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Home My WebLink About8/15/2006 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION AUGUST 15, 2006 STUDY SESSION: Mayor Herrera called the Study Session to order at 6:15 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Chang, Tanaka, Tye, Mayor Pro Tem Zirbes and Mayor Herrera. Also Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Nancy Fong, Community Development Director; Ken Desforges, IS Director; Ryan McLean, Senior Management Analyst, and Rick Yee, Senior Engineer. ► Library Follow -Up Items 1) Education Campaign - The City Council reviewed and approved the library fact sheet prepared by staff and directed that it be available at City Hall, on the City's website, and on DBTV In addition, the Council directed staff to include an article in an upcoming City newsletter. It was decided that the City would not conduct a town hall meeting and DBTV would riot be available for political advertising either in favor or against the library measure. Council also agreed that staff should be available to answer any questions about the measure from members of the public. 2) Rebate Program — There was not enough time for discussion of this item and it was continued to a future meeting. Public Comments: Clyde Hennessey, Diamond Bar resident spoke about the continued taxation at all levels of government„ supported the library but was against having to pay additional taxes. Jerry Hamilton, Diamond Bar resident, encouraged the Council to get the information out to everyone in the community especially the seniors. ADJOURNMENT: With no further business to come before the City Council, M/Herrera adjourned the Study Session at 6:30 p.m. .i TOMMYr= CRIBBINS, City Clerk AUGUST 15, 2006 PAGE 2 CC STUDY SESSION The foregoing minutes are hereby approved this 19th day of September , 2006. CAROL HERRERA, Mayor iJ G' G MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 15, 2006 CLOSED SESSION: 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda: ► Government Code Section 54956.9(a) — Pending Litigation — Five cases 1) Rodriguez v. City of Diamond Bar, et al - Case No. 06CCO2992 2) Lopez v. City of Diamond Bar, et al; Case No. BC347013 Finkbeiner v. City of Diamond Bar, et al; Case No. BC347015 Ayad v. City of Diamond Bar, et al, Case No. BC347015 Saglime v. City of Diamond Bar, et al, Case No. BC347016 Murray v. City of Diamond Bar, et al, Case No. BC347122 3) Lucerno v. City of Diamond Bar, et al — Case No. KC048532 4) Diamond Bar v. Southern California Edison LACSCC No. BC351266 5) People of the State of California v. Ratan Hospitality, LLS (Scribbles) — Case No.. BC351925 STUDY SESSION: 5:37 p.m. — Room CC -8 ► CFD (Library Ballot Measure) Discussion Public Comments on Study Session Items M/Herrera adjourned the Study Session at 6:30 p.m. CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:35, p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. M/Herrera reported that Council began the evening with a Closed Session followed by a Study Session to discuss the Library tax initiative that will be on the November 7 ballot and the educational campaign flyer that the City will prepare. Council also discussed a potential rebate program. (PLEDGE OF ALLEGIANCE: M/Herrera led the Pledge of Allegiance. INVOCATION: Dr. Ahmad H. Sakr, Islamic Education Center gave the Invocation. ROLL CALL: Council Members Chang, Tanaka, Tye, Mayor Pro Tem Zirbes and Mayor Herrera. AUGUST 15, 2006 PAGE 2 CITY COUNCIL Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Linda Magnuson, Finance Director; Nancy Fong, Community Development Director; Rick Yee, Senior Engineer; and Ryan McLean, Senior Management Analyst. APPROVAL OF AGENDA: CM/DeStefano requested that Council add Item 1.3, Presentation by Michelle Demott regarding the D.B. Day at the Fair on September 14, 2006 to Agenda Item 2. Special Presentations, Certificates, Proclamations. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Herrera presented a City Tile to Kim Crews, Human Resources Manager, upon the occasion of her leaving the City. 1.2 Mary Yogi, Reference & Young Adult Librarian, with the Diamond Bar Library made a Power Point Presentation summarizing and highlighting the Teen Summer Reading Program at the Diamond Bar Library. 1.3 Michelle Demott with the LA County Fair spoke regarding the Diamond Bar Day at the Fair, September 14, 2006 at the Los Angeles County Fair. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Jerry Hamilton requested information regarding the refurbishment of areas adjacent to the Diamond Bar Center. Beverly Pollard, 1006 Longview Dr., said she supported a new and improved Library at Summitridge Park. Fifteen years ago she and her husband chose to move to D.B. because of the excellent schools, youth activities and community resources such as the Diamond Bar Library. Both of her sons are grown and have graduated from college and she is concerned that young families will look elsewhere because the City has outgrown the aging facility. She recently visited the modern showplace library in the City of Cerritos and felt it spoke volumes about how much Cerritos cared about and promoted the future of its young people. She felt that D.B. should do no less. Allen Wilson, a ten-year resident welcomed CM/DeStefano. He said he wanted a new Library and felt that everyone should read the language of the proposed Community Facilities District for the combined construction and ongoing maintenance costs and particularly the phrase "in perpetuity." He said the proposal was for D.B. to pay for a County Library that would be run AUGUST 15, 2006 PAGE 3 CITY COUNCIL by County bureaucrats. There is no money on the table from the County, the Friends of the Library or from any other group. He felt voters would have the last say and shoulld make an intelligent decision on this issue. Clyde Hennessey said that other showplace libraries people referred to were built with public funds and not by taxing individuals and, those cities and not the individual taxpayers would bear the costs "in perpetuity." The City should be responsible for a new library, not the individual taxpayer. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responded to Mr. Hamilton that the slope mitigation issue is out to bid. CSV/Rose stated that three areas are scheduled for mitigation. The bid opening is on September 12 and staff expects to bring the matter to the City Council on September 19 for award of contract. This is a FEMA approved project that would' primarily be funded by the State Office of Emergency Operations. Repair work should begin mid to late October and conclude by mid to late November. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — August 22, 2006 — 7:00 p.m., Auditorium, AMID/Government Center, 21865 Copley Dr. 5.2 Parks and Recreation Commission Meeting — August 24, 2006 — 7:00 p.m., Hearing Board Room, AMID/Government Center, 21865 Copley Dr. 5.3 Labor Day Holiday — September 4, 2006 — City Offices will be closed in observance of Holiday. City offices will re -open Tuesday, September 5, 2006. 5.4 City Council Meeting — September 5, 2006 — Due to anticipated lack of quorum, the City Council Meeting will be adjourned to Tuesday, Sept. 19, 2006. 6. CONSENT CALENDAR: C/Tye moved, C/Chang seconded to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None AUGUST 15, 2006 PAGE 4 CITY COUNCIL 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session of August 1, 2006 — as submitted. 6.1.2 Regular Meeting of August 1, 2006 — as submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of June 22, 2006. 6.3 RATIFIED CHECK REGISTERS CONTAINING CHECKS DATED July 28, 2006 through AUGUST 9, 2006 totaling $593,638.76. 6.4 REJECTED CLAIMS FOR DAMAGES — Filed by Firman and Carmen Lopez on June 21, 2006. 6.5 APPROVED FOR SECOND READING AND ADOPTED ORDINANCE NO. 06(2006): AMENDING SECTION 18,108.050 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO FLOODPLAIN MANAGEMENT REGULATIONS. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.1 ADOPT RESOLUTION NO. 2006-60F: APPROVING SIX CHANGES TO THE FACILITY USE POLICY FOR THE DIAMOND BAR CENTER: 1) REVISE CANDLE PERMIT PROCESS; 2) REVISE DEPOSIT VERBIAGE FOR SYCAMORE, OAK, WILLOW, PINE AND MAPLE ROOMS USE; 4) REVISE WHERE ANIMALS ARE PERMITTED AT THE DIAMOND BAR CENTER AND SUMMITRIDGE PARK; 5) CLARIFY CLEANUP RESPONSIBILITIES; 6) REVISE REFUND POLICY TO REDUCE AMOUNT OF NOTICE REQUIRED FOR SYCAMORE, OAK, WILLOW, PINE AND MAPLE ROOMS; AND 7) AUTHORIZE DISCRETION FOR THE CITY MANAGER TO MAKE OPERATIONAL CHANGES TO THE FACILITY USE POLICY. CSD/Rose presented staff's report, explaining the proposed changes and recommended City Council approval. M/Herrera asked staff to comment on allowing elephants at the Center when previous discussions revealed there was concern that the weight of the animal might break or damage the concrete. And, if the elephants are allowed on the colored portion does it create a hazard to the center? CSD/Rose said staff was concerned about the animals creating a mess that would be difficult to adequately clean up from the colored AUGUST 15, 2006 PAGE 5 CITY COUNCIL concrete but has since found that with the cleaning materials and equipment available it is no longer a problem. Staff is no longer concerned about cracking and breaking of the concrete because it was determined that it would withstand vehicle and elephant travel. There was no one present who wished to speak on this item. C/Chang felt the amendments created a more friendly, reasonable and efficient policy for users, residents and staff. C/Chang moved, MPT/Zirbes seconded to Adopt Resolution No. 2003-60F: ,Approving six changes to the Facility Use Policy for the Diamond Bar Center: 1) Revise candle permit process; 2) Revise deposit verbiage for Sycamore, Oak, Willow, Pine and Maple Rooms use; 4) Revise where animals are permitted at the Diamond Bar Center and Summitridge Park; 5) Clarify cleanup responsibilities; 6) Revise refund policy to reduce amount of notice required for Sycamore, Oak, Willow, Pine and Maple Rooms; and 7) Authorize discretion for the City Manager to make operational changes to the Facility Use Policy. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, Tye, MPT/Zirbes, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTSICOUNCIL MEMBER COMMENTS: C/Chang spoke about the Neighborhood Improvement Committee meeting. He encouraged residents to attend the D.B. Day at the Fair. The young people will be given a free bus ride and admission to the Fair on that day. Anyone who would like to drive a car in the parade should call for a pass. He asked Staff to use the City's Website for individuals to apply for building permits, provide information on the process and the length of time for moving through the process, and allow individuals to check the website for progress on their applications. He felt it would allow for fewer calls to staff. When he was discussing Concerts in the Park with a resident he asked if the series could be extended to include a movie night. C/Chang asked staff to study the possibility of including three movie nights a year. C/Tanaka said he enjoyed the Concerts in the Park series along with the other Council Members as well as interacting with the residents. Everyone enjoyed all of the musical programs and was sure his colleagues also enjoyed the hats provided each week by the Recreation Staff. On August 3 he attended the Los Angeles County Division League of Cities installation and regular meeting in Huntington Park; August 10 he attended the combined Chamber of Commerce Mixer hosted by the LA County Fair and AUGUST 15, 2006 PAGE 6 CITY COUNCIL the Fairplex. On Monday August 14 he and C/Chang hosted a Chinese Delegation from a city in China that included the Mayor and Vice Mayor of that City. On Tuesday, August 15 he, C/Chang and Staff attended the D.B. Day at the Fair Committee meeting. He reminded residents that the American Cancer Society would host the first 24-hour "Relay for Life" at Lorbeer Middle School track from 9:00 a.m. on Saturday August 19 to 9:00 a.m. on Sunday, August 20. C/Tye thanked CDD/Fong and her Staff for staying on top of the Jubilee Ln. issue. He spoke with Mr. and Mrs. Deerfield last night and was impressed with how quickly the matter was resolved. He commended CSD/Rose and his staff on another terrific Concerts in the Park series. He asked interested residents to contact the Planning Department for an application if they were interested in serving on the Planning Commission. He wished everyone a very wonderful and safe Labor Day. MPT/Zirbes thanked CSD/Rose and his Staff for this summer's Concerts in the Park series. Each year is better than the year before and it appeared that everyone had a great time. He spoke about cases before the Neighborhood Improvement subcommittee. The Committee's goals and objectives are to make certain that property values are maintained and that the integrity of each and every neighborhood is maintained in order to keep D.B. the safest, cleanest and best City possible. After the Neighborhood Improvement Committee meeting they adjourned to an Economic Development Subcommittee Meeting during which many items were discussed. After the meeting the Subcommittee toured the new Brookfield condominiums and single-family homes development being built above Target. He said he felt the community would be very proud of the development. He was also impressed that Brookfield let out 25 homes and sold 24 homes in four hours. The Subcommittee also visited Target and viewed a nearly completed building. Target hopes to begin stocking shelves by the end of the month and start training associates for a soft opening on October 3 and grand opening the following Sunday. Target is ahead of schedule and the project manger indicated that there are 56 Targets opening the same day across the country. Starbucks and Pizza Hut will be located inside the store. It is a big store that offers lots of shopping opportunities in time for the holiday season and the store will definitely have a positive impact on the local economy. A couple of months ago Council approved the division of the Target lot into three lots and recently heard that a major restaurant is interested in locating on the corner lot. He wished everyone a safe Labor Day. He reminded residents that Council Members are available to their constituents on a 24/7 basis. M/Herrera reminded residents that school will be starting soon and to please drive carefully. She hoped that everyone would have a happy and safe Labor Day. 1 1 1 AUGUST 15, 2006 PAGE 7 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the regular City Council meeting at 7:40 p.m. to September 19, 2006. r J TOMMY CRIBBINS,CITYCLERK The foregoing minutes are hereby approved thislday of �PntPmhPr , 2006. CAROL HERRERA, MAYOR