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HomeMy WebLinkAbout6/17/2003 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JUNE 17, 2003 STUDY SESSION: M/Herrera called the Study Session to or er at 5:07 p.m. in Room CC -8 of the Government Center/South Co st Air Quality Management District, 21865 E. Copley Dr., Diamond Bar, CA. Present: Council Members O'Connor, Zirbes, Mayor Proem/Huff, and Mayor/Herrera. Council Member Chang arrived at 5:09 p.m Staff present: Linda Lowry, City Manager; Mike Jenkins, City A orney; J Imes DeStefano, Deputy City Manager; David Doyle, Deputy City Mana er; Davii J Liu, Public Works Director; Bob Rose, Community Services D rector; 'I -inda Magnuson, Finance Director; April Blakey, Public InformationManager; Fred Alamolholda, Senior Engineer; Sharon Gomez, Administrative A alyst; Nancy Whitehouse, Executive Assistant; and Tommye Cribbins, Assistant Citv Clerk. CalTrans staff present: Raja Mitwasi, Chief Deputy District Director; Valdovinos, Project Engineer; Deborah Robertson, Deputy District Di External Affairs; Susan Harris, Manager Small Business Liaison; Judy Media Relations/Public Relations; Jiwanjit Palaha, Project Manager. ► Presentation by CalTrans regarding State Route 5Z60 Project — discussiion by CalTrans representatives, Council and staff regarding the State Route 57/60 project and mitigation measures to be takeri during the four years of construction. In addition to reporting on the status of the project, PENaldovinos said CalTrans' job is to make certain that there is minimal impact to the .City, its residents, and businesses. Currently, the Stage I striping was completed on the northbound SR 57, east and west bound SR 60 between Grand Avenue and Lemon, and on the northb and SR 57 from Pathfinder to the interchange. CalTrans continues, placing its temporary barrier along the freeway and on the median between Lemon and Brea Canyon Rd. In the next three to four weeks a lot of heavy equipment wil be moved onto the outside of the main line to begin clearing aid grubling operations, followed by excavation on Old Brea Canyon Road. Call ans will Iso be working on the barrier removal in the median on the SR 60 bebveen Ler ion and Brea Canyon Road and on the northbound SR 57 between thel intercha go and Grand Avenue. In addition, more roadway work will be done o the out ide of the eastbound Grand Avenue on-ramp. JUNE 17, 2003 PAGE 2 CC STUDY SESSION CDDD/Mitwasi stated that CalTrans would hold weekly meetings for residents, businesses and City staff to share the status of the progress of the project and what is proposed to occur in the future. This is a $78 million project and CalTrans knows that it will impact the City. CalTrans wants to work with everyone to make sure that the impacts are very minimal. C/O'Connor asked what CalTrans is doing on eastbound Grand Avenue exitton ramp that causes it to be barricaded and closed. CDDD/Mitwasi responded that cable has been . placed on the right side. The structural section will be replaced and the ramp will be widened to create additional space for the HOV lanes. DCM/DeStefano said that staff heard earlier this week that the HOV lane would be suspended during the construction period. CDDD/Mitwasi confirmed that the carpool lane would be removed.. DCM/DeStefano said it is confusing to the motorists because the striping on the roadway surface has been removed but the signage requiring multiple occupants is still in place. CDDD/Mitwasi said the signs would be covered up but the meter on the on-ramp would remain on as they are very important to the flow of freeway traffic. MPT/Huff said the City is already getting more traffic on surface streets due to the freeway lanes being minimized quicker. He asked if CalTrans had emergency vehicles positioned on-site. CDDD/Mitwasi said that as part of the freeway program, CalTrans has a freeway service patrol as part of its traffic management plan during peak travel hours. C/O'Connor questioned the mitigation method as she understood that the intent of the project was to discourage some of the weaving, but with the re -striping of the westbound 60 and southbound 57, the third lane was made an exit -only lane on the 57 freeway. Someone coming onto. Grand Avenue has to cross three lanes. CDDD/Mitwasi reported that it was designed in that manner in order to accommodate the construction widening from the outside. During construction the speed limit is reduced to 55 mph. C/O'Connor asked if the signs above the freeway would be changed to indicate three lanes. CDDD/Mitwasi said CalTrans would look at putting overlays on the overhead signs. Eventually, the overhead sign would be taken down. CDDD/Mitwasi reported that CalTrans plans no closures for this week. There will be closures next week. CalTrans plans to submit a list to the City of closures for the following week. A press release will be sent out noticing the closures. CDDD/Mitwasi said that five ramps are subject to extended closures as referenced on the CalTrans Connector Sheet that was distributed (Numbers 17, 19, 22,24 and 25). JUNE 17, 2003 PAGE 3 CC STUDY SESSi N The westbound Grand Avenue onramp - anticipated closure of August 003 — 80 working days. PE/Valdovinos said that, if the price is reasonable, perha DS the closure can be reduced from 80 to 30 days. PE/Valdovinos said that CalTrans would implement the City's additional signage north of Grand Avenue and south Diamond recomm nded of to eliminate traffic during the on -ramp's closure and perhaps off Bar Bou r an alteamate evard route. CalTrans will install additional signage north of Valley, on rand Avenue, to try to alert motorists coming from Walnut; suggesting to hav them t rn on Valley to Brea Canyon. Likewise, the signs will re-route Grand Av nue mo# rists, redirecting the traffic to Pathfinder before they get to Golde Diamond Bar Boulevard. Spring and PENaldovinos responded to PWD/Liu that the contractor is required to give CalTrans a 30 -day notice of impending closures so that CalTrans can notify local agencies. In July, CalTrans will be given notice by the contractor of the closure dates. He commented that it is CalTrans' goal to reduce the number of days of closure without jeopardizing the construction of the project. MPT/Huff voiced his concern with CalTrans' method with implementing the program and not talking with staff when the bypasses are on Diamon Bar streets and impact this City's residents. PE/Valdovinos countered that Cal rans has been working with City staff since 1995. These closure plans were shared with staff members who reviewed the plan and commented on the brODosed.. PWD/Liu offered that when this plan first came to light, and at a time wher CalTrans was ready to submit a permit application, the City purposely reqUE stea a time- mitigation plan and that it was a condition of the permit. The traffic -detour plan on the plans and specs does not address the needs of the COMML nity, specifically in terms of a long-term four-year impact on these freew ramps. During the past two meetings everyone seemed to be on the same p age. However, City staff was looking at how the project would impact each c f its streets, whereas CalTrans was looking at the project from a "birds eye" poi it of view. It is not enough to "just have the freeway flow", we need to loc K at addressing the additional traffic problems on the City's streets. PE/Vaidovinos said that CalTrans had been working to refine those issues for 1he last eight years. CalTrans is trying to reduce those impacts, closures of 25-130 days r a four-year project does not present a major impact. MPT/Huff said that, in his opinion, CalTrans should have entered into detailed discussions with the City while it was planning the project rather t an inforriling the City after the fact and having to go back to the contractor to see if t is feasible to shorten the closure times. JUNE 17, 2003 PAGE 4 CC STUDY SESSION PE/Robertson suggested that the two groups focus on the problems at hand and that although the number of closure days and times were included in the original contract bid, CalTrans is in the process to determine whether the closures could be minimized. Westbound SR60 at Brea. Canyon — The timeline calls for a closure in December 2003. According to contract specifications, it cannot be closed until Grand Avenue is opened. Brea Canyon will be closed for installation of a retaining wall. The ramp will be completely aligned with an 1100 foot retaining wail built along the state's right-of-way to accommodate the collector road that will run immediately adjacent to the Brea Canyon ridge and tie into the SR 60. Westbound Brea Canyon Off -ramp Closure scheduled for October 2003 to April 2004, 84 working days. CalTrans is looking to shortening the closure. DCM/DeStefano asked if CaiTrans needed to close Brea Canyon Road to build a bridge over the road. PENaldovinos responded that CalTrans proposes night closures for Brea Canyon Road between the hours of 7:00 p.m. to 5:00 — 6:00 a.m., depending on traffic flow to put up cross work. During the daytime the Road would be open to traffic. The reason for the Brea Canyon westbound off -ramp closure is due to the roadway being lowered six feet in order to accommodate the collector road. C/O'Connor questioned the discrepancy in timeframes to building an on-ramp as opposed to building the bridge. PENaidovinos responded that it is easier to shape the roadway than to build an entire retaining wall; for a retaining wall the ground has to be excavated below ground level to accommodate the footer. Eastbound 60 Grand Avenue on ramp — currently, a 40 -day closure is planned. The ramp must be closed for complete reconstruction of roadway, drainage, and electrical. Southbound 57 Pathfinder off ramp — a one month closure - there is no change in the profile of the road so it is a short closure. It is a matter of replacement of the structural section and drainage. He offered to move this portion of the project to summer during school closure. PENaldovinos stated that the reason the other closure times and lengths are not flexible due to progress of the job, "the critical path", there is a domino affect starting with Brea Canyon. It was reported that the SR57/60 interchange would remain as it currently exists with the addition of the carpool connector, and that at this time there is no improvements to the northbound 57 to the Pathfinder Road exit contemplated. 1 1 JUNE 17, 2003 PAGE 5 CC STUD SESSI N C/Zirbes stated he was unconvinced there was enough traffic in the HOV lane that would eliminate the congestion at the 57/60 interchange heading north ound on the SR57. Also, that there would be improvement by adding laneE as it merges onto the SR60, thereby eliminating more vehicles exiting onto Die mond Bar Boulevard. PE/Valdovinos cited that the HOV lanes would accommodate approximately 1500 vehicles, keeping them away from the general traffic. C/Chang said that the old Brea Canyon Road collector -road would certainly help, but in terms of weaving on the eastbound 60, there is nothing int is plan to help the motorists of Chino Hills and Diamond Bar. One of the major concernsof the Four Corners Group was to make sure that when this project was Completed the situation would be improved. It is very disappointing to wait for so many yeors to have a project that does not include a bypass road for Chino Hilland Dia and Bar traffic. PE/Valdovinos said that CalTrans is currently studying the issue. An intercl of this magnitude costs about $400 million. And now, with the May the budget is, this collector -road is about all that can be hoped for at this point. M/Herrera stated that about 40 percent of Diamond Bar traffic originates from San Bernardino and Riverside Counties. It is not just a City problem; it is a regional problem and that something needs to be done to alleviate the congestion. PE/Valdovinos said that the system is moving forward. The current cc getting the SR 57 traffic #o the SR 60. C/Chang said that from C standpoint it is an improvement.m However, the residents had been told day would come when regional traffic problems were solved. ThE City this was the project to make it happen. PE/Valdovinos stated that provide traffic management $200,000 to provide mitigi during this project. CalTran entire traffic flow system. it is the area of first conc consultant. CalTrans will do during the last meeting, CalTrans i support to Diamond Bar. It will cost Ca :ion around the intersections that wi will conduct traffic analysis in-house, ice the Grand Avenue off -ramp closur m and the mitigation will be coordin he same thing for the other closures. PWD/Liu said the key for staff is to have access to -review the sharing the information with the Diamond Bar residents and q timeframe City staff would begin receiving the information, citir closure being at -hand. PENaldovinos responded that CalTrans would do the analysis, prior to the closure, level of service after the closure, the modeling is the is aske%H to rans at ast be aff ted joking a the is immi ent, ed with the and b gin �stioned the the August 4 of seice I the JUNE 17, 2003 PAGE 6 CC STUDY SESSION recommended traffic mitigation. CalTrans will complete the City's comments and place the signs according to the recommendations and the mitigation recommended in the consultant's analysis study. The consultant has asked for $50,000 for each of the other four project areas to incorporate the City's recommendations. PE/Valdovinos explained that CalTrans has commenced flexion tests to determine the condition of ' the roads and City streets. After the tests are completed, CalTrans will share with the City what the mitigation should be and then fix it to its original standard. PE/Robertson stated that in addition to the flexion study, if the contractor damages something during the course of the day, the contractor would take care of that repair and that problem. C/Zirbes said that one of his concerns about all of the closures is that the westbound SR 60 at Brea Canyon gets a lot of commercial traffic in addition to regular traffic and would utilize Golden Springs, or worse, use Lycoming from Lemon Avenue to Fairway, as alternate routes. PENaldovinos commented that it is CaiTrans' intent to keep one lane open at all times, citing any change or alteration in the project at this time would result in a financial increase to the contractor. PENaldovinos explained that a new bridge would be constructed at the westbound SR 60 at Brea Canyon; it is one of the more complicated ramps to build because it ties into a collector road. C/Zirbes encouraged CalTrans to soften the impact as much as possible. It was reaffirmed that the ramp had to be closed. C/O'Connor asked if CalTrans was going to redirect traffic out of the Metrolink Station and the City of Industry warehouses to use Courier. PENaldonvinos commented that after evaluation of the plan, closing the Brea Canyon ramp may have a greater affect on traffic and perhaps the answer is to sign it accordingly to keep traffic away from the center. C/Chang emphasized the importance of signage for ramp closures for the motorists. This would enable proper direction of the traffic, Brea Canyon Road being one of the major arterials to Industry, and alleviating the amount of vehicles "spilling" onto Golden Springs. PE/Robertson stated that a communication method used during other CalTrans projects was an ongoing monthly community construction meeting that the City would convene. and proposed the first meeting be scheduled for July 8, 2003. The intent of the meeting is to keep the business community, Chamber of JUNE 17, 2003 PAGE 7 CC STUD SESSI N Commerce, Majestic Realty, City of Industry officials, school distct officia s, law enforcement, City Councils, and staff apprised of upcoming closuts. At the request of the City, CalTrans had established a hot line. VIPR/Gisi said that effective Friday, June 20, when a call is placed to 1-800-863-4432, project information is accessible. At the present time, this is a shared line In aboui three weeks the number will be dedicated to the SR57/60 project. I ri addition, the caller will be instructed to call a certain number to speak with an individual live. Callers will be able to learn about closures, schedule updates, etc The condensed message relating the necessary information will be monitored a d the message will be updated weekly. In addition, CalTrans established a website that includes a web -page indicating locations of meetings, press releases, ongoing status of the project, etc., arid the information will be directed to the City's website and/or individual businesses. During groundbreaking, a construction map will be provided with updates superimposed for specific ramps. This information is imparted I electron cally. Impending ramp closures are provided to the press on an as -need d basis. The truck traffic laws currently in place do not alter during the course of Oonstruclion. PE/Valdovinos commented that his understanding of sound walls is that the designers conduct sound studies in the residential areas. If the sou id wall d sign does not meet the decibel requirements, the design must be changed. CDDD/Mitswa explained that if the property adjacent to the freew y is commercial that, according to the law, CalTrans is prohibited fr m buildi g a sound wall. DCM/DeStefano clarified that the area in question is the residential neighbor lood located at the southeast corner of Golden Springs and. Brea Ca yon Road. In addition to the Mobil Station, Carrows Restaurant, and othe commercial buildings, there is a several hundred residential unit neighborhood just behind it in the triangle. He said he thought there was a wall with a gap, t at was to be fixed, in the area that motorists transition from the eastbound SR60 tj the southbound SR57. PE/Valdovinos said there would be a sound wall but he was not sure it uid accommodate that area. CDDD/Mitswa cited that CalTrans would make 3ure that this neighborhood would be covered. CalTrans might have to extend the sound wall after the study is completed. PE/Valdovinos said that sound studies were conducted for the Environmental Impact Report; certain sound cri eria established by the federal government must be met in order for sound walls to be constructed. Mr. Shey asked why the government would require a sound wall a hundred eet down and not have it protect the neighborhood. CDDD/Mitswa requested Mr. JUNE 17, 2003 PAGE 8 CC STUDY SESSION Shey's address and said staff would monitor the sound from his home and address the matter at a future meeting. Mr. Shey indicated that currently residents have a difficult time getting out of their tract from Adel and Jura Road; this project causes the two major thoroughfares, Golden Springs and Brea Canyon, to be more of a safety issue. Mr. Shey related that one of MPR/Gish's staff reported that CalTrans handles the on -ramps, and the off -ramps and everything else within the periphery of Diamond Bar is the City's responsibly. In response, CDDD/Mitswa said that when CalTrans looks at the neighborhood, it would determine whether the neighborhood would require left -hand -turns, right -hand -turns, etc. and it would work with the City to mitigate the situation. He realizes that the point is about City streets, but everyone works together to the benefit of the City. If the project causes problems for businesses and homeowners, CalTrans is liable. A speaker said he hopes CalTrans will accept responsibility because this project puts a tremendous burden on this City to separate territories and responsibilities during a project of this magnitude. With a brief discussion and at C/Zirbes' suggestion, it was determined that the July 8 meeting should be scheduled for the evening hours to better serve the business -community members and perhaps to have it broadcast on Channel 17 DBTV. CalTrans representatives were amenable to the City's schedule. MPR/Gish reminded everyone that residents would have ongoing and immediate access to project information via the hot line and website, and anyone who would like to be included on the email list, should provide an email address to her. C/Zirbes reaffirmed the importance of keeping the residents informed, and the more the City can do to reach out to residents the better. PE/Robertson said that statistically, people do not call the hotline number, however, through monitoring the hotline and the website, CalTrans would be able to report the amount of activity. M/Herrera asked for the letter of agreement discussion to commence. CDDD/Mitswa said he hoped CalTrans would have.a draft letter of agreement to present to the City within a couple of weeks once the studies are completed. If Council and staff have changes at this time, they would be incorporated in the agreement. In response to M/Herrera, CDDD/Mitswa stated that there is a truck route ordinance on Golden Springs. There would be no semi -trucks coming from the SR 60 freeway. CHP does the enforcement. If the vehicle leaves the intersection, local enforcement takes over. The same applies for hazardous material. There is no reason for trucks to be carrying hazardous waste in the City. JUNE 17, 2003 PAGE 9 CC STUD SESSI N C/O'Connor questioned the periodic closures and traffic flow that would need to exit the freeway at Sunset Crossing. CDDD/Mitswa said there would be si 3nage well in advance of the closure area directing trucks to use alternative routes. Jerry Hamilton expressed concern about the closures and times that the residents will be experiencing, the traffic flow, deterioration of the streets, a d the safety hazard at the northbound Grand Avenue on-ramp, suggesting arrows be painted on the lanes to notify motorists well in advance that they need to rr erge. PE/Robertson said she drove the on ramp last Friday and ac reed with Mr. Hamilton that it is tight and scary. CDDD/Mitswa appreciated he comments because it presented CalTrans with the opportunity to tweak the system. M/Herrera reiterated that traffic is a critical issue in Diamond Bar. PE/Robe rtson responded that CalTrans was aware of the seriousness of the issue and thal they would carefully consider all possibilities and options. ADJOURNMENT: There being no further business before the City Council, M/Herrera recessed the Study Session at 6:43 p.m. to the Regulai City Council Meeting. Respectfully submitted, Nancy Whitehouse, Acting City Clerk The foregoing minutes are hereby approved this _15th day of J 1 2003. Carol Herrera, Mayor 1 MINUTES OF THE CiTY COUNCIL to ME et on REGULAR MEETING OF THE CITY OF DIAMOND EAR busi-nE sses JUNE '17, 2003 Web page. CALL TO ORDER: Mayor Herrera called the Regu ar City Council on Meeting to order at 6:56 p.m. in the South Coast Air Qualit District/Government Center Auditorium, 21865 E. Copley Dr., Diar Management iond Bar CA. M/Herrera announced.that some members of the public were misi formed Mat CalTrans personnel would be available at the regular City Council eeting. 8. CM/Lowry reported that during tonight's earlier study session, CaITrE ins prese ited a brief review of the intended progress of the four-year State Ro to 57/60 HOV Construction Project. Theity was also presented with a propos extended ramp closures. When d sched le of the closures have been verified, the City vould provide the information to the public. In addition, CalTrans provides a webs to for public consumption regarding the project and closure information. led the The project will impact five ramps and more than 20 intersections. During the past couple of weeks, staff had extensive discussion with CalTrans regarding the I raffic Management Pian (TMP). Staff and CalTrans agreed to prepare a letter out ining what steps would be taken to outline the implementation of the TMP a t the intersections and multiple stop signs impacted by the ramp closures. The Leter of Agreement will include comments regarding the City's deterioratec infrastrL cture and plans to improve Grand Avenue. In addition, the letter addresses raffic enforcement requirements. CM/Lowry further reported that CalTrans proposed, and the City agreed, to ME et on a weekly basis to discuss construction and on a monthly basis to update busi-nE sses and residents. In addition, CalTrans is looking into having a hotline Web page. Council has suggested the CalTrans meetings be videotaped for broadcast on DBTV. CalTrans stated their commitment to work with the City st ff and re ain open to input from the community and Council to improve the flow o the project. M/Herrera stated that the first public CalTrans meeting is schedul d for July 8. Tentatively, the meeting is slated for the SCAQMD/Government Buildil Ig audito 'um. A Council Member suggested an evening meeting to allow greater attendance. The City hopes to present a live telecast of the meeting. PLEDGE OF ALLEGIANCE: Council Member O'Connor led the Pledge of Allegiance. INVOCATION: Ahmad H. Sakr, Ph.D, Islamic Education Center, led the invocation. ROLL CALL: Council Members Chang, O'Connor, Zirbes, Ma or ProT m Huff, and Mayor Herrera. JUNE 17, 2003 PAGE 2 CITY COUNCIL Staff present: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director Bob Rose, Community Services Director; Linda Magnuson, Finance Director; April Blakey, Public Information Manager; Nancy Whitehouse, Acting City Clerk, and Tommye Cribbins, Acting Executive Assistant. APPROVAL OF AGENDA: Approved As Presented. i . SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS; 1.1 Certificate of Recognition to Stella Hatzfeld — Former Diamond Bar Community Foundation Member. 1.2 Presentation by Margaret Todd, Los Angeles County Librarian regarding the anticipated County and Public Library (State) fund deficits and proposed reduction in service. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Mary J. Dilley, 21225 Davan Avenue, expressed distress that she received her first notice about the CalTrans meeting only last evening. She related that Council should be more responsible in its communication with constituents about what is taking place in Diamond Bar. She commented that residents should receive advance notice about the meetings because they are significantly impacted by this project, and related that, except for the traffic signals in her neighborhood, they would be landlocked. 4. RESPONSE TO PUBLIC COMMENT: PWD/Liu said that for the past two or three months staff has imparted information about the CalTans Project to businesses and residents via the City's website, hotline, newspaper articles, City Newsletter, and DBTV Channel 17. This is an ongoing effort and staff is working with CalTrans to obtain information regarding the project in a timely fashion in order to inform residents and businesses. In addition, staff intends to remain focused on this effort through weekly meetings and monthly public meetings with CalTrans. M/Herrera stated that information about the project continues to be broadcast on DBTV, Channel 17, the same channel that broadcasts the City Council meetings. In addition, the City Newsletter is mailed to each and every household in Diamond Bar and information about this project has been and will continue to be contained in that publication. Further, several residents from the speaker's neighborhood were present at the study session and imparted the severity of the impacts to their neighborhood that is already severely impacted by traffic. She invited the speaker to attend the July 8 meeting. Ll LJ JUNE 17, 2003 PAGE 3 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION MEETING — June 24, 2 O3 — 7:0 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.2 CONCERTS IN THE PARK (sponsored by the Diamond Bar Community Foundation), "SoundBytes" (60's - 90's music) - Jur1e 25, 2003, 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr. 5.3 PARKS AND RECREATION COMMISSION MEETI Q — June 26, 2003 — 7:00 p.m., Hearing Board Room, SCAQ D/Gover ment Center, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING — July 1, 2003 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 E. opley Dr. 5.5 4TH OF JULY HOLIDAY — City Offices will be closed Friday, July 4,. 2003 in observance of Independence Day. Offices will reopen on Monday, July 7, 2003. 5.5 4T" OF JULY BLAST—July 4,2003— 6:30 p.m. - Fireworks display at 9:00 p.m., Sycamore Canyon Park, 22930 Golden Sp ings Drive. 6. CONSENT CALENDAR: C/Chang moved, M/Herrera secon Jed to ap rove Consent Calendar with the exception of item no. 6.14 and 6.16. IV otion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirb s, MPT)Huff, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 PLANNING COMMISSION MINUTES: 6.1 .1 Received and filed Planning Commission Minu Meeting of May 13, 2003. 6.1.2 Received and filed Planning Commission Minu Meeting of May 27, 2003. 6.2 APPROVED WARRANT REGISTERS - dated June 5 2003, totaling $1,904,774.96. of Regular of Regular 1 Ju4 12, JUNE 17, 2003 PAGE 4 CITY COUNCIL 6.3 ADOPTED RESOLUTIONS PERTAINING TO GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4,2003: (a) ADOPTED RESOLUTION NO. 2003-30 CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2003, FOR THE ELECTION OF CERTAIN OFFICERS. (b) ADOPTED RESOLUTION NO 2003-31 REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2003 WITH SCHOOL ELECTIONS. (c) ADOPTED RESOLUTION NO. 2003-32 ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2003. 6.4 ADOPTED RESOLUTION NO. 2003-33 APPROVING APPLICATION FOR GRANT FUNDS IN THE AMOUNT OF $25,000 FOR THE CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY INTEGRATED WASTE MANAGEMENT BOARD GRANT PROGRAM UNDER THE CALIFORNIA TIRE RECYCLING ACT PROVIDING RESILIENT PLAYGROUND SURFACING AS A COMPONENT OF THE STARSHINE PARK ADA RETRO -FIT PROJECT. 6.5 APPROVED CONTRACT AMENDMENT WITH DIVERSIFIED PARATRANSIT, INC. FOR FY 2003-04 DIAMOND RIDE (DIAL -A - CAB) SERVICE. 6.6 APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS FOR FY 2003- 04 IN THE AMOUNT OF $35,000. 6.7 REQUESTED REFUND FROM METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA FOR FY 2002103. PPOSING 6.8 ADOPTED ALARCON) PERSONAOSERVIICES CONTRAN NO. 2003-34 CTING: B 163 ( CTING: COUNTIES AND CITIES. 6.9 ADOPTED RESOLUTION NO. 2003-35 AMENDING RESOLUTION NO. 1999-77, REDUCING CIVIL PENALTIES FOR PLACEMENT OF TRASH CONTAINERS WITHIN THE PUBLIC RIGHT OF WAY. 1 JUNE 17, 2003 PAGE 5 COUNCIL 6.10 AWARDED CONTRACT TO SAFEWAY SIGN COMPANY N AN AMOUNT OF $92,300 FOR STREET SWEEPIN(a' SIGNS AND AUTHORIZED A $7,700 CONTINGENCY AMOUNT FOR PR JECT CHANGE ORDERS FOR A TOTAL AUTHORIZATIO AMOU T OF $100,000. 6.11 APPROVED APPROPRIATION OF $2,207.23 FROM M. TAMAYA MEMORIAL FUND FOR PU COMMUNITY/SENIOR CENTER COMMEMORATR BENCH AND ADDITIONAL LANDSCAPING. 6.12 APPROVED CONTRACT AMENDMENT WIT GOODALE ARCHITECTS FOR ADDITIONAL LAND SERVICES FOR COMMUNITY/SENIOR CENTER APPROPRIATE FROM GENERAL FUND RESERI 6.13 a) APPROVED ALLOCATION OF $182 UNAPPROPRIATED PROP. C FUND BALANCE CONTRACT TO DYNALECTRIC IN THE AMOUNT O FOR TRAFFIC SIGNAL MODIFICATION PROJECT AVE./SHOTGUN LN., BREA CANYON RD./LYCOMI GOLDEN SPGS. DR./BALLENA DR., AND $93,142.80 CONTINGENCY AMOUNT FOR PROJE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT (b) APPROVED CONTRACT AMENDMENT WIT SIECKE IN THE AMOUNT OF $33,600 FOR CC ADMINISTRATION AND INSPECTION SERVICES SIGNAL MODIFICATION AT GRAND AVE./SHOTG CANYON RD./LYCOMING ST., AND GOLDEN SPGS. DR., AND AUTHORIZED $4,400 CONTINGENCY � PROJECT CHANGE ORDERS, FOR A TOTAL AU" AMOUNT OF $38,000 6.15 (a) APPROVED ALLOCATION OF $39,61, UNAPPROPRIATED GENERAL FUND BALANCE; INC BUDGET BY THAT AMOUNT; AWARDED COI AMERICAN ASPHALT SOUTH, INC. IN THE A $402,861.40 FOR SLURRY SEAL AREA 5 PR{ AUTHORIZED $35,170 CONTINGENCY AMOUNT FC CHANGE ORDERS; FOR A TOTAL AUTHORIZATION $438,031.40. THE ST EVEN CHASE OF TILE, PARK GON LEZ :APE D IGN X16,000) AND 719 OM AWAF DED '$491,5"6.20 'ATG AND VG ST., AND AUTHOR ZED CT CH GE OF $584,719. WARREN C. STRUC ION )R TRA FIC V LN., B EA IRJBALI PNA AOUNT OR IORIZA ION EASED CIP 'RACT TO IOUNT OF ECT; AND OF JUNE 17, 2003 PAGE 6 CITY COUNCIL (b) APPROVED ALLOCATION OF $356,906.47 FROM UNAPPROPRIATED GENERAL FUND BALANCE; INCREASED CAPITAL IMPROVEMENT PROJECT BUDGET BY THAT AMOUNT; APPROVED PLANS AND SPECS; AWARDED CONTRACT TO MANHOLE ADJUSTMENT, INC. IN THE AMOUNT OF $339,910.92 FOR AREA 5 ARAM OVERLAY PROJECT, AND AUTHORIZED $16,995.55 CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF $356,906.47. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.1.4 APPROVED EXTENSION OF CITYWIDE LANDSCAPE MAINTENANCE WITH TRUGREEN LANDCARE FOR FY 2003104 IN THE AMOUNT OF $196,118.50 WHICH INCLUDES A 3% C.P.I. INCREASE; AUTHORIZED $50,000 TO SERVE AS A CONTINGENCY FOR ADDITIONAL WORK THAT MAY BE ASSIGNED AND ESTABLISHED A 90 -DAY PROBATIONARY. PERIOD THAT TRUGREEN LANDCARE MUST PASS TO CONTINUE THIS CONTRACT BEYOND SEPTEMBER 30, 2003. C/Chang commended staff for their responsible approach to this situation. Following brief discussion, Council C/Chang moved and C/Zirbes seconded to approve. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.16 (a) AWARDED CONTRACT TO DYNALECTRIC IN THE AMOUNT OF $285,484 FOR PATHFINDER ROAD SIGNAL IMPROVEMENTS, AND AUTHORIZED $114,018 CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF $399,502. (b) AWARDED CONTRACT TO WARREN C. SIECKE IN THE AMOUNT OF $33,000 FOR ADMINISTRATION/INSPECTION OF TRAFFIC SIGNAL IMPROVEMENTS AT PATHFINDER ROAD, AND AUTHORIZE $4,000 CONTINGENCY AMOUNT FOR PROJECT CHANGE ORDERS; FOR A TOTAL AUTHORIZATION AMOUNT OF $37,000. C/O'Connor requested explanation as the large contingency amount for this project. PWD/Liu stated that the purpose of the contingency amount includes a possible change order to include the intersection of JUNE 17, 2003 PAGE 7 7. 1 1 8. 8.5 Pathfinder and Evergreen to be done as part of the ADA compliance, and improve Diamond Bar H circulation and insure a competitive price. Following a brief discussion, C/O'Connor moved, Q to award the contract. Motion carried by the follow AYES: COUNCIL MEMBERS: Chang, O'Cc MPT/Huff M/ NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None PUBLIC HEARINGS: Y COUNCIL iect, to include School traffic ing secc nded, Roll Cal vote: �r, Zirbe , rera 7.1 PUBLIC HEARINGS - LANDSCAPE ASSESSMENT DISTRIC 39, AND 41. — 7.1.1 ADOPTED RESOLUTION NO. 2003-36 LEVYIN ASSESSMENT ON LANDSCAPING ASSESSMENT ISTRI( 38. 38, AN NO. 7.1.2 ADOPTED RESOLUTION NO. 2003-37 EVYINGAN ASSESSMENT ON LANDSCAPING ASSESSMENT ISTRIC NO. 39. 7.1.3 ADOPTED RESOLUTION NO. 2003-38 VYINGAN ASSESSMENT ON LANDSCAPING ASSESSMENT ISTRIC NO. 41. Following presentation by DPW/Liu, M/Herrera opened the hearing; there being no public testimony offered, M/Herr ra clo public hearing. C/Chang moved, seconded by C/Zirbes to approvp and Resolutions 2003-36, 2003-37, and 2003-38. Motion arried following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zi MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None COUNCIL CONSIDERATION: With Council consensus M/He brought forth Item No. 8.5 as Item 1 for consideration. APPOINTMENT OF ONE MEMBER OF THE CITY COUNCITO SE ON THE YOUTH MASTER PLAN STEERING COMMITTEE - AA/Cri blit the opt the es, JUNE 17, 2003 PAGE 8 CITY COUNCIL gave a brief presentation. C/O'Connor suggested that the Diamond Bar Chinese American Association be placed on the list of stakeholders. MPT/Huff moved, M/Herrera seconded, to appoint C/O'Connor to the Youth Master Plan Steering Committee. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, MfHerrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8.2 APPROVE VALLEY VISTA SERVICES RATE INCREASE C/Zirbes recused himself from voting on this matter due to a potential conflict of interest and left the dais. PWD/Liu presented staff's report and indicated that Mr. Dave Perez from Valley Vista was in the audience. C/O'Connor asked if this was the first rate approval for Valley Vista Services. PWD/Liu responded that last year Valley Vista Services requested a CPI adjustment that was authorized by the City Manager but this is the first year Valley Vista has requested a rate increase on the disposal portion. David Perez, Valley Vista Services, reported that his company offered one of the lowest rates available for service in the San Gabriel Valley. Responding to C/O'Connor's question, he stated that the company complied with the two- year rate freeze called forth in the contract. This is the first time before the Council to ask for a disposal rate increase. MPT/Huff moved, C/O'Connor seconded, to approve the rate increase. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, MPT/Huff, MfHerrera NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: Zirbes ABSENT: COUNCIL MEMBERS: None C/O'Connor thanked Valley Vista for their contribution to the Diamond Bar Community Foundation through the purchase of a $2500 multi -tile array for placement at the new Community/Senior Center. JUNE 17, 2003 PAGE 9 COUNCIL 8.3 APPROVE WASTE MANAGEMENT RATE INCREASE -- report by C/Zirbes asked for clarification regarding the landfill fee incrE ases dUE to the early closure of the Puente Hills landfill. PWD/Liu explained Mat Puente Hills Landfill is closing at a very early time during each working da Y. Trash trucks are unable to dump after 12:00 noon and must take advan age of transfer stations. MPT/Huff explained that the landfill receives a certain amc unt of to inage each day. When the maximum has been reached, trues must dump elsewhere and have relied on transfer stations that transfer loads an J haul the refuse to outlying landfill areas. Carolyn Anderson, Waste Management, asked Council to look favorably upon the company's request. C/Chang move, MPT/Huff seconded to approve Waste Mar agement Rate increase. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirb s, MPT Huff, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8.1 (a) ADOPTED RESOLUTION NO. 2003-39 ADOPTING ISCAL JEAR 2003-04 BUDGET. CM/Lowry and FD/Magnuson presented staff's report and questions. C/O'Connor moved, C/Chang seconded, to adopt Resolution No. 2003-39. MPT/Huff moved, C/Zirbes seconded, to amend the motion to include in the budget a 5% salary increase for the City Manager but not automati ally allocated until the matter is clarified under discussion at a S ecial Closed Session. Motion carried on the amendment by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirb s, MPT)Huff M/Herrera NOES: COUNCIL MEMBERS: None ABSENT:COUNCIL MEMBERS: None Motion carried on the original motion to Adopt Resolution 2003-39 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JUNE 17, 2003 PAGE 10 CITY COUNCIL (b) ADOPTED RESOLUTION NO. 2003-40: ADOPTING THE STATEMENT OF INVESTMENT POLICY. MPT/Huff moved, C/Zirbes seconded, to adopt Resolution No. 2003-40. Motion carried by the following Roll Cali vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None (c) ADOPTED RESOLUTION NO. 2003-41: SETTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2003-2004 — CM/Lowry stated that the Council has two actions for this item. First is to approve staff's recommendation to use the method that employs the change in non- residential new construction --10.55 percent, as a factor. MPT/Huff moved, C/Zirbes seconded to approve Section 1 as proposed by staff. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None CM/Lowry stated that the second item is to adopt the Resolution including the factors approved in the first motion to set forth the $24 million appropriations limit. MPT/Huff moved, C/Zirbes seconded, to approve Section 2 as recommended by staff. Motion carried by the following Roll Call vote: AYES: COUNCILMEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None (d) ADOPTED RESOLUTION NO. 2003-42: SETTING FORTH PERSONNEL RULES AND REGULATIONS EFFECTIVE JULY 1, 2003; RESCINDING RESOLUTION NO. 2002-51 IN ITS ENTIRETY. C/Chang moved, C/Zirbes seconded, to adopt Resolution No. 2003-42. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JUNE 17, 2003 PAGE 11 CITY CO NCIL (e) ADOPTED RESOLUTION NO. 2003-43: ESTABLISHING SALARYRANGES AND RATES FOR ALL CLASSES OF EIAPLOYENT; RESCINDING RESOLUTION NO. 2002-52 IN ITS ENTIRE . C/Zirbes moved, M/Herrera seconded to adopt Resolutiori No. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, O'Connor, Zir es, M M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None C/O'Connor requested staff to consider a different process for theCity's health coverage for next year. CM/Lowry responded that t e empl yee's committee made the same request and staff would proceed to look for other opportunities. 8.4 REVIEWED PROPOSED POLICIES TO RESOLVETREET- TREE/SIDEWALK CONFLICTS IN THE PUBLIC RIGHT -OF WAY — r port by CSD/Rose. MPT/Huff would like more feedback from residents before malo ing a dec sion. In his opinion, there are two significant issues, residential streE t trees planted by the County and the City, and the trees in the major arterials that do not front homes. He stated that the City should deal with the majc r arterial , the residents should be polled to see what they want done with he residential trees, and that Council should develop a list of trees for h aroics an J for possible elimination and/or replacement. He encouraged tie Council to continue exploring this matter indicating that a mature tree could orould negatively impact the aesthetics of a neighborhood. C/O'Connor agreed with MPT/Huff. She cited the aesthetic affects when three very large Fichus trees were removed from her neighborhood. The City needs to develop a program for mature trees. Further, that tall can 'nue seeking tree mitigation methods used by other cities. M/Herrera echoed thoughts expressed by MPT/Huff and C/ Connor. She would also like to see policies embraced by other cities, c1 g the Ci of Whittier's giant trees, as well as others that have beautiful tre s so tha the City could determine how they differentiate between public righ -of-way tees versus residential trees. She would like an opportunity to digest the information prese ited byaff, and when additional information regarding other cities' policies re obtai ed, that the matter be presented to the Council for further consideration info rto six weeks. C/Chang concurred, citing Diamond Bar is a `Tree City" and yet there arel not JUNE 17, 2003 PACE 12 CITY COUNCIL too many big trees in Diamond Bar as the program began just 10 years ago. Preserving trees that provide a canopy -affect is important. Because safety is the number one concern the City needs to strike a balance between safety of the residents and preservation of the trees. C/Chang recommended that staff work with the City's landscape maintenance provider to make this happen. Without this information it would be difficult for the Council to make an informed recommendation. C/Zirbes agreed with his fellow Council Members. He liked MPT/Huff's suggestion to look at the City's major thoroughfares and interior streets. He requested staff's input about what trees would be the most offensive and cause the most damage, and what trees to protect.. He would not be ready to make a decision this evening and he would like more information from staff. He thanked staff for bringing this matter to the Council for consideration. CSD/Rose said that staff has some policies from other cities and will also peruse the other cities' policies, as well as JPIA's, regarding the insurance issues. Staff planned to go out with an RFP for its street tree maintenance contractor for the next fiscal year. According to staff's research, the City could obtain a tree inventory for no charge if it is part of the specification and requirement for the company awarded the contract. No public comments were made. 9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: C/O'Connor reported that she received a telephone call from Judi Tamasi who informed her that WCCA is scheduling an emergency conference call to deal with the $10 million allotment from Proposition A passed in 1996. Apparently, the allotment is time -sensitive. Supervisor Knabe has been holding the money until Diamond Bar issues are resolved. This topic came to the forefront a year or two ago because Mr. Edmiston believed the time had elapsed at five years. She sent an email asking for staff's support and attendance during the emergency telephonic conference call. C/O'Connor said that while driving through Los Angeles County, she noticed solar powered speed limit signs, much like the radar trailer seen in residential neighborhoods. She questioned if staff had information on these signs and whether they might be considered for Diamond Bar residential neighborhoods. T In accordance with next year's budget, the City has decided to move forward and replace street signs citywide. C/O'Connor reported that the Diamond Bar Community Foundation has been selling the old street signs at auction. However, that policy has changed and to purchase a street sign, contact the Foundation at $61-0090. The Foundation will also be selling the signs and JUNE 17, 2003 PAGE 13 ClITY COIANCIL commemorative tiles during the "Concerts in the Park" series She congratulated students who graduated from Lorbeer iddle chool yesterday, and the 13 eighth -graders, including her daughte , who received the Golden L award for maintaining straight A's during their 7 th and 8th grade years. M/Herrera congratulated the parents of the Lorbeer Middle Shool g for their fine support of their children. C/Chang said that earlier CalTrans presented their report tot ie City C uncil during its study session. He reiterated the City's significant a orts in notifying the residents that the SR57/60 HOV project was imminent. Although many regional traffic problems will not be cured, it is still a good prc ject because it will improve the on- and off -ramps in Diamond Bar. Over the i iext four, ears, the residents will have to tolerate increased traffic congestion, ard the Council and staff is very concerned to minimize the inconvenience o the greatest extent possible. He encouraged residents to afterid the monthly meetings to voice their concerns. The next meeting is sched led for July 8. C/Zirbes echoed C/Chang's comments. The project includes a fl -over bridge and new corridor road to intersect with the west SR 60. This ma 1 only be a superficial solution to the cut -through traffic problems becauseof the poorly designed SR 57160 interchange. CalTrans reports this prof ct is budgeted for $78 million. In order to remove the existing in erchang and replace it with an appropriate alignment, the amount woulc exceed $400 million. Over the next couple of years, the City and sta will joir with CalTrans in mitigating the inconvenience to the greatest extE nt possit le. He expressed satisfaction with staff's participation and intensit V in the bi idget process during the past two months. He commented that Sacr mentos iould parallel the City's capabilities in delivering a balanced budget a ld maint ining almost $1 million in reserves. During the past two weeks Council Members have been busy attending i nany meetings and functions. He toured the Community/Senior Center With a couple of other Council Members and DCM/Doyle. It is a very impre asive facility that appears to be on -target and on budget. He thanked and congratulated Mike Goldenberg and the DiamonBar Improvement Association on a successful "Paint the Town.' Abou 100 volunteers, including every City Council Member, participate in the J ne 7 event. He congratulated graduates of both school districts, and his d Joanne, who leaves Diamond Bar High School, and his son Chris from Chaparral to Diamond Bar High School. JUNE 17, 2003 PAGE 14 CITY COUNCIL MPT/Huff said that within the last week the City lost two friends — Ed Biederman who devoted 41 years to the Walnut Water District and "Terri" Tai Tsao May, an active community member and wife of Parks and Recreation Commissioner Andy Lui. He lauded Terri's community -mindedness, activities with the Diamond Bar Chinese Association, and co-founding the Diamond Age Senior Group, meeting the needs of the Chinese senior, that currently boasts a membership in excess of 200, as well as being politically active and leading by example. She leaves two young children and her husband. The City also recognizes the loss of staff member Sharon Gomez's father. M/Herrera stated that she and MPT/Huff toured the EI Sabrante landfill owned by Waste Management and located in Riverside County, identifying a 35 -year capacity for Diamond Bar and the region. During the tour she became aware that Waste Management recycles Styrofoam and other plastic products such as grocery bags and Items 1 through 7 are recyclable. She enjoyed the Diamond Bar Chinese Association dinner the other evening, particularly the dance performance featuring Council Member Chang. It was a multi -cultural event featuring dances from India and Mexico. She congratulated incoming president Tony Torng, Traffic and Transportation -_ Commissioner. M/Herrera commented that the Council adopted the FY 2003/04 budget that included an increase for staff. She commented that City employees were outstanding, that they work very hard and produce excellent work. She was particularly grateful for DCM/Doyle's direction on the Community/Senior Center construction. She offered condolences, referencing the passing of friends and community members. 10. ADJOURNMENT: With no further business to conduct M/Herrera adjourned the meeting at 9:15 p.m. in memory of Ed Biederman, Three Valleys Water District Board Member, "Terri" Tai Tsao May, wife of Parks and Recreation Commissioner Andy Lui, and John R. Smith, father of. Sharon Gomez, Management Analyst. Respectfully submitted, Nanc . Whitehouse, Acting City Cleric JUNE 17, 2003 PAGE 15 CITY COJNCIL The foregoing minutes are hereby approved this 15th day of 2003. Carol Herrera, Mayor J 1