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HomeMy WebLinkAbout8/20/2002 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION AUGUST 20, 2002 STUDY SESSION: Mayor Chang called the Study Session to order at 5:40 p.m. in the SCAQMD/Government Center, Room CC -8. Discussion of Library Survey — Presentation given by John Fairbank from the firm of Fairbank, Maslin, Maullin & Associates. Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Linda Smith, Development Services Assistant and Sharon Gomez, Management Analyst. Discussion regarding Contents of Library Survey — Presentation by John Fairbank, Fairbank, Maslin, Maullin & Associates. In response to MPT/O'Connor, DCM/Doyle responded to MPT/O'Connor that in order to determine whether the voters would agree to support the ongoing operating costs, the survey would have to be done in March 2003. Mr. Fairbank said that a special March election would generate a very low voter turnout. MPT/O'Connor asked if measures such as this pass or do not pass. Mr. Fairbank responded that the survey would likely give an indication as to whether or not the voters would pass the bond for ongoing operating costs. For library bonds, it is generally helpful to have a higher voter turnout. Democrats would be more likely to support this and households that have voters with children in them (under age 50). D.B. has a conservative electorate — an older and more conservative electorate, more Republicans — Republicans are the toughest to get to pass any parcel tax. Most of the measures that have passed, have been primarily bond measures — school bonds, library bonds, etc. If there were a 20% voter turn out for an election next March, he would probably suggest that the City conduct a larger sample. If the results came back that 44% would) support a parcel tax in a special election, he would likely advise the Council not) to get on that ballot because it is too far from 2/3 to jump 20-25 points. If thei Council is on a fast track, the outside ballot might be March 2004. At least start! with an electorate that is going to be considerably higher in turnout than a special) ' election in March 2003. The March 2004 major election would likely result in a 50% turnout whereas the March 2003 would result in a 20% turnout. C/Zirbes objected to referring to a D.B. Public Library in the survey. He felt the survey should refer to public library services. AUGUST 20, 2002 PAGE 2 CC STUDY SESSION Mr. Fairbank and DCMIDoyle said that the survey should focus on the City's library and not some other regional facility. Mr. Fairbank asked if, in the event the state refused to fund the library, the Council would want to include questions related to the condition of the current library and the need for a new facility in addition to the service questions. ClZirbes was concerned that the length of the survey was too long. He felt it should be limited to 18 minutes or less. DCMIDoyle said that the lowest amount (Question #9) for an annual tax levy could be $30. Mr. Fairbank suggested that the question should be whether voters would support a $70, $50 or $30 per parcel levy. CIHuff thought the survey should point out that library experts say that D.B. should have a 27,000 square foot facility. CA/Jenkins agreed that figure of 9,000 and 21,000 are meaningless to someone who does not understand how much library space a community of a certain size would have to have. DCMIDoyle wondered whether it mattered that the survey specified whether the money to build the library came from the state or the City. Mr. Fairbank felt that if the money came from the state, the voters would more likely be willing to support ongoing costs. MPT/O'Connor believed that if the state funded construction of the library, then voters would feel the City should pay for ongoing costs. ClZirbes asked whether it might be more palatable to property owners to equate the $60 to $5 per month. DCMIDoyle wondered whether it might skew the survey results if the survey incorrectly referred to a monthly amount when the actual levy was based on an annual amount. Discussion ensued. Whenenpeople Mr. Fai bank said that hem ght be ab able offended "homemaker" cut that question (#23) from the survey. Council concurred to have Mr. Fairbank's firm revise the survey according to input received at this study session. AUGUST 20, 2002 PAGE 3 CC STUDY SESSION ' ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the study session at 6:38 p.m. ATTEST: Gi J C-) WEN CHANG, 1 1 J 1 �%�� l t C?�C LY A BURGESS, City Clerk 1 1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 20, 2002 STUDY SESSION: MlChang called the meeting to order at 5:40 p. in Room CC -8 of the South Coast Air Quality Management District, 21825 E. Copl Drive, Diamond Bar, CA. Discussion of Library Survey — Presentation given by John Fairbank from firm of Fairbank, Maslin, Maullin & Assoc. Present: Council Members Herrera, Huff, Zirbes, Mayor Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Linda Smith, Development Services Assistant and Sharon Gomez, Management Analyst. ADJOURN STUDY SESSION: 6:38 p.m. CLOSED SESSION: None CALL TO ORDER: MlChang called the meeting to order at 6:45 p in the Auditorium of the South Coast Air Quality Management District, 21865 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Volunteer Patrol. INVOCATION: Center ROLL CALL: Tem O'Connor, Mayor Chang The Pledge was led by Frank DuQuite of Pastor Ab Kastle, Diamond Canyon Ch Council Members Herrera, Huff, Zirbes, Mayor APPROVAL OF AGENDA: CM/Lowry respectfully requested that Item 6.1 be continued to the next regular meeting of September 3, 2002. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presented Certificate of Recognition to Tony Silva, Navy Recruiter. 1.2 Presented City Tile to Trammel Crow, as Business of the Mon August 2002 and display of Business of the Month video. Accept by Ron Heim of the Trammel Crow Co. 1.3 Proclaimed September 11, 2002 as "American Spirit Day." Accepte by Chamber of Commerce President Mary Hall, Executive Director AUGUST 20, 2002 PAGE 2 CITY COUNCIL Jeff Kuntz and members of the "American Spirit Day" coordinating committee. 1.4 Proclaimed August 31, 2002 as "LA County Golfer Appreciation Day." Accepted by Steve Duron, Administrator, Golf Operations, L.A. County Dept. of Parks & Recreation. 1.5 Introduced Enrique Medina, Pomona Unified School District's Assistant Superintendent of Facilities, regarding the opening of Pantera Elementary School for the 2002-2003 school year. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None offered. 3. PUBLIC COMMENTS: Allen Wilson was confused as to why a newspaper article termed a CDBG grant a "loan" to the City by the County Board of Supervisors. He also did not know that the City needed a $4,000,000 loan. He thought the D.B. Community/Senior Center was fully funded by the City. According to the San Gabriel Valley Tribune, the project is now $12,000,000 instead of $8.5 million. is it true that if D.B. had a redevelopment agency it would not need this loan? He asked for clarification of these matters. Abdul Sadat was concerned about adoption of a multi -way stop sign at Goldrush and Chandelle Dr., an intersection that is at the bottom of a hill. He felt that a stop sign would not help to slow down the traffic because drivers would have to rapidly accelerate to get up the hill. In his opinion, this would cause noise and air pollution. He asked Council to reconsider their decision. Clyde Hennessee was concerned about possible criminal behavior in conjunction with computer and game arcades. He was pleased to read that residents can park on their streets as soon as the street sweeper passes by on the day after trash pickup. He was also concerned about ballot bond issues costing the citizens additional tax. Martha Bruske felt the City should be more proactive in fighting graffiti and should prevent graffiti covered vehicles from entering the City. She wanted to know what the City's zero tolerance for graffiti meant and asked for regular reports from staff or the Sheriff's Department on the status of graffiti in Diamond Bar. Marie Buckland asked why the Council appointed a non-resident to a Commission/committee in February. She was also aware of at least two other non-residents serving on Commissions/Committees. Mary Matson asked that the zone change not be adopted. The PC Clubs are nothing but a breeding place for gangs, shootings, killings, etc. D.B. has gangs and she didn't believe these types of business should be permitted in AUGUST 20, 2002 . PAGE 3 CITY COUNCIL the City. Donald Sizemore spoke about the proposed multi -way stop signs at Gc Id Rush and Chandelle Dr. He would prefer the Council consider other optior s. If the signs are supposed to slow down traffic, there are other ways to go about taking care of this. If the installation was proposed for safety reaso s, he would concur. Residents hoped that the Botts dots previously installed on Gold Rush Dr. would sl the traffic but they serve no purpose and only create noise. RESPONSE TO PUBLIC COMMENT: CM/Lowry explained the Section 108 loan issue. The $8.5 million estimate is the best estimate at this time. Council authorized staff to prepare an application for funding through CDBG to fund a portion of the Community/Senior Center. Based upon the number of square feet bei g restricted for use by seniors, approx. 20% could be funded through a CDB loan that allows the City to borrow the money and pay it back over a 15 -year period. With regard to the question of whether a Redevelopment Agency would provide funds for the Community/Senior Center or library, CM/Lowry explained that there might have been ways for the City to use these types f funds creatively toward such facilities. DPW/Liu explained the process for considering an intersection to be candidate for an all way stop. Safety is a predominant issue of such investigation. In response to Mrs. Bruske, CM/Lowry explained that the City takes pic and inventories the graffiti for law enforcement and then immed removes the graffiti. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PARKS AND RECREATION COMMISSION — August 22, 2002 — 7:0 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Dr. 5.2 PLANNING COMMISSION MEETING — August 27, 2002 — 7:00 p.r SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 5.3 L.A. COUNTY GOLFER APPRECIATION DAY — August 31, 2002 L.A. Golf Courses will be available to L.A. County residents at a 50 green fee discount. 5.4 LABOR DAY HOLIDAY - September 2, 2002 — City Offices will t closed in observance of Labor Day. City Offices will reopen on AUGUST 20, 2002 PAGE 4 CITY COUNCIL Tuesday, September 3, 2002. 5.5 CITY COUNCIL MEETING — September 3, 2002 — 6:30 p.m., SCAQMD/Government Center Patio, 21865 E. Copley Dr. 5.6 AMERICAN SPIRIT DAY -- September 11, 2002 — 7:30 a.m. SCAQMDIGovernment Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by MPT/O'Connor, seconded by C/Herrera to approve the Consent Calendar as presented. Motion carried by the following Roll Calf vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 RECEIVED AND FILED PLANNING COMMISSION MINUTES -- Regular Meeting of July 9, 2002. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 13, 2002 - Receive and file. 6.2.2 Regular Meeting of July 11, 2002 —Receive and file. 6.3 APPROVED VOUCHER REGISTER - dated August 20, 2002 in the amount of $824,575.22. 6.4 REDUCED SURETY BOND NO. 6023786 (FAITHFUL PERFORMANCE AND LABOR AND MATERIALS) FOR GRADING OF TRACT NO. 52267 (PULTE HOMES) FROM $2,511,384. TO $502,276.80. 6.5 ADOPTED RESOLUTION NO. 2002-61: APPROVING INSTALLATION OF MULTI -WAY STOP SIGNS AT GOLDRUSH DRIVE AND CHANDELLE PLACE. 6.6 ADOPTED ORDINANCE NO. 07(2002): APPROVING ZONE CHANGE FROM PLANNED COMMERCIAL DEVELOPMENT (CPD) TO C2 AND C3 FOR THE DIAMOND BAR VILLAGE/KMART PARCELS — Waived full reading and approved Second Reading by title only. 6.7 APPROVED AMENDMENT NO.4 TO A PROFESSIONAL SERVICES AGREEMENT WITH LDM ASSOCIATES IN THE AMOUNT OF $25,000 FOR AS -NEEDED PLANNING SERVICES. AUGUST 20, 2002 PAGE -5 CITY COUN IL 6.8 AUTHORIZED PURCHASE OF A 2002 FORD F-150 TRUCK FOR THE PUBLIC WORKS DIVISION IN THE AMOUNT OF $21,474.12. 6.9 APPROVED CONTRACT WITH EXCEL LANDSCAPE FC R LANDSCAPING MAINTENANCE SERVICES AT NINE NE LOCATIONS 1N LLAD NO. 38 FOR THE 2002103 FY INT E AMOUNT OF $24,000; CONTINGENCY AMOUNT OF $5,000 FOR AS -NEEDED WORK; AND TRANSFER OF $3,000 IN FUNDS FROM LLAD NO. 38 FOR CONTRACT COSTS. 6.10 APPROVED CONTRACT AMENDMENT NO. 3 WITH DIVERSIFIED PARATRANSIT, INC. FOR FISCAL YEAR 2002-03 DIAMOND RI E (DIAL -A -CAB) SERVICE. 6.11 RESOLUTION NO. 2002 -XX APPROVING THE DIAMOND PUBLIC SAFETY PROGRAM --- Continued to the next regular Council meeting on September 3, 2002. 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO. 2002-62 FINDING THE CITY TO BE I CONFORMANCE WITH THE CONGESTION MANAGEMEN PROGRAM (CMP) AND ADOPTING THE CMP LOCA IMPLEMENTATION REPORT. M/Chang declared the Public Hearing open. Martha Bruske felt the City should address traffic problems citywid instead of using a band aid approach. She cited several example including the matter of poorly located bus stops including the one o the easterly side of Grand Ave. on Golden Springs Dr. There being no further testimony offered, M/Chang closed the Publi Hearing. At the request of MPT/O'Connor, DPW/Liu explained that th Congestion Management Program was mandated by the stat legislature to address traffic issues throughout the state. D.B. ha experienced numerous traffic problems for many years and the Cit has short term as well as long term goals to address these issues The primary traffic problem in D.B. is a regional issue and the City i seeking interim and permanent solutions. MPT/O'Connor agreed with Mrs. Bruske about the problem of traffi congestion at the bus stop on the easterly side of Grand Ave. o Golden Springs Dr. and asked staff to look into this matter. She fe that moving the bus stop to the opposite side of the driveway behirn the Mobil Station would help traffic flow. AUGUST 20, 2002 PAGE 6 CITY COUNCIL Moved by C/Herrera, seconded by ClZirbes to adopt Resolution 2002- 62. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/ O'Connor, Mayor Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. COUNCIL CONSIDERATION: 8.1 ADOPT URGENCY ORDINANCE NO. 08(2002): AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING AND SUPPLEMENTING THE DIAMOND BAR MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. Donald Sizemore encouraged the City to adopt the Ordinance and educate its contractors and staff that no discharge of any kind is allowed to enter storm drains. Marie Buckland asked what is to be done with the water from above ground pools. How many above ground pools and spas exist in D.B. and how are they monitored. Clyde Hennessee spoke in favor of adopting the Ordinance. Moved by C/Herrera, seconded by ClZirbes to waive full reading and adopt Ordinance No. 08(2002) by title only as an Urgency Ordinance. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPTI O'Connor, Mayor Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None g. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: ClZirbes thanked CSD/Rose and his staff for a great "Concerts in the Park" series this year. The new D.B. Honda sign is under construction and is not nearly as obtrusive as many people thought it would be. It is an attractive sign and DCMIDeStefano and the Planning staff should be thanked for making certain that a properly revised version of the sign was approved. During the first week of issuing courtesy citations for street sweeping AUGUST 20, 2002 PAGE 7 CITY COUN61L violations nearly 2,000 were issued. A month later, the number of citatio s was reduced to under 1,000. He reminded residents that beginni ig September 16, citations would carry a $50 fine. He concurred w th MPT/O'Connor about the dangerous bus stop on Golden Springs Dr. He thanked Mrs. Bruske for bringing the matter to the attention of the Council. CIHuff said he was at a loss about a speaker's comment regarding a non- resident serving on a committee. If it was addressed toward the Pubic Safety Committee, that is a construct of the Sheriff's Department, not the Council. If the Council is not following the rules set up by the Sheriff's Department, they should be corrected. On August 13, the MTA unveiled is regional pass that provides transportation anywhere within the LA Pub is Transit System. He reported on Dexter MacBride's recap of the Vect r meeting and the West Nile Virus discussion. As President of Foothill Tran it, he will be meeting tomorrow with the Executive Director for a briefing on tt e upcoming meeting. He said he would discuss the bus stop that was referred to in tonight's meeting. C/Herrera thanked CSD/Rose and his staff for the fabulous "Concerts int e Park" series beginning with the 4th of July celebration and ending with the wonderful Elvis impersonator. She acknowledged the traffic concerns on t e Gold Rush Dr., a very steep street. She suggested that staff consider placir g islands in the middle of the street like those seen on a very steep Mar Vista Dr. in Whittier. MPT/O'Connor spent much of the past four weeks on family business ar was not too active in the City's business. The D.B. Community Foundatic Board recently voted to provide other community organizations e opportunity to fundraise by selling tiles for the new Community/Senior CentE She thanked staff for placing a notice about the tiles on the front page of tl- City News in August. She encouraged everyone to participate and purchaE commemorative tiles. In addition to the current offering, the Foundation now offering tile arrays. Anyone interested in purchasing an array should c� 861-0090. She stated that her understanding about residents or no residents serving on Commissions or Committees is that the Public Safei Committee does not have a requirement that members be a resident of D.E All of the City's Commissions require members to be residents of D.B. Sh said she would follow up with Mrs. Buckland to determine whether nor residents are improperly serving on City Commissions or Committees. MlChang was pleased that the D.B. Community Foundation was offering ti arrays for safe. He too, thought the "Concerts in the Park" series were gre events. Staff member Kim Crews proposed an evaluation of the concert 285 evaluation cards were collected at the last concert. The result is th residents are very pleased with the program. He thanked residents for the input and suggestions for improvements. The annexation subcommittE (M/Chang and C/Herrera) met to discuss annexation of certain areas into & City. He presented a City Tile to the Taiwan Prime Minister at a recent AUGUST 20, 2002 PAGE 8 CITY COUNCIL ceremony in L.A.. He attended the Pacific Crest Drum and Bugle Corps in Division I competition. He congratulated them for their dedication and commitment. This morning he attended new teacher orientation at the Pomona Unified School District. More than 200 new teachers have joined the district. 10. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 8:54 p.m. ATTEST: WEN CHANG, Mayo I-A- LYNDA BURGESS, City Clerk