HomeMy WebLinkAbout3/15/2005 Minutes - Regular MeetingCI OF DIAMOND BAR
CITY C UNCIL STUDY SESSION
ARCH 15, 2005
STUDY SESSION: Mayor Chang called the Study Session to order
at 6:06 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Dr., Diamond Bar, CA.
Present:
O'Connor and Mayor Chang.
Staff Present:
of Public Works; Bob Rose, C
Finance Director; Ken Desfc
Management Analyst; Debbie
Legislative Consultant; Ryan
Communications and Marketing
Asst. Michael Jenkins, City Attar
► Illuminated Street Name
Council Member Zirbes, Mayor Pro Tem
incil Member Herrera was excused..
Linda Lowry, City Manager; David Liu, Director
immunity Services Director; Linda Magnuson,
ges, IS Director; Sharon Gomez, Senior
a%onzales, Administrative Assistant; Jim Clark,
McLean, Sr. Admin. Analyst; Marsha Roa,
Coordinator; and Tommye Cribbins, Executive
iey arrived at 6:17 p.m.
gns:
DPW/Liu stated that four years ago Council directed staff to look at a
citywide approach to improvements. The first implementation was the
Residential Street Sign program that was completed in Fiscal Years 2001
and 2002. The next set oil improvements is slated to be the Illuminated
Street Name Signs under the mast arms that carry the traffic signals at
signalized intersections.
AA/Gonzales reported thz
item was for replacement
intersections that are sp(
heavily traveled junctic
representations depicting
some instances suffixes
destination points i.e. Dia
Bar, the City versus destim
the $200,000 2004/2005 Fiscal Year budget
f illuminated signs. Staff chose 20 proposed
ific entry points into the City and the most
S. She presented Council with color
e layout of the signs. She explained that in
Could be used to distinguish streets from
end Bar Boulevard as opposed to Diamond
on point.
PWD/Liu proposed that the new signs would be consistent throughout the
City.
AA/Gonzales stated that
request to change out the p
in ranging from $91.25 to
printing costs. Upon learn
replacement and that the Cc
she asked for bids for bot
ranged from $139 to $290 0,
he initially contacted three vendors with a
nets only and not the housing. The bids came
$121 per panel including the material and
Ig that several housings were in need of
inty had used a variety of housing unit styles,
the panels and housing units. The prices
r mast arm at four per intersection or $1500 x
MARCH 15, 2005 PA4 2 CC STUDY SESSION
4 = $6,000 for the 20 intersectio
intersections would be $32,000,
units for the 20 intersections we
replace all housing units and par
well as incorporate an addition
entire budget allocation of $200,
the project. Further, staff prop,
modified logo to maintain consis
the residential street name signs.
MPT/O'Connor asked if staff had
Lipper and lower case lettering.
AA/Gonzales responded that s
case to provide consistency with
C/O'Connor felt that it would be
all upper case with the first letter
PWD/Liu explained that there wa;
prior to proceeding. Copley is all
signs are a combination of upper ai
MPT/O'Connor felt the Council mig
and panels throughout the City.
C/Zirbes agreed that it would be
vendor if the Council wanted to r
same time.
PWD/Liu responded that staff
Council concurred.
M/Chang said that Council should fir
M/Chang felt the lettering should be
signs should include directional num
decide whether they need to turn left
C/Zirbes agreed with M/Chang excep
sign looked like with numbers at the t
should not be included. He preferre
Cluttered. He said that for consisten+
design with the half diamond logo ol
probably be too expansive. He liked
place and said that he had received a
from residents.
Replacement of panels only for the 20
splacement of all panels and all housing
Id be $121,000 plus. Staff proposes to
Is for the 20 designated intersections as
10 to 15 intersections and utilize the
)0. Staff's memo outlines a timeline for
;es that the City Council choose the
ncy with the established logo found on
recommendation for all upper case or
would recommend upper and lower
current signs.
We consistent to continue the theme of
ing larger in size.
an opportunity to choose any format
upper case, however all other street
d lower case.
wish to consider replacing housings
lost cost-effective to use the same
lace all housings and panels at the
solicit bids for 35 and for all 57.
decide on the format.
der and easier to read and that the
•ing to make it easier for drivers to
right.
I that he would prefer to see what the
,ottom before deciding they should or
J not to have the signs appear too
;y he preferred to have the canned
i the sign above. However, it would
the residential street signs now in
lot of positive comments about them
MARCH 15, 2005
PAGE 3 CC STUDY SESSION
MPT/O'Connor asked if other cities included directional numbering.
M/Chang felt it was more important to include directional numbering at the
major intersections only with one set of numbers and one directional
arrow.
Council directed staff to
font, leaving off the direr
and pricing for 35 inters(
Public Comments:
ADJOURNMENT: With
Council, M/Chang adjourned the
The foregoing minutes are
WEN CHANG,
in bids include new housing, using the larger
numbering and including the larger D.B. logo
is and 57 intersections.
None Offered
further business to come before the City
ly Session at 6:32 p.m.
Linda C. Lowry, City le k
approved this 5th day of A LL -k , 2005.
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 15, 2005
STUDY SESSION:Mayr Chang called the City Council Study
o
Session to order at 6:06 p.m. in om CC -8 of the SCAQMD/Government Center
Building, 21825 Copley Drive, Di mond Bar, CA 91765
► Illuminated Street
M/Chang adjourned the Study
CALL TO ORDER:
meeting to order at 6:47 p.m. it
21865 Copley Dr., Diamond Bar,
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
and Mayor Chang. Council M
M/Chang announced that C/He
D.C. where she attended the LE
Staff Present:
Attorney; David Liu, Director of
Director; Ken Desforges, IS Dire
Fong, Planning Manager; Marsha
and Tommye Cribbins, Executiv
Dennis Tarango, Building and S
Signs
to the Regular Meeting at 6:32 p.m.
Mayor Chang called the Regular City Council
The Government Center/SCAQMD Auditorium,
Mayor Chang led the Pledge of Allegiance.
None Offered.
Council Member Zirbes, Mayor Pro Tem O'Connor
ber Herrera was excused.
era was en route back to D.B. from Washington,
aue of Cities and MTA meetings.
Linda Lowry, City Manager; Michael Jenkins, City
Public Works; Bob Rose, Community Services
actor; Linda Magnuson, Finance Director; Nancy
Roa, Communications and Marketing Coordinator;
Asst. Jim DeStefano, Asst. City Manager and
[fete Official arrived at 6:55 p.m.
APPROVAL OF AGENDA: CM/Lowry requested that staff s report on Consent
Calendar Item 6.6 be amended to include M/Chang's proposal to appoint Mayor Pro
Tem O'Connor and Council Member Herrera to the City Council Ad Hoc Audit
Committee.
SPECIAL PRESENTA
1.1 M/Chang proclain
indicated that the
Agency.
S, CERTIFICATES, PROCLAMATIONS:
ied April 2005 as "Fair Housing Month" and
Proclamation would be sent to the appropriate
MARCH 15, 2005 , PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND
2.1 Council Candidate Update -
was Friday March 11 and
applications from Frank Fai
three candidates were schf
Cleric, Caroline deLlamas v
process and procedures for
3.
4.
5
PUBLIC COMMENTS:
RESPONSE TO PUBLIC
MMENDATIONS:
;M/Lowry reported that the filing deadline
that the City had received completed
ago, Jack Tanaka and Steve Tye. The
duled to meet with the contracted City
ho would explain to the candidates the
the balance of the candidacy period.
e Offered.
None
SCHEULE OF FUTURE EVENTS:
5.1 COMMUNITY FOUNDATIC N MEETING — March 17, 2005 — 7:00
p.m., Room CC -8, AQMD/ overnment Center, 21865 Copley Dr.
5.2 PLANNING COMMISSIONFETING -- March 22,2005-7:00 p.m.,
Auditorium, AQMD/Govern ent Center, 21865 Copley Dr. —
5.3 'NEIGHBORHOOD TRAFFI MANAGEMENT MEETING — March 22,
2005 - 7:00 p.m., Room CLD -3, AQMD/Government Center, 21865
Copley Dr. Neighborhood boundaries are Grand Ave. on the north,
Brea Canyon Rd./Golden S gs. Dr. on the west, Pathfinder Rd. on the
south, and Diamond Bar BI d. on the east.
5.4 SAN GABRIEL RIVER STUDY TOWN HALL MEETING — March 23,
2005 — 7:00 p.m., Grand Vi aw Ballroom, Diamond Bar Center, 1600
Grand Ave.
5.5 PARKS AND RECREATIO COMMISSION MEETING — March 24,
2005 — 7:00 p.m. Hearing E oard Room, AQMD/Government Center,
21865 Copley Dr.
5.6 NEIGHBORHOOD TRAFFIC MANAGEMENT MEETING — March 24,
2005 - 7:00 p.m., Pine Room, Diamond Bar Center,1600 Grand Ave.
— Neighborhood boundaries are SR -60 on the north, Golden Spgs. Dr.
on the west, Grand Ave. on the south, and the City's easterly
boundary.
5.7 BREAKFAST LIONS CLUE EASTER EGG HUNT— March 26,2005-
10:00
6,2005-
10:00 a.m., Pantera Park 738 Pantera Drive.
5.8 PUBLIC SAFETY COMMITTEE — April 4, 2005 — 7:00 p.m.,
D.B./Walnut Sheriff Station, 21695 E. Valley Blvd., Walnut.
MARCH 15, 2005 PAGE 3 CITY COUNCIL
Q
5.9 CITY COUNCIL MEETING — April 5, 2005 — 6:30 p.m., Auditorium,
AQMD/Government Center, 21865 Copley Drive.
5.10 ACE OUTREACH MEETING (Brea Canyon Road Grade Separation
Project) — April 6, 005 — 6:00 — 7:30 p.m., Multi -Purpose Room,
Walnut Elementary School, 841 Glenwick Ave., Walnut.
CONSENT CALENDAR: C/Zirbes moved MPT/O'Connor seconded to
approve the Consent Caledar as presented. Motion carried by the following
Roll Call vote: 7
AYES: COUNCIL MEMBERS: Zirbes, MPT/O'Connor, And
M/Chang
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL EMBERS: Herrera
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session
of December 7, 2004 —As Submitted.
6.1.2 Study Session
of February 15, 2005 — As Submitted.
6.1.3 Regular Meeting
of February 15, 2005 — As Submitted.
6.1.4 Regular Meeting
of March 1, 2005 — As Submitted.
6.2
RECEIVED AND F
LED PARKS AND RECREATION COMMISSION
MINUTES:
6.2.1 Regular Meeting
of January 27, 2005.
6.2.2 Study Session
of February 7, 2005.
6.3
RATIFIED CHECK
REGISTER DATED MARCH 15, 2005 IN THE
AMOUNT OF $680,096.34.
6.4
REJECTED CLAIM
FOR DAMAGES — Filed by George Brumley, Jr.
on February 16, 2005.
6.5
RECEIVED LIBRA
YTASK FORCE LIST OF RECOMMENDATIONS
FOR FURTHER
CONSIDERATION AND DIRECTED STAFF TO
OBTAIN COST ESTIMATES.
6.6
CREATED CITYOUNCIL
AD HOC AUDIT COMMITTEE AND
APPOINTED MP
/O'CONNOR AND C/HERRERA AS AD HOC
AUDIT COMMITT
E APPOINTEES.
MARCH 15, 2005 PAGE 4 CITY COUNCIL
6.7 LEGISLATIVE ACTIONS:
(a) ADOPTED RESOLI
CALIFORNIA STATE
EXPAND THE
EXPENDITURES
TRANSPORTATION
THE STATE.
(b) ADOPTED RESO
CALIFORNIA STA -
USER TAXES: EXI
AGENCIES AND
TAXES ON THE
TRANSPORTATIC
TION NO. 2005-15: SUPPORTING
ASSEMBLY BILL 267 (DAUCHER) TO
TIMEFRAME FOR ADVANCED
JIADE BY JURISDICTIONS ON
PROJECTS TO BE REIMBURSED BY
ITION NO. 2005-16: SUPPORTING
ASSEMBLY BILL 343 (HUFF): UTILITY
PTION, WHICH WILL EXEMPT LOCAL
�HOOL DISTRICTS FROM UTILITY
JSE OF COMPRESSED GAS FOR
PURPOSES.
(c) ADOPTED RESOLUTION NO. 2005-17: SUPPORTING
CALIFORNIA STATE ASSEMBLY JOINT RESOLUTION 7
(HUFF): ZIP CODES: WHICH URGES THE UNITED STATES
POSTMASTER TO CREATE ZIP CODES THAT DO NOT
ENCOMPASS MORE THAN ONE MUNICIPALITY.
(d) ADOPTED RES LUTION NO. 2005-18: URGING
CONGRESS TO PROTECT THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM IN THE FY 2006
FEDERAL BUDGET.
6.8 AUTHORIZED THE CITY MANAGER TO EXCEED HER
PURCHASING AUTHORITY OF $25,000 TO EXTEND VENDOR
SERVICES FOR SENIOR AND ADULT EXCURSIONS PROVIDED
BY INLAND EMPIRE STAGES LTD., IN AN AMOUNT NOT TO
EXCEED $40,000 FOR F 2004-05.
6.9 APPROVED FOR SEGO
D READING BY TITLE ONLY AND
ADOPTED ORDINANCE
NO. 04(2005) AMENDING THE
DEVELOPMENT CODE
PERTAINING TO SECOND UNITS,
GUESTHOUSES, SECOND
KITCHENS, NUMBER OF PARKING
SPACES, OUTDOOR
DISPLAY AND SALES, AND
DISCRETIONARY REVIEW
PROCESSES AND DEFINITIONS.
6.10 AWARDED PERFORMANCE
CONTRACT TO ENVIRONMENTAL
IMPACT SCIENCES FOR
PREPARATION OF A SUPPLEMENTAL
ENVIRONMENTAL IMPACT
REPORT IN THE AMOUNT OF $99,905
FOR A RESIDENTIAL DEVELOPMENT
OF 102 SINGLE FAMILY
HOMES (JCC HOMES) LOCATED
AT THE SOUTH SIDE OF THE
TERMINUS OF LARKS
ONE DRIVE — APN: 8763-026-907
PORTION, 8765-005-905,
8756-005-1 THROUGH 3.
MARCH 15, 2005
VA
E�
PUBLIC HEARINGS:
COUNCIL CONSIDERA
8.1 ADOPT INTERIM
PROHIBIT THE E
DISPENSARIES IN
California voters er
Act of 1996, an
Marijuana could bE
purposes in the S
dispensaries in tern
businesses, burgla
the opening of suc
has no rules and rE
Council to adopt an
45 day moratorium
allow staff to work
standards. Should
standards within th,
10 months and 15 c
of this proposed lar
moratorium is two
PAGE 5 CITY COUNCIL
None
N:
URGENCY ORDINANCE NO. 05(2005): TO
STABLISHMENT OF MEDICAL MARIJUANA
THE CITY - ACM/DeStefano reported that in 1996
acted Proposition 215, The Compassionate Use
ct that sets forth circumstances under which
prescribed, dispensed and used for medicinal
ate. Some cities have reported problems with
s of compatible land uses, crime, loss of adjacent
ies, etc. D.B. recently received an inquiry about
i an establishment in the City. Because the City
gulations for such businesses, staff is asking the
urgency ordinance that would place an immediate
m any establishment of dispensaries in the City to
oward the development of an appropriate set of
;tall be unable to develop an appropriate set of
45 days, staff will request an extension of time of
ays in about 30-35 days to allow for proper review
d use. The maximum amount of time allowed for a
ears.
There was no one present who wished to speak on this item.
C/Zirbes moved, M Chang seconded to adopt Urgency Ordinance No.
05(2005) topro ibit the establishment of Medical Marijuana
Dispensaries.
CA/Jenkins stated that the Code required a 4/5ths vote and it was
unclear to him whether a unanimous vote of the three sitting Council
Members was sufficient. He recommended that Council proceed with
the action, and if after researching the matter he discerned that
adoption required 4/5ths vote, the item would be placed on the next
City Council meeting agenda for re -adoption upon a 4/5ths vote.
Motion carried by
AYES:
following Roll Call vote:
L MEMBERS:
NOES: CO NCIL MEMBERS:
ABSENT: CO NCIL MEMBERS:
Zirbes, MPT/O'Connor,
M/Chang
None
Herrera
MARCH 15, 2005 PAGE 6 CITY COUNCIL
8.2 CONSIDERATION OF AMENDMENTS TO THE BYLAWS OF THE
D.B. COMMUNITY FOUNDATION.
CM/Lowry reported that this�mmunity
tem was brought forward to the Council
at the request of the D.B. C Foundation.
LA/Clarke stated that the Foundation proposed five major changes: 1)
Expand the Mission of the Foundation to allow funding to other
organizations to be able to provide more types of projects through
philanthropic activities; 2) Lower the number of directors from 15 to 9;
3) Eliminate the authority of the City Council to appoint Board
Members and give the po er to the Foundation Board with one
representative appointed b the Mayor; 4) Relieve the City of the
power to approve bylaw chE nges from adoption forward and transfer
the power to the Board; a rid 5) Enable the Foundation Board to
appoint an Executive Comrr ittee to conduct business assigned by the
Chair where a quorum would not be required.
LA/Clarke further stated tha by making these changes the Foundation
would become an independ 3nt organization with limited affiliation with
the City and it would be up o Council to determine whether staff and
other support would be given to the Foundation.
Ling Ling Chang, Diamond Bar Community Foundation Chairperson
and Parks and Recreation Commissioner, felt it was in the absolute
best interest of the Foundation and the City to adopt the proposed
bylaw amendments because the amendments would, in her opinion,
have a positive impact or the Foundation and the City ultimately
through the Foundation's support of the City, the people of the
community and their needs. She consulted with colleagues from
community foundations across the country who, she said felt strongly
as did she that once foundations were de -politicized it was much
easier to gain support on a. variety of funding streams and sources.
Ultimately the Foundation would be able to serve the City and its
residents at a higher capacity. She stated that the Foundation was not
separating from the City because if the City did not support the
Foundation, the Foundation would not and should not exist. Support
was not intended to mean financial and staff support. She wanted a
strong partnership between the Foundation and the City to continue
because the Foundation would ultimately look to the City for guidance
regarding funding priorities and needs of the residents. She asked
only that one staff mernbc r sit on the Foundation Board as a voting
member to ensure compat bility with the City's standards. She wanted
the Foundation to become the backbone of support for different
projects in the City. The Foundation has immeasurable potential to
grow and help the City and residents.
MARCH 15, 2045 PAGE 7 CITY COUNCIL
X81
MPT/O'Connor ask d if all Board Members would continue to be
residents of D.B. or business owners in D.B.
Ms. Chang responed that she would like for Board Members to
reside, work and/orown businesses in D.B.
MPT/O'Connor moved C/Zirbes seconded to approve amendments to
the bylaws of the D B. Community Foundation. Motion carried by the
following Roll Callvote:
AYES: COUNCIL
MEMBERS: Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL
MEMBERS: None
ABSENT: COUNCIL
MEMBERS: Herrera
COUNCIL SUBCOMMITTEE
REPORTSICOUNCIL MEMBER COMMENTS:
C/Zirbes said that during
Neighborhood Improvem(
that one long-running
satisfaction. He and M/C
meeting recently and leE
The Library Task Force i
recommendations brougt
was to make the existing
items from the wish list t
asked to develop cost e:
next Task Force meeti
SCAQMD/Government (
as emcee for The Miss D
p.m. at Mt. SAC. The C
Those who have classic
the Town is scheduled fc
with the City as its Neigr
Mr. Flores well on his re
MPT/O'Connor asked
wished all of her Irish fri
is coming up in a few (
asked residents to wati
purchasing Girl Scout c
on weekends. She still
:he past two weeks he and M/Chang attended a
it Committee meeting and was pleased to discover
,sue had been resolved to the Committee's
ang held an Economic Development Committee
ned about various projects coming into the City.
iet on March 8 and the Council tonight approved
forth during the session. One of the considerations
aciliity a better library and the committee identified
at the Task Force would like to pursue. Staff was
imates and models for further consideration. The
g is slated for April 4 in Room CC -8 of the
anter building. C/Zirbes said he would again serve
imond Bar Pageant on Saturday, March 19 at 7:00
y Birthday Party in April will feature a car show..
:ars, please place your vehicle in the event. Paint
,lune 11. Recently, All Flores retired after 15 years
►orhood Improvement Officer and C/Zirbes wished
rement.
:aff for details about building a new library. She
nds a Happy St. Patrick's Day on Thursday. Easter
tys and students will be out on Spring Break. She
i out for children at play. If anyone is interested in
okies the Girl Scouts are at the local grocery stores
as a few packages left.
MlChang said that he un erstood some residents of the City did not have the
means to bring their properties to the City's standards. He asked residents to
please understand that ihe City was not pointing fingers but wants to assist
residents to comply wit i the City Codes to keep neighborhoods safe and
aesthetically pleasing. He said he agreed with MPT/O'Connor that the City
MARCH 15, 2005. PAGE 8 CITY COUNCIL
should look into what it would take
possible to upgrade the current libre
traveled to Washington D.C. to pa
Convention where CDBG was the
the Council passed a resolution to
available. CDBG funding may nc
important to cities the size of D.1
technology. ACM/Doyle said he w<
City. He suggested the Council stL
with Congressman Miller and Sen
them with organized packets rec
funding for a bypass road, funding
gridlock that affects the City, Sta-
funds to build a new library. In add
landslide damage in D.B. They als
in the City to keep them for op
residents can see, Council and st
the residents. MlChang said he rr
and several Mayors and Council N
their state. They indicated to M/Ch
moved to Idaho. In the past 11
development agencies visited Cal
to Idaho cities. In one Idaho City
As an example, California failed tc
able to sign contracts with major c
with incentives to relocate to
businesses and jobs. As an exam
up to 70% of the energy cost
Compensation coverage. M/Char
to the Governor of Idaho. He com
Idaho has made and said that thi
D. B. lost one young resident who
City. He asked parents and younc
high school recruited a consultar
1n -
2005.
ADJOURNMENT: With nofui
the meeting at 7:40 p.m. in me
The foregoing minutes are he
WEN CHANG, MA
o build a new library and to do whatever
y in the meantime. M/Chang said that he
ticipate in the National League of Cities
lumber one issue. He was pleased that
isk Congress to keep the CDBG funding
provide a lot of money but it is very
Some cities are looking into wireless
uld research how much it would cost the
1y the matter. He and ACM/Doyle visited
hors Boxer and Feinstein and presented
nesting their assistance to help obtain
io help mitigate the SR57/60 intersection
Region and entire country as well as
:ion, they asked for funds to help mitigate
i asked for funds to purchase two parcels
:n space or a future sports facility. As
iff continue to work very aggressively for
A with various municipal representatives
ambers from Idaho who asked him to visit
tng that several California businesses had
years the Idaho cities with economic
fornia businesses to entice them to move
Ione they were able to create 5,500 jobs.
respond to its energy crisis and Idaho was
)mpanies in California that provided them
Jaho. As a result, California is losing
Die, Idaho can save California companies
as well as provide affordable Workers'
g stated that on his way home he sat next
fended the Governor for the progress that
re was much to do in California. Recently
eras a victim of a traffic accident in another
drivers to please be careful. Thankfully the
: to help counsel the students.
r business to conduct, M/Chang adjourned
ry of .[ anny Wangs)
DA C. LOWRY, Ci�TI� CLERK
approved this st-1, day of _ApmLi�_,