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HomeMy WebLinkAbout5/17/2005 Minutes - Regular MeetingCIT OF DIAMOND BAR CITY CO NCIL STUDY SESSION MAY 17, 2005 STUDY SESSION: Mayor Chang called the Study Session to order at 3:00 p.m. in Room CC -7 of the South Coast Air Quality Management District/Government Center, 21 65 Copley Dr., Diamond Bar, CA. Present: Council Members Herrera. Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also Present: Linda Lowry, City Manager; David Doyle, Assistant City Manager; James DeStefano, Assistant City Manager; David Liu, Director of Public Works; Ken DesForges, Information Systems Director; Linda Magnuson, Finance Director; Nancy Fong, Planning Manager; Ryan McLean, Senior Management Analyst; Susan Full, Sr. Sr. Accountant. ► Fiscal Year 2005/06 IN. City Council Goals and ► Public Comments on GOALS AND OBJECTIVES: Economic Development: ACM/Doyle stated that ACM/ and include the first two items "Hire an economic developm concurrence the item was delE get jectives Session Items Stefano recommended merging goal #1 with #8 ider one heading. Council concurred. consultant" was completed and with Council ACM/Doyle said that ACM/ eStefano recommended separating "Develop Dynamic Center and/Evaluate Site D" leaving "evaluate Site D" as a goals and objectives item; talk about developing a Dynamic Center and not limit the possibility to Site D but consider sites such as the golf course and the Kmart property. CM/Lowry suggested the following wording for Site D: "Secure at least 50 percent commercial use for Site D." Council concurred to separate the items and seek a minimum of 50 percent commercial use for Site D. ACM/DeStefano recommendec changing the title of "Push for Conversion of Kmart to a new Sears Essential Store" to read "Revitalize the Kmart property to ensure sales tax production to the highest extent possible (or a specific dollar amount). ACM/DeStefano said that staff had worked with the property owner for the past year on a revitalizatior plan for the entire property and where possible, for adjacent properties. The Kmart site is essentially a redevelopment project and MAY 17, 2005 PAGE 2 CC STUDY SESSION the Kmart Center property owner is VE the property. The difficulty is that Kma effect for another 30 years and Kr ACM/DeStefano said he would know r likely that actual redevelopment det, months. He also stated that it was k creating a redevelopment project area. create new entities such as a housing power in order to accomplish certain go CM/Lowry suggested that the goal wou Essential or other retail use to secure 9 property." Council concurred. ACM/Doyle said that staff discussed one "develop a Shop Diamond Bar F Program." ACM/DeStefano said that staff woi development program through entities I C/Zirbes felt that the survey could in and what types of services, retailers D.B. ACM/DeStefano explained that tonlgl' engage an architect to look at the golf c conduct a market study for the 10-n property. The market study looks at wh City and at that general location whe restaurants, etc. ACM/DeStefano resp( would not incorporate input from resider CM/Lowry suggested that the issue addressed in a larger survey such as concurred to combine the plan with the I ACM/Doyle asked if Council wanted " Bar" on the list. ACM/DeStefano updated the Council Country Hills Towne Centre. The thr operators. y, very eager to do something else with t has a sweetheart lease that remains in cart controls development of the site, lore after the conference but that it was ils would not be available for several nlikely the City would be successful in -lowever, the City could use its powers to .uthority, parking authority, or create new kis for the site. be to "include the possibility of a Sears )0,000 sales tax annually for the Kmart mbining the business strategy items into cram and Business to Business Shopping also be working with a business Mt. SAC. what types of parcels were available businesses would most likely locate in :'s agenda included a contract item to )urse property. Kosmont was engaged to ile circle that includes the golf course ether there is room for automobiles in the her there is room for big box retailers, ided to CM/Lowry that the market study f the gap in retail shopping could be the citizen satisfaction Survey. Council free -phased approach. h a Supermarket in South Diamond the potential supermarket project at competing grocers are Asian market C/Herrera asked if the rumor that the center was being sold was true? MAY 17, 2005 PAGE 3 CC STUDY SESSION ACM/DeStefano said he had not heard that it was sold but would look into the matter. C/Zirbes recommended adding `...work with the property owner" to help him turn the center into a higher revenue producer. Council concurred to add "rev Transportation Issues: ACM/Doyle stated that Counc "County operated" computers County and the cable compar providers relative to wireless 1 morning was the SR57/60 intE Staff wondered if Council want keep the items separate and to the list. If SCAG changes its rec and truck lanes were develop( SR57/60 would the Council be ize the Country Hills Towne Centre." I's 41 project was the "City -run" and not the Inal entrance systems. Staff has met with the on several occasions and talked with signal Ichnology. Another project staff discussed this change for the Tonner Canyon Bypass Road, d to merge the two items. Council concurred to leave #2 as written and Item 3 would remain on )mmendation or if another truck study were done d in concert with a more permanent fix to the ipportive? C/Herrera pointed out that the City has the benefit of San Gabriel Valley COG being opposed to the SR60 freeway being turned into a trucks only freeway. She felt that the item should remain as stated. Council concurred. Item #4 remains as written. ACM/Doyle — Item #5: "Create strategy to build a library if State grant funding fails" remains on the list. Item #6 -- "Review purchase of With respect to Tonner Tonner Canyon Water Use ACM/Doyle addressed the goal of facilities parks and open spa "obtain Larkstone Park agreerr used as a natural laboratory." projects and complete the "pun project and "obtain Larkstone concurred. 1 and 61" — keep on the list. n, ACM/DeStefano suggested removing the se it was part of monitoring the canyon. to: "Pursue and promote joint development use ;e with PUSD and WVUSD". Also included was ants and implement project for the park to be Staff is recommending to separate out those ue and promote joint use development" as one "ark agreements" as a separate goal. Council ACM/Doyle reported that staff recommended combining the three items: "Establish the contiguous neighborhood within the City zip code and Walnut Valley School District in two housing tracks and two office buildings," create annexation agreement with the hell Oil property" and "expand the sphere of MAY 17, 2005 influence to incorporate the prope Council concurred. PAIGE 4 CC STUDY SESSION both west and southwest of the City." "Establish a Fund for Current Library Enhancements" — this item is not currently in either the operating budget or the de ision package. "Trails Master Plan" — no changes. CSD/Rose reported that the Conservancy awarded D.B. another $140,000 for construction of the access point from the D.B. Center down to the Summitridge mini -park and the access intersection of Steep Canyon and Clear Creek Canyon. With regard to the goal of "Preserve indmill located at the Ralphs Shopping Center by dedicating it as an Historical Landmark", C/Zirbes said he felt the City should dedicate the area as an historical landmark because it would be lost if the private property owner decided to tear it down. ACM/DeStefano said that if Council wanted to own the windmill Council's direction would be for staff to acquire the windmill. Council concurred to gain control of the windmill and if the owner wants it relocated Council will discuss potential options when appropriate. It was agreed to keep "City Counciland Staff Visioning" and "Establish semi- annual town forum for citizens to discuss issues of concern" on the goal list. Regarding the "Pathfinder wall" goal. P/Zirbes felt that Pathfinder Road was a major access road to D.B., and both walls should be constructed. M/Chang agreed if money was avail "Public Works yard for equipment The "Review Sign Ordinance for unifo that this item meant that Code Enforce well as pursue a development code each shopping center. M/Chang agreed that existing signs s signs are installed they should conf addition, he would like to have uniformi CSD/Rose updated Council on the for the south wall. was kept on the list. city" was discussed. Council concurred int should work with property owners as ange to ensure uniform signage within uld be "grand -fathered" and when new n uniformly throughout the center. In within new centers. ss of the Youth Master Plan goal. "Enhance the scope of DBTV" was left On the list. "Review Parking Ordinances" in rega list. to oversized vehicles will remain on the MAY 17, 2005 PAGE 5 CC STUDY SESSION "Cost effective medical coverage" —staff worked on this item this year and plans to bring the matter to Council in the near future. MPT/O'Connor felt the City shoId pool its resources with other cities through the JPIA. CM/Lowry said it was done years ago and abandoned because it was not cost- effective. "Development of DBTV intership program" — M/Chang wanted this item incorporated with "Enhance the scope of DBTV." The goal of "Develop a conceptual outline and cost benefit analysis for the delivery of wireless Internet ervices to the community" was addressed by ACM/Doyle. He said that a number of comm nities are creating their own Internet access and providing access to residents at a discounted rate versus the rate for cable modems and with minimal up front costs and a discounted rate of about 50 percent the City could generate significant revenue. Council wanted staff to pursue all possible options. GENERAL OPERATING BUDGET DISCUSSION: FM/Magnuson explained the projected FY 2005/06 income. C/Herrera asked for a breakd wn of the $248,000 expenditure in Economic Development with $58,000 goin j to Kosmont. ESTIMATED EXPENDITURESDISCUSSION: In the Council Department b dget CM/Lowry explained that the Personnel Services total for FY 2004-05 hown as $64,000 was incorrect and was more likely in the area of $104,000. HUMAN RESOURCES: Add $1,000 to Admin Charges 30). SMA/Crews explained that the Resources would be taken out office. As a result, there is an o� to benefits under Personnel for PERS (Pg ifference in the proposed budget is that Human 4 Finance and put back into the City Manager's ;rail HR budget decrease of $35,000. MAY 17, 2005 INFORMATION SYSTEMS: PAIGE 6 CC STUDY SESSION ISD/Desforges pointed out that the bud et increase for personnel was somewhat proportionately offset by a decrease in rofessional services costs. The increase in Computer Maintenance (42205) from $21,000 to $97,310 was because the City was attempting to centralize all IS expenses whereas in previous years there were individual contracts within the departmental budgets. He explained how his department would assume control of expenditures by bring training, etc. in- house. Responding to MPT/O'Connor, ISD/D Professional Services (Page 35) incluc under contract). He said he reco management so that management c performing as required, to make certai place, make certain security was a Replacement Servers under Comput( there were old Dell servers that need( Laptop (1) is the laptop used for preser it has not yet failed it could be transfers+ ACM/Doyle stated that he felt the I excellent example of combining the Cil document contains real costs of doing budgets did not show was that much of and locations within the budget docums ISD/Desforges stated that the average government's General Fund. D.B. is additional capital items that would not D.B.'s IS budget should be in the 2.5 to GENERAL GOVERNMENT: ACM/Doyle explained the General Gc with the exception of the Diamond payments, most of the other budget ite C/Herrera pointed out that the L Membership & Dues on Page 41 shou MPT/O'Connor said that National Membership & Dues. ACM/Doyle stated that the Law En contract services rate increases but forges explained that the $55,000 for J $25,000 (1/81h of a full time employee mended the Bi -Annual IS Audit to ild make certain his department was the City had the right documentation in :quate, etc. With respect to the HP Equipment Hardware item (Page 35) to be replaced. The Council Chamber tions in the Council Chamber and since for use at the Diamond Bar Center. Budget Discussion package was an 's IS functions under one umbrella. This usiness in the electronic age. What prior hese costs were in different departments IS budget is approximately 3% of a city close to the 3% with the inclusion of formally occur in other years. As a rule, 3% range. ;rnment budget discussion. He said that lar Center principle and interest bond s were in line with past years. igue of California Cities item under decrease. ue of Cities should be included under ment budget was adjusted for additional there had been no adjustment based on MAY 17, 2005 PAGE 7 CC STUDY SESSION the County auditor's report since the Board of Supervisors had not acted on the report yet. No position changes were recommended. C/Herrera wondered why there was not a Sheriff's representative available for today's budget discussion. CM/Lowry responded that the heriff's Department was aware of today's budget meeting and would be extened a personal invitation for the next budget discussion. DEVELOPMENT SERVICES: 1) Planning -- PM/Fong Plan Amendments due to I status quo. ACM/DeStefano responded to update was at least $200,000. I that with the exception of potential General e annexation, the Planning Budget remained errera that the cost for an overall General Plan C/Herrera said there were several developments and potential annexations that would require General Planamendments and asked whether the amendments could be done at one time to mi imize expenses. ACM/DeStefano responded probably not because the City would most likely absorb the cost of expanding its sphere of influence and would probably initiate other General Plan amendments as projects came forward for approval during the next couple of years. ACM/DeStefano explained that�the other budget change was the increase in personnel cost for PM/Fong for n entire year. ACM/DeStefano reported that management's desire to bring I 2006. The City's desire was to plan checking, inspections, a Tarango's contract is a 60/40 sp provide a higher level of servic contract services are on a part 1 would have a 2000 hour per yee checking services and some in; internal and external servicing, costs and an overall savings contract based upon the types e the next few years. he biggest issue for Building and Safety was uilding and Safety services in-house January 1, retain D&J's services in a more limited role for id so forth on an as -needed basis. Dennis it and fundamentally, the City believes that it can e at an equal or lower rate. For example, some me basis and for the same price or less the City full time building official who could perform plan Rection services thereby providing overall better )nder this scenario there would be initial startup hrough dissolution of the Building and Safety contracts the City anticipates incorporating over M/Chang asked ACM/DeStefano for a cost -benefit analysis. MAY 17, 2005 PAGE 8 CC STUDY SESSION C/Zirbes said he was concerned about piling additional costs on for full-time personnel in the areas of benefits and retirement. ACM/DeStefano responded that staff ACM/DeStefano acknowledged MPT amount of graffiti on the SR57 Bridge v more graffiti in the area and said th advising them of the City's concern tha fashion. ACM/DeStefano said that the same as last year. ACM/DeStefano responded to MPT/O hotel developers and is attempting to particularly the Walnut Valley Trailer F needs a market study to determine wt hotel space and if so what type of hotel COMMUNITY SERVICES: CSD/Rose pointed out that that 8 Inte should actually be 9 IPT positions but t shown. There is some increase in cos each for Peterson and Pantera Park wc for turf projects. CSD/Rose reported that the Recrea Recreation Specialist position with the and said that the position would be fur Acts Funds. The track meet was remov from outside the City than from within th MPT/O'Connor asked if the City could meet. CSD/Rose responded that the charge order to recover the costs. CSD/Rose said that although the B eliminated because the demand for dates had increased dramatically. unnecessary expense to continue mar Id compile the analysis. D'Connor's concern that the massive as a blight on the City and was leading to t staff would send a letter to Caltrans the graffiti should be removed in a timely is development was fundamentally the ,onnor that the City has interest from arry that interest with property owners, rk site and the D.B. Honda site. D.B. ther or not there is a market for more race, etc. ittent Part -Time (IPT) positions shown t the change would not impact the cost for the Diamond Bar Center. $30,000 added into the Park Operations budget m budget included a new full time kplementation of the Youth Master Plan ed through the LA County State Parks I because there were more participants City. e non-residents more for the track have to be significantly greater in al Fair was a successful event it was a of the Diamond Bar Center on those ,terefore, it seemed it would be an ting the event with that kind of event. MAY 17, 2005 PAGE 9 CC STUDY SESSION C/Herrera agreed that as the City increases its activities and services other activities and services have to a set aside so as not to strap personnel and the budget. CSD/Rose explained that the Pity did not have a revenue goal for the birthday parry because as the event gre the revenue was reinvested. MPT/O'Connor felt there should lbe a true accounting of the costs and revenue. CSD/Rose agreed and said he would include line items for actual cost and for revenues. CSD/Rose responded to C/He rera that the City has an on-going grant -writing program with a contract grant writer and at some point the program may be done in-house. To date the program has been very successful and continues to assist the City with many of its programs. PUBLIC WORKS: PWD/Liu said that his department proposes to replace the part time intern position with a Junior Engineer. Under Professional Services the budget anticipated some activity because of the Caltrans project and the citywide signal timing plan this year. However, he did not anticipate that level of activity for next year. C/Herrera asked what Public Works spends money for on the ACE project. PWD/Liu discussed Contract Services (45221 — Page 95) and stated that the budget item was reduced from $80,000 to $25,000 due to project completion. Traffic Engineering (45222) was reduced from the current year amount of $200,000 to $75,000 due to completion of the $150,000 traffic management program and $50,000 for the S 57/60 study. PWD/Liu indicated to MPT/O'Connor that he hoped to have the new signage for major intersections completed this year. PWD/Liu stated that personnel increased due to the addition of a new position and contract services decreased for striping and signing. TRANSFERS OUT: FM/Magnuson explained the Transfers Out — Page 104. MPT/O'Connor asked if Coun it would be discussing the neighborhood traffic management mitigation meet ngs because she was concerned that the consultant might be making recommendations that the residents did not want. MAY 17, 2005 Does the City intend to base its m for the meetings? PAGE 10 CC STUDY SESSION PWD/Liu responded that that would n reach out and talk with all affected Saturdays or notifying all of the affectec Unless there is support from the resider not be a proposal for some of the iml improvement staff would seek approval MPT/O'Connor asked if the City approval prior to implementation. PWD/Liu said that prior to implei present a policy document to the ultimately to the City Council for ap on the few residents that showed up )t be staff's approach. Staff's goal is to residents by possibly visiting them on residents about proposed improvements. is along the affected streets there would rovements. Regardless of the proposed `rom the majority of the residents. a written policy that spoke to a majority ng any mitigation measure, staff would fic and Transportation Commission and CSD/Rose responded to MPT/O'Con* that the $35,000 for Trail Access — DBC/Clear Creek @ Steep Hill (Page 1 4) was for design work. CAPITAL IMPROVEMENT PROJECT CM/Lowry explained that in a perfec funded by gas tax dollars and not from $1 million of General Fund money doe: of the way the City has managed its fi kind of investment whereas other cities world the slurry seal project would be ie General Fund. When a city is hurting, not get spent on infrastructure. Because 3Lnces, it is able to continue making that re not. PWD/Liu said that the City is able to use Prop C funds for most traffic management and safety projects. Discussion ensued regarding Miscellan Restroom/Concession Building" which accompanying the artificial turf proposa MPT/O'Connor said that DBHS would C/Herrera said that as of Monday me and M/Chang that they would be agref C/Zirbes felt it was a much better lo( holding up the City. CSD/Rose said the City would not agreement was in place. ous Improvements Item entitled "Lorbeer is part of the proposed improvements pleased to accommodate the City. ing two school board members told her )le to having all-weather turf at DBHS. tion than Lorbeer because Lorbeer was any of the allocation until a firm CM/Lowry asked if Council wanted the item removed from the list. MAY 17, 2005 PAGE 11 CC STUDY SESSION Council concurred to leave the item in the budget and establish a joint use agreement with Lorbeer or with PBHS or some other location as appropriate. PWD/Liu explained that beca se the City was successful in obtaining the necessary additional CDBG fu ds the DB Blvd -Sidewalk Installation from SR60 to Solitaire would be done in on phase rather than two phases. DECISION PACKAGE SU ACM/Doyle responded to C/Herera that the offset amounts are currently included in `ihe City's operating budget as expenses. ACM/Doyle indicated to MPT/0' onnor that the City would look for other possible funding such as Homeland Security funds to purchase an emergency generator for the DBC. The proposed gen arator would provide a full backup system for the entire center in case of emeraer cv. ACM/Doyle stated that staff wa franchise as a result of Time Vi renegotiation, staff recommenc fee payments because once th data may be lost. Staff further franchise negotiations, the cab to hire a consultant, Communk preparing to renegotiate the cable television rner purchasing Adelphia. In addition to the the City conduct an audit of Adelphia franchise franchise transfer takes effect, some financial ,commends that prior to the completion of the franchise Ordinance be rewritten. This item is tion Support Group, to perform this work. PM/Fong addressed the request for a part time floating office assistant for 20 hours per week to fill in for sick time and vacation time citywide. PM/Fong talked about streetsc pes and way -finding signs to improve the identity of D.B. using streetscape such as "Welcome to D.B." banners for the medians and street furniture and streetlic hts that identify D.B. as well as, monument signs for gateway entry. ACM/DeStefano said the devic s would be used to identify key landmarks such as the library, City Hall, etc. Also Included in the $80,000 was a streetscape plan for the Kmart area. SUMMARY AND FUTURE DIR Council concurred to include a 4% COLA increase. FM/Magnuson responded to M/hang that the budget would need to be adopted by the second meeting in June (June 21 ). MPT/O'Connor asked staff i o prioritize the decision packages. Council concurred. MAY 17, 2005 PAGE 12 CC STUDY SESSION Next Study Session: 1) Youth Master Plan and B dget Discussion. 2) Short City Council meeting — election night. Public Comments on Study Session tems: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Chang adjourned the Study Session at 6:40 p.m. einda C. Lowry, City C The foregoing minutes are hereby ap 2005. WEN CHANG, Mayor ed this 7th day of ,dune , MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 17, 2005 STUDY SESSION: Mayor Chang called the City Council Study Session to order at 3:00 p.m. in Room CC -7 of the SCAQMD/Government Center Building, 21825 Copley Drive, iamond Bar, CA 91765 ► Fiscal Year 2005/06 Bu No. City Council Goals and ► Public Comments on M/Chang adjourned the Study CALL TO ORDER: meeting to order at 6:50 p.m. it 21865 Copley Dr., Diamond Bar, PLEDGE OF ALLEGIANCE: led the Pledge of Allegiance. INVOCATION: gave the Invocation. ROLL CALL: O'Connor and Mayor Chang. Staff Present: Attorney; David Doyle, Assistant Manager; David Liu, Director of F Magnuson, Finance Director; Nan Management Analyst. APPROVAL OF AGENDA: SPECIAL PRESENTA 1.1 Mayor Chang pres 15-21, 2005 as "Pi 2. CITY MANAGER REPO Session Items ion to the Regular Meeting at 6:40 p.m. Mayor Chang called the Regular City Council The Government Center/SCAQMD Auditorium, CA. Boy Scout Troop 711 presented the Colors and Monsignor James Loughnane, St. Denis Church, Council Members Herrera, Zirbes, Mayor Pro Tem Linda Lowry, City Manager; Michael Jenkins, City City Manager; James DeStefano, Assistant City 'ublic Works; Ken DesForges, IS Director; Linda ;y Fong, Planning Manager; Ryan McLean, Senior Approved as presented. , CERTIFICATES, PROCLAMATIONS: fed a Proclamation to DPW/Liu proclaiming May is Works Week." AND RECOMMENDATIONS: CM/Lowry stated that it haJ come to her attention that a telephone survey was taking place in D.B. and it included questions about the performance of the City, the City Council, City staff, etc. She reported that this was not a City -sponsored survey and the City had no information about the survey, its source and purpose. She said she asked for information about the survey MAY 17, 2005 PAGE 2 CITY COUNCIL from the service provider MZ via the Internet and to date had received no response. The public should b aware that this is not a City sponsored survey. ACM/Doyle reported that during the special election to fill the vacancy on the City Council and shortly after 8:0 p.m. when the polls close the City would have the election results availab a as they came into the City and as they were tallied. The results will be a aiiable on the City's Website, scrolling on DBTV Channel 3, and by telepho a at Info To Go — Message #1317. 2.1 Youth Master Plan Upd CSD/Rose reported that concluded an exhaustive Master Plan. The docume Council as well as to the School District and the P respective school board m meetings. Staff proposes t Plan with the City Council d the Plan's adoption by the back to the City Council for 2.2 Presentation of Geograph Online Applications by the the Parks & Recreation Commission and thorough review of the Draft Youth it was printed and distributed to the City two partners, the Walnut Valley Unified >mona Unified School District and their ,mbers for possible adoption at the June i present and discuss the Youth Master wring the June 7 study session. Following school districts the document will come consideration and adoption. Information System (GIS) and other rmation Systems Division. ISD/DesForges reported that the GIS Systems are currently supporting Building and Safety and Permitting. He introduced IST/Aziz and thanked him and ACT Consulting for their assistance during program setup. He explained that two versions of the system are available, one for public us a, and one for staffs' use. ISD/Deforges then went on to demonstra a the system functions and applications using the overhead projectic n. He further stated that the Online transit passes would be online by mid summer and the new digital online Diamond Ride cards would pe available later this month. In response to C/Herrera, I D/DesForges explained that the plastic Diamond Ride cards would be printed at City Hall upon verification that the applicant qualified. ACM/Doyle thanked ISD/De Forges and IST/Aziz. He said that neither staff member had done GIS before coming to the City and felt they had done an excellent job g tting the system up and running. 3. PUBLIC COMMENTS: Irene Wang, D.B. Librarian announced that a community forum would take place on June 9 beginning from 5:30 p.m. to 9:00 P.M. in the Community Room at the D.B. Library. Dinner and free babysitting service would be provided for the attendees. All interested parties MAY 17, 2005 PAGE 3 CITY COUNCIL should visit the library to ick up a registration form. M/Chang congratulated gene Wang on her being named Librarian of the Year. 4. RESPONSE TO PUBLIC COMMENTS: None Offered. 5. SCHEDULE OF FUTURE. EVENTS: 5.1 NEIGHBORHOOE TRAFFIC MANAGEMENT MEETING — May 23, 2005 — 7:00 p.m., oom CC2, AQMD/Government Center, 21865 Copley Dr. (Neighborhood boundaries are Grand Ave. on the north, Brea Canyon Rd./ olden Spgs. Dr. on the west, Pathfinder Rd. on the south, and Diamor d Bar Blvd, on the east). 5.2 PLANNING COMMISSION MEETING — May 24, 2005 — 7:00 p.m., Auditorium, AQMD Government Center, 21865 Copley Dr. 5.3 PARKS AND RECREATION COMMISSION — May 26, 2005 — 7:00 p.m., Hearing Bord Room, AQMD/Government Center, 21865 Copley Dr. 7 5.4 NEIGHBORHOOD TRAFFIC MANAGEMENT MEETING — June 2, 2005 — 7:00 p.m., Room CC3, AQMD/Government Center, 21865 Copley Dr. (Neighborhood boundaries are SR -60 on the north, Golden Spgs. Dr. on the west, Grand Ave. on the south, and the City's easterly boundary). 5.5 PUBLIC SAFETY COMMITTEE MEETING — June 6, 2005 — 7:00 p.m., Diamond Ba alnut Sheriff Station, 21695 E. Valley Blvd., Walnut 5.6 NEIGHBORHOOD'TRAFFIC MANAGEMENT MEETING — June 6, 2005 — 7:00 p.m., Room CC2, AQMD/Government Center, 21865 Copley Dr. (Neighborhood boundaries are northerly boundary, westerly boundary, Pathfinder Rd. on the south and Brea Canyon Rd. on the east). 5.7 SPECIAL ELECTION DAY — June 7, 2005 — Polis open from 7:00 a.m., - 8:00 p.m., (one seat open). 5.8 CITY COUNCIL MEETING — June 7, 2005 — 6:30 p.m., Auditorium, AQMD/Government Center, 21865 Copley Dr. MAY 17, 2005 PAGE 4 CITY COUNCIL 6. CONSENT CALENDAR: C/He rera moved, M/Chang seconded to approve the Consent Calendar as presented with C/Zirbes abstaining on Item 6.10. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBE S: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTE SS 6.1 .1 Study Session of May 3, 2005 — As Submitted. 6.1.2 Regular Meeting of May 3, 2005 — As Submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES — Regular Meeting of April 12, 2005. 6.3 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES — Regular Meeti ig of March 24, 2005. 6.4 RATIFIED CHECK REGISTER DATED MAY 17, 2005 in the amount of $351,379.03. 6.5 APPROVED AMENDME T WITH WARREN C. SIECKE TRANSPORTATION AND TRAFFIC ENGINEERING FOR CONSTRUCTION INSPECTION SERVICES IN THE AMOUNT OF $57,000 PLUS A CONTINGENCY CHANGE ORDERS TO BE AMOUNT OF $5,700 FOR APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $62,700 FOR CONSTRUCTION OF TRAFFIC SIGNAL MODIFICATIONS (LEFT - TURN SIGNALS) ON DIAMOND BAR BOULEVARD AT SUNSET CROSSING ROAD, NORT BOUND SR57 ONRAMP AND COLD SPRINGS LANE; AND CONSTRUCTION SIGNALS AT DIAMOND BAR OF NEW TRAFFIC BOULEVARD ROAD AND PATHFINDER AND MAPLE HILL ROAD AND PEACEFUL HILLS ROAD PROJECT. 6.6 ACCEPTED RESIGNATION OF PUBLIC SAFETY COMMITTEE MEMBER ROBERT MARVI . 6.7 APPROVED AMENDMENT TO GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS IN THE AMOUNT OF $8,000. 7 .03 MAY 17, 2005 PAGE 5 CITY COUNCIL 6.8 ADOPTED RES LUTION NO. 2005-24: ACCEPTING AN IRREVOCABLE OFFER OF DEDICATION FOR ROAD PURPOSES FROM HIDDEN IV ANA CORP. AND LEWIS-DIAMOND BAR, LLC, FOR PROPERTY LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF GOLDEN SPRINGS DRIVE AND GRAND AVENUE. 6.9 APPROVED SECOND READING BY TITLE ONLY AND ADOPTED ORDINANCE NO. 06(2005) ESTABLISHING BUSINESS REGISTRATION AND AMENDING THE DIAMOND BAR MUNICIPAL CODE. 6.10 APPROVED VALLEY VISTA SERVICES' RATE ADJUSTMENTS FOR CPI AND DISPOSAL COSTS. 6.11 APPROVED WASE MANAGEMENT'S RATE ADJUSTEMENTS FOR CPI AND DIS OSAL COSTS. 6.12 AWARDED PROFESSIONAL SERVICES CONTRACT TO CHARLES GROUP INTERNA IONAL IN THE AMOUNT OF $29,500 FOR LAND PLANNING ANDA RCHITECTURAL SERVICES RELATED TO THE GOLF COURSE GATEWAY DEVELOPMENT STUDY. 6.13 APPROVED PAYMENT OF ADDITIONAL FUNDS (4,000) FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT ITIGATION. 6.14 ADOPTED RESOL TION NO.2005-25: REQUESTING $69,047 OF LOS ANGELES COUNTY AID TO CITIES FUNDS FOR THE GRAND AVENUE PROJECT PHASE I. PUBLIC HEARINGS: None COUNCIL CONSIDERATION: None COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera was pleased to announce that thanks to D.B. staff and its use of contractors the City is in a good fiscal condition while many neighboring cities are facing budget deficits between $3 and 6 million. She thanked staff for their good leadership and wise decisions on behalf of the City and its residents. C/Zirbes agreed with C/Her era and reminded residents that the City should continue its pursuit of economic development, continue to manage its finances prudently, not overspend and continue to carefully plan for the future. He thanked Bob Marvin for his years of service to the City. MAY 17, 2005 PAGE 6 CITY COUNCIL Assemblyman Huff recently mov( work for the good of the City and wear their seat belts and avoid a or Ticket" law. He thanked resid resolving their concerns in a timel willing and able to assist residents tonight's meeting. MPT/O'Connor said that after mu within its balanced budget. Sh installation for incoming Presiden and pro-business. The Farmer's property to the Southlands Churc asked M/Chang to establish a t, schedule a town forum to advise t project that would affect the D.B. everyone to vote in the upcomir person or by absentee ballot, i his district office to D.B. and continues to s opportunities. He cautioned motorists to ossible fine of $86 under the new "Click it nts for their calls and hoped to continue manner. Every Council Member is ready, He thanked those residents who attended h consideration D.B. continues to operate attended the Chamber of Commerce Delilah Knox. The Chamber is very active Market moved from the Calvary Chapel i on Brea Canyon Cutoff at Colima. She sk force for the industry project and to e neighborhoods about the portion of the -londa hillside location. She encouraged I special City Council election either in M/Chang echoed his colleagues' sentiments that the City has a wonderful staff that has proceeded to manage the City on a fiscally conservative basis. In spite of D.B. losing money to the State and losing tax revenue from businesses moving out of town the City remains in good shape with a marginal deficit. After City Counci review staff was charged with taking a second look at ways to balance the budget. M/Chang commended Aziz Amid for his service to the City of D.B. as former President of the Chamber of Commerce. He welcomed incoming President Delilah Knox and said he looked forward to her leadership in the coming months. He reminded residents about the Chamber's excellent event and thanked the volunteers at Diamond Bar High who helped with Casino Night and raised a lot of money for the schools. M/Chang said he was honored that with the community's support he received the "COmmunitt Leader of the Year" award from the San Gabriel Valley Economic Partnersh p. He and C/Herrera attended a Walnut Valley School District meeting and spoke with Board Members about what could be done as a joint effort to improve Site D, develop Sandstone Canyon Park and acquire additional land for open space. M/Chang asked staff to agendize formation of a subcomm ttee/task force for the City of Industry project. He too encouraged every resident to vote in the upcoming special City Council election. He Commented on misleading statements that appeared in a recent newspaper article. Contrary to what was reported he donated only $1,000 to candidate Tanaka. Mr. Tanaka raised $32,000 on his own. Secondly, the article referred to a candidate as being Mr. Chang's "puppet." He took exception to the statement and said that he had always served in the best interest of the co munity and that his integrity was intact. MAY 17, 2005 AGE 7 CITY COUNCIL 10. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the meeting at 7:50 p.m. 4NDA . LOWRY, CLERK 2005. The foregoing minutes ar hereby approved this stn day of ,Tune WEN CHANG, MAYOR