HomeMy WebLinkAbout11/2/2004 Minutes - Regular MeetingCITY
STUDY SESSION:
at 6:18 p.m. in Room CC -8
District/Government Center, 21
Present:
Mayor Pro Tem Herrera and
Staff Present:
City Attorney; James DeStefano
Manager; Linda Magnuson,
Engineer, April Blakey, Public
Manager; Kim Crews, Sr. Mane
Nancy Whitehouse, Executive A:
► Personnel Recommend
DCM/Doyle reported that
would in effect create fo
completely new, the thirc
fourth would change and
appropriation required. Th
savings of $21,000 on an
create the following ne
Network/GIS Engineer, Ac
Associate. The following pc
positions: MIS Technicia
addition, staff recommend(
Assistant, Senior Administ
Analyst, Senior Accountar
their duties and responsi
changes including prom
organizational restructuring
savings of approximately
position would not be filled
assumed improved custom
C/O'Connor complimented
;ITY OF DIAMOND BAR
COUNCIL STUDY SESSION
NOVEMBER 2, 2004
Mayor Zirbes called the Study Session to order
of the South Coast Air Quality Management
35 Copley Dr., Diamond Bar, CA.
Council Members Chang, Huff, O'Connor,
ir Zirbes.
Linda Lowry, City Manager; Michael Jenkins,
Deputy City Manager; David Doyle, Deputy City
'inance Director; Fred Alamolholda, Senior
Information Manager; Nancy Fong, Planning
cement Analyst; Ken Desforges, IS Consultant;
't.; and Tommye Cribbins, Executive Asst.
ons:
by approving the proposed resolution, Council
it new staff positions two of which would be
would merge two existing positions and the
.ipgrade an existing position with no additional
recommended changes would result in a net
annual basis. The proposed resolution would
N positions: Information Systems Director,
:ounting Technician and Development Services
isitions would be removed from the table of City
i and Development Services Assistant. In
d that the salary ranges for the Administrative
-ative Assistant positions, Senior Management
t and Senior Engineer by adjusted to match
Dilities. The total cost for all recommended
tion of employees was $323,560. The
and salary adjustments resulted in an annual
121,000 assuming that the vacant City Clerk
n the future. In addition, the proposed changes
:r service.
oyle on the recommendations
Public Comments: Bone Offered.
NOVEMBER 16, 2004
PAGE 2 CC STUDY SESSION
ADJOURNMENT: With no fu
Council, M/Zirbes adjourned the Study
The foregoing minutes are hereby app
J�
]�-013-ZMES, Mayor
business to come before the City
ion a;da
p.m.
L. Lowry, City 1
this -16th day Of EOyeabel; 2004.
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 2, 2004
CLOSED SESSION: 5:00 p.m., Room CC -8, The Government
Center/SCAQMD Auditorium, 2 865 Copley Dr., Diamond Bar, CA.
► Conference with Real
54956.8 (three cases)
(1) Property Negotiate
Agency Negotiato
Negotiating Party:
Under Negotiation
(2) Property Negotiations:
8701 -
Agency Negotiatoi
Under Negotiation
(3) Property Neg
Agency Negotiatoi
Negotiating Party:
Under Negotiation
Negotiators: Government Code. Section
South Point
City Manager
Walnut Valley Unified School District
Price and Terms of Payment
Summitridge Property (Assessors Parcel
013-900)
City Manager
Price and Terms of Payment
Portion of Lot 1, Tract No. 31479 and
Lot 61, Tract No. 42557
City Manager
D & L Properties, Inc.
Price and Terms of Payment
Mayor Zirbes adjourned Closed Session to the Study Session at 6:18 p.m.
STUDY SESSION: 6:18 p.m., Room CC -8, The Government
Center/SCAQMD Auditorium, 21 65 Copley Dr., Diamond Bar, CA.
► Personnel Recommendatl
Mayor Zirbes adjourned the Stud Session at 6:28 p.m. to the regular City Council
Meeting. l
CALL TO ORDER: Mayor Zirbes called the Regular City Council
meeting to order at 6:58 p.m. in The Government Center/SCAQMD Auditorium,
21865 Copley Dr., Diamond Bar, A.
M/Zirbes reported that Council t
with no reportable action taken.
Session that followed.
PLEDGE OF ALLEGIANCE:
Allegiance.
an its evening at 5:00 p.m. with a Closed Session
,rsonnel issues were discussed during the Study
Council Member Chang led the Pledge of
NOVEMBER 2, 2004 PAGE 2 CITY COUNCIL
INVOCATION: Council Member Huff gave the invocation.
ROLL CALL: Council Members Chang, Huff, O'Connor Mayor
Pro Tem Herrera and Mayor Zirb s.
Staff Present: Linda Lowry, City Manager; Michael Jenkins, City
Attorney, James DeStefano, Deputy City Manager; David Doyle, Deputy City
Manager; Bob Rose, Communitv Services Director; Linda Magnuson, Finance
Director; April Blakey, Public Inforrnation Manager and Tommye Cribbins, Executive
Assist.
APPROVAL OF AGENDA:
the community through ongoing d
Center, staff determined that th
addressed. Staff is asking the (
CSD/Rose relevant to an event ;
matter came to light after posting (
this item under Council Consider
M/Zirbes moved MPT/Herrera ,
Bar Center Use Policy. Motion
AYES: COUNCIL M
CM/Lowry stated that in an effort to properly serve
Bogue with one of the renters of the Diamond Bar
ire was a use -policy matter that needs to be
ouncii's indulgence in receiving a report from
;heduled for November 13, 2004. Because the
'tonight's agenda, staff requests the Council add
:ion by mandate of a 4/5ths majority vote.
ded to add Item 8.1, Discussion of the Diamond
3d by the following Roll Call vote:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Chang, Huff, O'Connor, MPT/Herrera,
M/Zirbes
None
None
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 C/O'Connor presented Javier Peraza, Management Analyst with a
Proclamation, proclai ing November 15, 2004 as "America Recycles
Day."
1.2 DCM/DeStefano intrduced the newest staff member Nancy Fong,
Planning Manager. 7
BUSINESS OF THE M
1.3 MPT/Herrera presented Community Relations Director Chris Fesmire
with a City Tile to Da or, 1440 Bridge Gate Drive as Business of the
Month for November 12004, Ralph Heinmann and Tony Hosseini were
also present. The company makes appliances.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
Offered.
NOVEMBER 2, 2004 I PAGE 3
CITY COUNCIL
3. PUBLIC COMMENTS: John Nieto, Assistant Fire Chief, reported
on the Shanghai Palace fire that occurred on October 21, 2004 at about 2:26
a.m. and how the department responded. He said that the cause of this three
alarm fire was under inv stioation.
MPT/Herrera thanked Assistant Fire Chief Nieto for his presentation and
asked if because the majority of the damage was at the back of the building
would that have been the point at which the fire started.
Assistant Fire Chief Niet confirmed that the fire started in the east wall
adjacent to the freeway ai the back of the building and not in the restaurant.
Due to difficult weather conditions and extreme fog at the time of the fire it
would be difficult to asce ain whether it was arson, electrical or some other
cause without a full inves iaation_
MPT/Herrera asked when the building would be razed.
Asst. Fire Chief Nieto sa d it would be necessary to raze the building in
accordance with the owner and his insurance carrier. In the meantime, the
building was secured to the greatest extent possible by the Department with
input from the City's Building Official. Due to significant rain most large
equipment operators were too busy to respond in a timely fashion.
DCM/DeStefano reported hat the property owner was working with staff to
obtain a demolition permit and working with AQMD to obtain an air quality
permit because the buildin contained asbestos. In discussing the matter with
the BO/Tarango DCM/De'31tefano understood that the building would be
demolished fairly soon. The City was concerned about the possibility of the
building falling on its own and hoped that if such a scenario occurred that the
building would collapse inward. In the meantime, staff created what they felt
was an appropriate safety zone around the building. Staff had assured the
building and property owner that the City would expedite plans for
reconstruction. In addition staff continued to work with the Chamber of
Commerce to locate temporary space for tenants of the building.
C/O'Connor thanked the Fire Department for their swift action. She was
concerned about the loss f business for the tenants of the building and
found it very heartwarming that another similar business was offering its
facility to Dr. Abari for his and his patients use. C/O'Connor assured
residents, employees and business owners that the City would expedite to
every extent possible the r -establishment of the affected businesses.
M/Zirbes received a call from Lt. Maxey who told him about the fire. When
he went to the site the fog was so thick that he could not 'see what was
occurring until he got about halfway across the bridge on at Pathfinder Rd.
and was able to witness the devastation. By the time he reached the location
a little after 6:00 a.m. most f the fire had been extinguished. He thanked the
Department for their excell nt work and thanked Assistant Fire Chief Nieto
NOVEMBER 2, 2004 PAGE 4 CITY COUNCIL
for his report.
4. RESPONSE TO PUBLICCOMMENTS: None Offered,
5. SCHEDULE OF FUTURE VENTS:
5.1 PLANNING COMMISSION MEETING - November 9,-2004 - 7:00
P.M., AQMD/Gover ment Center Auditorium, 21865 Copley Dr.
5.2 TRAFFIC AND TRANSPORTATION COMMISSION MEETING -
November 9, 2004 7:00 p.m., AQMD/Government Center Hearing
Board Room, 21865 Copley Dr.
5.3 VETERANS' DAY R ECOGNITION - November 9, 2004 - 9:00 a. m.
D.B. Center, 1600 S Grand Ave.
5.4 VETERANS' DAY OBSERVANCE - City Offices will be closed,
Thursday, November 11, 2004. City Offices will reopen on Friday,
November 12, 2004.
5.5 COMMUNITY FOUNDATION DINNER GALA/SILENT AUCTION -
November 13, 2004 - 6:00 p.m. Diamond Bar Center, 1600 S. Grand
Ave.
5.6 CITY COUNCIL ME TING - November 16, 2004 - 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Dr.
5.7 YOUTH MASTER PN STEERING COMMITTEE MEETING -
November 19,2004-J :30 a.m. -1:30 p.m., Heritage Park, 2900 S.
Brea Canyon Rd.
6. CONSENT CALENDAR: C/O'Connor moved, C/Chang seconded to
approve the Consent Calend r as presented. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEN BERS: Chang, Huff, O'Connor,
NOES: COUNCIL MEN BERS: None/Herrera , M/Zirbes
ABSENT: COUNCIL MEIV BERS: None
6.1 CITY COUNCIL M1NU ES - Regular Meeting of October 19, 2004 -
Approved as submitte .
6.2 PLANNING COMMISSION MINUTES' - Regular Meeting of
September 28, 2004 - Received and Filed.
NOVEMBER 2, 2004 PAGE 5 CITY COUNCIL
6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES —
Regular Meeting cf September 9, 2004 — Received and Filed.
6.4 APPROVED WAF RANT REGISTERS DATED OCTOBER 2, 2004
AND OCTOBER 28, 2004 IN AN AMOUNT TOTALING
$1,230,044.85.
6.5 APPROVED TREASURER'S STATEMENT FOR.THE MONTH OF
SEPTEMBER 2004.
6.6 RATIFIED DISPOSAL OF SURPLUS CITY HALL OFFICE
FURNITURE.
6.7 AWARDED PROFESSIONAL ENGINEERING SERVICES
CONTRACT TO D WAN, LUNDIN & ASSOCIATES INC. (DL&A) IN
THE AMOUNT OF $26,300 AND AUTHORIZED A CONTINGENCY
AMOUNT OF $3,700 FOR CHANGE ORDERS TO BE APPROVED
BY THE CITY IVANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $30,000.
6.8 APPROVED CONTRACT FOR STAFF POSITION TO DEVELOP
STRATEGIES AND COLLABORATIONS NECESSARY TO
IMPLEMENT THE RECOMMENDATIONS OF THE YOUTH MASTER
PLAN FOR THE PERIOD OF NOVEMBER 2004 THROUGH
AUGUST 2005 INT E AMOUNT OF $38,000; AND APPROPRIATED
$38,000 OF PROPOSITION A "LOS ANGELES COUNTY SAFE
PARKS ACT" FUN S TO FUND THE CONTRACT.
6.9 ADOPTED RESO UTION NO. 2004-59: APPROVING THE
INSTALLATION OF MULTI -WAY STOPSIGNS ON LONGVIEW DR.
AND STARDUST DR.
6.10 ADOPTED RESOLUTION NO. 2004-60: RE-ESTABLISHING NO
PARKING AND DESIGNATED BIKE ROUTE 1N THE 700 BLOCK OF
NORTH DIAMOND 3AR BOULEVARD AND RESCINDING IN ITS
ENTIRETY RESOLL TION NO. 2002-41.
6.11 AUTHORIZED PUR
DRIVER FEEDBACK
CALMING AT A
APPROPRIATED $1;
RESERVE RESTRli
PROPOSITION A FU
DHASE AND INSTALLATION OF TWO (2)
SIGNS AS A PILOT PROJECT FOR TRAFFIC
COST NOT -TO -EXCEED $15,000 AND
5,000 OF GENERAL FUND, FUND BALANCE
:TED FROM THE PREVIOUS SALE OF
NDS.
NOVEMBER 2, 2004
PAGE 6 CITY COUNCIL
6.12 APPROVED AME61DMENT
NO. 1 TO THE DESIGN SERVICES
CONTRACT WITH
DEWAN, LUNDIN AND ASSOCIATES (DL&A)
FOR THE GRAND
AVENUE BEAUTIFICATION/BETTERMENT
PROJECT IN THE
MOUNT OF $47,675, PLUS A CONTINGENCY
AMOUNT OF $24,843
FOR CHANGE ORDERS TO BE APPROVED
BY THE CITY MANAGER
FOR A TOTAL AUTHORIZATION
AMOUNT OF $220,000.
6.13 ADOPTED RESOLUTION
NO. 2004-61: ESTABLISHING SALARY
RANGES FOR ALL
CLASSES OF EMPLOYMENT EFFECTIVE THE
PAY PERIOD COMMENCING
NOVEMBER 14,2004; RESCINDING
RESOLUTION NO.
2004-50 IN ITS ENTIRETY IN ORDER TO
ADDRESS A LIMITED
REORGANIZATION INVOLVING CERTAIN
POSITIONS.
6.14 AUTHORIZED THE
CITY MANAGER TO ENTER INTO A LETTER
OF AGREEMENT WITH
KOSMONT FINANCIAL SERVICES (KFS) IN
THE AMOUNT OF
$31,000 TO COVER ALL COSTS FOR THE
PUBLIC FINANCING
AUTHORITY RATE LEASE REVENUE BONDS.
6.15 APPROVED DRAFT
ADDENDUM TO AGREEMENT FOR USE OF
FACILITIES BY AND
BETWEEN THE CITY OF DIAMOND BAR AND
THE POMONA
UNIFIED SCHOOL DISTRICT (PUSD)
AUTHORIZING INSTALLATION
OFARTIFICIAL TURF AT LORBEER
MIDDLE SCHOOL FOOTBALL
FIELD AND AUTHORIZED THE CITY
MANAGER TO NEGOTIATE
THE FINAL TERMS OF THE
ADDENDUM WITH
PUSD OFFICIALS AND TO HAVE THESE
TERMS RATIFIED B
THE CITY COUNCIL.
7. PUBLIC HEARINGS:
None
8. COUNCIL CONSIDERATIO
8.1 DISCUSSION OF THE DIAMOND BAR CENTER USE POLICY.
CSD/Rose reported tt at the Diamond Bar Community Foundation, a
non-profit community ased organization, reserved use of the Grand
Ballroom at the Diamond Bar Center for a fundraising event on
November 13. The setup time is from 4:00 p.m. to 6:00 p.m.
Foundation Members recently requested an additional four hours of
setup time from 12:00 hoon to 4:00 p.m. Current policies require a fee
of $100 per hour for a total of $400 for the four hours of additional
setup time. Staff requests that a variance be approved to allow the
Foundation to request additional setup time at a lower per -hour cost
and recommends thatSection IX Variances be revised to add dumber
1.v on Page 20 to wit: A variance will be considered for the purpose of
additional setup time fc r any use by priority B (senior organizations) or
C (non-profit organizati ns). Organization would be charged the actual
40
NOVEMBER 2, 2004 PAGE 7
CITY COUNCIL
costs borne by the City, if any. Such use shall not interfere with any
other scheduled use of the facility and must receive prior approval
from the Center Di ector.
CSD/Rose stated that the change would essentially allow the
Diamond Bar Community Foundation and other Diamond Bar based
non-profit and senior organizations the opportunity to have additional
setup time at a cot of no more than $28 per hour for a two -person
staff set aside. Staff recommends City Council adoption of Resolution
No. 2003-60D revising the Facility Use Policy for the Diamond Bar
Center.
MPT/Herrera felt that the proposal was a reasonable compromise that
allowed the Diamond Bar Center to offer its facility at a comparable
cost offered by other similar facilities.
There was no one present who wished to speak on this matter.
C/Huff moved, MPT Herrera seconded, to adopt Resolution No. 2003-
60D revising the F cility Use Policy for the Diamond Bar Center.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Huff, O'Connor,
NOES: COUNCIL MEMBERS: None/Herrera, M2irbes
ABSENT: COUNCIL MEMBERS: None
COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS
C/C'Connor hoped that toni ht's presentation and update on the Shanghai
Incinen? answered residents' questions. She offered a speedy recovery to
Pl/'D/!_.iu. She offered early ongratulations to Bob Huff and said she looked
forward to working with her f 3,11ow Council Members to make the transition to
a Council replacement as s amless as possible.
C/Chang encouraged everyone to vote and ?roped that the electorate would
see fit to elect the best person to lead the country.
C/Huff thanked everyone who participated in the election process. Citizens
are fortunate to live in a co ntry that freely allows its people to vote in a
democratic process and it a ears that this yearinre citizens than ever are
choosing to participate in th treasured election process.
MPT/Herrera felt that voter turnout throughout the nation was heavy. She
spoke with her daughter who lives in Colorado. Her daughter spoke of her
frustration at having to wait in the cold with her six month old for two hours in
order to cast her vote. MPT/Herrera reminded everyone that Proposition 1 A
NOVEMBER 2, 2004 I PAGE 8
CITY COUNCIL
was also very important to the future of California cities. She reported with
sadness the passing of long-time resident and "Gadfly" Red Calkins.
M/Zirbes encouraged eve one to vote. He wished C/O'Connor a belated
happy birthday and wished PWD/Liu a speedy recovery. He reported that he
and C/Chang had a couple of very good discussion meetings during the past
two weeks regarding economic development opportunities for the community.
Last week he, Nancy Ly ns (Friends of the Library), DCM/Doyle and
LA/Clarke traveled to Sacramento to attend a series of five meetings. They
carried with them and delivered about 2,000 letters supporting construction of
a new D.B. library. He felt he group garnered a lot of attention and gained
insight into the grant proc ss. M/Zirbes reported that the Grant Funding
Board would be meeting on November 29 and 30 and he hoped that following
the meeting the group would have an update on the status of D.B.'s
application request. He thanked all who wrote letters in support of the library.
M/Zirbes spoke directly to C Huff stating that Mr. Huff's leadership for the City
was very effective and that M/Zirbes was confident about the positive
outcome of tonight's election. If C/Huff leaves the Council he will be well
representing the City of D.B. and Sacramento will be the better for his
presence. He wished C/Huff success in tonight's election. He thanked
residents for their presence at tonight's meeting and all residents for
continuing to be in touch wit i staff members and Council Members with their
issues and concerns about the City.
10. ADJOURNMENT: There
adjourned the meeting at 7:
The foregoing minutes are
2004.
BCB`Z_RBE S, M.A`'01' —
ng no further business to conduct, M/Zirbes
p.m. in memory of Red Calkins.
41 kG.L0VW_,)JR4Y_"C"
IS LkRK
approved thisTSthday of Agve-mbei ,