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HomeMy WebLinkAbout6/4/2002 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JUNE 4, 2002 STUDY SESSION: Mayor Chang called the Study Session to order at 5:10 p.m. in the SCAQMD/Government Center, Room CC -8, 21865 E. Copley Dr., Diamond Bar, CA. Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins; City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson; Finance Director; Lynda Burgess, City Clerk; Kirk Phillips, Assistant Engineer; April Blakey, Public Information Manager and Todd Strojny, Sr. Administrative Assistant. DISCUSSION OF THE 2002-03 FISCAL YEAR BUDGET MPT/O'Connor questioned the amount for special legal counsel. CM/Lowry suggested reducing the $100,000 amount down to $25,000. C/Herrera questioned reducing the amount based solely on the Lanterman matter. Other issues may arise that would require special counsel services. CM/Lowry explained that she has created divisions in order to be able to make more specific disclosure to Council and the public as to how the City's funds are being allocated. In response to MPT/O'Connor, DCM/Doyle explained that International Promotional Items are those that are given to visiting delegations from outside the U.S. that come to D.B. MPT/O'Connor asked if the rest of the Council was comfortable with the line item for "live plants and maintenance" $2,500 plus $2,000 for annual maintenance. Council generally concurred to provide this service. C/Herrera asked for an explanation of the $6,500 banking fee. CM/Lowry said those are actual fees charged by Wells Fargo to service the City's accounts. She explained that FD/Magnuson would be shopping around to see If that is the best deal the City could get. FD/Magnuson explained that there are check and deposit charges. The $12,000 credit card charge is for fees charged by the credit card company when individuals pay the City by credit card. The fee is offset by a $5.00 (electronic) service charge on each transaction. JUNE 4, 2002 PAGE 2 CC STUDY SESSION M/Chang reported that Captain Yim indicated he would do his best to maintain the current quality of service at relatively the same cost as last year. C/Herrera requested that, in light of the September 11 event, the City put together a panel discussion to inform the general public of the divisions of responsibility in the event of a disaster. MPT/O'Connor wanted this service provided to the schools as well. DCM/DeStefano and CSD/Rose explained departmental changes and related budget effects. In response to MPT/O'Connor, CSD/Rose explained that the videography budget is staff's attempt to meet Council's goal of increasing programming on Channel 17. His department prepared an RFP to find a more suitable vendor because the quality of the videos provided by Adelphia are not acceptable. C/Huff thought that the budget amount should be reduced by half and that this matter should be approached more cautiously and let staff pick the more important events. He was more concerned with quality of the taped City Council meetings. CA/Jenkins did not see a legal problem with Council Members appearing on videotape. Council generally concurred to trim the videography budget by one-third or one-half of the amount currently budgeted. M/Chang suggested that the two video budget items be combined and that the current economic development contractor be used as much as possible, making certain that the vendor understands the quality sought by the City. C/Zirbes suggested a videography budget of $12,000. C/Huff concurred. DCM/DeStefano felt that there was enough to keep the contractor occupied with current projects to the full extent of his contract. DPW/Liu explained his budget items. C/Huff was concerned about the deteriorating streets and the fact that slurry seal projects are temporary fixes. He thought the City should prepare an infrastructure plan. r JUNE 4, 2002 PAGE 3 CC STUDY SESSION DPW/Liu said there would be a need for asphalt and cement replacement — especially.in the heavily traveled residential areas. CM/Lowry explained how the General Fund transfer -out number filters back into the Capital Improvement Plan. C/Zirbes felt the City should move forward with the e -government program. C/Huff concurred. C/Herrera needed more time to read over the decision package items presented this evening before making a final decision. CM/Lowry suggested completing the discussion during the regular City Council meeting. Council concurred. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the study session at 6:35 p.m. ATTEST: v Mayor Wen Chang 11 4LNDA BURGESS, City Clerk MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JUNE 4, 2002 ' STUDY SESSION: Mayor Chang called the Study Session to order at 5:10 p.m. in the SCAQMD/Government Center, Room CC -8 * Discussion of the 2002-03 Fiscal Year Budget Present: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem/O'Connor, Mayor/Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins; City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson; Finance Director; Lynda Burgess, City Clerk; Kirk Phillips, Assistant Engineer; April Blakey, Public Information Manager and Todd Strojny, Sr. Administrative Assistant. CLOSED SESSION: None CALL TO ORDER: Mayor Chang called the regular meeting to order at 6:45 p.m. in the Auditorium of the South Coast Air Quality Management District/Government Center, 21865 E. Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Mayor Chang led the Pledge of Allegiance. INVOCATION: The Invocation was given by 1St Councilor Ralf Lorenzen, Church of Jesus Christ of Latter Day Saints. ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang Also present were: Linda Lowry, City Manager; Mike Jenkins; City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson; Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: CM/Lowry announced changes to the Special Presentations, Certificates and Proclamations with the addition of a Certificate to Ben Wong, West Covina Council Member, and continuation of the presentation of the City Tile to Chuck E Cheese to June 18, 2002. CM/Lowry further announced that the discussion of the 2002-03 Fiscal Year Budget would be continued to the June 18, 2002 study session. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presented Certificate to Ben Wong for his service to the Foothill JUNE 4, 2002 PAGE 2 CITY COUNCIL Transit District Executive Board. 1.2 Presented Certificate to Assistant Superintendent, Ed Walsh upon his retirement from the Pomona Unified School District. 1.3 Presented Certificate to Volunteer Patrol Member Glen Plovanich and recognized Mike Miller as "Volunteer of the Year, Diamond Bar." 1.4 Presented Certificates to the 13th Birthday Committee and staff. 1.5 Presentation of 2002 CAUEPA Household Hazardous Waste/Used Oil Awards bestowed upon the City during the 2002 HHW & Used Oil Statewide Conference on May 22, 2002. 1.6 BUSINESS OF THE MONTH: Presentation of City Tile to Carrie Krauser, General Manager, Chuck E Cheese and screening of video regarding the company - Continued to June 18, 2002. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Kevin House said his son plays on the Diamond Bar Diamondbacks. The team will compete in the National Baseball Championships in Texas in July and attempted to schedule a car wash, then a rummage sale for fundraising to cover travel expenses but discovered that the car wash could not be held due to water runoff collection issues and then the group could not obtain a permit for rummage sale. Marie Buckland said her questions have gone unanswered since January. She asked if Council follows up on questions asked and whether they are properly answered. She indicated that she was waiting for Council to respond to her. Dr. Larry Rhodes asked Council to assist him in resolving an issue regarding a ticket he supposedly received for parking in a handicapped zone. He is entitled to park in such a zone because he has a permit do so. He again asked Council to extend the yellow light'/2 second on the easterly turn signal at Golden Springs Dr. onto Brea Canyon Rd. Clyde Hennessee was concerned about the lack of flagmen at the area of Golden Springs Dr. where sidewalks are being installed. Charles Ivan, 1808 Los Cerros Dr., referred to the Residential Property Maintenance Guide and said it seems like the City is becoming more like "The Republic of Diamond Bar." The City should not dictate how individuals live. Although he would like to maintain property values, his civil and personal rights are more important. He suggested that some of the policies be rewritten to err on the side of the individual. iJ 1 JUNE 4, 2002 PAGE 3 CITY COUNCIL Jeff Koontz, Exec. Director, Chamber of Commerce thanked the Council and residents for supporting the Chamber's Saturday Farmer's Market. 4. RESPONSE TO PUBLIC COMMENT: CM/Lowry said that staff would contact Mr. House and assist him in finding a proper fundraising event. She stated that staff would speak with Mrs. Buckland about her unanswered questions. She also indicated that staff would help Dr. Rhodes obtain a copy of the citation. She then explained the Property Maintenance Guide brochure recently distributed highlighting codes previously adopted by the City Council and explained that the codes can be amended at any time. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION MEETING — June 11, 2002 — 7:00 p.m., SCAQMD/Government Center, 21865 E. Copley Dr. 5.2 TRAFFIC AND TRANSPORTATION COMMISSION MEETING —June 13, 2002 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING — June 18, 2002 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Herrera, seconded by C2irbes to approve the Consent Calendar, with the exception of Items No. 6.6 and 6.7. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES 6.1.1 Special Study Session of May 21, 2002 —As submitted. 6.1.2 Regular Meeting of May 21, 2002 — As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of April 23, 2002. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of April 25, 2002. 6.4 APPROVED VOUCHER REGISTER — dated June 4, 2002 in the amount of $1,258,359.88. 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT— Month JUNE 4, 2002 PAGE 4 CITY COUNCIL of April 2002. 6.8 APPROVED CITY COUNCIL LEGISLATIVE SUBCOMMITTEE RECOMMENDATIONS: Opposed AB 2878 -amendment to vehicle license fee offsets Opposed AB 2938 - increase to storm water permit fees Supported SB 1342 - modification to storm water discharge requirements Supported SB 1967 - waste discharge requirements Supported SB 1262 - local transportation capital improvement projects Supported AB 2333 - regional transportation plans and directed staff to draft letters reflecting the appropriate positions for signature by the Mayor. MATTERS WITHDRAWN FROM THE CONSENT CALENDAR: 6.6 ADOPT RESOLUTION NO. 2002-40 FOR PLANS AND SPECIFICATIONS FOR TRAFFIC SIGNAL IMPROVEMENTS AT THE INTERSECTIONS OF DIAMOND BAR BLVD AT CLEAR CREEK CANYON, DIAMOND BAR BLVD. AT SILVER HAWK AND GOLDEN SPRINGS AT SYLVAN GLEN ROAD. C/Zirbes expressed concern about the number of signals proposed for Diamond Bar Blvd. PWD/Liu responded that there are about 35 intersections from the southerly end of Diamond Bar Blvd. to Temple Ave. Currently, 19 or 20 intersections are signalized. According to the traffic signal warrant study of 16 intersections, more than 12 are warranted for traffic signal improvements. There is no correct answer to when Diamond Bar Blvd. will be saturated due to cut -through traffic concerns and the concern about moving neighborhood traffic safely from residential areas through major intersections. C/Huff concurred with C/Zirbes' concerns. He asked staff to look at other traffic management measures such as putting certain signals on a flashing system during non -peak hours. Moved by C/Zirbes, seconded by C/Huff to adopt Resolution No. 2002-40. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: . COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None JUNE 4, 2002 PAGE 5 CITY COUNCIL 6.7 ADOPTED RESOLUTION NO. 2002-41 ESTABLISHING ON -STREET PARKING IN THE 700 BLOCK OF DIAMOND BAR BOULEVARD. C/Zirbes moved to adopt Resolution No. 2002-41 establishing on - street parking in the 700 block of Diamond Bar Blvd. with signage language indicating parking permitted Monday through Friday from 8:00 a.m. to 5:30 or 6:00 p.m. only. C/Herrera stated that she had received a call from a resident who was concerned about site safety. In addition, the parking lots at the location appear to be frequented by park `n ride customers and if those vehicles were not allowed to park in the area, the business would likely have adequate parking in the lot. DCM/DeStefano responded that staff is not aware that the parking lots in the 700 block are used as park `n ride facilities. The business and medical offices generate a significant amount of traffic and utilization of parking spaces. In response to C/Herrera, CA/Jenkins indicated that parking could be restricted only if the City established a parking permit district. C/Huff recommended that staff continue to work with an incoming tenant at 700. If the City is successful in its negotiations, the on -street parking could be eliminated. He asked if the hours proposed by C/Zirbes would meet the needs of the businesses in the area. DCM/DeStefano suggested 7:00 a.m. to 6:00 p.m. might better meet the needs of the businesses. C/Zirbes indicated that he would be willing to compromise to 7:30 a.m. to 6:00 p.m. Monday through Friday as long as this would be a temporary situation until additional off-street space is acquired. Motion seconded by C/Huff. MPT/O'Connor interpreted the SigmaNet agreement differently. She did not approve the original agreement that, as she understood it, was for the City to attempt, if feasible, to provide parking on the street. She was concerned about giving up even a short portion of the bicycle lane. The speed limit on that stretch of street is 40 or 45 mph and she was apprehensive about the safety of parallel parking., She was also concerned about families with small children parking on the street. She is not comfortable with parking on the street and would therefore, vote "NO" on this matter. M/Chang favored permit parking for SigmaNet's staff. Responding to C/Herrera's question about the difficulty of establishing JUNE 4, 2002 PAGE 6 CITY COUNCIL an on -street permit parking district, DPW/Liu explained that the creation of a permit parking district is to create parking opportunities for residents with a limited number of permits to the business. In this case, Diamond Bar Blvd. is a public street and parking opportunities must be provided to all persons on an equal basis. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, M/Chang NOES: COUNCIL MEMBERS - MPT/O'Connor ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: 7.1 CONTINUED PUBLIC HEARING FOR CONSIDERATION OF ADOPTION OF RESOLUTION NO. 2002 -XX AMENDING ANIMAL CONTROL FEES AND APPROVAL OF AGREEMENT WITH INLAND VALLEY HUMANE SOCIETY IN THE AMOUNT OF $65,244. Moved by C/Huff to open the Public Hearing, receive testimony and continue the matter to July 16, 2002 and direct staff to prepare a more comprehensive report and analysis of the matter similar to the report prepared two years ago. M/Chang opened the Public Hearing. Clyde Hennessee expressed extreme dissatisfaction with the proposed fee increase. He suggested that the City implement an animal control program of its own and collect the fees. Dr. Larry Rhodes strongly opposed increasing fees for unaltered dogs because people interested in showing their dogs cannot neuter them. He recommended using the County facility. Mr. Harford explained the request for increase in fees. DCM/Doyle addressed C/Zirbes' concerns and questions regarding the county contract and facility charges versus the current Humane Society contract and proposed fee increase. MPT/O'Connor reported that when she took her new puppy to be licensed, she had to pay the unaltered fee. When she had her dog altered at six months in accordance with her veterinarian's instructions, the unaltered fee was not refunded and she had a problem with the way in which the Humane Society handled the matter. People have contacted her about problems they have encountered with the Humane Society. JUNE 4, 2002 PAGE 7 CITY COUNCIL In response to C/Herrera, DCM/Doyle explained that the $10 increase is a one-time increase. M/Chang said he hears a lot of compliments from residents and he believed the City is satisfied with the services provided by the Humane Society. He understood that there have been problems and that the Humane Society has been responsive. He did not agree that the City should pay the $10 increase. He suggested the Council move forward with its decision to continue with the Humane Society and work to improve relations. C/Huff restated his motion to continue the Public Hearing to July 16, 2002. Motion seconded by C/Zirbes. He asked C/Huff to amend his motion to include asking the Humane Society to look at other options for fee structures to close the shortfall instead of a 40% increase on the license fees. C/Huff concurred with C/Zirbes' modifications. He questioned the validity of and reason for the increase. In order to ask questions and seek additional information, he would need a more in depth staff report. M/Chang stated he would vote "No" on this motion because he believed the matter had been sufficiently deliberated. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: - Herrera, Huff, Zirbes, NOES: COUNCIL MEMBERS: - M ChaOn'g onnor ABSENT: COUNCIL MEMBERS: - None 8. COUNCIL CONSIDERATION 6.1 CONSIDERATION OF AN ECONOMIC DEVELOPMENT POLICY TO ATTRACT AND RETAIN SALES TAX PRODUCING BUSINESSES. Moved by C/Zirbes, seconded by C/Huff to adopt the Policy to attract and retain sales tax producing businesses. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: - Herrera, Huff, Zirbes, NOES: COUNCIL MEMBERS: - one/O'Connor, M/Chang ABSENT: COUNCIL MEMBERS: - None 8.2 APPOINTED ELENA MAFLA TO THE DIAMOND BAR COMMUNITY FOUNDATION. Without objection, Elena Mafla was appointed to the Diamond Bar JUNE 4, 2002 PAGE 8 CITY COUNCIL Community Foundation. 8.3 (a) Continued to June 18, 2002 - APPROVE THE FISCAL YEAR 2002-03 MUNICIPAL BUDGET AND ADOPT RESOLUTION NO. 2002 -XX. C/Herrera wanted more time to digest the information provided to the Council today. CM/Lowry explained the budget add-on and carry-over items. C/Huff recommended the use of the web as a more updateable media than CD-ROM media for providing information about the City. MPT/O'Connor wanted a joint use agreement with Lorbeer Middle School for maintenance of the soccer football field turf if the City proceeds with the improvements. C/Zirbes asked staff to provide a matrix similar to that provided in the decision package summarization and to lay out the goals and objectives, which items are currently in the budget and which goals and objectives are at -risk. M/Chang asked staff to provide a final figure in order for the Council to make its final decision during the June 18 study session. C/Herrera moved, C/Huff seconded, to continue the matter to a June 18, 2002 study session immediately preceding the next regular City Council meeting. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: - Herrera, Huff, Zirbes, MPT/O'Connor, /Chang NOES: COUNCIL MEMBERS: - None ABSENT: COUNCIL MEMBERS: - None (b) ADOPT RESOLUTION NO. 2002-43 ESTABLISHING THE APPROPRIATIONS LIMIT AT $22,364,058. MPT/O'Connor moved, C/Zirbes seconded, to adopt Resolution No. 2002-43 establishing the appropriations limit at $22,364,058. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: - Herrera, Huff, Zirbes, MPT/O'Connor, /Chang NOES: COUNCIL MEMBERS: - None JUNE 4, 2002 PAGE 9 CITY COUNCIL ' ABSENT: COUNCIL MEMBERS: - None (b) ADOPT RESOLUTION NO. 2002-44 ADOPTING THE STATEMENT OF INVESTMENT POLICY. C/Huff moved, MPT/O'Connor seconded, to adopt Resolution No. 2002-44 adopting the statement of investment policy. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: - Herrera, Huff, Zirbes, MPT/O'Connor, /Chang NOES: COUNCIL MEMBERS: - None ABSENT: COUNCIL MEMBERS: - None 9. COUNCIL SUB -COMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS: C/Zirbes reported that on Saturday, June 8th the Diamond Bar Improvement Association (DBIA) would hold its 6th annual Paint the Town event. Check in is at 7:00 a.m. at Sycamore Canyon Park. He encouraged everyone to explore the recently distributed Diamond Bar Recreation Guide that contains interesting information about programs offered by the City. C/Herrera said that for the past several years, D.B. has been concerned with Lanterman's Severe Behavioral program. The meetings for the State Community Advisory Committee will be on hold for the next year because the Legislature has removed the dollar item intended for the program from the State's 2002/2003 budget. Staff will continue to monitor the situation. MPT/O'Connor empathized with Mr. House on his comments regarding the code modifications and how they have hamstrung fundraising efforts of local organizations. She hoped that the City could assist Mr. House in his efforts. Further, she stated that she would listen to the January meeting tapes to discern Mrs. Buckland's questions and that she would be happy to discuss the Property Maintenance Guide with Mr. Ivan. Students are graduating and the winter school sessions are coming to a close. More children will be on the streets and parents and drivers are cautioned to be vigilant. M/Chang stated that, in reply to Mr. Ivan's comments, that the purpose of the Property Maintenance Guide is to provide a better community environment for all residents. He appreciated the Sheriff Captain Yim's efforts in keeping public safety expenses as low as possible without jeopardizing service. He recently attended a very interesting Chinese-American seminar sponsored by the Federal Government and presented by UCLA. The purpose was the study of different ethnic groups — Primarily Hun - in terms of genetic reaction to medical treatment. Economic development is very important to the City of D.B. It is essential that the City act to retain current businesses and attract new businesses that will enhance quality of life. JUNE 4, 2002 PAGE 10 CITY COUNCIL 10. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the regular City Council meeting at 9:50 p.m. LYNDA BURGESS, City Clerk ATTEST: Q- C- Wenthang, Mayor