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Home My WebLink About12/18/2007 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION DECEMBER 18, 2007 STUDY SESSION: M/Tanaka called the Study Session to order at 7:15 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Fred Gubman, Planning Manager; Ken Desforges, IS Director; Ryan McLean, Asst. to CM; Rick Yee, Senior Engineer; and Tommye Cribbins, City Clerk. /► UPDATE OF LIGHTING AND LANDSCAPE DISTRICT NO'S 38,39 AND 41 — Discussion and Action. PWD/Liu reported on the assessments and General Fund subsidies for Districts 38, 39 and 41. CSD/Rose responding to MPT/Everett stated that there were no Homeowner Associations involved in District 39. The parcels are privately owned and the slopes typically face the public right-of-ways. Staff assumes that when the neighborhoods were developed the areas were seen as potential opportunities to dress up the slopes for the sale of the residential units and incorporated those slopes into a Lighting and Landscape Maintenance District. CM/DeStefano responded to MPT/Everett that staff deliberately split the subsidies evenly among the districts. FD/Magnuson explained that the cost involves part time hours of three different full time staff members that provide services to the districts. CSD/Rose reported on work completed within the districts. CSD/Rose stated that the goal for tonight's discussion was to introduce the issue to the Council with further discussion to take place in the future to de'iermine what options there are for funding some of the routine and ongoing maintenance costs; as well as to discuss options for funding capita; improvement projects. Staff intends to present additional information and details at the Council's next study session. C/Herrera asked if staff had explored the possibility of using service providers for maintaining the slopes that might be less expensive than staff time. DECEMBER 18, 2007 PAGE 2 CC STUDY SESSION CM/DeStefano explained that CSD/Rose seeks bids every two or three years to make certain that the City is getting the best coverage for the value. At a minimum, temporary districts should have been initiated with a higher amount and at a minimum include automatic CPI increases. C/Herrera asked if there were better methods for watering. Many residents often complain about sprinklers that flood the streets or sprinklers that don't turn off like they should. Since California is in a water crisis the City should look at plants that require less water and that the City systematically change out the water system to conserve as much water as possible. CSD/Rose stated that staff intended to bring back information about a number of different irrigation systems that can be retrofit. They claim no over spray and reduction in as much as 30% of the water the City is currently putting down. In fact, staff has a meeting with the provider on Thursday. CM/DeStefano further stated that staff is looking at centralizing the controllers rather than having to visit 80 different controller locations. The issue is to look at all of the technology that exists as well as, the cost benefit and determine what might be most suitable for the City. CSD/Rose explained to C/Chang that turf is much more expensive to maintain, thus the cost differential due to the fact that District 41 contains more acreage but very little turf so its overall cost is less. MPT/Everett asked if the amount changed would it require a vote of the people and if the additional costs were absorbed into the General Fund would that also require a vote of the people. CM/DeStefano and CA/Jenkins explained that if the assessment were changed by only one dollar it would require a majority vote of the properties by mail -in ballot. If the Council decided to use General Fund resources to complete projects within the Districts it would not require a vote. PUBLIC COMMENTS: None Offered, ADJOURNMENT: With no further business to come before the City Council, M/Tanaka adjourned the Study Session at 8:05 p.m. TOIVMYE CRIBBINS, City Clerk DECEMBER 18, 2007 PAGE 3 CC STUDY SESSION The foregoing minutes are hereby approved this 15tdt day of 2008. _ MACK TANAKA, Mayor -1 1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 18, 2007 CALL TO ORDER: Mayor Tanaka called the regular City Council meeting to order at 6:30 p.m. in Room CC -8 of The Government Center/SCAQMD Building, 21865 Copley Dr., Diamond Bar, CA. INVOCATION: Pastor Mark Hopper, Evangelical Free Church of Diamond Bar gave the invocation. PLEDGE OF ALLEGIANCE: Council Member Tye led the Pledge of Allegiance. ROLL CALL: Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Mike Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Fred Gubman, Planning Manager; Ken Desforges, IS Director; Ryan McLean, Asst. to CM; Rick Yee, Senior E=ngineer; Kimberly Molina, Associate Engineer; Irwin Ching, Junior Engineer; Lt. Joe Maxey; and, Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS - None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: None Offered. 4. RESPONSE TO PUBLIC COMMENTS: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Christmas Holiday — December 24 and 25, 2007 — City Offices will be closed in observance of the Christmas Holiday. City Offices will reopen Wednesday, December 26, 2007 at 7:30 a.m. 5.2 Holiday Tree Curbside Collection Program — December 26, 2007 through January 18, 2008. Trees free of decorations and flocking may be left on the curb for free pickup during this period. Any tree over six (6) feet must be cut in half. 5.3 New Year Holiday — January 1, 2008 — City Offices will be closed Tuesday, January 1, 2008 in observance of the New Year Holiday. City Offices will reopen Wednesday, January 2, 2008 at 7:30 a.m. DECEMBER 18, 2007 PAGE 2 CITY COUNCIL 5.4 Planning Commission Meeting — January 8, 2008 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.5 Traffic and Transportation Commission Meeting — January 10, 2008 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.6 Regional Chamber of Commerce "E -waste Roundup" — January 12, 2008 — 8:00 a.m. to 1:00 p.m., SCAQMD/Government Center Parking Lot, 21865 Copley Dr. 5.7 City Council Meeting — January 15, 2008 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.8 Winter Snow Fest — January 19, 2008 — 10:00 a.m. to 4:00 p.m., Pantera Park, 738 Pantera Drive. 6. CONSENT CALENDAR: C/Chang moved, C/Tye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session Minutes of December 4, 2007 — as submitted. 6.1.2 Regular Meeting of December 4, 2007 — as submitted. 6.2 RATIFIED CHECK REGISTER — dated November 29, 2007 through December 12, 2007, totaling $799,949.78. 6.3 APPROVED APPLICATIONS TO BE RECERTIFIED AS A TREE CITY USA FOR 2007 (7T" YEAR) AND RECEIVE A TREE CITY USA GROWTH AWARD (4T" YEAR); AND, AUTHORIZED THE MAYOR TO SIGN THE APPLICATIONS. 6.4 AWARDED DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE 2007-08 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT TO NORRIS-REPKE IN THE AMOUNT OF $25,490 AND AUTHORIZED A CONTINGENCY AMOUNT OF $2,500 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $27,990. 7. PUBLIC HEARINGS: None 1 1 DECEMBER 18, 2007 PAGE 3 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 CITY COUNCIL COMMITTEE APPOINTMENTS: ORGANIZATION DELEGATE ALTERNATE California Contract Cities Association Foothill Transit Board Four -Corners Transportation Policy Group Greater L.A. County Vector Control District Joint Powers Insurance Authority L.A. County Sanitation District No. 21 L.A. County City Selection Committee League of CA Cities — L.A. County Division San Gabriel Valley Council of Governments San Gabriel Valley Economic Partnership Southern California Assn of Governments (SCAG) Tres Hermanos Conservation Authority Wildlife Corridor Conservation Authority (WCCA) Wildlife Corridor Conservation Authority Advisory STANDING COMMITTEES Tanaka Herrera Herrera Audrey Hamilton Tye Tanaka Tanaka Tye Tanaka Chang Chang Tye/Chang Tanaka Davis D.B. Community Foundation Tye Public Safety Committee Tanaka AD HOC COMMITTEES City Council Goals/City Manager Evaluation Tanaka Economic Development Chang Industry East Development Advisory Committee Herrera Legislative Everett Library Task Force Chang Neighborhood Improvement Everett LIAISON Tye Tye Chang Everett Everett Everett Everett Herrera Everett Everett Herrera Chang Herrick Chang Everett Everett Tye Tye Chang Tanaka Chang Chamber of Commerce Everett Tanaka PUSD/City Everett Tanaka Senior Citizen Chang Tanaka Sphere of Influence/Annexation Herrera Tye WVUSD/City Tye Everett No public comments made. C/Herrera moved, C/Chang seconded to approve the City Council Committee Appointments as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None DECEMBER 18, 2007 PAGE 4 CITY COUNCIL 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye stated that he attended the Walnut Valley Water District Town Hall Meeting. Keith Coolidge and Deborah Mann provided great information. It was disappointing that there were more officials and staff than public members. He attended Larry Black's installation as 2008 President of the Tri -County Association of Realtors and presented Mr. Black and the outgoing president Lazaro Morales with a proclamation from the City. One of the most enjoyable events was the Volunteer Recognition Dinner. He wished everyone a very Merry Christmas and a Happy New Year. C/Herrera stated due to inclement weather the Snow Fest scheduled for December 8th had been postponed to January 19. Today she attended the swearing in of Scarlett Wong to the Walnut Valley Water District Board who won by one vote. She attended Assemblyman Huff's Christmas Holiday Open House this evening and that it was nice to see residents of D.B. as well as, Council Members from Chino Hills and Walnut. She wished everyone a very happy and safe holiday. C/Chang commented that everyone is very busy during this holiday season. He wished everyone a very Merry Christmas and a Happy, Prosperous and Healthy 2008. MPT/Everett reported that the Public Safety Committee met with Lt. Maxey and Captain Halm on Wednesday, December 12 to discuss violations, thefts and other matters of concern. He stated that public safety is the number one priority in the City. One of the primary concerns is Neighborhood Watch and he encouraged everyone to participate. He welcomed Sgt. Mark Sanders as the new traffic patrol officer. He announced that Deputy Rick Wright continues to recover from a very serious accident apparently caused by a driver under the influence. He was surprised and frustrated to receive calls from residents who were not pleased about street sweeping. The City is maintaining its schedule; however, residents are choosing to use the time set aside for street sweeping for parking on the street, which prevents the street sweeper from doing his job. He said he aggressively supported enforcement of the street sweeping ordinance so that all citizens are provided equal opportunity to the service. He agreed that the Walnut Valley Water District's Town Hall meeting was excellent and he too was disappointed that there was not better participation by residents. He said the staff holiday party was a real treat. Today he celebrated with the seniors at the Royal Vista Country Club. He commented on committee appointments and the three-year goals and objectives stated by San Gabriel COG. He thanked residents for allowing him to serve as their Council Member and invited feedback. He also invited everyone to enjoy the holiday season, special family time, special religious celebrations and the New Year ahead. 1 J DECEMBER 18, 2007 PAGE 5 CITY COUNCIL M/Tanaka said that he too attended the Walnut Valley Water District Board Town Hall meeting. The D.B. Volunteers on Patrol dinner was a very nice event and he thanked Lt. Maxey and Law Enforcement Technician Sandy Clark for putting the event together. The Candy Cane Fair was an outstanding event with 60 plus crafters participating. The DB 4 -Youth, D.B.H.S. Leo Club and D.B.H.S. Honor Society also helped with the event. The Public Works Department put together a very good Traffic Management Program for the Palomino Dr. area. Tuesday, December 11 he attended the PUSD Board Meeting and congratulated re-elected Board Members Nancy McCracken and Richard Rodriquez. He and C/Tye attend a Neighborhood Watch meeting at the Deane Homes Swim Club. The City Holiday Dinner was an outstanding event. He thanked staff for their hard work. On Saturday he attended the D. R.H.S. Breakfast with Santa, a fundraiserfor the school's music program. Today, he, C/Chang and MPT/Everett attended the Seniors Christmas Program and luncheon. He wished everyone Happy Holidays and a happy and prosperous New Year. ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the regular City Council meeting at 7:08 p.m. to the Study Session. a TOMI\ Y11 CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 15th day of :janurxr , 2008. JACK TANAKA, MAYOR