commented on this item and explained how the increase
was calculated.
JUNE 3, 2008 PAGE 9 CITY COUNCIL
C/Chang moved, C/Herrera seconded, to approve Valley Vista
Services' Rate Adjustment for CPI and Disposal Costs. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett (telephonically),
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.3 APPROVE WASTE MANAGEMENT'S RATE ADJUSTEMENTS FOR
CPI AND DISPOSAL COSTS.
SMA/Lee reported that in August 2000 the City Council awarded an
exclusive contract to Waste Management Services to collect refuse
and recyclables in the residential sector. The contract stipulates that
the contractor can adjust rates to account for CPI, disposal and fuel.
In April 2008 Waste Management submitted its annual request for
adjustments to existing rates. The combined increase and the
approved ABA939 fees have been reviewed and have been found to
be accurate and within industry and area standards compared to
neighboring cities. When compared with surrounding cities the
proposed increase is in the median range and staff recommends
approval of the rate adjustment proposed by Waste Management.
M/Tanaka opened the item for public input
No one who spoke on this matter.
C/Chang explained the proposed adjustment.
C/Chang moved, C/Herrera seconded, to approve Waste
Management's Rate Adjustments for CPI and Disposal Costs. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett (telephonically),
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera congratulated Ken's Hardware, a business that D.B. has enjoyed
for many years. She was happy that the Council approved its budget, a
matter most important to the City and its residents. The City hopes to get the
anticipated revenues since D.B. has lost Diamond Bar Honda resulting in a
JUNE 3, 2008 PAGE 10 CITY COUNCIL
loss of $500,000 in sales tax revenue. D.B. needs to work diligently to bring
new businesses to the City in order to continue providing residents with the
programs and services to which they have grown accustomed. D.B. was
able to balance its budget without cutting its programs and services. She
was happy to report that D.B. was fiscally sound. She hoped everyone
voted.
C/Chang said that Ken's Ace Hardware was a success story because many
big box stores have driven small hardware stores out of business. He was
pleased that the City Council passed a solid budget this evening and
explained its content. This year the City's income will be lower by about $1.2
million. However, staff has managed to reduce the expenditures by about $1
million without sacrificing City services.
C/Tye hoped that everyone would participate in the Relay for Life this
weekend at Lorbeer Middle School and support Bridgette del Rio Cortez who
lost her husband to this disease in April. He reiterated the Council's
appreciation to department heads for the hard work that went into trimming
the budget. He thanked staff for their hard work; especially to Esmmy
Magallanes for the service she provided for an individual through Building &
Safety who took time to write and thank her. He congratulated the Diamond
Ranch Varsity Baseball team that made it to CIF. Last weekend the Council
attended the California Contract Cities Conference and learned more about
"being green". The City will have an opportunity to transition to CNG or
hybrid vehicles and suggested that the waste providers come to a Council
Meeting to explain what use of those vehicles means to the community.
MPT/Everett strongly echoed comments made by his colleagues about the
very hard work on the part of staff to create a balanced budget that protects
the City of D.B. MPT/Everett went on to speak about the various events he
attended.
M/Tanaka thanked staff for their hard work on the budget and that it was
Council's pleasure to approve the budget. He thanked Troop 737 for
presentation of the Colors and Pledge of Allegiance this evening. The Relay
for Life is scheduled for Saturday and Sunday June 7 and 8 at the field at
Lorbeer Middle School. He attended the Chamber Mixer hosted by Walnut
Valley Water District concentrating on Water Awareness Month; Council
attended a VIP reception at the Shoppes in Chino Hills and congratulated
Chino Hills on this exciting project. D.B.H.S. held a sober graduation
presentation; the Relay for Life held a fundraiser; he and MPT/Everett
attended the International Taikwando Festival 2008 in the City of Industry;
Sheriff Lee Baca hosted the 39th Annual LA County Peace Officers Memorial
Service and a talent show, showcasing class participants was held at the
Diamond Bar Center. Last weekend the City Council attended the California
Contract Cities Municipal Seminar to learn about how cities can work to bring
green elements into developments. This afternoon Kmart held a ribbon-
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JUNE 3, 2008 PAGE 11 CITY COUNCIL
cutting ceremony in coordination with the Regional Chamber of Commerce of
the San Gabriel Valley. He thanked Valley Vista and Waste Management for
their service to D.B.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the
regular City Council meeting at 7:48 p.m.
TOMMY CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 17yb day of , 2008.
JACK TANAKA, MAYOR