HomeMy WebLinkAbout5/21/2002 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MAY 21, 2002
CALL TO ORDER: M/Chang called the meeting to order at
5:44 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Building, 21825 E. Copley Drive, Diamond Bar.
• Discussion of a Modification of a Design of the Community/Senior
Center
• Presentation of "Read Together Diamond Bar" Program by the
Diamond Bar Friends of the Library — Nancy Lyons and Betts Griffone
ROLL CALL: Council Members Herrera, Huff, Zirbes,
Mayor Pro Tem O'Connor and Mayor Chang.
Also present were: Linda Lowry, City Manager; Mike Jenkins,
City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy
City Manager, David Liu, Public Works Director; Bob Rose, Community
Services Director; Linda Magnuson, Finance Director, Lynda Burgess, City
Clerk; Kirk Phillips, Assistant Engineer; April Blakey, Public Information
Manager; Teresa Arevalo, Sr. Administrative Analyst and Todd Strojny, Sr.
Administrative Analyst.
1. Discussion of a Modification of a Design of the Community/Senior
Center
CM/Lowry explained that upon review of the pre-school program portion of
the community services budget and the ability to recover costs, it was
determined that the demand for these services is not as great as had
originally been anticipated. Therefore, the program is no longer self -funding.
It would be more economically feasible to consider design changes at this
time and the Council may wish to consider alternative uses for the space
such as expanding the area for seniors presenting the possibility of
accessibility to CDBG funds for construction.
C/Huff felt it was important to have children's facilities in close proximity to
adult facilities.
In response to M/Chang, CSD/Rose explained that at the time the
community center was designed, childcare was contracted out to another
entity. The numbers projected by that facility were positive and the facility
more than covered its costs. If D.B. uses its own staff members to man the
childcare facility, the cost increases due to salaries and benefits for hours of
service required. Overall, the City saves a significant amount of money by
providing an in-house program. However, the childcare portion costs the
City $20,000 more than it brings in revenues.
MAY 21, 2002 PAGE 2 CC STUDY SESSION
C/Huff moved, C/Herrera seconded, to reallocate the space currently
designated for tiny tot use to senior space and use CDBG funds to defray the
costs.
Following discussion, C/Huff amended his motion to reallocate the space to
multi-purpose use.0/Herrera seconded the amendment. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
2. Presentation of "Read Together Diamond Bar" Program by the
Diamond Bar Friends of the Library — Nancy Lyons and Betts Griffone
Following a report by Mrs. ,Lyons, C/Zirbes moved, C/Huff seconded, to
support all facets of the Diamond Bar Friends of the Library proposal.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS None
ABSENT: COUNCIL MEMBERS - None
ADJOURNMENT: There being no further business before the Council, M/Chang
adjourned the Study Session at 6:24 p.m.
L NDA BURGESS, City Clerk
ATTEST:
Mayor Wen Chang
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MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
May 21, 2002
SPECIAL STUDY SESSION: 5:44 P.M., SCAQMD/Government Center,
Room CC -8.
PRESENT: Council Members Herrera, Huff, Zirbes,
Mayor Pro Tem O'Connor and Mayor
Chang
ALSO PRESENT WERE: Linda Lowry, City Manager; Mike Jenkins,
City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy
City Manager, David Liu, Public Works Director; Bob Rose, Community
Services Director; Linda Magnuson, Finance Director, Lynda Burgess, City
Clerk; Kirk Phillips, Assistant Engineer; April Blakey, Public Information
Manager; Teresa Arevalo, Sr. Administrative Analyst and Todd Strojny, Sr.
Administrative Analyst.
Discussion of a Modification of a Design of. the Community/Senior
Center
• Presentation of "Read Together Diamond Bar' Program by the Diamond
Bar Friends of the Library — Nancy Lyons and Betts Griffone
ADJOURNMENT: Mayor Chang adjourned the Special Study
Session at 6:24 p.m.
CLOSED SESSION: None
CALL TO ORDER: M/Chang called the regular meeting to order
at 6:38 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 E. Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was lead by Girl
Scouts Troop 295.
INVOCATION: The Invocation was given by Reverend Mike
Schuenemeyer, Diamond Bar Congregational Church.
ROLL CALL: Council Members Herrera, Huff, Zirbes,
Mayor Pro Tem O'Connor, Mayor Chang
Also present were: Linda Lowry, City Manager; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; Mike
Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose,
Community Services Director; Linda Magnuson, Finance Director; Lynda
Burgess, City Clerk.
APPROVAL OF AGENDA: CM/Lowry requested that Council discussion y
of Item 6.9 be continued to a future date.
May 21, 2002 PAGE 2 CITY COUNCIL
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation by Assistant Fire Chief John Nieto regarding "Fire Service
Month" and introduction of Fire Station 119 and 121 personnel.
1.2 Presentation by Alameda Corridor East Construction Authority
regarding the Brea Canyon Road Grade Separation Project.
1.3 1 e City Birthday Party Celebration Video — presented by Birthday Party
Subcommittee.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Lowry
introduced Lt. Joe Maxey, D.B./Walnut Sheriff's Station, who gave a
presentation on the description of community deployment as contracted by the
City. The presentation was in response to a request from a public speaker
during the May 7, 2002 City Council meeting.
3. PUBLIC COMMENTS: Allen Wilson spoke about the brush fires
occurring in South Orange County and asked what D.B. can do to prevent
brush fires from occurring on vacant City properties.
Mary Matson asked if the east/west Diamond Bar Boulevard traffic signals at
Montefino and Quail Summit could be adjusted to allow improved traffic flow.
She wanted to know why Council meeting tapes are edited prior to public
broadcast and who authorizes the editing.
Sue Sisk reported that there was another escape through the main entrance
at Porterville on April 4 and the contact system failed to notify residents until
late in the evening. She was concerned that similar incidents might occur at
Lanterman and she felt the community should continue to be vigilant.
Clyde Hennessee clarified his previous statements about the volunteer patrol.
He felt that the group needed an additional vehicle to enhance their visibility
in the community. He commended the Sheriff's Department and the Volunteer
Patrol on their excellent work on behalf of the City.
4. RESPONSE TO PUBLIC COMMENT: In response to Mr. Wilson,
M/Chang stated that from time to time the City clears brush along slopes and
in open areas.
Fire Chief Nieto said he spoke with Mr. Wilson. Four stations are vigorously
conducting brush inspections and clearance at this time. Several small brush
fires have occurred in the southwestern region. It appears that this area will
experience a very active fire season. _
DPW/Liu responded to Mary Matson that during peak school traffic times the
signals at Summitridge and Montefino on D.B. Blvd. must reflect certain
May 21, 2002 PAGE 3 CITY COUNCIL
conditions. Staff will follow up with Ms. Matson on this matter.
DCM/Doyle assured Council and community members that there is no editing
of the City Council meeting tapes. Broadcast difficulties have been
experienced with the local station and he believed the incident referred to by
the speaker might have occurred during tape changes.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS AND RECREATION COMMISSION MEETING — May 23, 2002
— 7:00 p.m., SCAQMD/Government Center Hearing Board Room,
21865 E. Copley Dr.
5.2 MEMORIAL DAY HOLIDAY — Monday, May 27, 2002 — City Offices will
be closed in observance of Memorial Day. City offices will reopen on
Tuesday, May 28, 2002.
5.3 PLANNING COMMISSION MEETING — May 28, 2002 - 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.4 CITY COUNCIL MEETING — June 4, 2002 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: Moved by C/Herrera, seconded by C/Zirbes
to approve the Consent Calendar with the exception of Item 6.9. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED CITY COUNCIL MINUTES-
6.1.1 Special Meeting of April 25, 2002 - As submitted with
C/O'Connor voting NO.
6.1.2 Study Session of May 7, 2002 — As submitted.
6.1.3 Regular Meeting of May 7, 2002 - As submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES —
Regular Meeting of March 26, 2002.
6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
MINUTES:
6.3.1 Regular Meeting of March 14, 2002
May 21, 2002 PAGE 4 CITY COUNCIL
6.3.2 Regular Meeting of April 11, 2002
6.4 APPROVED VOUCHER REGISTER — dated May 21, 2002 in the
amount of $353,803.72.
6.5 REJECTED CLAIM — Filed by Diamond Bar Tennis Club Community
Association #363 April 30, 2002.
6.6 EXONERATED GRADING BOND POSTED BY DOLEZAL COMPANY
FOR COMPLETION OF GRADING IMPROVEMENTS FOR PARCEL
MAP 23382 — Bond No. M102028 in the amount of $12,768.
6.7 ADOPTED RESOLUTION NO. 2002-36 APPROVING INSTALLATION
OF MULTI -WAY STOP SIGNS AT SUMMITRIDGE AND SOFTWIND.
6.8 ADOPTED RESOLUTIONS APPROVING THE ENGINEER'S REPORT,
DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT
ASSESSMENTS AND FIXING A TIME AND PLACE FOR A HEARING
OF OBJECTIONS THEREON.
6.8.1 RESOLUTION NO. 2002-37 PERTAINING TO LANDSCAPING
MAINTENANCE IN DISTRICT NO. 38.
6.8.2 RESOLUTION N0.2002-38 PERTAINING TO LANDSCAPING
MAINTENANCE IN DISTRICT NO. 39.
6.8.3 RESOLUTION NO. 2002-39 PERTAINING TO LANDSCAPING
MAINTENANCE IN DISTRICT NO. 41.
6.10 APPROVED CITY COUNCIL GOALS AND OBJECTIVES FOR FISCAL
YEAR 2002-2003.
6.11 RECEIVED, ACCEPTED AND FILED PROPOSITION A LOCAL
RETURN FUND, PROPOSITION C LOCAL RETURN FUND AND
TRANSPORTATION DEVELOPMENT ACT AUDIT REPORTS FOR
FISCAL YEARS ENDED JUNE 30, 2000 AND 2001.
6.12 APPROVED EXTENSION OF MAINTENANCE AGREEMENTS.
6.12.1 CITYWIDE STREET TREE MAINTENANCE WITH WEST
COAST ARBORISTS IN THE AMOUNT OF $135,000 FOR FY
02103
6.12.2 CITYWIDE STREET TREE PLANTING CONTRACT WITH ,
WEST COAST ARBORISTS IN THE AMOUNT OF $30,000
FOR FY 02/03
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May 21, 2002
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CITY COUNCIL
6.12.3 CITYWIDE GRAFFITI REMOVAL CONTRACT WITH GRAFFITI
CONTROL SYSTEMS IN THE AMOUNT OF $35,000 FOR FY
02/03
6.12.4 CITYWIDE LANDSCAPE MAINTENANCE CONTRACT WITH
TRU GREEN LANDCARE IN THE AMOUNT OF $250,213.19
FOR FY 02/03
6.13 APPROVED CONTRACT EXTENSION WITH BRANDT COMMERCIAL
SIGNS FOR INSTALLATION OF A MONUMENT SIGN ON GOLDEN
SPRINGS AT THE WESTERLY CITY LIMITS AND REPAIR OF A
MONUMENT SIGN ON GRAND AVENUE AT THE 60 FWY IN THE
AMOUNT OF $16,000.
MATTERS REMOVED FROM CONSENT CALENDAR:
7.
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6.9 MEMORANDUM OF UNDERSTANDING WITH THE STATE
REQUIRING THE USE OF OLD BREA CANYON ROAD FOR
CALTRANS PROPOSED SR 57/60 WEAVE IMPROVEMENT
PROJECT AND HIGH OCCUPANCY VEHICLE LANE CONNECTOR
PROJECT. (Continued to a future date TBA)
PUBLIC HEARINGS:
7.1 PUBLIC HEARING TO ADOPT RESOLUTION AMENDING ANIMAL
CONTROL FEES AND APPROVAL OF AGREEMENT WITH INLAND
VALLEY HUMANE SOCIETY ($65,244).
M/Chang opened the Public Hearing.
Upon Council concurrence, this matter was continued to June 4, 2002.
COUNCIL CONSIDERATION:
8.1 CITY APPOINTMENTS TO THE CHAMBER BOARD
C/Zirbes moved, C/Herrera seconded to approve City appointments to
the Chamber Board as outlined by C/Herrera. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Zirbes, M/Chang
NOES: COUNCIL MEMBERS - Huff, MPT/O'Connor
ABSENT: COUNCIL MEMBERS - None
8.2 CONSIDERATION OF AN ECONOMIC DEVELOPMENT POLICY TO
ATTRACT AND RETAIN BUSINESSES GENERATING IN EXCESS OF
$300,000 A YEAR IN SALES TAXES.
May 21, 2002 PAGE 6 CITY COUNCIL
C/Huff felt the policy should be tailored toward attracting low -impact
businesses. Perhaps the threshold should be lowered to $50,000 for
incoming business and tightened for existing businesses.
C/Herrera liked Mr. Huff's suggestion to consider businesses that
provide a lower amount of tax dollars. She suggested offering different
levels.
MPT/O'Connor moved, C/Herrera seconded, to approve the
recommended policy.
C/Huff asked if the policy could be re -tailored post approval to which
CA/Jenkins indicated there would be no basis for doing so unless
Council provided such direction in its motion.
C/Zirbes asked MPT/O'Connor to reconsider her motion to direct staff
to further define the proposal in accordance with C/Huff's statements
and bring the matter back to Council for further consideration.
M/Chang asked if the threshold is too high, it would be impossible to
attract businesses? What about businesses that do not generate sales
tax and yet hire many employees who contribute to the City's sales tax
base? He felt that Council should give this matter more in-depth
consideration before acting.
C/Herrera withdrew her second.
MPT/O'Connor's motion died for lack of a second.
C/Huff moved, C/Zirbes seconded, to direct staff to re -tool the proposal
in accordance with Council comments and present the new proposal to
Council for consideration at a meeting in the near future.
CM/Lowry suggested that staff make its initial presentation to the
Economic .Development Subcommittee prior to presenting the matter
to Council.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. COUNCIL SUBCOMMITTEE REPORTS/ COUNCIL MEMBER COMMENTS:
C/Herrera thanked firefighters and the Sheriff's Department for all they do for
this community. She wished everyone a safe Memorial Day holiday.
May 21, 2002 PAGE 7 CITY COUNCIL
C/Zirbes rep rt d that the new property maintenance guides were completed
and would be included in an upcoming City News publication. The
Neighborhood Improvement Officers are using the new correction notices that
have a checklist of the most common violations encountered on a daily basis.
He attended several events since the last Council meeting. One event he
enjoyed the most was last evening's special meeting of Scout Pack 730 during
which four c' bs bridged to scouts. He presented certificates from the City
Council to the four young men. He thanked Mike and Tommye Cribbins for
clearing the median in front of D.B.H.S. of trash. He welcomed CM/Lowry
back from vacation. He encouraged everyone to remember those who have
served this country during the Memorial weekend.
C/Huff talked about the importance of economic development to the success
of D.B. He spoke about the "doom and gloom" attitude in Sacramento. It
appears that vehicle license fees will be increased to their prior levels and the
tax will be passed back to cities. While this presents revenue to the City, the
residents foot the bill. The state has a very serious budget problem. He spoke
about potential funding for the Alameda Corridor East Project and stated that
Governor Davis allocated $150 million two years ago. Last year, he deferred
some of that allocation and this year he is talking about deferring an even
greater amount. If the Governor defers too much out of the overall
transportation -funding program, it will most likely impact Phase II of the
building schedule. He attended the annual Foothill Board meeting on May 8
during which he was selected President. He wished everyone a safe and
happy Memorial weekend.
MPT/O'Connor stated that Diamond Ranch High School would hold its golf
tournament on Monday, June 3. She asked businesses to help defray the
costs. She recommended that flags be placed on the "No Parking on Street
Sweeping Day" signs to draw attention. She wished everyone a safe Memorial
Day.
M/Chang spoke with Henry Hugo, Assistant Deputy Director, SCAQMD, about
the diesel engines they are developing. This technology will likely be used
statewide. Mr. Hugo offered that the City of D.B. could acquire one of their
small electrical vehicles and take advantage of discounts and subventions. In
addition, the electrical 'charge hookups are available in the parking lot.
M/Chang said he has ',been busy being interviewed by students of local
educational institutions regarding municipalities and the positions of mayor and
council members. He attended the volunteer patrol dinner hosted by the
Sheriff's Booster Club. He congratulated award recipients and thanked the
volunteers for their contribution to the community. He attended many events
on Mother's Day. He attended the opening of the D.B. division of Admini-staff.
Admini-staff hopes to grow its current staff from 50 to 280. He joined L.A.
Mayor Hahn at a dinner hosted by the Urban Land Institute, an agency
promoting better landscaping for cities. He and other Council Members
attended the 50th anniversary celebration of the Water District.
May 21, 2002 PAGE 8 CITY COUNCIL
10. ADJOURNMENT: There being no further business to conduct, Mayor
Chang adjourned the meeting at 8:48 p.m. in memory of Richard Bobertz,
father of Executive Assistant Nancy Whitehouse.
LY DA BURGESS, City Clerk
ATTEST:
Wen Chang, Mayor