HomeMy WebLinkAbout7/16/2002 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
JULY 16, 2002
STUDY SESSION: Mayor Chang called the Study Session to order
at 5:52 p.m. in the SCAQMD/Government Center, Room CC -8, 21825 E.
Copley Drive, Diamond Bar, California.
1) Update on Plans to Improve Landscaping of Selected Slopes along
Major Boulevards
2) Update on Grade Separation Efforts by Alameda Corridor.
Present: Mayor Chang, Mayor Pro Tern O'Connor and
Council Members Huff and Zirbes. Council Member Herrera was excused
Also present were: Linda Lowry, City Manager; Mike Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy
City Manager; David Liu, Public Works Director; Bob Rose, Community
Services Director; Lynda Burgess, City Clerk, Lt. Joe Maxey, Walnut
Sheriff; April Blakey, Information Services Manager and Todd Strojny, Sr.
Management Analyst.
b. Update on Grade Separation Efforts by Alameda Corridor.
Council Members agreed on the conceptual rendering that depicted the
City's logo under the bridge structure.
a. Update on Plans to Improve Landscaping of Selected Slopes
along Major Boulevards.
Following reports by CSD/Rose and DPW/Liu, Martha Bruske asked if
homeowners had been notified of their responsibility to maintain their
property? Is water available? What are the disadvantages of the
current slopes? What is the risk of slippage on a dry slope? What do
you do about private ownership? What will the City do about trash that
is left all over bench drains? Have the cut slopes been considered?
Does the City have the fire department survey results about slopes?
She believed that the people who live a the top of the slopes should
have the responsibility of picking up the gash. She recommended that
work crews be established to clean up th slopes and that the property
owner pay for the work crew. Issues all loans via CDBG funds to
repay the residents who fix their slopes. Or, have the City clean and
maintain the slopes and lien the property. After cleanup, fines should
be imposed on those property owners who do not clean up their
property. The City should be careful to outlaw overhangs and, or
drainage changes. Or, set up the a n
tire City on the landscape
maintenance districts.
Clyde Hennessee felt the City was trying to impose too many
restrictions on homeowners and that they should back off and let
JUNE 16, 2002 PAGE 2 CC STUDY SESSION
people take care of their property in a manner they see fit. People
cannot afford to maintain slopes and as a taxpayer, he did not want to
pay for the maintenance of other people's property.
ADJOURNMENT: There being no further business to conduct, M{Chang
adjourned the study session at 6:28 p.m.
LYNDA BURGESS, City Clerk
ATTEST:
IT _ _ .
Mayor Wen Chang
1
1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JULY 16, 2002
STUDY SESSION: Mayor Chang called the Study Session to
order at 5:52 p.m. in the SCAQMD/Government Center, Room CC -8, 28165
E. Copley Drive, Diamond Bar, CA.
Present: Mayor Chang, Mayor Pro Tem O'Connor
and Council members Huff and Zirbes Council Member Herrera was
excused.
Also present were: Linda Lowry, City Manager; Mike Jenkins,
City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy
City Manager; David Liu, Public Works Director; Bob Rose, Community
Services Director; Lynda Burgess, City Clerk, Lt. Joe Maxey, Walnut Sheriff;
April Blakey, Information Services Manager and Todd Strojny, Sr.
Management Analyst.
♦ Update on Plans to Improve Landscaping of Selected Slopes along
Major Boulevards
♦ Update on Grade Separations efforts by Alameda Corridor.
Mayor Chang adjourned the Study Session at 16:30 p.m.
CLOSED SESSION: None
CALL TO ORDER: M/Chang called the meeting to order at
6:44 p.m. in the Auditorium of the SCAQMD/Government Building, 21865 E.
Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE:
Christ of Latter Day Saints.
INVOCATION:
"Girls of Achievement," Church of Jesus
Dr. James Price, Diamond Canyon
Christian Church.
ROLL CALL: Mayor Chang, Mayor Pro Tem O'Connor
and Council Members Huff and Zirbes.
Council Member Herrera was excused.
APPROVAL OF AGENDA: Approved the agenda as presented.
SPECIAL PRESENTATIONS, CERTIFICATES and PROCLAMATIONS:
None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry
announced that last Friday, the AQMD Board extended the child-care center
lease for an additional three years.
July 16, 2002 PAGE 2 CITY COUNCIL
DCM/Doyle updated the Council on the progress of the Community/Senior
Center project. Last week a neighborhood meeting was held to inform
residents adjacent to Summitridge Park that the project would commence.
Unfortunately, no one attended the meeting. Groundbreaking ceremonies
are slated for August 5, 2002 at 9:00 a.m. and the public is invited to attend.
DPW/Liu announced that the Alameda East Construction Authority (ACE) will
conduct an open house meeting for the Brea Canyon Road grade separation
project on Tuesday, July 23 from 6:00 p.m. to 7:30 p.m. at the Walnut
Elementary School multi-purpose room, 841 Glenwood Avenue. Topics of
discussion include Project Overview, Environmental Impacts, Construction
Design, Right-of-way Acquisition, Traffic Circulation and schedules for the
project.
3. PUBLIC COMMENTS: Martha Bruske asked if Council would consider
alternatives to the proposed speed hump policy, Consent Calendar Item
6.6b. Regarding Consent Calendar Item 6.8, she approved of the agreement
to conduct a library survey but felt that the City should take the opportunity
to ask other unrelated questions in addition to those questions pertaining to
a library. Item 6.12a tells her that the committee opposes incorporation and
protection of the San Gabriel watershed and it also opposes keeping
residential density low, and it opposes any restriction on land annexations.
Item 6.12b should be approved.
Clyde Hennessee attended tonight's study session. He is not satisfied about
what he heard regarding slope maintenance. He felt A to F should be
simplified to good, okay or repair. Further, the selection of slope vegetation
should be left to the property owner and not decided by the City.
4. RESPONSE TO PUBLIC COMMENT: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK (Chico- Latin Music) — July 17,2002- 6:30
— 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Dr.
5.2 COMMUNITY FOUNDATION MEETING —July 18, 2002 —7:00 p.m.,
Room CC -8, SCAQMD/Government Center 21865 E. Copley Dr.
5.3 PLANNING COMMISSION MEETING — July 23, 2002 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.4 CONCERTS IN THE PARK (Doo Wah Riders — Country Western) — -
July 24, 2002 — 6:30 — 8:00 p.m., Sycamore Canyon Park, 22930
Golden Springs Dr.
July 16, 2002 PAGE 3 CITY COUNCIL
5.5 PARKS & RECREATION COMMISSION MEETING — July 25, 2002
— 7:00 p.m., SCAQMD/Government Center Hearing Board Room,
21865 E. Copley Dr.
5.6 CONCERTS IN THE PARK (Film at Eleven — Contemporary) July 31,
2002- 6:30-8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs
Dr.
5.7 COMMUNITY/SENIOR CENTER GROUNDBREAKING CEREMONY,
August 5, 2002 — 9:00 a.m., Summitridge Park, 1426 Summitridge Dr.
5.8 CITY COUNCIL MEETING — August 6, 2002 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/Huff, seconded by
MPT/O'Connor to approve the Consent Calendar with the exception of Items
No. 6.6, 6.8, 6.9, 6.12 and 6.14. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
' ABSENT: COUNCIL MEMBERS - Herrera
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of July 2,
2002 - As submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES —
Regular Meeting of June 11, 2002.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of May 23, 2002.
6.4 APPROVED VOUCHER REGISTER - dated July 16, 2002 in the
amount of $837,725.26.
6.5 RECEIVED AND FILED THE GENERAL PLAN ANNUAL REPORT
and directed staff to forward copies to designated State Agencies.
6.7 ADOPTED RESOLUTION NO. 2002-53 AUTHORIZING AND
APPROVING THE EXCHANGE OF CONGESTION MANAGEMENT
PROGRAM (CMP) LOCAL IMPLEMENTATION CREDITS TO THE
CITY OF MANHATTAN BEACH.
6.10 APPROVED AMENDMENT NO. 3 EXTENDING THE CONTRACT
WITH COCA-COLA FOR PLACEMENT OF BEVERAGE -SERVING
VENDING MACHINES IN CITY PARKS FROM AUGUST 1, 2002
THROUGH JULY 31, 2003.
July 16, 2002 PAGE 4 CITY COUNCIL
6.11 ADOPTED RESOLUTION NO. 2002-54 APPROVING INSTALLATION
OF MULTI -WAY STOP SIGNS ON CLIFFBRANCH AT ROUND TREE
CIRCLE.
6.13 APPROVED NOTICE OF COMPLETION FOR CONSTRUCTION OF
PHASE I ADA IMPROVEMENTS AT SYCAMORE CANYON PARK
- Accepted work performed by Hondo Company and authorized the
City Clerk to file the Notice of Completion.
6.15 APPROVED CONTRACT AMENDMENT WITH LEIGHTON
ASSOCIATES FOR GEOTECHNICAL OBSERVATION AND
TESTING SERVICES DURING GRADING AND CONSTRUCTION
OF THE COMMUNITY/SENIOR CENTER IN THE AMOUNT OF
$85,000.
6.16 APPROVED EXTENSION OF AGREEMENT WITH CAROL DENNIS
FOR TRANSCRIPTION OF CITY COUNCIL, PLANNING
COMMISSION, TRAFFIC & TRANSPORTATION COMMISSION,
PARKS & RECREATION COMMISSION AND OTHER COMMITTEES
AS NEEDED.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.12 APPROVE CITY COUNCIL LEGISLATIVE COMMITTEE
RECOMMENDATIONS:
(a) Oppose HR2534 — incorporation of the San Gabriel Watershed
into national parks system
Oppose AB2292 — prohibitions on reducing residential density
Oppose SB2843 — restrictions on land annexations
Recommended Action: Approve recommendations and direct
staff to draft letters reflecting the appropriate positions for
signature by the Mayor.
C/Huff explained the reason for the committee's
recommendations.
(b) Adopt Resolution No. 2002-55 supporting a second unique
Diamond Bar zip code to replace the shared "91789" zip code.
MPT/O'Connor recommended including properties within Tres
Hermanos and within the City limits of Diamond Bar in the
91765 zip code instead of the 91766 zip code.
C/Huff explained that the "91765" zip code is exclusive to the
July 16, 2002 PAGE 5 CITY COUNCIL
City of Diamond Bar and "91789" is a shared zip code.
Moved by C/Huff, seconded by C/Zirbes to approve the
Legislative Committee recommendations and adopt Resolution
No. 2002-55. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
6.6 RESOLUTIONS WITH REGARD TO SPEED HUMPS, APPROVING
A POLICY, DESIGNATING LOCATIONS FOR INSTALLATION AND
ESTABLISHING A MORATORIUM.
(a) ADOPT RESOLUTION NO. 2002-56 ADOPTING A SPEED
HUMP POLICY.
(b) ADOPT RESOLUTION NO, 2002-57 APPROVING
INSTALLATION OF PERMANENT SPEED HUMPS AT
4151416 NAVAJO SPRINGS RD., 304/311 NAVAJO SPRINGS
RD. AND 23632123633 DECORAH RD.
MPT/O'Connor moved, C/Huff seconded, to adopt Resolution
No. 2002-56 adopting a speed hump policy and Resolution No.
2002-57 approving installation of permanent speed humps at
4151416 Navajo Springs Rd., 304/311 Navajo Springs Rd. and
23632123633 Decorah Rd. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
(c) ADOPT RESOLUTION NO. 2002-58 ESTABLISHING A ONE-
YEAR MORATORIUM ON THE INSTALLATION OF SPEED
HUMPS.
M/Chang felt that since the test was satisfactorily completed,
there should be no moratorium.
C/Huff reminded fellow Council Members that during the
previous Council meeting, the new Assistant Fire Chief
expressed several concerns about the speed hump policy. In
additional, the trial speed humps are constructed of rubber and
not asphalt. The moratorium was established to assess the
difference between the two types. If residents concurred to
July 16, 2002 PAGE 6 CITY COUNCIL
proceed, the Council would move forward to implement a
speed hump policy.
Moved by M/Chang, seconded by MPT/O'Connor, to not adopt
the resolution establishing a moratorium on the installation of
speed humps.
C/Zirbes reminded M/Chang that this matter was discussed
previously by the Council and stated that he did not understand
why Council was moving in a new direction. He concurred with
points made by C/Huff and said that he would not like to
commence a policy to install asphalt speed humps and then be
in a position of having to remove them down the road.
Motion failed by the following Roll Call vote:
AYES: COUNCIL MEMBERS - MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - Huff, Zirbes
ABSENT: COUNCIL MEMBERS - Herrera
C/Huff moved, C/Zirbes seconded, to continue the matter to
the next meeting so that the entire City Council could
participate in the vote.
MPT/O'Connor said she would not object to the motion to bring
the matter back to the next City Council meeting. She was,
however, opposed to the moratorium because the
neighborhood that was involved in the pilot project spent in
excess of one year studying the issue and obtaining the
required 67% concurrence. She did not believe the City should
spend another year and prevent neighborhoods from obtaining
installation of speed humps. The residents want speed humps.
Staff and the Traffic & Transportation Commission spent
months studying and discussing the matter. She felt the City
should move forward without a moratorium.
M/Chang said that speeding is the number one concern voiced
by residents. If speed humps are safe and effective, they
should be allowed. According to the experts and in accordance
with residents' wishes, a moratorium would once again
postpone eventual implementation of the speed hump policy.
Council concurred to continue discussion of the matter to the
August 6, 2002 City Council meeting.
6.8 AUTHORIZE THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH FAIRBANK, MASLIN, MAULLIN &
ASSOCIATES ($25,500) TO PERFORM A SURVEY OF
July 16, 2002 PAGE 7 CITY COUNCIL
REGISTERED VOTERS TO DETERMINE COMMUNITY SUPPORT
TO PAY FOR NEW LIBRARY COSTS.
In response to MPT/O'Connor, DCM/Doyle stated that the survey had
not yet been developed and the number of questions is undetermined.
Council was asked to approve a contract for up to $25,500 that would
include an 18- minute long interview. Depending on what questions
are determined to be essential, the contract may be less based upon
the length of the survey. He recommended that Council approve the
maximum amount in the event that Council decides to ask additional
questions that go beyond the questions regarding the library.
Moved by MPT/O'Connor, seconded by C/Huff to approve.
In response to C/Zirbes, DCM/Doyle explained that the survey would
involve 400 contacts based upon a +/- percentage of the registered
voters of D.B. Typically, the telephone survey is a more realistic
gauge for registered voter surveys. Four hundred was the number
provided by the three survey companies that responded to the RFP.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
6.9 AWARD CONTRACT FOR CROSSING GUARD SERVICES WITH
INTERNATIONAL SERVICES, INC. BEGINNING AUGUST 1, 2002
THROUGH JULY 31, 2005 IN THE AMOUNT OF $115,000 PER
SCHOOL YEAR, WITH A TWO-YEAR RENEWAL OPTION.
MPT/O'Connor requested that the contract be amended to add a
sentence requiring that the City re uires all Crossing Guards be
properly trained.
DPW/Liu explained that this criterion was included in the Request for
Proposals and in the actual proposals that became part of the formal
contract. The requirement that all Crossing Guards be properly
trained is stated within the contract exhibits.
C/Zirbes asked what type of background screening is required for
hiring Crossing Guards.
DPW/Liu read the requirements from the RFP regarding pre-
employment screenings that include: employment reference check,
prior felony convictions, criminal background checks/fingerprinting
service, Social Security verification. In addition, only documented or
July 16, 2002 PAGE 8 CITY COUNCIL
authorized contract employees are eligible to work or are permitted on
or in City facilities; and verification of INS 9 forms must be approved
by the City upon request.
Moved by MPT/O'Connor, seconded by C/Zirbes to approve. Motion
carried by the following Rall Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
6.14 AUTHORIZE PURCHASE OF COMPUTERS FROM DELL
COMPUTER CORPORATION IN AN AMOUNT NOT TO EXCEED
$89,450 AND RATIFY PURCHASE OF REPLACEMENT
COMPUTERS FOR LAW ENFORCEMENT PERSONNEL IN THE
AMOUNT OF $10,000.
MPT/O'Connor moved, C/Huff seconded, to require staff to go out to
bid for the purchase of computers. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
MPT/O'Connor moved, C/Huff seconded, to ratify the purchase of
replacement computers for law enforcement personnel in the amount
of $10,000. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
7. PUBLIC HEARINGS:
7.1 CONTINUED PUBLIC HEARING - CONSIDERATION OF ANIMAL
CONTROL FEES AND ADOPTION OF THREE-YEAR CONTRACT
WITH THE INLAND VALLEY HUMANE SOCIETY —
C/Chang opened the Public Hearing.
Martha Bruske felt that many residents were annoyed with the
Humane Society about the semi-annual canvassing practices. She
did, however, support continuing the contract with [VHS as a
convenience measure for local residents.
July 16, 2002 PAGE 9 CITY COUNCIL
' Clyde Hennessee reiterated that he could not get assistance from the
Humane Society when he needed it several years ago.
Marie Buckland supported IVHS and did not like the idea of the City
contracting with the County for these services.
There being no further testimony offered, M/Chang closed the Public
Hearing.
In comparing services between the Humane Society and L.A. County,
C/Huff noted that there was more service provided, more flexibility in
contracting, lower costs, etc. in the County contract. The Humane
Society is more convenient but he was not convinced that residential
service is as friendly from the Humane Society as it would be from the
County. Animal control is first and foremost a public safety issue. The
County promotes public safety and the Humane Society has a
different ideology. From a fiduciary standpoint, he would have to vote
in support of moving the contract to the County at the end of the fiscal
year.
C/Zirbes agreed with points made by C/Huff; however, he was
considering continuing the contract with the Humane Society because
County costs are unknown at this time and shortfalls would be passed
back to the City. In speaking with residents, there seems to be a high
level of satisfaction with
services provided by the Humane Society. In addition, many
residents have said their experience with the County was not good.
The City is bound to have problems with any service provider. He
was taken aback by the canvasser in a prior year but in his estimation,
the service has improved. He preferred that the City remain with the
local provider. In the meantime, there are ways in which the City
could work with the Humane Society to assure better performance.
C/Zirbes moved, M/Chang seconded, to reject approval of the
unaltered license fee increase and authorize the City Manager to
process the necessary documents to enter into a three-year contract
with the Inland Valley Humane Society for animal control services.
MPT/O'Connor explained staff's recommendation for rejecting
approval of the unaltered license fee increase to Mrs. Bruske.
M/Chang stated that staff took into account all complaints from the
City of Diamond Bar. Overall, residents are happy with the services
provided by the Inland Valley Humane Society. By remaining with the
Humane Society, residents will be provided a certain amount of
continuity and not have to run the risk of trying out a provider that is
located a considerable distance from D.B. Additionally, the true costs
July 16, 2002 PAGE 10 CITY COUNCIL
are unknown at this time. The County has not provided a cost
proposal. Based on the interests of and benefits to the City, it would
be a risk to base service to the residents on unknown factors.
In reply to MPT/O'Connor, DCM/Doyle indicated that even though the
contract has been reviewed with the Humane Society, it would require
executive board approval.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - Huff
ABSENT: COUNCIL MEMBERS - Herrera
7.2 CONSIDERATION OF ZONE CHANGE FROM PLANNED
COMMERCIAL DEVELOPMENT (PCD) TO C2 AND C3 FOR THE
DIAMOND BAR VILLAGE/KMART PARCELS.
C/Chang opened the Public Hearing.
Martha Bruske complained about the lack of information provided on
this item. She hoped that at the next meeting, Council would provide
a better description of what this matter entails and that there be a full
discussion including the advantages and disadvantages of these
changes. She also wanted to know the full impact on residents,
developers, staff and businesses.
CM/Lowry stated that staff agreed that Council and residents are
entitled to full disclosure. Due to illness and scheduled vacations,
staff was unable to prepare an adequate report. Thus, staff
recommended the Public Hearing be continued to the next City
Council meeting.
MPT/O'Connor moved, C/Zirbes seconded, to continue the Public
Hearing to August 6, 2002. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
8. COUNCIL CONSIDERATION:
8.1 CONSIDERATION OF PROGRAMMING POLICY FOR
GOVERNMENT ACCESS CHANNEL 17 (DBTV).
July 16, 2002
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CITY COUNCIL
In response to C/Zirbes, ISM/Blakey stated that other local agencies
would include public service agencies, governmental or non-profit
organizations. A for-profit organization would not be allowed to take
advantage of this programming. As long as an organization is non-
profit and the program involves an event or activity that supports or
benefits the community, that organization would be allowed to
participate. CM/Lowry and her designee would decide whether a
program is appropriate for viewing on Channel 17.
In response to MPT/O'Connor, ISM/Blakey explained that there is no
limit to the number of programming requests an organization may
make. The issue of equitable time has not been addressed. As
requests are received, they will be considered. City programming
schedule takes precedence over other programming.
CA/Jenkins explained that this is a government channel, not a public
access channel. If it is not maintained as the government channel,
the City runs the risk of opening a forum for other speakers who
represent other points of view. Because it is a government channel,
D.B. is allowed to restrict it to this governments programming and
point of view. Events of community -wide interest will be selected, not
half-hour videos about what non -profits do or what the purpose is for
fundraising. The purpose of the channel is to present the
government's point of view, government information and City services.
The City cannot waiver from its intended purpose. Groups that
support City facilities and services such as the Friends of the Library,
the Diamond Bar Community Foundation and the Diamond Bar
Improvement Association are excellent examples of entities that
support governmental facilities and services. There is no equal time
obligation under federal law or under these guidelines.
ISM/Blakey explained the programming currently under way.
C/Huff moved, C/Zirbes seconded, to approve the policy. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
ADOPT RESOLUTION NO. 2002-59 ADOPTING THE DIAMOND
BAR PUBLIC SAFETY PROGRAM. — Report provided by Lt. Maxey.
MPT/O'Connor asked that PUSD be included in the Star deputy
service area on Page 2.
C/Huff asked that public safety be included in references to animal
July 16, 2002 PAGE 12 CITY COUNCIL
control.
Martha Bruske asked for an explanation of the purpose of the program
and how it would effect residents. She has never seen published
results of the sheriff's survey. Will this program supplant the survey?
Marie Buckland wanted to know about the COPS policy. Was this
done after Baca discontinued the COPS program? Residents are
entitled to know a lot more and being given eight chapters does not
answer the questions. She recommended Council consider what it's
doing before voting.
DCM/Doyle explained that the City receives public safety from a
variety of different sources including the Sheriff's Department. This
is not a new program. This informational and educational document
is a summarization of the public safety services currently provided to
the City. This is a fluid document that will be subject to change and
update from time to time.
M/Chang stated that at Council's request, the Sheriff's Department
provided information in written form as an educational and
informational guide to inform the citizens about the City's current
public safety program.
MPT/O'Connor asked for the following correction: Top of Page 5;
Walnut Station Commander should have continued interaction with the
City Council and residents as well as others mentioned. Page 7 —
typo. Page 10 "assist Code Enforcement Officers as requested" -
change Code Enforcement Officers to Neighborhood Improvement
Officers. On Page 18, the orientation of new team personnel — "as
part of their introduction, each deputy will be issued an orientation
package dealing with working in D.B." She asked that the Council
Members be allowed to review the "orientation package." On Page
23, the first paragraph speaks to using a service request form in
dealing with traffic and parking enforcement requests. She asked
Captain Yim to explain the sentence.
Captain Yim responded that the traffic safety request allows the officer
to document the complaint and to provide a follow up explanation to
the complaining individual. The complaints are usually generated
through the volunteer patrol. If a resident submits an urgent
complaint, deputies are immediately dispatched to handle the matter.
MPT/O'Connor felt the number one public safety goal should be to
reduce speeding.
In reply to MPT/O'Connor, Lt. Maxey said that the check for purchase
of the Community Policing Vehicle would be issued tomorrow and
July 16, 2002 PAGE 13 CITY COUNCIL
forwarded to the County. Captain Yim explained that the County held
up the purchase of the vehicle.
MPT/O'Connor felt that deputies should be out in the field and should
not be occupying space and time at City Hall. Captain Yim explained
that the department felt residents should be able to access all City
services at City Hall. Inside personnel is limited to team leaders and
community relations officers, both administrative positions. From time
to time, deputies stop by City Hall. However, field personnel are
supposed to be in the field at all times. Deputy St. Amant is assigned
to D.B. City Hall. However, he spends most of his time in the field.
Deputy Dodd, Team Leader, has an office at D.B. City Hall and her
first priority is the hands-on supervision and interaction with patrol
personnel. She arrives at City Hall in the morning to receive
assignments and then is out in the field during the day. Special
Assignment deputies also come into D.B. City Hall for assignment and
then are dispatched to the field. Deputies seldom go to the service
center because the department wants visibility in the field.
MPT/O'Connor specifically disagreed with the Community Service
Officer "manning the front counters at the community service center
' or city hall" (Page 12). Lt. Maxey responded that the statement is
incorrect and would be amended.
C/Zirbes asked for an overview of the LSO's responsibilities as they
relate to street sweeping.
Captain Yim said the department would like to see this document on
the City's Website and include information regarding street sweeping.
C/Zirbes indicated that, in addition to having the information available
on the City's Website, he would like to see the document available at
the counter of City Hall, the Sheriff station, library, etc.
CM/Lowry explained that there are times when uniformed officers
should be available at the counter to interface with the public and she
did not want to make an issue of deliberately excluding it from the
duties when it is normal procedure for a CSO.
MPT/O'Connor clarified her concern that she felt there was no need
for deputies to man three separate centers. She would rather have
deputies out on the street.
' Lt. Maxey concurred. He would prefer to have administrative
personnel at City Hall and do away with the service center.
C/Zirbes moved, C/Huff seconded, to adopt Resolution 2002-59 and
include changes requested by MPT/O'Connor except removal of
July 16, 2002 PAGE 14 CITY COUNCIL
"manning the front counter by the Community Service Officer," include
the street sweeping/CSO issue and include the public safety issue in
the Inland Valley Humane Society portion of the contract. Staff was
directed staff to bring back the revised policy for further review on
August 20, 2002.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Herrera
9. COUNCIL SUBCOMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/Zirbes indicated to a resident who spoke during public comment that he
too, was interested in the Council reviewing the sheriff's survey on a quarterly
basis. With respect to the slope maintenance issue, Council is attempting to
set guidelines with respect to slope appearance and public health and safety.
In general, residents appreciate a common sense approach to slope
maintenance. He enjoyed the July 4th celebration and has had fun attending
the Concerts in the Park series. He was happy to see the new benches
going up around town. He indicated that he was busily involved with the
committees to which he has been assigned and continues to go about the
business of working on behalf of the citizens of D.B.
C/Huff reported that while vacationing in Montana the past couple of weeks,
he broke a bone in his leg. While there he enjoyed a three-hour fireworks
show. Yesterday, he attended a Four Corners meeting. Because the SR 91
Toll lane is run by a for-profit entity that does not want additional lanes
installed to move traffic, a bottleneck exists between L. A. and Orange
County. OCTA has been working to purchase these lanes from the Authority.
He explained that he has attempted to get a discussion regarding the
possibility of a bypass road from Chino Hills to the 57 freeway on the SCAG
meeting agenda. This is a matter addressed in the City's General Plan and
is also a high priority for the Four Corners group.
MPT/O'Connor reported that on July 6, she was invited by the Diamond Age
Seniors to attend their quarterly birthday party. She spoke with them about
the D.B. Community/Senior Center and answered questions. She asked
residents to assist the D.B. Foundation by purchasing tiles to help support
the new center. On July 9, she participated in the Chamber's "Wet and Wild"
golf tournament. On July 10, she attended a special sanitation district
meeting. On that evening, she attended the Concert in the Park. As
mentioned by DCM/Doyle, no one attended the neighborhood meeting at
Summitridge Park and she would like to believe that the reason no one
attended was because of the City's excellent public outreach program. The
application process has concluded for Pomona Unified School District board
and Walnut Valley Water District board positions.
July 16, 2002 PAGE 15 CITY COUNCIL
M/Chang stated that nearly 6000 people attended the City's very successful
July 4th celebration. He thanked the Sheriff's department, the Fire
department and public safety agencies for their support during this great
event. He congratulated parents for their coalition effort in getting the
SCAQMD Board to reconsider extension of the agency's childcare facility.
He thanked the board for their consideration and staff for their facilitation
efforts. He encouraged residents to attend the groundbreaking ceremonies
for the Community/Senior Center. The City is building this Center from its
general fund monies. Most other cities have enjoyed redevelopment agency
funding sources for construction of their community centers. Because the
City was not able to use redevelopment funds, the accumulation of general
funds over a 13 -year period will be greatly reduced. He asked residents to
assist the City in its building effort by purchasing tiles offered through the
D.B. Community Foundation. Last weekend. he attended the Drum and Bugle
Corps contest. He thanked the members of the Pacific Crest Drum and
Bugle Corps from D.B. for their participation in the contest and for carrying
the banner on behalf of the City.
10. ADJOURNMENT: There being no further business to conduct, C/Chang
adjourned the meeting at 10:07 p.m. in memory of Don Earle Tweedie, long
time resident and D.B. dentist and Cindy Derr, daughter of Tom Ortiz, former
Traffic and Transportation Commissioner.
LYNDA BURGESS, City Clerk
ATTEST:
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