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HomeMy WebLinkAbout6/15/2007 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JUNE 5, 2007 STUDY SESSION: M/Tye called the Study Session to order at X5:31 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Chang, Everett, Herrera, MPT/Tanaka and Mayor Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Ann Lungu, Associate Planner; Linda Magnuson, Finance (Director; Susan Full, Senior Accountant; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Ryan McLean, Senior Management Analyst; Alfredo IEstevez, Desktop Support Technician and, Tommye Cribbins, City Clerk 110REVIEW OF FY 2006-07 GOALS AND OBJECTIVES/INTRODUCTION OF FISCAL YEAR 2007-08 BUDGET — DISCUSSION AND ACTION. CM/DeStefano asked that the Council verify the goals and objectives and create a priority with traffic and transportation related goals and objectives being the number one series of priorities for the upcoming year. He believed the public viewed traffic and transportation issues as the community's number one concern. C/Everett felt the library and redevelopment of the golf course should be separate issues. Staff provided a good working document but he was concerned that it was taken to the web page C/Chang said that if those two items were separated there would be no place in the City to build a library. M/Tye said that if the City were to use the golf course property it would give Supervisor Knabe what he wanted and give D.B. money. C/Chang agreed that Summitridge Park was not a good site for the library. C/Herrera said that Supervisor Knabe would like D.B. to locate its library in Hacienda Heights or Rowland Heights and for the Supervisor to consider the library it probably needed to be on the golf course site. C/Everett felt it limited the City by placing those two items together under Goals & Objectives. Residents might come up with something different and usable. With respect to Pathfinder he felt "enhancing Pathfinder Rd" was the goal & objective. Also, the City should explore Sunset Crossing Rd. improvements for an entry image to D.B_ and not focus on a final answer. JUNE 5, 2007 PAGE 2 CC STUDY SESSION CM/DeStefano said he was looking for more detail about what the Council wanted done on Pathfinder Rd. M/Tye said he would like to do away with the hodge-podge, as one turns westbound onto Pathfinder Rd. The idea of putting in a median is in his opinion is an excellent idea. CM/DeStefano wondered if there were other areas that needed the same type of attention such as North Diamond Bar Blvd. and other privately owned block wall areas that were in disrepair. SE/Yee stated that a six-foot tall block wall from Evergreen Springs to Diamond Bar Blvd. at the south side of Pathfinder with a 10 -foot landscaped median down the middle of the street would cost approximately $850,000 including design costs and contingencies. C/Chang recalled that the City Council agreed not to move forward with this item a couple of years ago because of the cost of the wall that would back up to private properties. At that time, the Council and CSD/Rose talked about plants to enhance the area. He felt the fence/wall would be more important than a median at this time. Still, the cost for the wall was only about $500,000. CM/DeStefano said the goal to explore the improvements could be left on the list. M/Tye felt there was not much difference in the cost of wrought iron and slump stone. He encouraged everyone to go to Brea and see what the City did with slump stone as opposed to the falling down fences. C/Everett felt the goal was to enhance the City's entryways and was worded correctly and that Sunset Crossing Rd. should be added to the list. C/Chang agreed and felt that the north side of Diamond Bar Blvd. and the other side of Lorbeer should be added to the list. MPT/Tanaka said he would rather devise a master plan for the entire City because if one area were done the other areas and everything else around it would look bad. C/Chang felt the residents should be able to view what was coming and a master plan would provide that opportunity. M/Tye said he wanted to avoid not doing what the City could do because it could not do what it wanted to do. JUNE 5, 2007 PAGE 3 CC STUDY SESSION CM/DeStefano responded to MPT/Tanaka that the wall on Brea Canyon Rd. was constructed only in the public right-of-way and not on any private property. CM/DeStefano stated that most of the goals and objectives were carried over, some were new and C/Everett wanted to refocus and re -tailor some of the goals. MPT/Tanaka offered two new goals: 1) build a swimming pool at D.B.H.S. and 2) Establish a park north of SR60 and east of Brea Canyon Rd. in the Lycoming/Washington area. CM/DeStefano stated that ACE would have acreage it no longer needed once the under -crossing was completed or the City could purchase a home on a corner lot with the objective to create a "pocket park." If the Council concurred staff could investigate these options and likewise look at the possibility of an Aquatic facility at the high school. C/Everett said he saw traffic and transportation as the number one item; complete signalization needs to be a priority; the Four Corners organization should be a high priority to address traffic improvements in the region; the next item would be the SR57/60 fix with completion of the dynamic model including Grand and Golden Springs; maintain opposition to "truck only" lanes for the SR60; investigate better solutions to reduce pass through traffic is important; and, the Grand Avenue, SR57/60 options and the related impacts; Lemon off ramp is important as well. CM/DeStefano asked if there was interest in pursuing a park and the Council concurred. CM/DeStefano asked if the Council was interested in exploring the feasibility of a swimming pool at D.B.H.S. C/Herrera felt that if the WUSD was not interested in participating financially she could not see the feasibility. M/Tye said that a few years ago there was talk of a pool, parking structure, etc. and it would be worth looking at with WUSD for a school and community benefit. C/Chang asked staff to explore the issue with the YMCA as well. M/Tye said he had problems with the bolded areas. He said he did not want to send the wrong message to the community about backpedaling on relocating the golf course. C/Herrera said that since there were no signed agreements with Los Angeles County there should be some flexibility written in to the goal and JUNE 5, 2007 PAGE 4 CC STUDY SESSION she would hate to see the City put all of its eggs into that particular basket. There may be another location that would be feasible as well. M/Tye said that possibility would remain open with the wording "at the D.B. Golf Course or some other location." C/Everett wanted to make sure the City focused on an activity center. C/Everett said his feeling was that with respect to DBTV 3, if the City had something specific that was going to be "enhanced or expanded" it should say what it is or indicate it has been accomplished. The Windmill has gone about as far as it can go as well unless something changes and it can be designated as an historical landmark. He said he had concerns about Site D and that this site should be described so that residents understand where and what is involved. Another concern is "develop a dynamic center" and what does that really mean? Also, Jolly Bagel is history and he wondered if the Kmart center was a location that residents understood. CM/DeStefano said the document could refer to Site D as the vacant 28 - acre property at Diamond Bar Blvd. and Brea Canyon Rd. He asked what "a dynamic center" meant to the Council Members. M/Tye said a dynamic center is something like a Birch Street, a Paseo Colorado, Old Town Pasadena, etc. It is a destination point for shopping, eating, attending a theatre, etc. CM/DeStefano said staff would re -scope the goals and objectives and get them to the Council Members as quickly as possible for review so that the document could be finalized for the June 19 City Council meeting. RECESS: M/Tye recessed the Study Session to the Regular City Council Meeting at 6:25 p.m. RECONVENE: M/Tye reconvened the study session at 8:20 p.m. for discussion of the FY 2007-08 Budget. C/Everett questioned what would happen to the integrity of the product if the City were to defer some or all of the street maintenance for a year. CM/DeStefano referred the City Council to Page 162 of the Budget. Some projects might be able to be deferred but the impacts are not known at this time. For example, there is about a $307,000 hit for the Grand Avenue Phase III and staff can take another look at that item and possibly move about $200,000 out of General Fund Reserves and take the money from another funding source. Slurry Seal Area 4 — Zone 2, needs more of an assessment through the Pavement Management Study as to whether JUNE 5, 2007 PAGE 5 CC STUDY SESSION those areas of the City are in reasonable shape and could be deferred a year or whether one or both really need to be done this year. There is a lot of work that needs to be done in the Prospectors Rd. area including work on traffic calming. Windwood Dr. Rehab is not a lot of money ($50,000) and is not one that staff would recommend deferring since it is part of the Alameda Corridor East Project. The interconnect links - $230,000, should be done next year but it could be delayed. The emergency generator is an additional piece of insurance should the City need it for emergency preparedness. However, it could be delayed. Many items could be moved if the Council wished to do so. Probably the items most in need of attention would be slurry seal. The landscaping, landscape improvements, and median improvements on Diamond Bar Blvd. at Kmart could be moved. C/Everett felt if the City could get interest on a million or two dollars it would be valuable if it did not impact the integrity of the streets. SE/Yee explained that the City has a pavement management program in place with a seven-year plan for the residential and arterial areas. If the City were to defer either of those items the bigger question would be the impacts including the financial impacts to the future schedule and there may be interim improvements that would have to be done to adjust for the extended period. CM/DeStefano stated that the Council could make some decisions regarding the actual operating budget. For example, the tree -trimming schedule could be scaled back from three to five years and the $80,000 in savings could be used for some other purpose. Professional services for the Economic Development Budget are estimated to be $535,000. Council could choose to defer those projects in the next year and reduce the reserve hit. Staff did not include the $1.2 million sale of the Summitridge mini -park to Horizon Pacific and if that transaction were completed within the next budget year the reserve would be $25.2 million. ISD/Desforges pointed out that the slurry seal program could be changed but in the long term there would be cost implications. CM/DeStefano emphasized that the pattern the City has chosen with respect to its slurry seal program is very cost-effective. D.B. is not tearing up its streets every few years and that is a scenario that could result from neglect. If cities do not crack seal and slurry seal, etc. it tears up the surface and the subsurface and could lead to tearing up the entire street. Therefore, it could cost the City more in the long run by extending out the slurry seal program. With respect to the three-year tree -trimming schedule it was a little too early to know the advantage or disadvantage but it is also part of the decision-making. JUNE 5, 2007 PAGE 6 CC STUDY SESSION MPT/Tanaka said he would prefer to have the tree trimming on a five-year schedule rather than a seven-year schedule because in his opinion, it is important to maintain the appearance of the streets. M/Tye said it would be foolish to be pennywise and pound-foolish and he would prefer to trust staff's judgment when it comes to capital improvement projects. C/Herrera believed the slurry seal cost had increased substantially. CM/DeStefano responded "yes" and the cost of everything has increased. For example, construction costs have skyrocketed well beyond maintenance costs. C/Everett said he would recommend staying with a seven-year street maintenance plan and cut back to five years on the tree trimming for safety reasons. CM/DeStefano reported that the budget message remains virtually the same — the City remains in very good shape. D.B. is receiving a little less revenue in some areas and has a little more expenditures in other areas as previously referenced. Staff is trying to anticipate some of the hits it will have in the next couple of years, one of which is the D.B. Honda Dealership that is leaving with no new prospect on the horizon that would generate 25% of what the dealership brings to the City. C/Chang said a gentleman indicated to him that he was very interested in acquiring the site for an upscale used car dealership for BMW, Mercedes and Lexus. CM/DeStefano stated that staff is going to make a major effort to come back to the City Council in the next month or so with a comprehensive report on where the City is going with its Lighting and Landscape Districts and where staff recommends the City Council take action to move those Districts forward. Each one is afloat only because D.B. took the personnel costs out of the equation at mid -year, which translated to a $90,000 hit to the General Fund. The City needs to look at asking the voters for more money for ongoing maintenance and new projects and new areas of improvement with an automatic annual CPI. The Districts were implemented prior to incorporation and the assessments have never been increased while costs have increased substantially just through CPI. One option would be to continue funding it with General Fund monies. CM/DeStefano explained that personnel charges have been moved. For example, Economic Development is no longer out of General Fund Reserves. Some bodies were moved with Prop A Funds; all of the legal services were moved into the Legal Department. The City Council's 1� JUNE 5, 2007 PAGE 7 CC STUDY SESSION budget is almost identical to what it was last year. The only major difference is seen in increased personnel costs (benefits, etc.) Staff is not recommending changes to the Council's basic budget and not recommending changes to the prior year. The City Attorney is going from $215,000 to $240,000, which has to do with moving the City Prosecutor in and moving legal services. The City Clerk's Office is basically the same with a slight change in personnel costs. Personnel will change in all areas due to the built-in four percent CPI and related benefits. There are no major changes in the City Clerk's shop with the exception of this year's election. FM/Magnuson said her Finance Department budget would remain virtually unchanged. In the current fiscal year under Professional Services $50,000 was set aside for generally accepted accounting principles. $15,000 is budgeted for an actuarial study to implement GASB 45, which dictates that the City must show the future retiree liabilities on the books. CM/DeStefano reported that the Human Resources Division remains fundamentally unchanged. ISD/Desforges said that operating costs for the Information Systems Department has increased by about $100,000, which is the offset of capital expenses. Professional services costs are decreasing as personnel become more efficient at maintaining systems rather than relying on outside consultants. The increase to contract services has to do with dual paths to the Internet. There has been a huge decrease in capital outlay because the City has gotten to a point of maintaining its systems. The Fund 530 is the Capital Fund, which is accumulating the funds annually ($175,000) for the actual operation. ISD/Desforges responded to C/Everett that his department measures Internet use. There were more than 10,500 transactions just on the transit passes during the past year. Every one of the online systems is tracked according to usage. CM/DeStefano said there is very little change proposed in the General Government budget — about a $5,000 increase. Public Information has decreased slightly because consultant services that were purchased last year are not needed this year. ACM/Doyle explained that the only increase in Public Safety is a 7.47% increase in the Sheriffs Department contract costs. CM/DeStefano said the City asked the Fire Department if it needed anything and they indicated they would like to purchase a computer and projector for their training program, which added $4,000. JUNE 5, 2007 PAGE 8 CC STUDY SESSION CM/DeStefano said the City estimated it would save about $22,000 off of the $105,000 budgeted for Animal Control but not until it is fully implemented. CDD/Fong explained that the Community Development/Planning Budget is very similar to last year's budget. The department is recruiting the Planning Manager and hopes to have someone on board by the end of June. The department is currently processing more than 40 applications. In 2005, 2300 people came to the counter. In 2006, 2900 people came to the counter and a similar 27% increase was seen in applications. Almost 940 planning applications were processed in 2006 versus 736 in 2005. There was a large increase in Neighborhood Improvement cases. The number of cases investigated was more than 14,000 in 2006 and almost 13,000 in 2005. Staff estimates the revenue from Building & Safety will remain about the same. CM/DeStefano stated that in the current year's budget the Council authorized hiring of a part time Neighborhood Improvement Officer. The City recruited for the position and did not have a good response. After looking at it over the past year it is CM/DeStefano's recommendation that the City not fill that position for a $35,000 - $40,000 savings that would allow the money to be used in other areas. He would rather continue to pay the officers to work Tuesday through Saturday and overtime when necessary rather than hire a part time officer. CM/DeStefano said that with respect to Economic Development, the City hopes to achieve all of the professional services to work on detailed plans for areas of the City and particularly Site D. The MOU with the School District should come to the Council at its next meeting and would mean that the City would front the $275,000 study in the next budget. He also recommended that the City continue the modest contribution to the Chamber of Commerce. 2006/07 is the last term of the current contract with the Chamber and the contract is for $1000 per month. He said he had a general interest letter from the Chamber that did not outline a proposed scope of service. C/Herrera felt there was value in remaining partners with the Chamber and recommended that the amount be increased to $24,000. CM/DeStefano said that he recently met with the Chamber Director to discuss a scope of services for the next year or two and the items proposed were the same items that have been proposed year after year, most of which the City does now and does not need the Chamber to perform. Therefore, the Council may wish to keep the $12,000 as listed and open the door to more depending upon approval of an appropriate scope of work from the Chamber. J JUNE 5, 2007 PAGE 9 CC STUDY SESSION C/Herrera felt the Chamber needed some hints. CM/DeStefano said he had offered lots of hints including "Shop Diamond Bar' and others. He felt part of the problem was that it was no longer a D.B. Chamber but a Regional Chamber. Other suggestions have included taking stock of why businesses are coming to and leaving the City to help staff understand what could be done to help people stay. M/Tye wanted to know why businesses did not go to the Chamber with their business concerns. MPT/Tanaka said that more than half of the D.B. businesses are not Chamber members. CSD/Rose reported on the park upgrades completed in fiscal year 2006- 07 and on federal grants received for trails. The City has been given a year to meet the federal grant requirements which are extensive. C/Herrera said that a swimming pool was part of the Parks Master Plan. CSD/Rose agreed and said that a location had not been identified and money had not been earmarked for the project. CM/DeStefano said that even if the City had the land and the money to construct the swimming pool the ongoing operation and maintenance would be extremely costly. CSD/Rose said it would depend on what entities were involved in addition to the City. The City might be in a position to support it through the summer months if the school districts, YMCA, etc. were supporting the facility through the winter months. Another option would be to contract with a private operator. After the contractor is finished with Anaheim they may be willing to work with D.B. Maintenance on a 50 -meter pool runs about a million to a million and a half per year. SE/Yee explained that Public Works saw only a slight increase over the 2006/07 FY budget. The department is nearly at full staff. He reported on the completed capital improvement projects. The CCTV cameras item was designated as a separate item. Staff is working on the details of the traffic signalization and hopes to bring the matter to the City Council the first week of July. The $400,000 item is for computer hardware and software that is funded by the LA County Co -Op Agreement, Prop A and Prop C funds. CM/DeStefano stated that consideration of the new budget would be placed on the June 19 agenda. There is a recommendation that the City hire one new employee, an associate engineer, in the Public Works JUNE 5, 2007 PAGE 10 CC STUDY SESSION Department who will focus on traffic and traffic related issues and spend half of their time working in the traffic management center and the other half working on projects that require traffic analysis. Each year the City spends a great deal for traffic consultants and full time employee costs are offset by Prop A as well as a reduction in the consultants' costs. ► DISCUSSION AND ACTION OF IN-HOUSE BUSINESS LICENSING — Continued to a future study session. PUBLIC COMMENTS: None ADJOURNMENT: With no further business to come before the City Council, M/Tye adjourned the Study Session at 9:38 p.m. TOMMYE C IBBINS, City Clerk The foregoing minutes are hereby approved thisigth day of ,idle , 2007. STEV YE, Mayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JUNE 5, 2007 CLOSED SESSION: 5:00 p.m., Room CC -8 ► Government Code Section 54956.8 — Conference with Real Property Negotiators Property Negotiations: Address: Portion of Lot 13, Tract No. 3941 and Portion of Lot 3, Tract No. 3941 Agency Negotiator City Manager Negotiating Party Robert R. Reed Family Trust Public Comments on Closed Session Agenda — None Offered. STUDY SESSION: 5:31 p.m., Room CC -8 ► Review of FY Draft 2006-07 Goals and Objectives/Introduction of Fiscal Year 2007-08 Budget — Discussion and Action. ► Discussion of In -House Business Licensing — Discussion and Action. Study Session adjourned at 6:25 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:34 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that tonight's meeting was called to order at 5:00 p.m. at which time public comment was solicited on the Closed Session Agenda of which there was none. The City Council recessed into Closed Session to discuss the items listed on the Closed Session Agenda and no reportable action was taken. The Closed Session was adjourned at about 5:20 p.m. M/Tye stated that he called tonight's Study Session to order at 5:31 p.m. to review Goals and Objectives for FY 2006-07 and discussed the FY Draft 2007-08 Budget. Following tonight's regular City Council meeting the City Council will return to the previously stated Study Session discussion. PLEDGE OF ALLEGIANCE: Principal Monica Principe, Diamond Ranch High School, led the Pledge of Allegiance. INVOCATION: Darlene Jones, Pastor Outreach, Diamond Canyon Christian Church. JUNE 5, 2007 PAGE 2 CITY COUNCIL ROLL CALL: Council Members Chang, Everett, Herrera, Mayor Pro Tem Tanaka and Mayor Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; Linda Magnuson, Finance Director; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Ryan McLean, Senior Management Analyst; Lauren Hidalgo, PI Specialist; Alfredo Estevez, Desktop Support Technician and, Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tye presented a Certificate Plaque to retiring Los Angeles County Sheriffs Deputy Richard Wright — STAR Program. Deputy Wright introduced new STAR Deputy Mark Yrairte. Jody Roberto representing Assemblyman Bob Huff presented Deputy Wright with a Certificate. 1.2 MPT/Tanaka presented Certificates of Recognition to Principal Denis Paul and students David Bell, Matthew Benz, Stephen Chang, Joanna Chang, Katie Devore, Chris Espinosa, Andrea Ferris, Raymond Kwan -Martinez, Joann Lin, Namreta Mondkar and Jin Tan from Diamond Bar High School for participating in and winning the 2007 Solar Cup Championship sponsored by the Metropolitan Water District 1.3 M/Tye presented a Certificate of Recognition to D.R.H.S. Principal Monica Principe for Diamond Ranch High School being named "California Distinguished School. PUSD Superintendent Dr. Thelma Melendez de Santa Ana and PUSD Board Member Andrew Wong were also in attendance. Jody Roberto representing Assemblyman Bob Huff presented a Certificate as well. 1.4 M/Tye presented a Certificate Plaque to Community Services Director Bob Rose commemorating 15 years of distinguished service to the City of Diamond Bar. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Daphne, Mystery, Inc., spoke about the Diamond Bar Library Summer Reading Program commencing June 18 that will include Scooby-Doo Mysteries, magicians, a Harry Potter party and Princess Tea Time with Ms. Diamond Bar and her Court, prize bidding and parties. She asked for high school volunteers to assist with the program. JUNE 5, 2007 PAGE 3 CITY COUNCIL Steven Sakata, 1625 Meadowgien Rd. said he was present to speak about the proposed demolition of the Diamond Bar Golf Course and reiterated his concerns for children and wildlife and the historical significance of the current golf course. John Martin, 1249 S. Diamond Bar Blvd. attended the Public Scoping meeting on May 16 during which the AERA project was presented. He outlined reasons he is opposed to the project. Dr. Yanow asked for clarification about the Reed property because he was under the impression that the escrow period ran out tomorrow and wondered why there had been no decision regarding the property. Lu Zheng, 23239 Antler Dr. wanted to know what plans the City had for developing the golf course property. Chief Nieto reminded residents that this is the start of the fire season and that the Fire Department will be conducting brush inspections. He encouraged everyone to attend the City's July 4th celebration to enjoy the fireworks display and not engage in the use of illegal fireworks. Recently, the Department conducted a three-day major exercise in Tonner Canyon. Michael Kight, 23204 Antler Dr. attended the Scoping Meeting believing he would be able to voice his opinion and that it didn't happen. In fact, about 99% of the attendees appeared to oppose the project. Thirty-eight homes back up to the golf course and according to a real estate agent, this project is having a major impact on the sale of those homes now. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano stated that two projects were discussed by speakers: The development proposed by AERA Energy on the vacant land between D.B. and Brea and the golf course development proposal for which the City Council approved an EIR contract. On May 1 and15 the City Council discussed the $157,000 golf course EIR and on May 15 tabled the matter, which is not scheduled for reconsideration by the City Council. AERA Energy is a private development project on the 3000 acres AERA Energy controls between D.B. and Brea. Of the 3000 acres, about 2000 acres are proposed to be a future part of the City of D.B. D.B. is serving as the lead agency in the crafting of an Environmental Impact Report for the project. The Project that proposes about 3600 homes has significant impacts over the vacant land that currently exists. The consultant preparing the EIR was selected by the City of D.B. The cost for the EIR is paid for through D.B. policy by the developer requesting the service. In this case, the developer pays the City of D.B., which in turn contracts with the EIR consultant and pays the consultant that prepares the EIR. The AERA Energy project went through a public scoping process on May 16. Prior to that, a notice was distributed to public agencies, published and made available through other sources to the public. The scoping session was an opportunity for the public to discuss the environmental impacts and their JUNE 5, 2007 PAGE 4 CITY COUNCIL feelings about the proposed project. The techniques used to gather the comments were common to other public scoping sessions that occur throughout the State. Court reporters were present to record the meeting. The public comment period ended on June 4. All of the comments received by June 4 will be part of the next step, which is the completion of the Draft EIR. Within the Draft EIR will be the notes from the scoping session, the document that advertised the scoping session and all comments received at the scoping session and through June 4 as well as responses to those comments. The Draft EIR is allowed a 45-60 day public comment period and upon completion of the Draft EIR notice will be published that the document is available for review and comment which will lead to a final EIR, public hearings before the Planning Commission and final decision by the City Council. The EIR is necessary for the City Council to fully understand the scope, impacts and mitigation measures of the proposed project. It is likely that the EIR will not come before the City Council for consideration prior to the end of 2007 or beginning of 2008. CM/DeStefano stated that with respect to the Reed property, as of this date the City is still in escrow with the Reed family. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — June 12, 2007 — 7:00 p.m., ACMD/Government Center Auditorium, 21865 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — June 14, 2007 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21825 Copley Drive. 5.3 City Council Meeting — June 19, 2007 — 6:30 p.m., AQMD/Government Center Auditorium, 21825 Copley Drive. 6. CONSENT CALENDAR: C/Chang moved, MPT/Tanaka seconded to approve the Consent Calendar as presented. M/Tye requested that Item 6.5 and 6.20 be pulled for discussion. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES 6.1.1 STUDY SESSION OF MAY 15,2007 —approved as submitted. 6.1.2 REGULAR MEETING OF MAY 15, 2007 — approved submitted. JUNE 5, 2007 PAGE 5 CITY COUNCIL 6.2 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of March 8, 2007 — Received & Filed. 6.3 RATIFIED CHECK REGISTER CONTAINING CHECKS —dated May 10, 2007 through May 30, 2007 totaling $1,014,362.05. 6.4 APPROVED TREASURER'S STATEMENT — month of April 2007. 6.6 AUTHORIZED TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY OF $25,000 TO EXTEND VENDOR SERVICES FOR SENIOR AND ADULT EXCURSIONS PROVIDED BY INLAND EMPIRE STAGES LTD., IN AN AMOUNT NOT -TO -EXCEED $70,000 FOR FY 2007-08. 6.7 APPROVED VALLEY VISTA SERVICES' RATE ADJUSTMENTS FOR CPI AND DISPOSAL COSTS. 6.8 APPROVED INCREASE IN CONTRACT AMOUNT WITH LEIGHTON AND ASSOCIATES TO $29,000 FOR GEOTECHNICAL SERVICES FOR THE SYCAMORE CANYON PARK ADA RETROFIT PROJECT, PHASE III AND APPROPRIATION OF $7,000 IN PARK DEVELOPMENT FUNDS FOR THIS PURPOSE. 6.9 EXONERATION OF SURETY BOND NO. 6023786 IN THE AMOUNT OF $502,276.80 AND SURETY BOND NO. 6023787 IN THE AMOUNT OF $264,503 POSTED BY PULTE HOME CORPORATION FOR TRACT NO. 52267 TO COMPLETE GRADING AND STORM DRAIN IMPROVEMENTS. 6.10 REDUCTION OF 75% OF SURETY BOND NO. 6341975 POSTED BY TARGET CORPORATION DBA TARGET STORES FOR PARCEL 1 OF PARCEL MAP 14819 (TARGET STORE LOCATION) TO COMPLETE STREET, DRAINAGE, EROSION CONTROL, LANDSCAPE AND IRRIGATION, SEWER, NON -DISTRICT WATER AND GRADING IMPROVEMENTS. 6.11 APPROVED AMENDMENT NO. 1 TO A PROFESSIONAL SERVICES AGREEMENT WITH ULTRA SYSTEMS IN AN AMOUNT OF $6,350 FOR A TOTAL CONTRACT AMOUNT OF $26,106 TO PREPARE A TREE SURVEY AND AN INITIAL STUDY FOR TENTATIVE TRACT MAP NO. 061066, A PROPOSED FIVE LOT SUBDIVISION AT CLEAR CREEK CANYON AND MONUMENT CANYON DRIVES. 6.12 APPROVED AMENDMENT NO. 2 TO THE CONSULTANT SERVICES AGREEMENT WITH LDM ASSOCIATES FOR AN INCREASE IN THE AMOUNT OF $4,000 FOR A TOTAL CONTRACT AMOUNT OF $28,999 FOR "AS NEEDED" PLANNING SERVICES. JUNE 5, 2007 PAGE 6 CITY COUNCIL 6.13 APPROVED AMENDMENT NO. 5 TO THE AGREEMENT WITH TENNIS ANYONE TO EXTEND THE CONTRACT PERIOD TO JULY 1, 2007 THROUGH JUNE 30, 2008 IN THE AMOUNT OF $60,000. 6.14 APPROVED PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT FOR THE 2006-07 COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMP INSTALLATION PROJECT TO CJ CONCRETE CONSTRUCTION, INC. IN THE AMOUNT OF $160,886.25 AND AUTHORIZED A CONTINGENCY AMOUNT OF $7,152 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $168,038.25. 6.15 APPROVED AMENDMENT NO. 1 TO JOINT USE AGREEMENT WITH WALNUT VALLEY UNIFIED SCHOOL DISTRICT FOR TRANSMITTAL OF $247,500 IN HUD FUNDING FOR IMPROVEMENTS TO VARSITY BASEBALL FIELD AT DIAMOND BAR HIGH SCHOOL AND APPROPRIATED $247,500 FROM GENERAL FUND RESERVES FOR THIS PURPOSE. 6.16 SECOND READING OF ORDINANCE NO. 05(2007): AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH CAT LICENSING PROCEDURES AND CLARIFYING THE DOG LICENSE FEE REDUCTION FOR SENIORS. 6.17 APPROVED LEGISLATIVE SUBCOMMITTEEB156 RECOMMENDATIONS TO SUPPORT SB1000 (HARMAN); S (SIMITIAN) AND SB 959 (ROMERO) AND CHANGE THE COUNCIL'S OPPOSING POSITION ON SB 964 (ROMERO) TO NEUTRAL BASED ON RECENT AMENDMENTS TO THE BILL. (a) SB 1000 (HARMON) — SUPPORTED ADOPTED RESOLUTION NO. 2007-35 CLARIFYING THAT "LOCAL NEED OF A GROUP HOME FACILITY IS TO BE MEASURED LOCALLY, EXCLUSIVE OF THE NEEDS OF OTHER JURISDICTIONS. ALSO REQUIRES FACILITIES HOUSING SEVEN OR MORE RESIDENTS TO RECEIVE A CUPO FROM THE HOSTING AGENCY BEFORE RECEIVING A STATE LICENSE. (b) SB 156 (SIMITIAN) — SUPPORTED ADOPTED RESOLUTION NO. 2007-36 ESTABLISHING THE "CALIFORNIA READING & LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2008. JUNE 5, 2007 PAGE 7 CITY COUNCIL (c) SB 959 (ROMERO) — SUPPORTED ADOPTED RESOLUTION NO. 2007-37 ESTABLISHING INVOLUNTARY HOME DETENTION PROGRAM, WHICH INCLUDES ELECTRONIC MONITORING FOR THOSE CONVICTED OF A MISDEMEANOR. (d) SB 964 (ROMERO) — REMAINED NEUTRAL ON THIS BILL; WHICH IN ITS PREVIOUS FORM MADE MAJOR CHANGES TO THE RALPH M. BROWN ACT. AFTER WORKING WITH THE LEAGUE OF CALIFORNIA CITIES, THE AUTHOR INCORPORATED SIGNIFICANT AMENDMENTS INCLUDING REMOVING THE PROVISIONS THAT WOULD HAVE PREVENTED EVEN ROUTINE AND BASIC COMMUNICATION BETWEEN STAFF AND ELECTED OFFICIALS WITHOUT PUBLIC NOTICE. 6.18 APPROVED AMENDMENT NO. 2 TO GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE AMOUNT OF $11,000 TO A TOTAL CONTRACT AMOUNT OF $81,000 FOR FY 2006-07 BUDGET. 6.19 APPROVED AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CIVIC SOLUTIONS IN THE AMOUNT OF $7,500 FOR A TOTAL CONTRACT AMOUNT OF $167,500 TO PAY THE LAST MONTH (APRIL 2007) OF THE CONTRACT SERVICES. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.5 APPROVAL OF AMENDMENT NO. 4 TO THE AGREEMENT WITH TENNIS ANYONE TO INCREASE THE CURRENT FY 2006-07 CONTRACT AMOUNT FROM $50,000 TO $60,000. M/Tye asked why the Council would be asked to increase the amount by $10,000 with only 25 -days left in this year's contract. CSD/Rose explained that the contract is for contract classes and payment to the instructor is based on the number of students in the class. Currently there are more students than what the City budgeted to pay. Accordingly, the City received more revenue and the instructor is entitled to 70% of the revenue collected. 6.20 AWARD OF CONTRACT TO BELAIRE-WEST LANDSCAPE, INC. FOR THE CONSTRUCTION OF LORBEER FOOTBALL FIELD, TRACK AND SLOPE IMPROVEMENTS IN THE AMOUNT OF $395,342.90, PLUS A CONTINGENCY OF $39,534.29 (10%), FOR A JUNE 5, 2007 PAGE 8 CITY COUNCIL TOTAL AUTHORIZATION OF $434,877.19. M/Tye wondered about a new irrigation system for the football/soccer field. CSD/Rose explained that the City would use the existing lateral irrigation lines and would be putting in new irrigation heads throughout the entire football/soccer field. MITye moved, C/Everett seconded, to approve Consent Calendar Items 6.5 and 6.20. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 APPROVAL OF AGREEMENT OF PURCHASE AND SALE BETWEEN THE CITY AND HORIZON PACIFIC, INC. A CALIFORNIA CORPORATION, FOR THE SURPLUS PROPERTY AT 1325 SUMMITRIDGE DRIVE, COMMONLY KNOWN AS THE SUMMITRIDGE MINI -PARK. SMA/McLean presented staff's report. Last year the City Council designated this property as surplus property and directed staff to begin the process of selling same. Following an appraisal, which valued the property at $1.165 million it was offered to other public agencies as required by State law. When no public agencies indicated an interest to purchase the property it was made available to private developers. At the close of bids from private developers Horizon Pacific, the only bidder, offered $1,225 million and to complete the sale the Council must now approve the agreement of purchase and sale that outlines the terms that include a 60 -day due diligence period for the developer to acquire information and background on the property plus a 240 -day escrow period to ensure the project remains viable for the developer and for the City as the entitlement process continues. The agreement does not guarantee any number of dwelling units that may be constructed on the property and the developer will have to go through the entitlement and processing period to reach that point. Upon approval of the agreement the developer must proceed through the process with the Planning Commission and staff in order to earn those entitlements before moving forward with the project. JUNE 5, 2007 PAGE 9 CITY COUNCIL C/Herrera moved, C/Chang seconded, to approve Agreement of Purchase and Sale between the City and Horizon Pacific, Inc., a California Corporation for the Surplus Property at 1325 Summitridge Drive, commonly known as "Summitridge Mini -Park." C/Chang asked Council to provide a public outreach program about this transaction so that neighborhood residents understand this will become private property. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Everett, Herrera, MPT/Tanaka, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett thanked tonight's participants. One majoractivity he participated in with MPT/Tanaka during the past three weeks was the Neighborhood Watch program on Wednesday and Thursday of last week. He was privileged to attend Waterworks 101, which gave attendees a perspective on the importance, scarcity and responsibility of using and providing water. Another informative activity that encouraged him about the form of government was a local activity by several assembly members about the issue of traffic in the region — "A Transportation Funding Summit." He and some of his colleagues recently completed the Joint Powers Insurance Authority's "Healthy Seminar' designed to reduce costs to the cities. He acknowledged the team who developed, raced and won the solar boat race. He commended the students, parents and staff at Diamond Ranch High School for being recognized. He welcomed the new STAR deputy and thanked Deputy Wright for his years of service to the schools. He asked that tonight's meeting be adjourned in honor of Deputy Wright. He also thanked Chief Nieto for his comments. C/Chang commended Deputy Wright for his positive and inspiring work with students over the past 16 years. C/Chang thanked residents for their input regarding the Council's goals and objectives. He pointed out that the City used to spend about $40,000 for graffiti removal and now it is spending about $80,000. He encouraged residents to report graffiti problems so that the City can continue to quickly monitor the situation. He asked teachers and parents to ask that the young people not to engage in such destructive behavior. C/Herrera reported that she attended the Contract Cities conference in mid- May and learned about new and improved equipment and programs for the Fire and Sheriff Departments she heard presentations on new anti -graffiti JUNE 5, 2007 PAGE 10 CITY COUNCIL programs and how important it is to quickly eradicate graffiti; she attended the Legislative Conference sponsored by the League of California Cities in Sacramento. The conference provided an opportunity to learn about the new State budget and to speak with legislators about local issues. One of the City's concerns is about group homes, which the cities have little control and she and others were able to give testimony on various bills moving through the State legislature. She said she was very proud that D.B. was wealthy in schools and individuals who contribute to the City. Deputy Wright has given many years of service to the young people of D.B. and so too has CSD/Rose who is directly responsible for many programs that directly benefit the Council and residents of D.B. MPT/Tanaka congratulated CSD/Rose and Deputy Wright. He and M/Tye attended the AERA project -scoping meeting. He encouraged everyone to follow the process and take advantage of expressing opinions and concerns. He attended the D.B.H.S. Swim Team Captains Awards and found it interesting that a school without a swimming pool had more qualifiers for the finals than many schools with swimming pools. He attended the PUSD meeting and learned about the changes proposed by the new superintendent. He attended the Regional Chamber of Commerce Mixer at the Walnut Valley Water District office during which the winning solar cup boat from D.B.H.S. was displayed. He attended the Wildlife Corridor Conservation Authority. The Authority continues to discuss D.B.'s land acquisitions and interests shown by D.B. for some of areas concerning WCCA. The Council attended Dr. Kent Bechler's farewell reception honoring his five years of service to the WUSD. He and Council Member Everett attended the Waterworks 101 at Weymuth Filtration Plant in Laverne hosted by the San Gabriel Valley Council of Governments, the Metropolitan Water District, the Three Valleys Water District, Upper San Gabriel Valley and the Foothill Municipal Water Districts. On Saturday, he and M/Tye attended the Chinese-American Abacus Awards Dinner. Saturday evening the Council attended the D.B. Chinese-American Associations 17th Annual Gala Fundraiser. He, M/Tye and C/Everett attended the day and one-half City Council Academy presented by the Joint Powers Insurance Authority. Our City Attorney, Michael Jenkins opened the session with Fundamentals of Government and the Brown Act. Other presenters spoke about financing and polish professional images, Council's roles, effective relationships and public entity liability and how to avoid being sued. He hoped that residents would participate in Saturday's Relay for Life, which this year would be dedicated to the memory of former Council Member and Mayor Bob Zirbes. M/Tye said it was an interesting experience to be at the 14th Annual Abacus and Mental Arithmetic Assessment Awards ceremony. Last Friday night he attended the 5th Annual Awards Banquet for the Junior ROTC at Diamond Ranch High School. He said he wondered where the press was during such award ceremonies and ceremonies involving the young people of D.B. It was wonderful to have both high schools recognized this evening for their accomplishments. He encouraged Council Members to attend the legislative 1 1 JUNE 5, 2007 PAGE 11 CITY COUNCIL caucus the next time it is available locally. D.B. needs to fight for every dollar available to help move the Eastern San Gabriel Valley traffic concerns to the forefront. The 17th Annual Chinese-American Gala Fundraiser was terrific and kudos to MPT/Chang and his wife for sharing their talents. He appreciated those who participated in the Wednesday, May 16th Scoping Meeting. If attendees were disappointed it may have had more to do with expectations than for the actual purpose of the meeting. He hoped everyone would be able to join in the Relay for Life at Lorbeer and challenged his colleagues that for everyone who participated and walked a lap he would donate $10 in memory of friend of colleague Bob Zirbes. Team Huff is raising money in Bob's memory and he hoped that everyone would participate and enjoy the day. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the regular City Council meeting at 8:15 p.m. back to the Study Session in honor of Rick Wright and his service to Diamond Bar and the Los Angeles County Sheriffs Department. TOMMYE d RIBBINS, CITY CLERK Thor oing minutes are hereby approved thisl9th day of June , 2007. Thor - -,- -F,,---_ - - - - STEVKWE, MAYOR