HomeMy WebLinkAbout9/25/2002 Minutes - Special MeetingMINUTES OF THE CITY COUNCIL
PECIAL MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 25, 2002
1. CALL.TO ORDER: Mayor Chang called the Special Meeting
to ord r at 4:00 p.m. in Conference Room A of Diamond Bar City Hall, 21825
E. Cooley Drive, Diamond Bar, CA.
ROLL CALL: Council Members Herrera, Huff, Zirbes,
Mayor Pro Tem O'Connor, Mayor Chang
Also present were: Linda Lowry, City Manager; David Doyle,
Depu City Manager and Lynda Burgess, City Clerk.
2. COUN DIL CONSIDERATION:
2.1 ISCUSSiON OF OPTIONS FOR CONSTRUCTION OF THE
OMMUNITY/SENIOR CENTER -- Report by DCM/Doyle.
CM/Doyle reported that the bids for construction of the Community
enter came in at approximately $1,000,000 over the estimate.
/Zirbes believed that it might be more expensive to include features
and items after the fact.
CM/Doyle said that, in some cases, it would be more expensive.
owever, certain infrastructure items could be initially built in so that
tie physical items could be added at a later date at approximately the
ame cost. For example, the infrastructure would be included at initial
construction to accommodate acoustical partitions and the partitions
could be added in at a later time. The water feature could be less
costly if included in the initial construction phase. Site utilities for the
water feature would be stubbed out during initial construction and the
ctual feature could be added at a later date.
C/Zirbes wanted to know if the Council could obtain a better bid by
r ducing the scope of the project by excluding certain items and going
out to bid once again.
LM/Doyle responded that, in his opinion, Council would get a better
price by opening it up to bid with more contractors. At the same time,
the contractor understands that the project has to be cut by about
$ ,000,000 or the project will go out to bid.
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In response to C/Zirbes, DCM/Doyle felt it was a viable option to
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negotiate with the contractor at this point in time. If staff gets to the
point where it feels the contractor is not within reason of the reduced
numbers, staff would recommend going out to bid and moving the
grand opening date back. However, he believed the contractor
w nted the project and was motivated to work with Council. Further,
ho stated that staff believes the building itself comes in at about the
SEPTEMBER 25, 2002 PAGE 2 CITY COUNCIL
$225 per sq. ft. as originally estimated. He pointed out that the items
being considered for reduction are items that do not necessarily
detract from the overall quality of the building.
With regard to the function of the Building Management System,
DCM/Doyle explained that it is designed to manage the building and
incorporate energy savings possibilities.
The architect and DCM/Doyle indicated to C/Zirbes that the
approximate cost to open the doors of the Community/Senior Center
each day, including staffing, was $22 per sq. ft.. The cost per sq. ft.
would be approximately $11 exclusive of staff.
CM/Lowry saw advantages to incorporating the Building Management
System up front even though she did not advocate depleting General
Fund monies. The advantage would be realized in better management
of the building with less personnel time and a realization of savings
over time.
MPT/O'Connor was disappointed with a proposal to delete such items
as the water feature and other landscaping items that contribute to the
overall excellence of the site. She felt the savings could be realized
in reducing the building features.
The following scope reduction alternate items were rejected by the
Council:
1) 010. Stone veneer to stucco, North & West Terrace Wall
2) 012. Cooper screen to painted metal
3) 036. Delete Water Feature and change stone to DG
4) 042. Wood Exterior Fascia and Crown of Redwood to Cedar
5) 058. Delete Building Management System
DCM/Doyle explained that staff would move forward with the architect,
keep the Council informed as to the progress and make every effort
to provide Council with a revised reduction plan for the October 15,
2002 Council Meeting.
3. ADJOURNMENT: There being no further business to conduct,
M/Chang adjourned the Special Meeting at 6:00 p.m.
L DA BURGESS, City Clerk
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