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HomeMy WebLinkAbout11/18/2003 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION NOVEMBER 18, 2005 STUDY SESSION: Mayor Herrera called the Study Session to 5:05 p.m. in Room CC -8 of the South Coast Air Quality Mar District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. er at ment Present: Council Members Chang, O'Connor,7irbes, Mayor Pro Tem/Huff and Mayor Herrera ` Also present were: Linda Lowry, City Manager; Mike Jenkins, I City Attorney; James DeStefano; Deputy City Manager; David Doyle, Deput City Manager; David Liu, Director of Public Works; Bob Rose, Community Se ices Director; Linda Magnuson, Finance Director; April Blakey, Public Infor ation Manager; Ann Lungu, Associate Planner; Fred Aiamolholda, Senior Engi eer; Sharon Gomez, Management Analyst; Kim Crews, Senior Management An lyst; Jim Clarke, Consultant and Lynda Burgess, City Clerk. 1. Discussion of Proposed Agreement for Los Angeles Count to Operate the New Library and other Library Bond Act issues. DCM/Doyle reviewed the provisions of the suggested Oper ting Agreement with L.A. County for the new library facility. He reported that the City would need to pay the County $268,906 for additional pers nnel as weli as costs for maintenance of major building systems (HVAC, to.); maintenance of the building exterior, maintenance of the grounds an all utilities with the exception of telephones. He explained that the City would: retain ownership of the building and additional library mat rials purchased through direct payment to the County and retain the rig t to withdraw from the County system. He said that the County would sel the existing facility with the proceeds given to the City to offset additi nal operating (staffing) costs and that the County would retain the rig t to approve naming of the building. Regarding costs for construction of the facility (estimated at $7 million), DCM/Doyle explained that Bond Act regulations specify that the State will pay 65% of the total cost and the City would be required to pay 35° or $2,450,000. He pointed out that the value of the land and the parkin lot could offset the City's share of the matching costs which were apprai ed at approximately $875,000. He said that the remaining matching co t to the City would be approximately $1,575,000. C/O'Connor asked for clarification of the statement in the report Angeles County received negative comments from the application i for requiring the school districts, the County and the City to meet at every 5 years to discuss the joint use agreement." She wondered wh the time frame was the problem. NOVEMBER 18, 2003 PAGE 2 CC STUDY SESSION DCM/Doyle reported that five years was too long of a period. He said that staff is attempting to contact the school districts regarding the joint use agreements to administratively change it to an annual meeting. Regarding the $268,906 estimate for additional staff, C/O'Connor asked if property taxes were able to pay more than the operating costs, could the remainder assist in paying for the extra staffing. DCM/Doyle responded that the County would be supplementing the City's operating costs by approximately $20-30,000 so the City wouldn't realize a net gain. With respect to DCM/Doyle's comment that the City would be committing to give $50,000/year for books, etc., C/O'Connor asked if that would be in addition to the funds contributed by the Friends of the Library? DCM/Doyle stated that the City would need to increase the size of its collection and the $50,000 is estimated to cover that expense in addition to Jhe contributions made by the Friends of the Library. C/O'Connor asked if other non-profit organizations could contribute to the City's $50,000 commitment. DCM/Doyle agreed that that would be possible. Regarding the former facility, C/O'Connor asked if public agencies have the first right of refusal on the purchase of the building? DCM/Doyle responded that the County would be open to having the City look into such a purchase but that negotiations had not yet been opened. Council concurred to continue on the current course and not withdraw from the County Library System at this time. Staff was directed to continue to apply for the Library Bond Act funding. Kathleen Newe, speaking on behalf of the Friends of the Library, felt that there was not enough attention paid to the current facility. The Friends hoped to raise enough money to put up a marquee in front of the library and purchase an aesthetically pleasing trash receptacle for the front entrance. She hoped that the City would continue to work with the County to make the library more attractive and inviting. Nancy Lyons agreed with Kathleen Newe. She said she was very impressed with the amount of energy and time put forth by Council and staff on this matter. She was concerned that the matter would be put off indefinitely with nothing being accomplished. She asked Council to move forward and adopt a policy based on funding or lack of funding. NOVEMBER 18, 2003 PAGE 3 1 2. Slope Maintenance. CC STUDY SESSION DCM/DeStefano reported that Council and staff had previously disussed the issue of slope maintenance on private property and the PI ening Commission had recommended approval of Code amendme is to strengthen the areas of slope landscaping and mainte ance responsibilities. He said that this past October, Council directed s aff to prepare an Ordinance amending the Code outlining the standa d for property landscaping and slope maintenance as "Level C." He f rther stated that Council directed staff to look at how the standards wo Id be applied to residents of low and moderate income who could not aff rd to bring their slopes up to Level C. He explained that staff determined hat it would be a legitimate use of public funds in the form of a grant, prob bly a matching grant, to assist low to moderate residents in upgrading their slopes. M/Herrera asked what the funding source would be for the matching program. DCM/DeStefano responded that it might be General Fund money bu that funds from A6939, NDPS, etc. would not be able to be used for lope maintenance purposes. C/O'Connor expressed concern about maintenance of slopes that d not face the public right-of-way and wondered what the City could to encourage or assist those homeowners to maintain their slopes? DCM/DeStefano responded that such slopes could be eligible for this of program; but it would depend on how the guidelines are drafted. C/Zirbes stated that he felt that the City should begin with the n arterials and revisit the situation in 12 to 18 months. He suggested Home Improvement Program funds could be used for lands improvements. In response to C/O'Connor, DCM/DeStefano reminded Council that C BG (Community Development Block Grant) funds were used for the Minne ua landslide repair. He stated that if the City faced a similar problem, taff would look to programs and resources to assist residents in reconstruction. C/O'Connor asked if the homeowners who benefited from the slope re air in the Minnequa situation were required to maintain the slopes nd wondered whether staff has monitored the maintenance of them. DCM/DeStefano was not aware of whether there was such a requireme t. NOVEMBER 18, 2003 PAGE 4 CC STUDY SESSION CA/Jenkins stated that the standards for using public funds on private property are difficult to understand because there is not a lot of law on the subject. He reported that, in this case, the discussion involves improving slopes that directly beautifies the right-of-way, affects the streetscape and improves the public right-of-way and values of property. He explained that when considering improvement of slopes that are not visible, there is a risk of not being able to justify improvement of private property. Clyde Hennessee liked the idea of maintaining the right-of-way slopes first and expanding the ordinance in small measures at a later date. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the Study Session at 6:10 p.m. LYNDA BURGESS, City Clerk The foregoing minutes are hereby approved this 6th day of . January , 2004. 6,4 4v-� CAROL HERRERA, Mayor CITY OF DIAMOND BAR CITY COUNCIL SPECIAL STUDY SESSION NOVEMBER 18, 2003 ' STUDY SESSION: Mayor Herrera called the Special Study Session to order at 8:00 a.m. in Conference Room B of the South oast Air Quality Management District/Government Center, 21865 E. Copl y Dr., Diamond Bar, CA. Present: Council Members Chang, O'Connor, ayor Pro Tem/Huff and Mayor Herrera. Council Member Zirbes was excu ed. Also present were: Linda Lowry, City Manager; James DeSt fano, Deputy City Manager; David Doyle, Deputy City Manager; inda Magnuson, Finance Director, and Lynda Burgess, City Clerk. PUBLIC COMMENTS: None Offered. ► Discussion of Proposed Agreement for Los Angeles Cou ty to Operate the New Library and other Library Bond Act issue — DCM/Doyle reported that he would be briefly discussing the full applic tion and rating process. He referred to a copy of the Evaluation Form sa ple from the Calabasas Public Library and explained that there are four ajor ' components of the application that are somewhat subjective in ter s of the ranking application: Age and Condition, Needs of the Resid nts, Response of the Proposed Project to the Needs, Plan of Service and Appropriate Technologies and Appropriateness of the Site. Each o the categories include an explanation of what the bond staff is looking f r in ranking each application against each other. He indicated that the re son for this meeting is to talk about the option that has been discussed i the community of the LSSI option to contract out library services. LS I is exploring the idea of withdrawing from the County Library System a d is making the assertion that if the City withdrew from the County Sys em, that the bond staff would determine the City's application to be one f a community that does not have an existing library. He pointed out tha on the second page of the rating forms that if you have no existing fa ility you're automatically guaranteed a rating of 4 for that component of hat category. He explained that that is a new rating system that was not d ne in the first round and staff only found out about it after being in attenda ce at the meeting on August 28 — that's the way they were ranking thos for that particular category. In response to C/O'Connor's question regarding the current Calaba as library facility, DCM/Doyle explained that Calabasas has a storef nt library but bond act regulations specify that if you're leasing a facility, 4nd your lease is less than 20 years, you're determined to not have a libraat all in your community. DCM1Doyle further reported that that was the description of the age conditions. He explained that what happened in the second round was November 18, 2003 PAGE 2 CC SPECIAL STUDY SESSION that there were a number of applications submitted, approximately 66, divided into three separate piles with each pile rated by three raters. Those ratings were then measured across the other applications even though the raters for the one group never review the other applications. He reported that it's a very subjective rating procedure with different raters reviewing different applications which are then being measured against each other. In order for the City to get an outstanding application rating from bond staff, the City needs to get a score of 4 in three of the four categories with the Age and Condition being the primary component. He explained that even though City staff asked State staff if it would consider the City not having a library at all by withdrawing from the County system prior to submitting its application as suggested by LSSI, State staff has not responded so there is no guarantee. Further, he stated that the other categories are very subjective and the library bond staff can either make or break an application depending on what they think of it and the project. He pointed out that the other category the City will struggle with is the appropriateness of the site. DCM/Doyle continued by stated that LSSI had been in the D.B. community meeting with people and talking about possible cost savings. He pointed out that LSSI's proposed operating cost of $665,000 a year at the existing facility is one that had not been previously discussed with City staff. MPT/Huff pointed out that Council members and staff did talk to LSSI during a field trip by asking what it would cost to run the library but no response was given. He said that LSSI did indicate that it would be a higher rate than Calabasa's. DCM/Doyle referred to a table entitled "County vs. LSSI Options" and pointed out that the lower part of the table is the existing facility. In response to MPT/Huff regarding the basis of the facility lease at 10,000 sq. ft., DCM/Doyle answered that that's what they're basing it on. Staff feels that the only suitable place in the community for relocation of a library would be the old furniture store which is a 19,000 sq. ft. facility which has a lease price of about $.85/sq. ft. In reply to C/O'Connor's suggestion of locating the library in the County Hills Towne Centre, DCM/Doyle explained that he would defer to Mr. DeStefano, but he felt that the new management is actively pursuing a tenant for that large space. DCM/DeStefano explained that the only large space that's available is the old grocery store space. It's about 23,400 sq. ft. C/O'Connor asked about the size of the former Wherehouse store. November 18, 2003 PAGE 3 CC SPECIAL STUDY SES DCM/DeStefano responded that the Wherehouse space itself is 3-4,000 feet and that the building is probably 6-8,000 feet. M/Herrera asked about the difference in rental costs between Hills and the furniture store. DCM/DeStefano indicated that he was not sure what the ne rent structure will be for the Country Hills Towne Centre but reporte that Ralph's had been paying approximately $1 sq. ft. plus CAM charges. In response to C/Huff about the costs of improving the furnituretore, DCM/Doyle reported that the costs of tenant improvements had not been included in staff's calculations. He further stated that a library requires a lot of open space so there may not be a lot of cost associated with t pant improvements. Regarding parking, DCM/Doyle stated that that is an issue throu hout D.B. As a frame of reference, DCM/Doyle explained that if the Cit sent the County a letter by December 2, 2003 that the City is withdrawinal from the County Library System, a facility would need to be found and le sed, tenant improvements would have to be made, an operating contrac with LSSI would need to be accomplished and a collection purchased a d in place by July 1, 2004. He said that six months is a tight timeline but if can ' be done. He referred to the LSSI costs to operate a building roughl the same size as the existing building at $665,000 and stated that the cost would probably be higher if the City leased the furniture store of 1 ,000 sq. ft. Regarding the materials budget, he reported that the City doe not pay for materials in addition to the $1 million operating costs already e i n g spent. He pointed out that there would also be extra annual cost for systems maintenance at approximately $30,000, utilities of about $50, 00, building maintenance at approximately $40,000 and a facility lease co t of approximately $180-185,000. He felt that the bottom line was that t ere would not be a large amount of savings for the City by operating i#s wn library from a new building versus staying in the county building withjbo� SI or the County. He did point out, however, that more operational corol would probably happen through an agreement with LSSI as well as corol of the library itself in terms of determining the hours, etc. He explainedat if the City were to stay with the existing facility and contract with SI there would be an additional cost of $2.2 million for an initial collection --these costs could be phased in over a couple of years bup to $1 million would need to be spent before the library could on. Purchase of a circulation system, computers, software, etc. wouldst approximately $250,000 and the furniture, fixtures and equipnt (shelving, tables, chairs, etc.) could add another $400,000. He stres ed that the City would have to pick up the ' funding of building a new lib ry plus operating costs until such time as the State library staff determi es whether the City's application is approved—probably sometime in Aug sl or September of 2004. He indicated that if the City sent a letter to the November 18, 2003 PAGE 4 CC SPECIAL STUDY SESSION County after December 2, 2003 withdrawing from the Library System, the City would have one more year to make arrangements for its own library. He further explained that even if the withdrawal deadline is pushed back to July 2005, Council and staff would still have to design the building, develop construction documents and then construction itself which would probably not conclude until well into 2007. During that two-year period, the City would be paying out of pocket for the storefront lease plus maintenance costs, purchase of a collection, operations, etc. C/Chang asked whether it would be possible to lease the current library from the County during that two-year term? DCM/Doyle stated that he was not sure if the County would lease it. Legislation specifies that cities can purchase an existing building, but that is something staff should negotiate with the County. C/Chang suggested that the City include lease of the existing facility in the documentation if the Council decides to withdraw from the County Library System. He felt that the City could then possibly qualify for the necessary ranking for State funding by considering the City as being without a library. DCM/Doyle stated that he wondered how the State would look at the City's application if we were to withdraw from the County System. He posed the question, how would they view the City if it withdrew from the County in order to get State construction funds? In discussing the success of Supervisor Knabe's application for funding of an East San Gabriel Valley regional library, DCM/Doyle indicated the application received very good ratings for the State with a 4 in age and condition, and 3's in most other components and that the application may be submitted for the next round of funding. Out of four L.A. County projects, it is felt that the application submitted by the County for the Lawndale project will probably be funded. In response to C/Chang, DCM/Doyle explained that staff had not included actual utility costs in the table because those costs will be borne by the City. He said that because of the way the utilities are set up with the Diamond Bar Center, it will be easier for the City to directly pay the utilities which will allow the City more control. With an operating agreement with LSSI, the City would probably need to pay the telephone bill, but if the County continued to operate the library, they would pay the telephone costs themselves. He further stated that other costs not included in the table would be maintenance of major building systems and landscaping. Staff felt that the landscaping would be part of the overall site landscaping. Regarding the maintenance of the HVAC and other systems, he explained that staff removed the anticipated $70,000 cost from the table because the equipment would be under warranty for the first few years. He affirmed 1 u 1 November 18, 2003 PAGE 5 CC SPECIAL STUDY S that there would be additional costs above the table's comparis n of library costs between the County and LSSI. These costs wou d be comparable to the costs for the City to operate the library itself. C/O'Connor: Are we assuming that the 665 that LSSI is putting in hs the same number of employees and work force? In response to C/O'Connor, DCM/Doyle indicated that the fi ures proposed by LSSI for operating costs of $665,000 would include the pame number of employees and workforce as that offered by the County. C/Chang asked if the $1.269 million quoted by the County for ape expenses for a future City library would include the same service rec by the County currently with the same operating hours? DCM/Doyle explained that the operating hours would be the same bt it the proposal includes additional staff consisting of a Librarian I, a Li rary Assistant I and a number of part-time staff for increased programs for the additional $268,000. In response to C/Chang DCM/Doyle confirmed that the $1.269 milln is the total cost including the $268,000. DCM/Doyle reported that he felt the best the rating the City will be a le to get is a 3 on Age and Condition of the Existing Library because the ci irrent facility does not fit the criteria outlined by the State. The City will hE ve to get higher rankings in the other categories to make up for the 3 or Age and Condition. He explained that the other categories – Needs cf the Residents, Response to the Proposed Project to the Needs – means that the City needs to describe how the residents were surveyed and how does our building, building program and plan of service meet the needs expressed in the survey responses. In response to MPT/Huff, DCM/Doyle indicated that the survey conducted by the City was done within the proper time frame for purposes cf the application. Staff can show that the City actively surveyed the comrr unity when consideration of a new community center was in progress. He said that the application will show that the City has consistently heard fror the community that a new library is needed and, in his opinion, the City st ould receive a strong 4 in this category. The next category, Appror riate Technology, is assessing whether the City has considered the appror riate technology to take the facility into 2020. He described an applicatio i put forth by another city three times with the exact same technology description which received three different rankings by the State—onE a 4, one a 3 and one a 2. November 18, 2003 PAGE 6 CC SPECIAL STUDY SESSION In response to C/Huff, DCM/Doyle explained that the only appeal process in place involves a three minute comment period, after waiting in line for 90 minutes or so, in front of the bond staff to convince them that the application should be rated as outstanding. When he attended a bond hearing, 5 1/2 hours of testimony was given and none of the applications were reconsidered as outstanding. Three of the applications in the very good category were funded because they basically developed an outstanding list that took up about 80 percent of the money available to spend with $20 million remaining. The bond board then discussed and decided to fund three of the "very good" projects which took care of the remaining balance. He reported that there were 10 projects rated as "Outstanding", 10 projects rated "Acceptable" and 40 projects rated "Very Good." All of the Outstanding projects were approved for funding. DCM/Doyle further indicated that the Calabasas application, while Outstanding in the first round, did not get funded because they didn't have a joint use agreement and were proposing a new facility. He said that there were one or two others that were funded that also didn't have joint use agreements but their projects were for renovation of existing facilities. DCM/Doyle recommended that the City continue contracting with Los Angeles County and take a chance with the bond staff while pushing to move the application forward. He explained that the application has other considerations such as the site issue. He said that, from his perspective, the decision should not be driven by how the City believes it would fair during the application process, it should be based on the service needs and what the City wants to do. Following discussion, the Council agreed to continue on the current course, not withdraw from the County Library System at this time and directed staff to continue to apply for the Library Bond Act. Nancy Lyons felt that the City would look to the County or LSSI because it did not want to run the library; however, costs should be considered for comparison sake. She pointed out that Pomona and Brea have city - owned libraries that could possibly provide cost information. DCM/Doyle responded that staff did that analysis and that there is no standard cost that can be used for comparison purposes. The bottom line is that the City would not save money one way or the other. He reported that the cost to operate, whether with the County, LSSI or the City, is about the same. Kathleen Newe felt that the current facility needed improving. She stated that the money is important and since the City is already paying, it should have a showcase facility for that money. She believed that if the City took 1 L November 18, 2003 PAGE 7 CC SPECIAL STUDY S charge of the facility, the standards for maintaining the facility would be much higher. ; Jack Newe said that this City is letting a group that resides thirty iles from the facility direct what happens. He explained that, in 1989, D.B. became a City because people felt that D.B. would do a better job taking care of itself. He felt the results should speak for themselves. At some point, the City needs to decide whether to have our own library or f rm it out to somebody else and lose control. He indicated that he had not heard that much about the library from the residents and he felt the City needed to do a better job educating the residents about what is going on so that when it needs support, the residents are there to back the project. Nancy Lyons said that teens and preteens really need a place to go She reported that they go to the library but the current library does not want them there unless they are chaperoned, but the library should be a welcome place for kids. She further stated that the bike racks are b oken but the library does not want to replace them because they don't warit the kids there. Kathleen Newe said that the Friends of the Library thought about usi g its funds to provide an after-school program but the library did not went to discuss it. She reported that the Friends offered to purchase a stone table for the kids but the library did not want that. She felt the City and itc kids were missing a lot without local control. Phyllis Papen did not believe there were 10,000 books in the D.B. facility because there was not room in the facility to house that many books She stated that LSSI had a five-year contract with the County of Riverside to operate 25 libraries. C/Chang felt that if the City failed in its attempt to get grant mon y, it should separate from the County and seriously consider how to fi ance the operation of the facility. He believed the City could run the facility more economically than could LSSI or the County. November 18, 2003 PAGE 8 CC SPECIAL STUDY SESSION ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Special Study Session at 10:00 a.m. LYNDA BURGESS, City Cleric The foregoing minutes are hereby approved this 6'h day of January , 2004. &U 4-w" -- CAROL HERRERA, Mayor 1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 18, 2003 CLOSED SESSION: None STUDY SESSION: Mayor Herrera called the Study Ses ion to order at 5:05 p.m. in Room CC -8 of the South Coast Air Quality Manag ment District/Government Center, 21865 E. Copley Dr., Diamond Bar, CA. • Discussion of Proposed Agreement for Los Angeles County to Operate the New Library and other Library Bond Act issues • Slope Maintenance M/Herrera adjourned the Study Session at 6:10 p.m. to the Regula ICity Council meeting. CALL TO ORDER: Mayor Herrera called the meeting to rder at 6:30 p.m. in the Auditorium of The Government Center/SCAQMD, 2 865 E. Copley Dr., Diamond Bar, CA. PRESENTATION OF COLORS: 1st Squadron, i 8t" Calvary of Ontario, California United States Army presented the Colors. PLEDGE OF ALLEGIANCE: Mayor Herrera led the PledgE of Allegiance. INVOCATION: Chaplain Lieutenant Colonel Robert Palmer, United States Army. ROLL CALL: Council Members Chang, O'Co nor, Zirbes, Mayor Pro Tem Huff, and Mayor Herrera. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; Jim DeStefano, Deputy City Manager; David Doyle, De uty City Manager; David Liu, Public Works Director; Bob Rose, COMML pity Services Director; Linda Magnuson, Finance Director, and Lynda Burg ss, City Clerk. DCM/Doyle reported that during tonight's study session, the Cot instructed staff to stay the course with Los Angeles County and cont) pursuing the Library Bond Act. APPROVAL OF AGENDA: As presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclaimed November 16-23,2003 as "Firefighter Appreciation We�k." NOVEMBER 18, 2003 PAGE 2 CITY COUNCIL 1.2 Presentations by the City of Diamond Bar and by the Friends of the Library to "Read Together Diamond Bar" Essay Contest Winners: Angelina Tang, aid Grade, Westhoff Elementary School; Parvita Panchal, 8th Grade, Chaparral Middle School and Armanda Klimczak, 11th Grade, Diamond Ranch High School. 1.3 Presentations by the City of Diamond Bar and the Friends of the Library to "Read Together Diamond Bar: Wacky Invention Winners: Divya Narasimham, 5th Grade, Golden Springs Elementary School; Christine Nguyen, 5th Grade, Golden Springs Elementary School and Kathy Elimin, 9th Grade, Diamond Bar High School. 1.4 Presentations by the City of Diamond Bar and the Friends of the Library to "Read Together Diamond Bar' Poster Winners: Joseph Mau, 2nd Grade, Maple Hill Elementary School; Alexandria Choi, 5th Grade, Quail Summit Elementary School; Eunice Rhee, 5th Grade, Golden Springs Elementary School; Saad J. Rahman, 7th Grade, Chaparral Middle School and Trey Klimczak, 5th Grade, Pantera Elementary School. 1.5 Presentations by the City of Diamond Bar and the Friends of the Library to "Read Together Diamond Bar' Sponsor Pledge Stunt Bike Winners: Drake and Raphael Plunkett. 1.6 Presented Certificates to Winners of the City's Annual Trash Cutter Awards to John Rowe, Residential; Joann Fabrics, Commercial and Allstate Insurance, Commercial in recognition of their efforts in recycling and waste prevention. 1.7 Presented City Tile to Patricia and Robert Rice, owners of MAIL BOX CENTER & MORE as Business of the Month, November 2003 and display of Business of the Month video. 1.8 Recognition of Veterans a. Presentation by Colonel Infantry Division, United Base at Los Alamitos. John S. Harrell, Chief of Staff, 40th States Army, Joint Forces Training b. Distributed Plaques to Veterans. RECESS: M/Herrera recessed the meeting at 7:30 P.M. RECONVENE: M/Herrera reconvened the meeting at 8:04 p.m. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. NOVEMBER 18, 2003 PAGE 3 CiTY CO 3. PUBLIC COMMENTS: David O'Connor spoke in opposi JNCIL ion to Consent Calendar Item 6.6. He pointed out that the data was collect d at a very narrow slice in time late in September immediately after schools o ened. He wondered if the data were gathered at a different time, whether it would have indicated heavier traffic than that indicated in the report. He be lieved the summertime traffic on Bower Cascade is even heavier than what th a data indicates. In his opinion, the 85th percentile was 33 mph, which mear s that there were still about 150 vehicles traveling up and down Bower Cascade at speeds greater than 33 mph, about 8 mph over the speed limit. The eport addresses visibility and speed on Bower Cascade. In his opinion, visi ility is less a problem than is speed. He felt that installation of these signs ould not address the fundamental problem of speeding vehicles proceeding Idown Bower Cascade. Ann Heisinger-Kemble, speaking about Consent Calendar Item 6.6, worried about pulling out of her driveway on a daily basis. She said that she has not seen law enforcement on Bower Cascade and that this is an extremely dangerous situation. Whether or not a stop sign is the safest way to slow traffic, she asked the Council to consider some type of mitigation to p otect the residents. She favored stop signs if there were no other meas to effectively slow traffic. She would rather have the stop signs than nothi ig at all. She agreed with Mr. O'Connor that there would need to be a vigc rous educational campaign as well as vigorous enforcement if stop signs would be installed. Mary Matson stated that she had spoken with several people in recent,Jays that express the same consensus about the Diamond Bar Center market a building, what it serves and how it looks, you don't market a nitme. you The City mailed out a questionnaire asking what the citizens wanted to name the building. She felt it was a real disservice to the community tha the Council voted 3-2 to take out the names "community" and "senior"becaL se a community/senior center is what the building is going to be. She aske the Council to consider changing the name back to what it was. The resid Drits were not informed about what the community actually wanted for then me. Clyde Hennessee said that people used to speed on his street. Wher the City installed the four-way stop, the drag racing stopped. in fact, traffic has decreased dramatically on his street. In his opinion, stop signs work. Marie Buckland was concerned about what the minutes said about adjourning in memory of Mrs. O'Connor's niece. This was not done, yet the minutes said otherwise. She was also concerned about certain people being ' able to speak for 15 or 20 minutes when the agenda says that speakers h ave only five minutes. She indicated that she felt the stop signs on Santaquin are ineffective. Joe McManus congratulated M/Herrera and MPT/Huff on their re-elec�ion and thanked all of the volunteers and voters who participated in the electii(n. NOVEMBER 18, 2003 PAGE 4 CITY COUNCIL He felt that the mean -spiritedness of national and state politics had come to D.B. A small group of local citizens have attempted to malign several of this community's leaders and City employees as well as some of their neighbors and local business people. He felt that this group did not offer one constructive suggestion nor did they have one positive thing to say about anyone or anything in D.B. Mrs. Ansari and her followers made accusations by innuendo against MlHerrera and MPT/Huff and the political action committee, which directly reflects their agenda for our community. Mrs. Ansari should be able to read and comprehend financial reports well enough to know that not one City Councilperson donated $1 to the political action committee. He said that she also neglected to announce that there were several larger donors and that the league donated to several candidates in neighboring communities. He stated that the committee's belief is that it is in D.B.'s best interest to get to know and help our neighbors. The committee found Mrs. Ansari's references to Dave Perez and his family incomprehensible. He stated that Mr. Perez and his family are nice people and have been helpful to D.B. and could be much more help to us in the future if D.B. is serious about solving City traffic problems. Mr. McManus said he had nothing to do with the signs Mrs. Ansari referenced. He hoped that current Council Members would support Mr. Tanaka in a future election. He felt that people should be able to disagree without being disagreeable. Jody Roberto congratulated MlHerrera and MPT/Huff on their re-election to City Council. She stated that she was very impressed with what they have accomplished during the past eight years. She looked forward to the City getting back to business. She thanked the Council for their commitment to the community. Robert Engler, in an letter addressed to the City Council, expressed his opposition to a three-way stop sign intersection at Acolito and Bower Cascade to slow down speeding on Bower Cascade. He said he felt that two collisions near the intersection in the past 3 Y2 years did not warrant three stop signs and indicated that, in his opinion, signs on such a steep grade would create more problems than the occasional speeding currently taking place. 4. RESPONSE TO PUBLIC COMMENT: In response to M/Herrera, DCM/Doyle reported that direction was given to the contractor for the name of the community center directly following the last Council meeting. He believed that the sign order had been placed and that it is too late to change the name. MlHerrera stated that no resident has been allowed to speak for 15 to 20 minutes. She believed the maximum time that anyone has spoken was seven minutes. She said it was a mistake on her part not to have adjourned the prior meeting in memory of Mrs. O'Connor's niece. However, because the request had been made, staff was instructed to place the item in the minutes. NOVEMBER 18, 2003 PAGE 5 CITY COUNCIL CM/Lowry pointed out that during staff's presentation for Agenda Iten, 8.1 — Consideration of naming the Community/Senior Center, PMS/Blakey re ad the results of the survey. She pointed out that the meeting minutes area i ecord of the Council's intentions in representing the community and by rem ining silent at the end of the meeting, the Council in fact, honored the wish f one of their peers and the minutes were written to reflect that wish. 5. SCHEDULE OF FUTURE EVENTS (listed on the Agenda for this me ting). 6. CONSENT CALENDAR. Moved by C/Chang, seconded by MPT/Huff to approve the Consent Calendar with the exception of Item 6.6. Motion carried by the following Roll Call vote (C/O'Connor voted no on approval of P.O. 13429 on the Warrant Register): AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeti g of November 4, 2003 — as submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of September 23, 2003. 6.2.2 Regular Meeting of October 14, 2003. 6.3 APPROVED WARRANT REGISTERS - dated November 6 and November 13, 2003 totaling $543,127.11. 6.4 APPROVED AMENDMENT #1 TO CONSULTING SERVI ES AGREEMENT WITH DAVID EVANS AND ASSOCIATES (DEA), NC. FOR DEVELOPMENT OF CONSTRUCTION PLANS AND SPECIFICATIONS FOR AMERICANS WITH DISABILITIES NCT (A.D.A.) ACCESS AND ADDITIONAL IMPROVEMENTS AT STARSHINE PARK IN AN AMOUNT NOT TO EXCEED $19,760, FOR A TOTAL AUTHORIZATION OF $33,230. 6.5 APPROVED LETTER OF SUPPORT FOR U.S. SENATE BILL 1716 - FUNDING FOR MUNICIPAL STORM WATER PROGRAMS. 6.7 APPROVED EXTENSION OF CONTRACT WITH JAMES B. CLA KE FOR LEGISLATIVE ANALYSIS AND CONSULTING SERVICE THE AMOUNT OF $50,000 FOR IN A TOTAL OF $75,000. 6.8 AUTHORIZED THE CITY MANAGER TO APPROVE AN EXTENSI N OF PROFESSIONAL SERVICES AGREEMENT WITH ANALYTI AL PLANNING SERVICES, INC. (APSI) FOR CONSTRUCTION NOVEMBER 18, 2003 PAGE 6 CITY COUNCIL MANAGEMENT SERVICES ASSOCIATED WITH THE DIAMOND BAR CENTER AND AUTHORIZED THE USE OF CONSTRUCTION CONTINGENCY FUNDS TO PAY FOR SERVICES ($101,237). MATTERS WITHDRAWN FROM THE CONSENT CALENDAR: 6.6 ADOPTED RESOLUTION NO. 2003-64 APPROVING MULTI -WAY STOPS AT BOWER CASCADE PLACE AT ACOLITO PLACE. C/O'Connor recused herself from deliberation on this matter and left the dais. C/Zirbes felt it might be prudent to increase enforcement on Bower Cascade and reconsider this matter in 60 days. MPT/Huff said he understood that one of the Traffic and Transportation Commissioners who voted no was not against installation of the stop sign but opposed to its proposed location. He pointed out that one speaker this evening spoke in favor of stop signs as a last resort. He stated that he would like to see more enforcement but there is no easy way to deploy 24-hour enforcement. He said he favored the installation as well as increased enforcement. C/Zirbes asked why Acolito was chosen over Minnequa for location of a stop sign. PWD/Liu explained that when staff received the request, both locations were considered. He reported that, with consideration of roadway characteristics, the strategic location for a multi -way stop sign was Acolito. C/Chang favored installation of the stop signs with increased enforcement as a good first step toward mitigating speeding traffic for the safety of the residents. C/Chang moved, MPT/Huff seconded, to adopt Resolution No. 2003- 64 approving multi -way stops at Bower Cascade Place at Acolito Place. Motion carried by the following Rall Call vote: AYES: COUNCIL MEMBERS - Chang, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS - O'Connor ABSENT: COUNCIL MEMBERS - None C/O'Connor returned to the dais. NOVEMBER 18, 2003 PAGE 7 CITY COUNCIL 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING —ADOPTION OF ORDINANCE NO. 06(20 3) RE DEVELOPMENT CODE AMENDMENT NO. 2003-01 — RELATING TO SLOPE LANDSCAPE/MAINTENANCE STANDARDS. DCM/DeStefano reported that slope maintenance standards were reviewed by the Planning Commission in May resulting irl the Commission recommending City Council approval of a variety of changes to the Municipal Code pertaining to slope mainteiiance standards. City Council review began through a Study Session in September wherein Council provided staff with direction the ordiance should take. DCM/DeStefano displayed a series of slides and described the letter grade system characterizing the quality of landscaping on major slopes in D.B. He defined major slopes as being those that are adjacent to major boulevards, major streets and public highways. He explained that the highest level of landscape maintenance would be determined by a Level A slope, generally characterized as an irrigated landscaped area with lush ground cover, full coverage, verywell irrigated and maintained, insuring that slope erosion and slippage would not occur. The next level is a Level B slope wherE the maintenance level standard is to irrigate the landscaping with gr and cover in a satisfactory manner insuring that slope erosion and slippage would not occur. A Level C slope represents a maintenance level standard of an irrigated slope, seasonally or at intervals suffi ient to insure survival and growth of the landscaping, and that landscaping is continued to be maintained in a neat and generally weed -free and debris -free manner. A D slope would be described as an area that's not irrigated, not well taken care of, may have damaged wal or fences or other areas of debris or clearly lack attention, weeds, de Iris, vegetation and a general unsightliness, and as a re ult, some of these D slopes might be actual risks in terms of slip age because of their existing condition. A Level F slope is the lowest ir the grade system consisting of a maintenance level involving no i rrigal ion, damaged fences and walls are generally very obvious, there are weeds, debris, overgrown vegetation or absolutely no vegetation He said that the failure to landscape and maintain properties properly could result in a fire hazard. DCM/DeStefano then reported that, during the study session, the Council looked at what other cities are doing in terms of sl pe ' maintenance and what D.B. could do, what staff has learned from developers with local landscaping projects, what staff has learned from homeowners and commercial and industrial buildings in our ity, what species seem to work that are attractive, that are ow maintenance, maybe more water -efficient, etc. He displayed a seies of slides showing the types of ground cover, shrubs and trees NOVEMBER 18, 2003 PAGE 8 CITY COUNCIL representing what has worked or could work in D.B. The types of species or similar species for slope ground cover would include: Star Jasmine, Red Apple, Hegelian Ivy Creeping Rosemary, Creeping Daisy, Woolly Yarrow, Carmel Creeper. He indicated that shrubs and bushes such a Mioporum (this is quite common in the Gateway Center, as an example); Vincaminor, Acacia Rodelins; Dwarf Coyote bush, Sunrose, Lemonade Berry, Oleander, which is quite common, and Toyon (which can be a tree or a shrub), and California Lilacs. Trees would include California Pepper, Carob and Italian Buckthorne. The Council agreed during the study session of a minimum standard of "C," a maintenance standard that can eliminate public health and safety issues. He said that this standard establishes slope maintenance beneficial to the public because it eliminates soil erosion, slope slippage, storm drain pollution and fire hazards and would assist in complying with National Pollution Discharge requirements. DCM/DeStefano explained that the proposed Ordinance would affect four different sections of the Development Code: Single Family Standards, Multiple Family Standards, Commercial Standards and Industrial Standards. Each section would have a two-page change which basically says that these sloped areas need to be consistently maintained in a manner that is landscaped, that is generally irrigated, that is free of weeds and debris. He explained that from Council comments during study session, staff has determined that it would be appropriate to apply these standards not only to all yards and setback areas, but specifically to yard areas and major slopes abutting major streets with a 10% slope or greater. M/Herrera opened the Public Hearing. Edda Gahm, 672 Farben Dr., stated that she has a slope of 18,000 square feet that she would find difficult to vegetate. Half of the slope is covered by poison oak and the other half is stripped each year by the fire department. She reported that she and other property owners who have slopes abutting D.B. Blvd. would be hard pressed to vegetate and maintain their slopes. DCM/DeStefano responded to Mrs. Gahm about her C level slope. He stated that the slope would likely benefit from additional greenery; however, it is in a high fire hazard area, so it is likely benefiting from frequent weed abatement at this time and is not a target of enforcement. There being no further testimony offered, M/Herrera closed the Public Hearing. C/Chang moved, C/Zirbes seconded to approve First Reading of Ordinance 06(2003). NOVEMBER 18, 2003 PAGE 9 CITY CO M/Herrera thanked the Council Neighborhood Improv Subcommittee, C/Chang and C/Zirbes, for their efforts and s toward the community. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Zirbes, MPT, M/Herrera NOES: COUNCIL MEMBERS - O'Connor ABSENT: COUNCIL MEMBERS - None 7.2 PUBLIC HEARING — DEVELOPMENT CODE AMENDMENT NO. 2003-02 PERTAINING TO THE PERMIT PROCESS FOR PSYCHIC READERS, ADDING AND DELETING CERTAIN PE MIT PROCESSES, CLARIFYING THE ZONING CLEARANCE, PLOT PLAN AND DEVELOPMENT REVIEW PROCESSES AND MODIFYING THE DEFINITION OF SPECIALIZED TERMS AND PHRASES. DCM/DeStefano reported that the proposed ordinance is a bundle of six areas of Municipal Code Amendments, all but one of which were staff driven. He said that Article 2 deals with commercial -industrial zoning classifications and the need to amend the tables and the uses permitted in Commercial and Industrial Zones to allow psychic readers into those Commercial and Industrial Zones. He explained that psychic readers, sometimes called fortunetellers, recently received a favorable Supreme Court decision which allows them to be an "unregulated use permitted by right" within commercial zones ithin cities. Business and land use advocates have petitioned local citi as to modify Development Codes in order to eliminate the requirement for a Conditional Use Permit approved by the Planning Commission and amend the Code to allow this type of use again, by right, which ould mean a staff approval over the counter. The Planning Commission reviewed the matter and recommended approval. He recomme ded that Office, Commercial and Industrial Zones be amended to allow Psychic Reader by right. The second category, referring to a Planned a Sign Program, begins in Article V in Chapter 22.44 which is effect vely a typographical error. The term "Planned Sign Program" was rem ved from the Development Code by a previous amendment. He reprted that the appropriate term is "Comprehensive Sign Program." DCM/Stefano explained that the next recommended change would be to Chapters 22.46, 22.47 and 22.48 which outline the proses for developers/homeowners to follow when they are proposing a room addition, a new home, a business expansion, etc. Three different categories are proposed for review in order to avoid confusion, allow proper staff direction and, on the developer's side, clarifying Ithe process to follow for consideration and approval of their NOVEMBER 18, 2003 PAGE 10 CITY COUNCIL recommended development. Chapter 22.46 covers a zoning clearance approval by staff "over the counter" for small projects. He said that the amendment proposes to clarify specifically that zoning clearances would be used for additions of 300 sq. ft. or less as well as accessory structures, fences, walls and other similar small improvements. DCM/DeStefano described Chapter 22.47, Plot Plan Review wherein larger projects are reviewed by staff and may be approved over the counter with a higher level of review. He stated that a Plot Plan Review amendment is suggested in order to clarify that such a review is required for additions that are 301 sq. ft. or greater up to 5,000 sq. ft. and may be utilized for an addition less than half the size of the existing dwelling unit. He said that the amendment is also meant to be a clarification for staff. DCM/DeStefano reported that Chapter 22.48 describes, the Development Review process giving the City Planning Commission the authority to review certain size projects of approximately 10,000 sq. ft. or more. He said that there is another level of authority for review that is handled by a Hearing Officer (the Community Development Director) for review of new homes up to 10,000 sq. ft. and covers other sections of the Development Code that discuss Minor Conditional Use Permits and other types of additions to a property. He explained that the proposed amendment would change the threshold for Planning Commission review from 10,000 sq. ft to 5,000 sq. ft. He indicated that the Planning Commission supports the amendment. DCM/DeStefano described two changes to the definition sections of the Development Code --one containing a detailed definition of Psychic Readers as recommended by our City Attorney and the second is a lengthier definition and much more specific definition of inoperable vehicle. He stated that staff found that the existing definition of abandoned or inoperable vehicles is not detailed enough to allow Neighborhood Improvement staff to do their job effectively in the field. He reported that the proposed amendment to the definitions had been reviewed by the City Attorney and the City Prosecutor and determined that that type of definition is necessary to implement the Property Maintenance Sections of the Code. M/Herrera opened the Public Hearing. There being no one present who wished to speak on this matter, M/Herrera closed the Public Hearing. MPT/Huff moved, C/O'Connor seconded, to approve First Reading of Ordinance 2003-07. Motion carried by the following Roll Call vote: 1 1 NOVEMBER 18, 2003 PAGE 11 CITY COIllNCIL AYES: COUNCIL MEMBERS - Chang, O'Connor, Zn MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. COUNCIL CONSIDERATION: 8.1 APPOINTMENT OF DELEGATE TO THE WILDLIFE CORRDOR AUTHORITY ADVISORY COMMITTEE TO FILL VACANCY LE BY THE RESIGNATION OF R.J. WILKOMM. There was no one present who wished to speak on this matter. MPT/Huff moved, C/Zirbes seconded, to continue the matter directed the subcommittee to conduct interviews. Motion carrie the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.2 ADOPTED RESOLUTION NO. 2003-09 EMPLOYER-EMPLOYEE ORGANIZATION PROCEDURES. and d by ESTABLISHING RELATIONS Allen Wilson asked what prompted introduction of this ordinE Further, he asked when the State code section providing for this of local legislation was adopted. Ahn York Lee stated that he was surprised by the concept of this resolution and asked how many cities in California have this kin J of negotiation process and concept of organization. He said that he as very concerned about its origin. C/O'Connor asked for clarification of Page 4, Section 4(b), lin4, "...shall take no action on said request for thirty days..."—is that ju t a standard timeframe? CC/Lowry explained that it gives an opportunity for everyone invol�ed to take the appropriate actions. C/O'Connor asked for clarification of Page 6, Section (d) "Prool of employee support that at least thirty percent of the employees... he wondered if 30% is enough? CC/Lowry explained that in order for the members to decide to hold an election to de -certify, a minimum amount of members should be NOVEMBER 18, 2003 PAGE 12 CITY COUNCIL established. 30% would indicate that there is sufficient interest to have an election to dismantle the bargaining unit. M/Herrera explained that this evolved as a result of interest by a couple of employees. She said that the City did not have a resolution or process and felt it would be better to be proactive rather than reactive. C/O'Connor indicated that she did not understand that the specific section of the Resolution refers to holding an election. CA/Jenkins responded to Mr. Wilson that the reference on Page 1 of the resolution is to a chapter in the. California Government Code, which is the law that governs the organization of public employees and the specific authorization. In response to C/O'Connor, he explained that the first full paragraph on Page 7 states that after the petition has been processed and reviewed, the employee relations officer can conduct a secret ballot election in accordance with Section Vi. In response to C/O'Connor, CM/Lowry explained that nearly every City has an employer-employee relations resolution. She further stated that most cities have bargaining units, but that D.B. is the exception. MPT/Huff moved, C/Zirbes seconded, to adopt Resolution 2003-39 establishing Employer -Employee Organization Relations Procedures. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Chang acknowledged tonight's recognition of the Veterans. He reported that the Diamond Bar Center is nearing completion and many residents and people from neighboring communities are looking forward to leasing the facility. He commended staff for their efforts on behalf of the community. C/O'Connor reported that she attended the California Contract Cities Association Executive Committee meeting on November 5 and participated in discussions on their initiative that is slated for vote in November 2004. She asked that this matter be placed on the December 2 City Council agenda. Further, she reported that on November 9, she attended the memorial service for Don Gravdahl, a past Traffic and Transportation Commissioner NOVEMBER 18, 2003 PAGE 13 CITY C06NCIL and long-time resident. She said she also attended an Eagle Scout C urt of Honor that honored a young man who participated in community service efforts at Peterson Park. She said that on November 12, she participated in a D.B.H.S. Pathways Academy Mentor Program and that on Novemt er 12, the Youth Think Tank took place at Diamond Ranch High School. She reported that, in spite of a tremendous rainstorm, about 30 youth partic pated and she found it interesting that the youth who participated in the Youth Master Plan exercise were interested in nutrition, safety issues, coup eling services, SAT preparation, a safe place for youth and safety in the 6 rea of the Country Hills Towne Center Theatre, etc. She thanked a I that participated. She also reported that on November 14, the Youth MaStE r Plan Steering Committee met to summarize the think-tank meeting a d on November 5, the D.B. Community Foundation sold over 80 signs. She reported that the Foundation has sold more than 500 street signs and has approximately 700 signs available. She said that she met witi the Community Coordinating Committee the evening before and that many groups are looking to use the Diamond bar Center upon its completio . She reported that the Foundation's commemorative tiles have arrived a d are ready for installation. She congratulated M/Herrera and MPT/Huff on their reelection to the City Council. She believed that although she supported different candidates for Council, the Council would continue to work toc ether on behalf of the community. C/Zirbes congratulated M/Herrera and MPT/Huff on their reelection. a felt that they ran very clean campaigns and he felt certain the com unity benefited from their information. He reported that he continues to w rk on neighborhood improvement to benefit the community. The committee recently met the new part- time weekend code enforcement officer to bring him up to speed on the needs and desires of the Council and communit . He indicated that he chairs the Sports Complex Task Force that has met twice in recent weeks and that the seven- meeting plan will conclude in March 2004 with a report to Council. He said he continues to work with staff and the new owner of the Country Hills Towne Center to locate a market in the center and that today the majority of shopping centers have a low vacancy rate He reported that one of the most remarkable events he and his wife attended was the Vector Control meeting since it was very encouraging for him to see the deep and abiding respect and trust that the organization has for D wer MacBride, the D.B. representative. He thanked the Veterans who particif iated in tonight's event. He then asked M/Herrera to schedule a study sessi n to address the possibility of a shortfall from the state. He said he to ked forward to working with them during the next two years and thanked the for their support. ' MPT/Huff spoke about the competitive process of political elections and stated That the citizens have indicated they like the direction of this C uncil and want us to set aside our differences and move forward with the busi less of the Gity. He thanked those who helped him during the election. He sated that he welcomed input from community members and that he was hon red NOVEMBER 18, 2003 PAGE 14 CITY COUNCIL by the trust the residents have put in him by electing him to a third consecutive term. M/Herrera thanked all of the people who voted for her and returned her to office. She thanked her wonderful friends and residents of D.B. who worked so hard on her campaign as well as Mr. Huff's campaign. She said that she greatly appreciated the confidence of her constituents who returned her to office and that she was particularly proud that this is the seventh consecutive time that she had been elected by the voters of D. B. She felt that there was a lot of contentious behavior in this difficult campaign, but that the people have spoken and it is non-productive to continue with mean -spiritedness. She indicated that it is time to move forward to work together on the numerous projects that will benefit the City. She congratulated the D.B. Veterans recognized this evening. She reported that she attended the Sports Complex Task Force meeting and congratulated C/Zirbes on his fine leadership. She thought the ideas expressed were very helpful. She thanked the City Council for their hard work on the various Council subcommittees and thanked staff for their outstanding work as well as the residents for their support. 10. ADJOURNMENT: There being no further business to conduct, M/Herrera adjourned the meeting at 9:59 p.m. LYNDA BURGESS, CITY CLERK The foregoing minutes are hereby approved this 6th day of January, 2004. aqtA, CAROL HERRERA, MAYOR