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Home My WebLink About2/4/2003 Minutes - Regular MeetingC/Zirbes related that what the City has in place was fine, but would like to see it enforced with a citation process. He further asked to have a clearer definition of what oversized parking meant, i.e., length, weight, height, etc. and defining a commercial vehicle. MPT/Huff commented that he liked the idea of a citation prop but questioned the weight restriction since some family vehicl( the market today weigh almost, if not the same as, "comme vehicles. C/Chang concurred that in order to keep vehicles off the a citation process was a must. After a brief discussion, staff was directed to come back in 30 1 with more information, including a definitive height, weight, le restriction as well as a description of the type of vehicle that w be towed or cited. 5 on cial" that lays Igth )uld CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION FEBRUARY 4, 2003 STUDY SESSION: Mayor Herrera called the Study S ssion to order at 5:38 p.m. in the South Coast Air Quality Management District/Government Center Building, Room CC -8, 21 865 E. Copley Drive, Diamond Bar, CA. Staff Present: Council Members O'Connor, -- Zirbes, Mayor Pro Tem Huff and Mayor Herrera. Council Member Chang arrived at 5:40 p.m. Also present: Linda Lowry, City Manager; M chael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; inda Magnuson, Finance Director; Tommye Cribbins, Asst. City Clerk; April Blakey, Public Information Manager; Lt. Joe Maxey, Fred Alamol oda, Senior Engineer; Sharon Gomez, Management Analyst and Linda mith, Development Services Assistant. 1) Oversized Vehicle Parking Staff presentation regarding Oversized Vehicle Parking was presented by DCM/DeStefano. ,C/O'Connor stated that she would like to see something done and suggested that staff look into Scenario 2 of staff's report relating to targeting all vehicles and prohibiting "shuffling" by designating a specific distance a vehicle must be moved. C/Zirbes related that what the City has in place was fine, but would like to see it enforced with a citation process. He further asked to have a clearer definition of what oversized parking meant, i.e., length, weight, height, etc. and defining a commercial vehicle. MPT/Huff commented that he liked the idea of a citation prop but questioned the weight restriction since some family vehicl( the market today weigh almost, if not the same as, "comme vehicles. C/Chang concurred that in order to keep vehicles off the a citation process was a must. After a brief discussion, staff was directed to come back in 30 1 with more information, including a definitive height, weight, le restriction as well as a description of the type of vehicle that w be towed or cited. 5 on cial" that lays Igth )uld FEBRUARY 4, 2003 PAGE 2 CC STUDY SESSION ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the study session at 6:38 p.m. r ("4' TOMMYE CRIBBINS, Asst. City Clerk ATTEST: CAROL HERRERA, Mayor D MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR FEBRUARY 4, 2003 STUDY SESSION: Mayor Herrera called the Study Session to order at 5:38 p.m. in the South Coast Air Quality Management District/Government Center Building, Room CC -8, 21865 E. Copley Drive, Diamond Bar, CA. - Present: Council Members O'Connor, Zirbes, ayor Pro Tem Huff, and Mayor Herrera. Council Member Chang arrived a 5:40 p.m. Also present were: Linda Lowry, City Manager, Mi hael Jenkins, City Attorney; James DeStefano, Deputy City Manager; avid Doyle, Deputy City Manager; David Liu, Public Works Director; inda Magnuson, Finance Director; April Blakey, Public Information Manager; Fred Alamolhoda, Senior Engineer; Linda Smith, Development Services Assi tant; Sharon Gomez, Management Analyst; Tommye Cribbins, Assistant City Clerk and Lt. Joe Maxey, Diamond Bar/Walnut Sheriff's Department. ► Oversized Vehicle Parking ► Public Comments Adjourned Study Session at 5:38 p.m. CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:47 p.m. Mayor Herrera reported that, during tonight's study session discussion regarding oversized vehicle parking, no action was taken. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Huff led the Pled a of Allegiance. INVOCATION: Paul Keh, 2nd Council, Church of J sus Christ of Latter Day Saints gave the I nvocation. ROLL CALL: Council Members Chang, O'Connor, Zirbes, Mayor Pro Tem Huff, Mayor Herrera Also present were: Linda Lowry, City Manager, Mi hael Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Linda Magnuson, Finance Director; April Blakey, Public Information Manager and Tommye Cribbins, Assistant City Clerk. FEBRUARY 4, 2003 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: CM/Lowry requested that Consent Calendar items 6.11(a) and 6.11(b) be continued to March 4, 2003. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 1.1 Presented City Tile to Dave Zeid, Manager of Armstrong Garden Center, Business of the Month - February 2003, and displayed their video. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 CM/Lowry and DCM/DeStefano gave an update regarding Panhandle Drive Seepage. 3. PUBLIC COMMENTS: Harold Collins, 501 El Encino Dr., thanked Council for directing staff to offer a $5,000 reward for the capture and conviction of his son's murderer. Rocio Figueroa, 750 Panhandle, stated that although the area near her home - is drying out, the problem is not solved and the residents do not have peace of mind about the matter. She was excited that staff continues to pursue the problem. She reiterated that she began seeing water in May -June when the Pulte Homes opened. Since Pulte reduced their weekly watering rate by 75%, Panhandle Dr. has dried out. The residents deserve to know where all of the water went because they feel certain it did not go into the storm drain. She was also concerned about the lack of action taken by staff in time to save their homes from damage. She was aware that the City has spent public funds to cure other problems in the City. She encouraged the City to leverage their relationship with Pulte Homes to insure their assumption of responsibility in this matter. Juvencio Figueroa, 750 Panhandle Dr., spoke about the test conducted over a four-day period that determined no correlation between the drying out of his property and watering at the Pulte Homes project. However, the watering was not done to the degree it was done last summer. He used an overhead projection of a map to explain what he believed occurred. He did not believe that the problem would be resolved by clearing the V -ditch. Based on the test, the water never makes it to the V -ditch. In fact, during the four-day test, the water puddled and disappeared into the ground before reaching the ditch. Roy Paige, 732 Panhandle Dr., thanked Council for addressing this issue. Although the problem has been addressed, the underlying cause has not been determined. In July 1997, the EIR quoted the need for a V -ditch for the Pulte project that would handle the runoff. It is now February 4, 2003 and FEBRUARY 4, 2003 PAGE 3 CI1 Y COUNCIL people were repairing the ditch today. Where did the water go that was supposed to be handled by the V -ditch when it was non -operational? Why was it necessary for the residents to have to complain to the City Cou cil to get Pulte to do what it was supposed to have done in accordance wi h the EIR? Will Pulte be required to fill the erosion lines? If not, the proble will continue. Jean Vander Ploeg, 744 Panhandle Dr., was pleased to hear about theCity's recommendations for mitigation. She thanked Council for their concern The ground is getting drier but it is not completely dry. Property owners still have no answer about where the water came from. She felt the January 23-25 test was inconclusive because the conditions were not the same. Pulte cut back on their watering and the ground conditions were not the same. Since the wet corner in the yard at 750 Panhandle was first noticed in June 2001 and kept escalating to what it became in 2002, it cannot be determined that t has been cured because there is no water at this time. The property owne s still have no answer about where the water comes from and cannot rest wi -hout knowing the source. The residents are very concerned about the c teep slopes and the potential conditions from properties above their homes Sam Daoud, 603 Skycoud, felt the citation cost for illegal parking d iring street sweeping days was excessive. He felt the signage was insuffici nt to advise residents about street sweeping. He asked Council to remove the $50 fine. Faith Lee asked that she be considered for appointment to the Diamon� Bar Community Foundation. 4. RESPONSE TO PUBLIC COMMENT: M/Herrera stated that more information regarding the Panhandle Dr. see age would be forthcoming once Kleinfelder and Associates had completed he study. M/Herrera stated that the City installed street sweeping signs about a ear ago. From March 2002 to September 2002, the City conducted a phase-in period during which friendly warnings were issued advising residents that once the program went into effect, tickets would be issued for those who ignored the law. M/Herrera advised that the City Council will hold a Town Hall Meeting on February 25, 2003 at 6:30 p.m. in the AQMD/Government Center Auditorium to listen to residents' concerns and suggestions regarding street sweeping. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION — February 11, 2003 — 7:00 p�m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. FEBRUARY 4, 2003 PAGE 4 CITY COUNCIL 5.2 JOINT MEETING OF THE CITY COUNCIL AND TRAFFIC AND TRANSPORTATION COMMISSION — February 13, 2003 — 5:30 p.m., Room CC -8, SCAQMD/Government Center, 21865 E. Copley Dr. 5.3 TRAFFIC AND TRANSPORTATION COMMISSION - February 13, 2003 -- 7:00 p.m. Hearing Board Room, SCAQMD/Government - Center, 21865 E. Copley Dr. 5.4 PRESIDENT'S HOLIDAY — February 17, 2003 — City Offices closed. Offices reopen Tuesday, February 18, 2003 at 7:30 a.m. 5.5 CITY COUNCIL MEETING — February 18, 2003 — 6:30 p.m., SCAQMD /Government Center Auditorium, 21865 E. Copley Dr. 5.6 TOWN HALL MEETING - Tentatively scheduled for February 25, 2003 at 6:30 p.m. - SCAQMD/Government Center Auditorium. Topics include street sweeping and parking issues. 6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/Zirbes to approve the Consent Calendar, with the exception of Items 6.11(a) and (b). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, Zirbes, MPT/Huff, M/Herrera NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session of January 7, 2003 — Approved as amended. 6.1.2 Study Session. of January 21, 2003 - Approved as submitted. 6.1.3 Regular Meeting of January 21, 2003 — Approved as submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of November 21, 2002. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular Meeting of December 10, 2002. 6.4 APPROVED WARRANT REGISTERS -dated January 23, 2003 and January 30, 2003 in the total amount of $1,035,675.58. 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT - Month of January 2003. 6.6 REJECTED CLAIM - Filed by Timothy Bradley on January 9, 2003. FEBRUARY 4, 2003 PAGE 5 CITY COUNCIL 6.7 AUTHORIZED $5,000 REWARD FOR INFORMATION LEADING TO ARREST AND CONVICTION OF INDIVIDUAL(S) RESPON IBLE FOR THE DEATH OF DIAMOND BAR RESIDENT GENE CO LINS AND APPROPRIATE NECESSARY FUNDS FROM GENERAL FUND RESERVES. — 6.8 AUTHORIZED AMENDMENT NO. 4 TO THE CONTRACT WITH LEIGHTON AND ASSOCIATES FOR GEOTECHNICAL TE TING SERVICES AND INSPECTION FOR CONSTRUCTION OF COMMUNITY/SENIOR CENTER IN AN AMOUNT NOT TO EX EED $53,700. 6.9 LANDSCAPE ASSESSMENT DISTRICTS: (a) ADOPTED RESOLUTION NO. 2003-06 ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FY 2003-2004. (b) ADOPTED RESOLUTION NO. 2003-07 ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FY 2003-2004. (c) ADOPTED RESOLUTION NO. 2003-08 ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSIV ENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FY 2003-2004. 6.10 APPROVED CONTRACT AMENDMENT WITH GFB-FRIEDRI H & ASSOCIATES FOR ASSESSMENT ENGINEERING SERVICES FOR LANDSCAPING ASSESSMENT DISTRICT NOS. 38, 39 AND,41 IN THE AMOUNT OF $10,500 PER FISCAL YEAR, FOR A PERIOD OF TWO YEARS, FOR A TOTAL CONTRACT AMOUNT OF $21,000 PLUS A CONTINGENCY AMOUNT OF $2,000. MATTERS REMOVED FROM THE CONSENT CALENDAR: 6.11 (a) AWARD CONSTRUCTION CONTRACT FOR THE LEFT - TURN SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF PATHFINDER RD./FERN HOLLOW DR. ND PATHFINDER RD./EVERGREEN SPRINGS DR. TO NEW WEST SIGNAL IN THE AMOUNT OF $261,535 AND AUTHORIZ A CONTINGENCY AMOUNT OF $26,153.50 FOR PROJECT CHA GE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR FEBRUARY 4, 2003 PAGE 6 CITY COUNCIL TOTAL AUTHORIZATION AMOUNT OF $287,688.50; AND APPROVE $287,688.50 OF PROP C FUNDS FOR CONSTRUCTION AND $25,300 OF PROP C FUNDS FOR CONSTRUCTION ADMINISTRATION/INSPECTION FOR A TOTAL PROJECT BUDGET OF $312,988.50 — Continued to March 4, 2003. -�- (b) AWARD CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR THE LEFT -TURN SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF PATHFINDER RD./FERN HOLLOW DR. AND PATHFINDER RD./EVERGREEN SPRINGS DR. TO WARREN C. SIECKE TRANSPORTATION AND TRAFFIC ENGINEERING IN AN AMOUNT NOT TO EXCEED $23,000 AND AUTHORIZE A CONTINGENCY AMOUNT OF $2,300 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $25,300 PROP C FUNDS — Continued to March 4, 2003. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: C/O'Connor asked M/Herrera to adjourn tonight's meeting in memory of the Columbia crewmembers. She wished all D.B. Asian Americans a Happy New Year and hoped everyone enjoyed Valentine's Day. Today is her oldest daughter's 21$t birthday and C/O'Connor is leaving tonight's meeting to attend a celebratory dinner. C/Chang spoke in honor of the astronauts who played such a great part in our country's history. It is a very tragic loss to their families and to the nation. He invited residents to participate in the Town Hall Meeting on February 25. He wished all Asian Americans who celebrate the Lunar New Year a very and Prosperous Happy New Year in the Year of the Goat. MPT/Huff reported that last Monday, Harry Baldwin was again selected to Chair the Authority of the Alameda Corridor East for the second consecutive year. It is also important to note that Congressman Gary Miller was re- appointed to the Appropriations Committee, a key committee for transportation funding. Sadly, due to the state budget meltdown, several City projects are in jeopardy including the Brea Canyon Road project. He wished everyone a good Valentine's Day. M/Herrera said that state budget considerations are ongoing. Cities have responsibility for planning and setting budgets. The Council is very proactive and fiscal management responsibilities are taken very seriously. Council study sessions with staff recommendations for fiscal planning and program FEBRUARY 4, 2003 PAGE 7 COY COUNCIL options will take place in the ensuing months. Council and staff will prioritize goals as they relate to expenditures for this year and the 2003/2004 fiscal year. For a number of years, this City has been fiscally prudent and accumulated healthy reserves that should carry D.B. through the nexJ year. 10. ADJOURNMENT: There being no further business to conduct, M/H adjourned meeting at 7:40 p.m. in memory of the Challenger Astronau Diamond Bar High School Principal Dennis Paul's father. LJZZ TOMMYE CRIBBINS, ASSISTANT CITY CLERK 640�4vv"" CAROL HERRERA, MAYOR E-1 D and