HomeMy WebLinkAbout7/1/2003 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JULY 1, 2003
STUDY SESSION: M/Herrera called the Study Session to
5:08 p.m. in Room CC -8 of the Government Center/South Coast Air
Management District, 21865 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Chang, O'Connor, Zirbes, and Mayor/Herrera.
Mayor Pro Tem Huff arrived at 5:20 p.m.
Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney;
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; Di
Public Works Director Bob Rose, Community Services Director; April
Public Information Manager; Fred Alamolhoda, Senior Engineer; Sus,
Senior Accountant; Sharon Gomez, Administrative Analyst; Nancy Whit(
Acting City Clerk, and Tommye Cribbins, Acting Executive Assistant.
► Presentation by Friends of the Diamond Bar Library — Read To
America Program.
CM/Lowry introduced members of the Friends of the Diamond Bar Ll
were in attendance, Marsha Hawkins, Vice President; and Members
Newe and Irene Wang.
Ms. Hawkins reviewed the calendar of events for the Read Together Ar
Program citing that in addition to the nine items listed, the Friends would
add 100 treasure bags at $5/each to the list, bringing the total to ten.
commented that the Friends are also seeking sponsorships from
organizations and agencies and are optimistic in realizing these efforts.
Friends are viewing this experience as an annual event, building from the
and whatever assistance the City can provide would be most appreciated.
She..bd6fiyf iternized the following where the City could be most helpfu
waiving, . a`riy: permit fees necessary for the 5K event and the Sh
partidlpation; 2) their may have a sponsor in place for purchase of the T-shir
may'heO :assistance with setup costs; 3) monetary ($75 for the winner in
cetegoryj and medal awards are planned for the top three categories of th
4) possibly using. Prop A monies for the shuttles; 5) simply scheduling C(
pa_rftip�tion; . 6) suggesting a Diamond Bar Team for the 5K; 7) schi
reacting-timre. for Council during October, 3:00-3:30p; 8) Council's suppo
events thru the year; and 9) formal recognition of the race and essay/1A
invention/poster contest winners at a Council meeting.
Ms. Wang indicated that the Read -a -Than will be in October, Monday ti
Saturday, 3:00p-3:30 p.m., at the Library. C/Zirbes offered to read two F
October 10 and October 17, as well as personally providing the monies
first -place cash prizes and purchase of the medals.
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JULY 1, 2003
PAGE 2 CC STUDY SESSION
CSD/Rose reported that initially staff estimated $5,000-$6,000 for the
entire cost; however, with some adjustments due to anticipated sponsors
he quickly refigured the cost to be approximately $3500-$4,000.
M/Herrera informed the Friends that the Council has identified a specific
Community Organization Support Fund category within the City's budget.
The Council's Finance Subcommittee members, currently her and Mayor
Pro Tem Huff, meet regularly to review the City's expenditures, as well as
any requests from the various organizations, bringing their
recommendations to the full Council. Historically City sponsorship has
been approximately $2,000 to the Friends, she affirmed that the
Subcommittee would review this request and make a recommendation.
C/O'Connor voiced concern with the 5K scheduled for Saturday due to the
prevalent AYSO activities. She also expressed concern with the impact to
the businesses along the proposed closure as well as the residents
attempting to cross the closed lanes. There was brief exchange on the
possibilities with funding sources for the deputies, and the logistics of the
5K, as well as volunteer/staff involvement.
Ms. Hawkins reiterated that the Friends are willing to work with the City.
She stated that this as an opportunity for the community, solidifying the
local and friendly atmosphere of Diamond Bar.
C/Chang commented that he will personally contribute the remaining
balance. MlHerrera reiterated the importance of the Subcommittee's
review and again thanked all the members of the Friends for their
presentation and attendance.
ADJOURNMENT: There being no further business before the City
Council, M/Herrera recessed the Study Session at 5:55 p.m. to the Closed
Session.
Nancy 1lllhitehouse, Actin► (,ity Clerk
The foregoing minutes are hereby approved this 15th day of, duly, 2003.
t
Carol Herrera, Mayor
MINUTES OF THE CITY COUNCIL
CLOSED SESSION AND
REGULAR MEETING OF THE CITY OF DIAMOND
July 1, 2003
CLOSED SESSION: 5:45 p.m. CC -8
Public Comments on Closed Session Agenda — None
No. City Manager Labor Negotiations — Government Code
54954.5(f).
► Pending Litigation —Government Code Section 54956-9(a).
One Case: Recendez, et al, Case File No. K0039432
ADJOURNMENT: There being no further business before the City Council,
M/Herrera adjourned the Closed Session at 6:55 p.m.
CALL TO ORDER: Mayor Herrera called the meeting to order t 7:00
p.m. in the Auditorium of the South Coast Air Quality Management District,
21865 E. Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledc ie of Allegiance.
INVOCATION: Reverend Samuel Liu, Mt. Calvary Luterh n Churc , gave
the invocation.
ROLL CALL: Council Members Chang, O'Connor, Zires, Mayjar Pro
Tern TeHuff, and Mayor Herrera. II
Staff present: Linda Lowry, City Manager; Greg Kovacev ch, Dept ty City
Attorney; David Doyle, Deputy City Manager; Jim DeStefar o, Depu City
Manager; David Liu, Public Works Director; Bob Rose, Comr iunitY S rvices
Director, April Blakey, Public Information Manager; Fred A amo
hoic a, Sr.
Engineer; Kim Crews, Sr. Management Analyst; Tommyeribbins, cting
Executive Assistant; and Nancy Whitehouse, Acting City Clerk
APPROVAL OF AGENDA: Approved.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMA'
1.1 Proclaimed July 2003 as "Parks and Recreation Month
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: N
July 1, 2003 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS: Public Comments is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a S eaker's Card and give it to the City Clerk
com letion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended
discussion and no action on such matters may take place.
Dr. Larry Rhodes, PO Box 2258, Walnut, 91788-2258, commented that this the
mailing address that should be used for him. He expressed thanks for the left -
turn signal at Golden Springs, northbound Brea Canyon Road; reported that his
dog, Ace, is properly registered; commented that he received a parking citation
in March 2002 that is still active and requested assistance from staff; and that a
vase was broken by Adelphia when they did some work at his residence. _
Assistant Fire Chief John Nieto, reported that, due to the brush clearance, the
fire at Steeplechase and Alamo Heights was extinguished quickly and that he
would get back to Council about this afternoon's fire. He wished everyone a
safe and happy 4th of July.
5. SCHEDULE OF FUTURE EVENTS:
5.1 STEVE TAMAYA BENCH DEDICATION — July 3, 2003 — 4:00 P.M. —
Sycamore Canyon Park, 22930 Golden Springs Drive.
5.2 ell OF JULY HOLIDAY — City Offices will be closed Friday, July 4, 2003
in observance of Independence Day. Offices will reopen on Monday,
July 7, 2003.
5.3 4TH OF JULY BLAST — July 4, 2003 — 6:30 p.m. - Fireworks display
at 9:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive.
5.4 PUBLIC SAFETY COMMITTEE MEETING —July 7, 2003 - 7:00 p.m.,
Diamond Bar/Walnut Sheriff Station, 21695 E. Valley Boulevard, Walnut,
5.5 PLANNING COMMISSION MEETING — July 8, 2003 — 7:00 p.m.,
Government Center/AQMD Auditorium, 21865 E. Copley Drive.
July 1, 2003 PAGE 3 CITE' COUNCIL
5.6 CALTRANS MONTHLY MEETING — July 9, 200 — 6:30 p.m.,
Government Center/AQMD Room CC -2, 21865 E. Ca ley Drive.
5.7 CONCERTS IN THE PARK - Cloud 9 (Classic Rock) — July 9, 2003
— 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Spri gs
Drive.
5.8 TRAFFIC AND TRANSPORTATION COMMISSION M ETING
July 10, 2003 - 7:00 p.m., Government Center/AQMC HearinBoard
Room, 21865 E. Copley Drive.
5.9 DIAMOND BAR COMMUNITY FOUNDATION MEETIN —July 1P, 2003
—7:00 p.m., Government Center/AQMD Room CC -8,1865 E. Fopley
Drive.
5.10 CITY COUNCIL MEETING —July 15,2003-6:30 p.�n., Gove
Center/ AQMD Auditorium, 21865 E. Copley Drive.
6. CONSENT CALENDAR: Moved by C/Chang, seconded y C/Zir es, to
approve the Consent Calendar as presented. Except for C/O'C nnor's "r o" vote
on Item 6.3, PO 12343, the motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zi bes, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1.1 Adjourned Regular Meeting of May 13, 2003.
6.1.2 Study Session of May 20, 2003.
6.1.3 Regular Meeting of May 20, 2003.
6.1.4 Study Session of June 3, 2003.
6.1.5 Regular Meeting of June 3, 2003.
6.2 RECEIVED AND FILED TRAFFIC &TRANSPORTATIOT COMMi
MINUTES — May 8, 2003.
6.2 APPROVED WARRANTS - Approve Warrant Register4 dated J ne 19
and June 26, 2003 in the amount of $759,384.14 —(C 'Conno voted
"no" on PO 12343).
6.4 REVIEWED AND APPROVED TREASURER'S STA EMENT - May
2003.
July 1, 2003 PAGE 4 CITY COUNCIL
6.5 APPROVED AMENDMENT NO.4 TO THE AGREEMENT WITH COCA
COLA BOTTLING COMPANY OF LOS ANGELES FOR THE
PLACEMENT OF BEVERAGE -SERVING VENDING MACHINES IN
CITY PARKS FOR THE PERIOD OF AUGUST 1, 2003, THROUGH
JULY 31, 2005.
6.6 ADOPTED RESOLUTION NO. 2003-44 OPPOSING AB 1690 (LENO:
PUBLIC SAFETY FINANCE AGENCIES) ALLOWING CITIES WHICH
CREATE SUCH AN AGENCY TO IMPOSE AN INCOME TAX.
6.7 APPROVED EXONERATION OF CASH DEPOSIT IN LIEU OF
GRADING BOND NO. 21172 1N THE AMOUNT OF $1,800 FOR LOT
NO. 50 OF TRACT NO. 23483 (2249 INDIAN CREEK ROAD, THE
COUNTRY).
6.8 APPROVED APPROPRIATION OF $5,653 in the FY 2003104 BUDGET:
$1,253 FOR LANDSCAPE MATERIALS FOR THE STEVE TAMAYA
MEMORIAL PROJECT AT SYCAMORE CANYON PARK; AND $4,400
FOR FUNDING OF A PORTION OF A RECREATION SUPERVISOR II
POSITION.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 ADOPT RESOLUTION NO. 2003-45: AMENDING PERSONNEL
RULES AND REGULATIONS TO INCLUDE A PROVISION THAT
ALLOWS FOR ACTING PAY AND SETS FORTH GUIDELINES FOR
EMPLOYEE SUBMITTAL OF HOME AND EMERGENCY CONTACT
INFORMATION.
A motion was made by C/Huff, seconded by C/Chang, and carried to
adopt Resolution No. 2003-45, by the following roll call vote:
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 APPROVE CONTRACT BETWEEN THE DIAMOND BAR CHAMBER OF
COMMERCE AND THE CITY OF DIAMOND BAR FOR FY 2003-04 IN
THE AMOUNT OF $36,000.
A motion was made by C/Huff, seconded by C/Chang, and carried to adopt
Resolution No. 2003-45, by the following roll call vote:
L
1
July 1, 2003 PAGE 5 CITY OUNCI
AYES: COUNCIL MEMBERS: Chang, O'Connor, Zir es, MPI
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUB -COMMITTEE REPORTSI COUNCIL MEMBE
COMMENTS:
C/Zirbes commented on the importance of clearing brush duri g this s.
C/Chang wished everyone a happy 4th. C/O'Connor concurre .
MPT/Huff reported that Julie Austin with Foothill Transit is res gning, e
August 3. He commented that she was a good staff membe and hE
instrumental in the accomplishments of the publiclprivate p rtnersh
reminded everyone to be more alert as schools are out for the si immer.
wished everyone a happy 4th, and to stay safe.
M/Herrera also reminded everyone to be careful.
9. ADJOURNMENT:
There being no further business, M/Herrera adjourned the
Respectfully
Nancy'j5.
Acti Ci
There foregoing minutes are hereby approved this 15th day of
2003.
Carol Herrera, Mayor
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