HomeMy WebLinkAbout6/19/2007 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JUNE 19, 2007
STUDY SESSION: M/Tye called the Study Session to order at
5:28 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, Everett, Herrera,
MPT/Tanaka and Mayor Tye.
Staff Present: James DeStefano, City Manager; Michael
Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu,
Public Works Director; Nancy Fong, Community Development Director; Ken
Desforges, IS Director; Linda Magnuson, Finance Director; Susan Full, Senior
Accountant; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer;
F:yan McLean, Senior Management Analyst; Lauren Hidalgo, Public Information
Specialist; Alfredo Estevez, Desktop Support Technician and, Tommye Cribbins,
City Clerk
h REVIEW OF FY 2006-07 GOALS AND OBJECTIVES/INTRODUCTION
OF FISCAL YEAR 2007-08 BUDGET — DISCUSSION AND ACTION.
CM/DeStefano asked for Council comment on the revised order of
priorities and sub -items, especially with respect to communications. The
only new goal is bullet #4 "Enhance the City's website to provide
additional information and access to City services."
C/Everett explained why he asked for re -prioritization with emphasis on
communication.
M/Tye said he appreciated a fresh set of eyes on the list. He would not,
however, want anyone to misunderstand that he believed the number one
issue in D.B. was communication because he believes the City does a
good job of communicating at the Council and staff level in reaching out to
the community. No one he spoke with during the recent election said
anything about doing a better job of communicating. Their priorities were
traffic and economic development, etc. He was disturbed about force
ranking and felt it was important for the Council to stick with the goal for a
"strategic plan for creating a high-quality dynamic center at the D.B. Golf
Course." He wanted residents to understand it was an option that had
been under consideration since 1991.
CM/DeStefano said he reworded the goal in order to better focus on the
overall strategic plan for the City that could include the D.B. Golf Course
property.
C/Chang agreed with M/Tye that the proper priority order would be
transportation and economic development to determine the future and
quality of life of the residents, followed by "communication."
JUNE 19, 2007
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PAGE 2 CC STUDY SESSION
C/Herrera said she too would prefer the order be 1) transportation, 2)
economic development and 3) communication or to eliminate the
numbering altogether.
C/Tanaka said he would be in favor of eliminating the numbers.
Discussion ensued regarding building a dynamic center in another location
and the inclusion of the library.
CM/DeStefano confirmed the Council's desire to prioritize the items as
follows: 1) transportation, 2) economic development, move the library and
golf course to the third bullet under economic development, and 3)
communication.
CM/DeStefano suggested #1 be renamed "traffic mitigation." Council
concurred with the inclusion of consideration of a high quality dynamic
center at the D.B. Golf Course.
BUDGET:
FD/Magnuson explained the Budget revisions and reserves.
C/Chang asked that staff prepare a PowerPoint presentation for the next
budget discussion so that Council Members could more easily follow the
discussion.
DISCUSSION AND ACTION OF IN-HOUSE BUSINESS LICENSING.
CDD/Fong presented a report on the possibility of bringing Business
Licensing in-house instead of using L.A. County. Following her report she
asked for Council direction.
CA/Jenkins explained that Council has the option to decide whether it
wants businesses to come to the City with new license applications.
However, there are logistical reasons why the City might choose to issue
renewals. If there are businesses that present the City with problems or
there are defects in their licensing with the County, those can then be
corrected through modification or revocation procedures. The vast
majority of businesses would smoothly transition because it would reduce
the logistical burden for the City taking over and without having to do 200
plus background investigations. If businesses have County licenses and
the County is the City's agent, the City cannot, without some due process
simply terminate a license. From both a legal and logistical standpoint the
City would be better served to look at problem businesses on a case-by-
case basis_
JUNE 19, 2007
PAGE 3 CC STUDY SESSION
CDD/Fong explained to C/Everett how the application process would be
shortened if the City were to handle the licensing. She said it was virtually
a duplication of effort for businesses to have to go through the public
hearing process with the City and then go to the County to apply for
licenses.
M/Tye asked how the County came up with their renewal fees.
CM/DeStefano stated that staff does not know how the County calculates
renewal fees; but that he felt if might be based on the cost for performing
the service to generate the renewal.
CM/DeStefano responded to M/Tye that there would be no additional staff
required because existing staff members would absorb the various
responsibilities.
M/Herrera felt there would not have been problems with Scribbles if the
City were in control of the licensing process.
M/Tye felt the City should not be doing business registration and said he
would like to have that process absorbed into the licensing process.
C/Tanaka felt it would be a good service to businesses to speed up and
make the entire process friendlier.
C/Chang also felt that the City would have had fewer problems and
avoided legal costs if it had been in control of the licensing. In his opinion,
it is a must for convenience, better and more efficient government and
would create an enormous bond with the business community. Bottom
line is that this would help the City govern pro -actively rather than
reactively. He suggested that the fee be increased to make certain the
City would at least break even and not have to go back and ask for more.
CA/Jenkins explained to M/Tye that there would be three tiers of licensing
— 1) all businesses that are currently registered would continue to pay $10;
2) some businesses that require an additional layer of regulation, a sub-
category of the businesses currently regulated by the County that would
not require a hearing. Whatever the City charged for tier 2 would include
the $10 business registration fee; and 3) those businesses that require a
hearing, which is a very small portion of the businesses in the City. In
short, the City would be doing what the County does now but in a much
more simplified manner thereby streamlining the process.
C/Everett agreed with C/Chang that the City should be doing the licensing
and felt the renewal should be $101 or $103 because it would more likely
entail about two -hours worth of work for each license on average.
JUNE 19, 2007 PAGE 4 CC STUDY SESSION
C/Herrera said she favored the program and increasing the charge where
licensing may require background checks.
CA/Jenkins stated that staff would have to come back to the City Council
with a revised ordinance to make adjustments and review the matter from
time to time to make sure the program was fully capitalized.
Discussion ensued.
Council unanimously concurred to bring business licensing in-house and
directed staff to prepare the appropriate ordinance to replace the existing
Title V in order to establish an in-house business license program.
PUBLIC COMMENTS: Nef Cortez, outgoing Chamber President,
thanked staff and Council for their good work. He hoped that the Council would
embrace the notion of the Regional Chamber being able to function more
effectively and serve as the City's Chamber. He thanked C/Herrera for
recommending funding in the amount of $24,000 because he felt the current
grant was under funding the Chamber.
CM/DeStefano reminded Council that it directed staff to retain the $12,000 figure
in the new budget and work with the Chamber to determine the feasibility of a
contribution of up to $24,000 according to a proposed scope of work.
ADJOURNMENT: With no further business to come before the City
Council, M/Tye adjourned the Study Session at 6:32 p.m.
i
TOMMYE tRIBBINS, City Clerk
The foregoing minutes are hereby approved this 17th day of ju].y ,
2007.
STEVE , Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 19, 2007
CLOSED SESSION: 5:00 p.m., Room CC -8
No. Government Code Section 54956.8 — Conference with Real Property
Negotiators
Property Negotiations:
Address: Portion of Lot 13, Tract No. 3941
and
Portion of Lot 3, Tract No. 3941
Agency Negotiator City Manager
Negotiating Party Robert R. Reed Family Trust
► Government Code Section 54956.9(a) — Pending Litigation — People
of the State of California v. Ratan Hospitality, LLS (Scribbles) Case
No. BC351925
Public Comments on Closed Session Agenda — None Offered.
STUDY SESSION: 5:28 p.m., Room CC -8
► FY 2007-08 Budget — Discussion and Action
► Discussion of In -House Business Licensing — Discussion and Action
>tudy Session adjourned at 6:32 p.m.
CALL TO ORDER: Mayor Tye called the regular City Council meeting
to order at 6:43 p.m. in The Government Center/SCAQMD Auditorium, 21865
Copley Dr., Diamond Bar, CA.
CA/Jenkins reported that City Council met in Closed Session beginning at 5:00 p.m.
to discuss the two Closed Session Agenda items. There was one reportable action
taken with respect to the real property referred to as Portion of Lot 13, Tract No.
3941 and Portion of Lot 3, Tract No. 3941 commonly known as the Reed property.
Council decided to terminate the transaction and escrow. The Closed Session was
adjourned at about 5:28 p.m.
CM/DeStefano stated that during tonight's Study Session the City Council discussed
its Goals and Objectives for FY 2007-08. With a few modifications to what was
posted on the City's website the Goals and Objectives have been approved by the
City Council. In addition, the Council received two revision/correction pages to the
proposed FY 2007-08 Budget. The City Council also discussed a proposal to bring
the County administered business licensing program into the City and directed staff
to prepare an ordinance for consideration and approval at a future City Council
JUNE 19, 2007 PAGE 2 CITY COUNCIL
meeting.
PLEDGE OF ALLEGIANCE:
Allegiance.
INVOCATION:
gave the invocation.
Captain Michael Kwan led the Pledge of
Ahmad H. Sakr, Ph.D., Islamic Education Center
ROLL CALL: Council Members Chang, Everett, Herrera, Mayor
Pro Tem Tanaka and Mayor Tye.
Staff Present: James DeStefano, City Manager; Michael
Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public
Works Director; Nancy Fong, Community Development Director; Linda Magnuson,
Finance Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer;
Ryan McLean, Senior Management Analyst; Lauren Hidalgo, Public Information
Specialist; Alfredo Estevez, Desktop Support Technician and, Tommye Cribbins,
City Clerk
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tye presented a Certificate of Recognition to Lanterman
Developmental Center in celebration of the Center's 80th year of
service. Pam Meeker, Executive Director; Steve Johnson, Clinical
Director; Latoya Mathis, Assistant to the Clinical Director, and Monica
Lopez, Assistant to the Executive Director, Lanterman Developmental
Center accepted the Certificate.
1.2 M/Tye presented a City Tile to Captain Michael Kwan in recognition of
his service as the Captain of the Diamond Bar/Walnut Sheriff
Substation from April 10, 2004 to June 9, 2007. Nef Cortez,
President, Regional Chamber of Commerce of the San Gabriel Valley,
on behalf of its Board of Directors, recognized Captain Kwan for his
service.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered.
3. PUBLIC COMMENTS: Paul DuPlessis, 629 Golden Prados Dr.,
spoke in opposition to development of the D.B. Golf Course.
Bridget Del Rio Cortes, Chairman, D.B. Relay for Life, thanked the Council
for their support of the event that raised over $50,000 for patient services,
research, education and advocacy for the American Cancer Society.
JUNE 19, 2007 PAGE 3 CITY COUNCIL
Faheem Dayala, 1830 Tintah Dr, spoke on behalf of "Why Islam" and
presented the City Council with a book as a token of appreciation.
John Martin, 1249 S. Diamond Bar Boulevard #438, said the lawn in the
median on Diamond Bar Blvd. appears to have been cut too low and looks to
be burned or insect damaged. Also, the tree stumps should be removed. In
addition, there is a large pile of dirt in the median at the south end where the
lawn is completely dead and casts a poor first impression for visitors to D. B.
4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano
responding to Mr. Martin stated that the stumps in the median are a result of
tree removal necessitated by a car accident. The individuals who will grind
the stumps have not yet arrived to perform that service. Staff will investigate
the remaining items and report back to Council.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — June 26, 2007 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.2 Parks and Recreation Commission Meeting — June 28, 2007 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley
Dr.
5.3 City Council Meeting — July 3, 2007 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Dr.
5.4 July 4th Holiday — City Offices closed Wednesday, July 4, 2007 in
observance of the July 4th Holiday. City Offices will reopen Thursday,
July 5, 2007 at 7:30 a.m.
5.5 July 4th Blast — July 4, 2007 — 5:00 p.m. to 9:30 p.m., Diamond Bar
High School, 21400 Pathfinder Rd. (Free Fireworks Show at 9:00
P.M.)
5.6 Concerts in the Park (Revelers — Classic Rock) — July 11, 2007 — 6:30
p.m. to 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr.
5.7 Movies Under the Stars "Charlotte's Web" — July 11, 2007 —
Immediately following the Concerts in the Park, Sycamore Canyon
Park, 22930 Golden Springs Dr.
5.8 Traffic and Transportation Commission Meeting — July 12, 2007 —
7:00 p.m., AQMD/Government Center Hearing Board Room, 21865
Copley Dr.
JUNE 19, 2007 PAGE 4 CITY COUNCIL
Q
COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2007-38: APPROVING AND ADOPTING
A BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2007
AND ENDING JUNE 30, 2008 INCLUDING MAINTENANCE AND
OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS
AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS,
DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH.
CM/DeStefano presented staff's report recommending that City
Council adopt a resolution approving and adopting a budget for the
fiscal year commencing July 1, 2007 and ending June 30, 2008.
C/Herrera said she was proud of D.B's fiscally prudent staff.
C/Herrera moved, C/Chang seconded, to adopt Resolution No. 2007-
38: Approving and Adopting a Budget for the Fiscal Year commencing
July 1, 2007 and ending June 30, 2008 including Maintenance and
Operations, Special Funds and Capital Improvements and
Appropriating Funds for Accounts, Departments, Divisions, Objects
and Purposes therein set forth. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Herrera,
MPT/Tanaka, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6. CONSENT CALENDAR: C/Chang moved, C/Everett seconded to approve
the Consent Calendar as presented. Motion carried by the following Roll
Call:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
6.1 CITY COUNCIL MINUTES
Chang, Everett, Herrera,
MPT/Tanaka, M/Tye
None
None
6.1.1 STUDY SESSION OF JUNE 5, 2007 —approved as submitted.
6.1.2 REGULAR MEETING OF JUNE 5, 2007 — approved as
submitted.
6.2 PLANNING COMMISSION MINUTES — Regular Meeting of April 24,
2007 — Received & Filed.
JUNE 19, 2007 PAGE 5 CITY COUNCIL
6.3 PARKS AND RECREATION COMMISSION MINUTES — Regular
Meeting of April 26, 2007 — Received and filed.
6.4 RATIFIED CHECK REGISTER— comprised of checks dated May 31,
2007 through June 13, 2007 totaling $605,785.84.
6.5 APPROVED AMENDMENT NO. 7 EXTENDING THE CONTRACT
WITH VALLEYCREST LANDSCAPE MAINTENANCE FROM JULY 1,
2007 THROUGH JUNE 30, 2008 TO PROVIDE LANDSCAPE
MAINTENANCE SERVICES AT NINE (9) CITY PARKS, THE
DIAMOND BAR CENTER, THE FOOTBALL FIELD AND SLOPE AT
LORBEER MIDDLE SCHOOL, AND THE TRAIL/TRAIL HEAD AT
SYCAMORE CANYON PARK, WITH A CPI INCREASE OF 3.5%
FOR THE ANNUAL AMOUNT OF $349,033.55; PLUS AS -NEEDED
WORK IN THE AMOUNT OF $155,000 FOR A TOTAL
AUTHORIZATION NOT -TO -EXCEED $504,033.55 FOR FY 2007/08.
6.6 APPROVED AMENDMENT NO. 6 TO THE CONTRACT WITH
EXCEL LANDSCAPE FOR LANDSCAPE MAINTENANCE
SERVICES AT LIGHTING AND LANDSCAPE MAINTENANCE
DISTRICT NO. 38, 39 AND 41 FOR FY 2007/08 IN THE AMOUNT
OF $293,108.28; INCLUDING CPI INCREASE OF 4% AND A
CONTINGENCY AMOUNT OF $33,000 FOR AS -NEEDED WORK,
FOR A TOTAL AUTHORIZATION OF $326,108.28.
6.7 AWARD OF CONTRACT TO J.D.C., INC. FOR CONSTRUCTION OF
PAUL C. GROW PARK IMPROVEMENTS IN THE AMOUNT OF
$91,050, PLUS A 10% CONTINGENCY OF $9,105 FOR A TOTAL
AUTHORIZATION OF $100,155; AND APPROPRIATED $15,000 IN
PARK DEVELOPMENT FUNDS FOR PLAN CHECK, PROJECT
INSPECTION, AND CONSTRUCTION MANAGEMENT AND
OBSERVATION SERVICES.
6.8 APPROVED AMENDMENT NO. 3 EXTENDING THE CONTRACT
WITH D.H. MAINTENANCE SERVICES FOR THE TERM OF JULY 1,
2007 THROUGH JUNE 30, 2008 TO PROVIDE JANITORIAL AND
BUILDING MAINTENANCE SERVICES AT THE DIAMOND BAR
CENTER, HERITAGE PARK COMMUNITY CENTER AND PANTERA
PARK ACTIVITY ROOM IN THE AMOUNT OF $155,832, WHICH
INCLUDED A CPI INCREASE OF $5,158 (APPROXIMATE
INCREASE OF 3.423%) AND, AS -NEEDED WORK IN THE
AMOUNT OF $75,000 FOR A TOTAL AUTHORIZATION NOT -TO -
EXCEED $230,832 FOR FY 2007-08.
6.9 APPROVED FOR MCE TO COMPLETE $36,425.10 OF AS -NEEDED
ASPHALT, SLURRY AND STRIPING WORK IN THREE CITY
PARKS DURING FY 2006-07.
JUNE 19, 2007 PAGE 6 CITY COUNCIL
6.10 APPROVED LICENSE AGREEMENT WITH SPRINT PCS ASSETS,
LLC TO DEVELOP A WIRELESS COMMUNICATION SITE AT
RONALD REAGAN PARK.
6.11 a) ADOPTED RESOLUTION NO. 2007-39: CALLING AND
GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 6, 2007, FOR THE ELECTION
OF CERTAIN OFFICERS (2 CITY COUNCIL SEATS) AS REQUIRED
BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES.
b) ADOPTED RESOLUTION NO. 2007-40: REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES
TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 6, 2007 WITH THE SCHOOL ELECTIONS
TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF
THE ELECTIONS CODE.
c) ADOPTED RESOLUTION NO. 207-41: ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CONDIDATES STATEMENTS SUBMITTED TO
THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 6, 2007.
6.12 AWARDED CONTRACT TO BONTERRA CONSULTING IN THE
AMOUNT OF $92,065 WITH A 10% CONTINGENCY OF $9,206 FOR
A TOTAL AUTHORIZATION OF $101,271 FOR PERFORMING
ENVIRONMENTAL MITIGATION MONITORING WORK REQUIRED
FOR SOUTH POINTE WEST DEVELOPMENT PROJECT.
6.13 a) ADOPTED RESOLUTION NO. 2007-42: DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 38 AND SETTING THE PUBLIC
HEARING FOR JULY 17, 2007.
b) ADOPTED RESOLUTION NO. 2007-43: DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
LANDSCAPE DISTRICT NO. 39 AND SETTING THE PUBLIC
HEARING FOR JULY 17, 2007.
c) ADOPTED RESOLUTION NO. 2007-44: DECLARING THE
CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENT FOR
LANDSCAPE DISTRICT NO. 41 AND SETTING THE PUBLIC
HEARING FOR JULY 17, 2007.
JUNE 19, 2007 PAGE 7 CITY COUNCIL
6.14 ADOPTED RESOLUTION NO. 2007-45: SETTING THE PROP 4
(GANN) APPROPRIATIONS LIMIT FOR FY 2007-08 IN
ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE
1 OF THE GOVERNMENT CODE.
6.15 APPROVED INCREASE IN CONTRACT FOR ENVIRONMENTAL
CONSTRUCTION, INC. IN THE AMOUNT OF $40,000 FOR
CONSTRUCTION OF THE SYCAMORE CANYON PARK ADA
RETROFIT PROJECT BUDGET; AND REDUCTION OF $346,000 IN
PARK DEVELOPMENT FUNDS FROM PROJECT BUDGET;
RESULTING IN A NET INCREASE TO THE PROJECT BUDGET OF
$75,000 FOR A TOTAL AUTHORIZATION OF $1,618,880.40.
6.16 a) APPROPRIATED $96,840 FROM PROP C FUND RESERVES
TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET;
APPROVING PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL
MODIFICATIONS AT GOLDEN SPRINGS/DIAMOND BAR
BOULEVARD AND GOLDEN SPRINGS/BREA CANYON ROAD,
AND FOR TRAFFIC SIGNAL INSTALLATION AT GOLDEN
SPRINGS/RACQUET CLUB IN THE AMOUNT OF $383,740 TO
CHRISTOPHER MORALES, INC.; AND, AUTHORIZED A
CONTINGENCY AMOUNT OF $38,000 FOR CONTRACT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A
TOTAL AUTHORIZATION AMOUNT OF $421,740.
b) APPROVED CONTRACT AMENDMENT WITH WARREN C.
SIECKE TRANSPORTATION AND TRAFFIC ENGINEERING FOR
CONSTRUCTION INSPECTION SERVICES FOR TRAFFIC SIGNAL
MODIFICATIONS AT GOLDEN SPRINGS/DIAMOND BAR
BOULEVARD AND GOLDEN SPRINGS/BREA CANYON ROAD;
AND, TRAFFIC SIGNAL INSTALLATION AT GOLDEN
SPRINGS/RACQUET CLUB IN THE AMOUNT OF $46,000 PLUS A
CONTINGENCY AMOUNT OF $4,600 FOR CHANGE ORDERS TO
BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $50,600.
6.17 ADOPTED RESOLUTION NO. 2007-46: ESTABLISHING A
COMPENSATION PLAN INCORPORATING SALARY RANGES AND
FRINGE BENEFITS FOR ALL CLASSIFICATIONS OF
EMPLOYMENT EFFECTIVE JULY 1, 2007 AND RESCINDING
RESOLUTION NO. 2006-76 IN ITS ENTIRETY.
6.18 APPROVED AMENDMENT NO. 1 TO THE AGREEMENT WITH
MOORE, LACOFANO, GOLTSMAN, INC. (MIG) FOR
CONSTRUCTION ADMINISTRATION SERVICES FOR PAUL C.
GROW PARK ADA RETROFIT PROJECT IN THE AMOUNT OF
$6,500.
JUNE 19, 2007 PAGE 8 CITY COUNCIL
6.19 AMEND THE FY 2006-07 BUDGET FOR BUILDING AND SAFETY
REVENUE TO $900,000 AND BUILDING AND SAFETY
EXPENDITURES TO $519,550.
6.20 APPROVED A MEMORANDUM OF UNDERSTANDING (MOU) WITH
WALNUT VALLEY UNIFIED SCHOOL DISTRICT (WVUSD) FOR
PREPARATION OF A SPECIFIC PLAN FOR THE 29 ACRE SITE
LOCATED ON DIAMOND BAR BOULEVARD AT BREA CANYON
ROAD (SITE D) WHICH INCORPORATES WVUSD'S AGREEMENT
TO REIMBURSE THE CITY'S COST TO ENGAGE A CONSULTANT
TO PREPARE THE PLAN; AND, AUTHORIZED THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH TRG LAND IN
THE AMOUNT OF $280,909 TO PREPARE THE PLAN AND
AUTHORIZE A CONTINGENCY OF $28,000 FOR ADDITIONAL
SERVICES TO BE APPROVED BY THE CITY MANAGER.
6.21 ADOPTED RESOLUTION NO. 2007-47: ADOPTING THE
STATEMENT OF INVESTMENT FOR FISCAL YEAR 2007-08.
6.22 APPROVED A ONE (1) YEAR CONTRACT WITH THE COMDYN
GROUP, INC., (COMDYN), FOR PURCHASE OF SECURITY
RELATED PROFESSIONAL/TECHNICAL SERVICES, AND GIS
RELATED PROFESSIONAL/TECHNICAL SERICES, AT A TOTAL
CONTRACT COST NOT -TO -EXCEED $125,000 FOR FY 2007-08
AND AUTHORIZED THE CITY MANAGER TO SIGN THE
CONTRACT.
6.23 AUTHORIZED THE CITY MANAGER TO PURCHASE VARIOUS
COMPUTER AND NETWORK EQUIPMENT FROM CDWG
THROUGHOUT FY 2007-08 FOR AN AMOUNT NOT -TO -EXCEED
$153,300.
6.24 REALLOCATED GENERAL FUND RESERVE AMOUNT OF
$181,000 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET
FOR FY 2006-07; APPROVED PLANS AND SPECIFICATIONS;
AND, AWARDED THE CONSTRUCTION CONTRACT FOR
RESIDENTIAL AREA 3 AND ARTERIAL ZONE 1 SLURRY
SEAL/CHIP SEAL PROJECT TO DOUG MARTIN CONTRACTING
COMPANY, INC. IN THE AMOUNT OF $1,073,608; AND,
AUTHORIZED A CONTINGENCY AMOUNT OF $75,153 FOR
CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY
MANAGER, FOR A TOTAL AUTHORIZATION OF $1,148,761.
JUNE 19, 2007 PAGE 9 CITY COUNCIL
7. PUBLIC HEARINGS:
7.1 CONSIDERATION OF GENERAL PLAN AMENDMENT NO. 2007-01,
PRE -ZONING NO. 2007-01 ND NEGATIVE DECLARATION NO.
2007-02 — A REQUEST TO ANNEX 106.7 ACRES OF LAND INTO
THE CITY ESTABLISHING THE LAND USE DESIGNATION AND
ZONING DISTRICT FOR THE AREA AND AMENDING THE
GENERAL PLAN TEXT TO REFLECT THE CHANGE FOR THE
CRESTLINE/DIAMOND CANYON AREA LOCATED AT THE SOUTH
SIDE OF BREA CRESTLINE/DIAMOND CANYON AREA LOCATED
AT THE SOUTH SIDE OF BREA CANYON CUTOFF AND WEST OF
SR57.
CDD/Fong presented staff's report and explained that in the event the
annexation was approved, services to the homeowners would be
provided by the City of D.B. rather than the County of Los Angeles.
Water service would remain the same. The general property tax
would also remain the same. The homeowners will no longer be
paying the $25 Los Angeles County Library Assessment once they
are annexed into the City. However, the homeowners would be
incorporated within the Citywide Lighting and Landscaping District
which would result in a $15 annual fee assessment with a net result of
$10 in savings to the residents. The next step in the process requires
inclusion of a General Plan amendment of the area, land use
definitions and zoning.
CDD/Fong stated that on May 22, 2007 the City's Planning
Commission conducted a public hearing on this matter with no public
testimony being offered and that it was determined that the proposed
General Plan Amendment would present a logical, appropriate and
rational application of the land use and zoning. Staff is
recommending that the City Council approve the General Plan
Amendment and Pre -Zoning. The next step in the annexation
process is for the City to file the application with LAFCO, which would
be done next Tuesday. Staff and the Planning Commission
recommended City Council approval of a Resolution to approve the
General Plan Amendment, the Negative Declaration and First
Reading of Ordinance No. 06(2007).
C/Herrera asked if ultimately the residents of the area would vote to
become a part of the City of D.B.
CDD/Fong responded that before residents vote, LAFCO will review
the City's application to make sure it is complete and then issue a
public hearing notice to the property owners at which time they can
appear and offer their testimony. Depending on the testimony,
LAFCO would then determine whether a vote is needed to determine
whether the annexation will move forward. If there were less than
JUNE 19, 2007 PAGE 10 CITY COUNCIL
25% of the property owners opposed to annexation, there would be
no need for a vote.
MPT/Tanaka thanked staff for an excellent job in relaying the
information to the concerned property owners.
M/Tye opened the Public Hearing.
With no one present who wished to speak on this item, M/Tye closed
the Public Hearing.
C/Herrera moved, MPT/Tanaka seconded to Adopt Resolution No.
2007-48 and approve for First Reading by Title Only and Waive Full
Reading of Ordinance No. 06(2007). Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
COUNCIL CONSIDERATION:
Chang, Everett, Herrera,
MPT/Tanaka, M/Tye
None
None
8.2 CONSIDERATION TO ADJOURN THE JULY 3, 2007 MEETING TO
JULY 17, 2007.
CM/DeStefano asked for City Council direction regarding adjournment
of the July 3, 2007 meeting to July 17, 2007.
C/Herrera moved, C/Chang seconded to adjourn the July 3, 2007 for
lack of quorum to the July 17, 2007 City Council meeting. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Herrera,
MPT/Tanaka, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Chang reported that during the past two weeks he attended many events
including the Sheriff's Appreciation luncheon. He thanked a speaker for
pointing out problems in the City's medians and asked residents to help be
the eyes and ears for staff and Council. He was pleased that annexation
was moving forward and that the City had approved its budget and goals and
objectives for the upcoming fiscal year. He explained how other cities benefit
from economic development. In spite of the fact that D.B. does not have the
JUNE 19, 2007 PAGE 11 CITY COUNCIL
benefit of a redevelopment agency, the City spent only 20% of its total
General Fund Budget on safety. D.B. is a great community in which to live,
work and enjoy. He thanked past Councils and staff for their diligence.
C/Everett thanked CC/Cribbins and Lt. Maxey for coordinating the
outstanding public safety luncheon last week. He thanked his colleagues
and staff for the very thoughtful deliberation regarding the goals and
objectives that resulted in the smooth passage of the City's FY 2007-08
Budget. He encouraged everyone to review the Consent Calendar items that
were passed this evening. If residents have requests for service they can
submit those in writing by going on-line to the City's website.
C/Herrera commented on significant events such as tonight's adoption of the
Budget. She complimented staff for great work and willingness to reduce
departmental budgets prior to bringing a draft budget to the Council. The
fact that it was quickly approved this evening is owing to the thoughtful
consideration that has taken place over the past few weeks during study
session review and discussion. The Kaiser-Permanente groundbreaking
today was a significant event as well. It is a 13,000 sq. ft. medical facility
with 12 doctors who will serve 43,000 clients within the City and surrounding
areas. She said it was sad to say goodbye to Captain Mike Kwan. D.B. is
well known for its low crime rate and can thank Captain Kwan and others in
the Department for this fact. .
MPT/Tanaka thanked staff for presenting Council with an outstanding
budget. During the past two weeks he attended the Three Valleys Water
District Leadership Breakfast. He thanked the Los Angeles Sheriff's
Department for hosting newly elected officials. The five Council Members
attended Deputy Rick Wright's retirement dinner at Lorbeer Middle School.
He and M/Tye attended Diamond Ranch High School's Distinguished School
Award Breakfast. On June 9 and 10 the City of D.B. held its second annual
American Cancer Society "Relay for Life." He
thanked Bridgett and Jerry Del Rio -Cortez for coordinating the event and all
of the volunteers who participated. He congratulated the 16 teams that
participated in the event. He attended the Pacific Crest Youth Arts Program
season preview. On Monday he attended the LA County Fair Day
Committee meeting. Thursday, September 13 is D.B. Day at the Fair and he
encouraged everyone to attend. He wished his wife Wanda a Happy 35th
Anniversary. He wished everyone a Happy 4th of July and encouraged all to
attend the 4th of July Blast at D.B.H.S.
M/Tye said that before tonight's Council Meeting he and his colleagues
attended the Kaiser-Permanente groundbreaking ceremonies. He
appreciated that Kaiser chose to locate in D.B. He stated that all five Council
Members were also present for the public service recognition and not only
were the Sheriffs and Fire Departments recognized, Lt. Maxey and
CC/Cribbins made extra effort to see that the crossing guard firm, ambulance
drivers, graffiti control, animal control and West Covina Police Department
JUNE 19, 2007 PAGE 12 CITY COUNCIL
were recognized as well. The Relay for Life was held last Saturday and
Sunday and he presented each of his colleagues with a WWZD (What
Would Zirbes Do) bracelet. He commented on the heartfelt and touching
tribute Jolene Zirbes paid to Bob Zirbes. He hoped to see everyone at the
July 4th celebration at D.B.H.S. He thanked his beautiful bride for honoring
him with 31 years of marriage.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
regular City Council meeting at 8:25 p.m. to July 17 2007.
TOMMY CRIBBINS, CITY CLERK
The for ng minutes are hereby approved this 17t day of guy , 2007.
STEV E, MAYCIR