HomeMy WebLinkAbout4/15/2008 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
APRIL 15, 2008
STUDY SESSION: M/Tanaka called the Study Session to order at
5:30 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Herrera, Tye, Mayor
Pro Tem Everett, Mayor Tanaka.
Staff Present: James DeStefano, City Manager; Mike
Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu,
Public Works Director; Nancy Fong, Community Development Director; Greg
Gubman, Planning Manager; Linda Magnuson, Finance Director; Ken Desforges
IS Director; Ryan McLean, Assistant to the City Manager; Anthony Santos,
Management Analyst; Marsha Roa, Public Information Manager, and Tommye
Cribbins, City Clerk.
GOALS AND OBJECTIVES UPDATED STATUS REPORT FOR FISCAL
YEAR 2007/2008; AND, DISCUSSION OF NEW GOALS AND
OBJECTIVES FOR FISCAL YEAR 2008/2009.
Council concurred to address FY 2007/2008 items by exception:
Traffic Mitigation: Remove "parking ordinance" item.
Economic Development: Remove "regional library" item. CM/DeStefano
said that staff would wordsmith the second bullet item on Page 3 with the
first bullet item at the top of Page 4. Remove bullet 5 — "business to
business marketing program."
Communications: Remove bullet 2 "survey." Remove bullet 4 — "enhance
the City's website."
Other Items: Remove bullet 3 "City entry points." Remove bullet 4 "library"
and continue to support ongoing requests. Remove bullet 6 "joint
development/use of facilities."
Council concurred to continue the discussion during the May 6 Study
Session.
PUBLIC COMMENTS: None
ADJOURNMENT: With no further business to come before the City
Council, M/Tanaka adjourned the Study Session at 6:37 p.m.
TOMMY12CRIBBINS, City Clerk
APRIL 15, 2008 PAGE 2 CC STUDY SESSION
The foregoing minutes are hereby approved this 6th day of May ,
2008.
JACK TANAKA, Mayor
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
APRIL 15, 2008
CLOSED SESSION: 5:00 p.m., Room CC -8
► Conference with Real Property Negotiator: Government Code Section
54956.8
Property: 108.36 acre parcel of real property; APN 826-
9008-270
City Negotiator: City Manager
Negotiating Party: City of Industry
Under Negotiations: Price and Terms of Payment
Public Comments:
None Offered.
STUDY SESSION: 5:30 p.m., Room CC -8
IN. Discussion of Temporary Political Signs — Discussion and Action
Public Comments: None Offered.
Study Session adjourned to the regular meeting at 6:37 p.m.
CALL TO ORDER: Mayor Tanaka called the regular City Council
meeting to order at 6:45 p.m. in The Government Center/SCAQMD Auditorium,
21865 Copley Dr., Diamond Bar, CA.
CM/DeStefano reported that during tonight's Closed Session Council discussed
possible acquisition of real property and that the City Council provided staff with
additional direction.
M/Tanaka stated that during tonight's study session, the Council updated its list of
Goals and Objectives for the current fiscal year.
CM/DeStefano reported that since Council wasn't able to conclude their discussion
on Goals and Objectives, the item was continued to the May 6 Study Session.
PLEDGE OF ALLEGIANCE: MPT/Everett led the Pledge of Allegiance.
INVOCATION: Linda McCubbin, Director of Children's Ministries,
Evangelical Free Church gave the invocation.
ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro
Tem Everett, Mayor Tanaka.
APRIL 15, 2008 PAGE 2 CITY COUNCIL
Staff Present: James DeStefano, City Manager; Mike Jenkins,
City Attorney; Bob Rose, Community Services Director; David Liu, Public Works
Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development
Director; Greg Gubman, Planning Manager; Ken Desforges, IS Director; Ryan
McLean, Asst. to the City Manager; Rick Yee, Senior Engineer; Kimberly Molina,
Assistant Engineer; Cecelia Arellano, Public Information Coordinator, and Tommye
Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tanaka introduced Leticia Pacias, Community Services
Representative, Los Angeles County Fire Department who introduced
the new Assistant Fire Chief Glynn Johnson.
1.2 M/Tanaka presented a City Tile to Ramon Guerrero with MCE on the
occasion of his retiring after eight years of service to the City of
Diamond Bar.
1.3 MPT/Everett read a proclamation proclaiming April 13, 2008 through
April 19, 2008 as National Library Week" and presented the
proclamation to Librarian Irene Wang. Past President Dianne
Forbing, Rick Rogers and Shelly Bader with Friends of the Library
were also present.
1.4 C/Chang read a proclamation proclaiming April 20, 2008 through April
26, 2008 as "Safety Seat Checkup Week." There was no one present
to accept the Proclamation.
1.5 C/Tye read a proclamation proclaiming April 25, 2008 as "Arbor Day"
and presented the proclamation to CSD/Rose.
1.6 C/Herrera read a proclamation proclaiming April 2008 as "Sexual
Assault Awareness Month" and April 23 as "Denim Day in Diamond
Bar." There was no one present to accept the proclamation.
1.7 M/Tanaka read a proclamation proclaiming April 2008 as
"DMV/Donate Life California Month and presented the proclamation
to Mrs. Goh the wife of a donor and Kenny Wong a recipient of an
organ.
NEW BUSINESS OF THE MONTH:
1.8 M/Tanaka presented a City Tile to Dr. Rhodes, St. Jude Heritage
Medical Group as Business of the Month for April 2008. Dr. Rhodes
received the City Tile and introduced members of his staff.
APRIL 15, 2008 PAGE 3 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 CM/DeStefano introduced Rick Meza and Richard Orosco, Project
Designer and Engineer with Edison, who announced the timeline for
moving the transmission pole on Grand Ave. (Target Center). It was
indicated that during the process the turn lane from easterly Golden
Springs Dr. onto Grand Ave. will be shut down and for one day the
second lane from the middle divider will be closed leaving one lane for
eastbound traffic during non -peak early morning hours beginning May
5 through May 7.
Mr. Orosco explained to M/Tanaka that at the beginning of the project
the major scope of work would be undertaken and as the project
moves forward the scope would be reduced.
3. PUBLIC COMMENTS:
Steve Otting, 228 EI Vado Rd., spoke regarding several issues on the
freeway, specifically: striping should be provided for the new carpool lane on
eastbound SR 60 to allow vehicles to merge into the carpool lane to exit at
Diamond Bar -Blvd.; the guardrail on the SR57 northbound at Pathfinder Rd.
needs repair; and guardrail repair is needed at the flyover point at the SR60
and SR57. He said he also noticed a lot of potholes on the freeway and in
particular, a large pothole in the number 2 lane of the northbound SR57 just
past the Pathfinder bridge as well as at the Diamond Bar Blvd. entrance
ramp to the SR60. In addition, he noticed that the overhanging freeway
signs coming into the City in need of cleaning.
Rick Rogers, Vice President, Friends of the Diamond Bar Library introduced
Shelley Bader, Publicity Chairman. He announced that on April 6 the
Friends of the Library held its auction at the Diamond Bar Center. He
thanked Council Members and staff for their support of this year's Wine
Soiree. He recapped the D.B. Library rebuild and reconfiguration of the
customer services counter and installation of the new self-service checkout
machines, a project that was made possible through the close cooperation of
the LA County Library and the Diamond Bar Friends of the Library. He
stated that The Friends were able to contribute $35,000 toward the $100,000
project that is expected to be completed at the end of this week and that the
library will reopen for business on April 18 with ribbon -cutting ceremonies on
Saturday, May 3, 2008 beginning at 10:00 a.m. He invited the Council to
attend.
Robert Ryan asked if there was another space for the seniors to hold their
exercise classes when Heritage becomes unavailable to them for two
months.
APRIL 15, 2008 PAGE 4 CITY COUNCIL
Salvadore Del Campo said that exercise was important to him and his friends
and asked for the City's help in finding a place for the seniors to exercise.
Darryl May, AYSO League, thanked staff for their assistance and especially
thanked Parks Maintenance Superintendent Jordan for the great care taken
to make the park look like a putting green for the Cottontail Tournament last
weekend. He announced that AYSO registration for the next soccer season
will begin April 19 at the City Birthday Celebration and April 23, May 8 and
May 14 at Pantera Park. He presented Council Members with souvenir
tournament medals.
Joan Gaskill spoke about the on/off ramp proposed for Lemon Ave. and
wondered if another meeting would be scheduled because she would like
responses to her concerns.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano responding to Mr. Otting stated that all of his comments
would be forwarded to Caltrans for attention. He further stated that
CSD/Rose would contact the speakers regarding options for the senior
exercise class group.
PWD/Liu responded to Ms. Gaskill comment indicating that the Lemon
Avenue Project is a State project. The City's Environmental Consultant is
preparing responses to all comments received during the City's March
meeting including Ms. Gaskill's issues and her neighbor's issues along with a
number of residents who share her concerns. The consultant expects to
have all responses prepared by April 22 and upon review of the responses
staff will make sure the residents have an understanding of those responses
and how the City will proceed with the next step.
5. SCHEDULE OF FUTURE EVENTS:
5.1 City's 19'' Birthday Celebration "Spirit of Diamond Bar'— Saturday,
April 19, 2008 —11:00 a.m. to 5:00 p.m. with carnival rides until 6:00
p.m., Pantera Park, 738 Pantera Dr.
5.2 Planning Commission Meeting — April 22, 2008 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Dr.
5.3 Earth Day Celebration — April 22, 2008 — 9:00 a.m., Diamond Ranch
High School, 100 Diamond Ranch Dr.
5.4 Parks and Recreation Commission Meeting — April 24, 2008 — 7:00
p.m., SCAQMD/Government Center Hearing Board Room, 21865
Copley Dr.
APRIL 15, 2008 PAGE 5 CITY COUNCIL
5.5 Arbor Day Celebration — April 25, 2008 — 9:00 a.m., Pantera
Elementary School, 801 Pantera Dr.
5.6 City Council Meeting — May 6, 2008 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Dr.
6. CONSENT CALENDAR: C/Herrera moved, C/Chang seconded, to approve
the Consent Calendar as presented. Motion carried by the following Roll
Call:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 RECEIVED AND FILED PLANNING COMMISSION MEETING
MINUTES — Regular Meeting of February 26, 2008.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MEETING MINUTES — Regular Meeting of January 24, 2008.
6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MEETING MINUTES — February 14, 2008.
6.4 RATIFIED CHECK REGISTER dated March 27, 2008 to April 10,
2008 totaling $1,466,974.07.
6.5 APPROVED AMENDMENT TO THE LICENSE AGREEMENT WITH
LOS ANGELES SMSA PARTNERSHIP, DBA VERIZON WIRELESS
TO CONSTRUCT WIRELESS TELECOMMUNICATIONS SITE AT
SUMMITRIGE PARK.
6.6 AWARDED CONTRACT TO MATLOCK ASSOCIATES, INC. FOR
SYCAMORE CANYON PARK AMERICANS WITH DISABILITIES
ACT (ADA) DESIGN — PHASE IV IN THE AMOUNT OF $50,000.
6.7 AWARDED ENGINEERING SERVICES CONTRACTTO (A) NORRIS
REPKE, INC., (B) HALL AND FOREMAN, INC. AND (C) DMS
CONSULTANTS, INC. FOR PLAN CHECK AND INSPECTION
SERVICES OF UTILITY INSTALLATIONS RELATED TO THE
VERIZON FIBER -TO -THE -PREMISES PROJECT.
6.8 ADOPTED RESOLUTION NO. 2008-12: APPROVING PROGRAM
SUPPLEMENT AGREEMENT NO. 006-N TO ADMINISTER THE
AGENCY/STATE AGREEMENT NO. 07-5455R FOR UTILIZATION
OF FEDERAL FUNDS IN THE AMOUNT OF $1,159,618 FOR THE
GRAND AVENUE STREET IMPROVEMENTS PROJECT (PHASE III)
FROM ROLLING KNOLL ROAD TO THE EASTERLY CITY LIMITS.
APRIL 15, 2008 PAGE 6 CITY COUNCIL
6.9 APPROVED NOTICE OF COMPLETION FOR PROSPECTORS
ROAD STREET REHABILITATION PROJECT.
6.10 APPROVED RESOLUTION 2008-13: APPROVING AND ADOPTING
AMENDMENT ONE TO THE THIRD AMENDED AND RESTATED
JOINT EXERCISE OF POWERS AGREEMENT FOR THE SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENTS.
6.11 AUTHORIZED THE CITY MANAGER TO PURCHASE SERVERS
AND WORKSTATIONS FROM HEWLETT PACKARD (HP) FORTHE
DIAMOND BAR INTELLIGENT TRAFFIC SIGNAL SYSTEM
PROJECT, IN AN AMOUNT NOT TO EXCEED $50,000.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION: None
RECESS: M/Tanaka recessed the Regular City Council Meeting to the
Redevelopment Agency's Annual Meeting at 7:53 p.m.
RECONVENE: M/Tanaka reconvened the City Council Meeting at 7:58 p.m. --
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye reported that on April 3 he represented the City at the Los Angeles
Division of the League of Cities meeting; on April 5 he attended the annual
picnic and barbecue at the Diamond Hills Estates; another outstanding
annual Wine Soiree was held and as heard by representatives this evening
boasted record fundraising to benefit the library this year. AYSO held a very
successful 15th annual Cottontail Classic. He stated that he hoped that
everyone would join him tomorrow evening for the special meeting to
interview candidates for the vacancy on the Pomona School Board from 6:00
p.m. to 9:00 p.m. at the District headquarters, Garey Avenue, Pomona. He
hoped everyone would join in celebrating the City's 19th Birthday from 11:00
a.m. to 5:00 p.m. on April 19. On April 26 the Walnut Valley Water District
will hold a symposium discussing water quality, local water supplies, water -
saving ideas and devices from 8:30 a.m. to 11:30 a.m. at the Walnut Valley
Water District Headquarters, 271 S. Brea Canyon Rd. For more information
call 909-595-7554 ext. 360. He said it was a privilege to attend the
retirement event for John Nieto along with his Council colleagues and, it is a
privilege to welcome Glynn Johnson. He wished his son Matthew a Happy
Birthday.
C/Chang complimented all of the volunteers of the Friends of the Library for
a very successful Wine Soiree. He thanked Chief Nieto for his service to
D.B. and wished him well on his retirement. He commented on the
relocation of the Edison pole and reminded residents that there would be a
APRIL 15, 2008 PAGE 7 CITY COUNCIL
three-day impact for traffic at the corner of Grand Ave. and Golden Springs
Dr. He stated that Chili's expects to hold its open house the middle of May.
He reiterated that the City has a wonderful program for mitigating graffiti.
During March the City mitigated 210 graffiti sites for a total of 3,627 sq. ft.
He thanked staff for their attention to maintaining the City's image and
property values. Neighborhood Improvement and Code Enforcement officers
work hard to keep the City clean. During March, 1,212 properties were
inspected and citations and warnings were issued.
C/Herrera welcomed new Fire Chief Glynn Johnson. She said it was
heartwarming to see so many people from different cities and organizations
participate in Chief Nieto's retirement. She looked forward to getting to know
Glynn Johnson better and was confident he would do an excellentjob forthe
City. She congratulated City staff who recently acquired a $167,000 grant
that has been applied to the Metropolitan Water District for a centralized
irrigation system for the City. The new irrigation system will reduce water
usage and could save as much as 30% on the City's annual water costs
(about $135,000 per year). It is important for all residents to remember that
the area is still in a drought. She said it was sad for her to report that Tom
Sykes lost his bid for re-election for City Council of the City of Walnut. D.B.
has always worked very closely with the City of Walnut and Tom Sykes has
been a regional leader in the San Gabriel Valley. He will be greatly missed
after having served for more than 14 years on the Walnut City Council. She
asked that that City present a City Tile to Mr. Sykes thanking him for his
service to the region and given during his last City Council meeting on April
23.
MPT/Everett asked residents to focus on this evening's presentations and
reiterated contents of the presentations and proclamations. He thanked
speakers for their comments during public comments and spoke about
events he attended including the AYSO tournament. He paid tribute and
gave thanks for the life of Gerry del Rio Cortez who passed away last
Sunday. He extended prayers and sympathy to his wife Bridgette and family
members.
M/Tanaka thanked his wife Wanda for attending events with him. He
attended two neighborhood watch meetings — one on Navajo Springs and
one by Peaceful Hills. On April 3, he attended the D.B.H.S. Open House; the
Regional Chamber of Commerce of the San Gabriel Valley and West Covina
Chamber's Mixer and the Ribbon Cutting for Armijo Newspaper and Public
Relations in Walnut. He also attended Asst. Fire Chief John Nieto's
retirement dinner and celebration; the Diamond Hills Homeowner's Td
Annual Barbecue which is the type of event encouraged by Deputy St.
Amant when he speaks about the Neighborhood Watch program. M/Tanaka
attended the Senior Citizens' Talent Show at the Diamond Bar Center; Troop
730 Eagle Court of Honor for Jonathan Lee and the 15th Annual Friends of
the Library Wine Soiree. Last week he and his wife attended a badge
ceremony at the Los Angeles Police Academy and witnessed the first Asian-
APRIL 15, 2008 PAGE 8 CITY COUNCIL
American officer to be promoted to the rank of Deputy Chief. This past week
the Women's Club held its convention. Congratulations to Club Woman of
the Year Debby O'Connor and D.B. Club Citizen of the Year Janice Geradina
from PFF Bank. This week was the 15th Annual D.B. Cottontail Classic
soccer 160 plus team tournament. He thanked Darryl May and his staff at
Region 31 for presenting M/Tanaka with a Jeff Hull Memorial Sportsmanship
Award. He thanked the volunteers, coaches and referees who participated
and commended CSD/Rose and his staff for providing excellent playing
fields for the participants. Last night he attended the Opera Tales at the D.B.
Library and announced that the library will re -open this Friday. On April 13
D.B. resident Gerry del Rio Cortez passed away. He and wife Bridgette
worked on the American Cancer Society's Diamond Bar Relays for life the
past two years and were organizing the third event which will be held on June
7 and 8 at Lorbeer Middle School.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the
regular City Council meeting at 8:27 p.m. in m mory of Gerry Del Rio Cortez.
TOMMYE RIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 6th day of May 12008.
C: C�L�- -
JACK TANAKA, MAYOR