HomeMy WebLinkAbout10/16/2001 Minutes - Study SessionMINUTES OF THE CITY COUNCIL
STUDY SESSION OF THE CITY OF DIAMOND BAR
OCTOBER 16, 2001
STUDY SESSION: M/Huff called the Study Session to order at 5:43
p.m. in Room CC -6 of the South Coast Air Quality Management District/Government
Center, 21825 E. Copley Dr., Diamond Bar, CA.
Present: Council Members Ansari, Chang, O'Connor, Mayor Huff. Mayor
Pro Tem/Herrera was excused.
Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu,
Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director and Lynda Burgess, City Clerk.
1) Community/Senior Center — Discussion of Banquet Room Flooring Options
and Service Program Alternatives for the Computer Room within
Sr./Community Center.
Harry Ahn, resident, advised Council that, when considering putting together
a computer room at the site, monitoring of computer networks does not have
to be as labor-intensive as some people think.
2) Discussion of Council Meeting calendar for November, December and
January — Continued to next meeting.
ADJOURNMENT: There being no further business to conduct, M/Huff adjourned
the Study Session at 6:25 p.m.
ATTEST:
Robert S. Hu , M yor
1
LYNDA BURGESS, City Clerk
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIA 7"OP:D BAR
OCTOBER 16, 2001
' STUDY SESSION: M/Huff called the Study Session to order at 5:43 p.m. in
Room CC -6 of the South Coast Air Quality Management District/Government Center,
21825 E. Copley Dr., Diamond Bar, CA.
ROLL CALL: Council Members Ansari, Chang,
O'Connor, Mayor Huff. MPT/Herrera was excused.
Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James
DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu,
Public Works Director; Bob Rose, Community Services Director; Linda Magnuson,
Finance Director and Lynda Burgess, City Clerk,
1) Community/Senior Center— Discussion of Banquet Room Flooring Options
and Service Program Alternatives for the Computer Room within
Sr./Community Center
2) Council Meeting calendar for November, December and January
ADJOURNED STUDY SESSION: 6:25 p.m.
1. CLOSED SESSION: None
2. CALL TO ORDER: M/Huff called the Regular meeting to order
at 6:43 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21825 E. Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by
Council Member O'Connor.
INVOCATION: The Invocation was given by Father
Ikechukwu Ikeocha, St. Denis Catholic Church.
ROLL CALL: Council Members Ansari, Chang,
O'Connor, Mayor Huff. Mayor Pro Tem Herrera was excused.
Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager;
David Liu, Public Works Director; Bob Rose, Community Services Director;
Linda Magnuson, Finance Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: Mayor Huff requested that Item 3.A.5
' follow 3.A.2.
CM/Lowry requested that Item 3.A.6 and 3.A.8 be removed from the agenda.
3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
OCTOBER 16, 2001 PAGE 2 -CITY COUNCIL
3A.1 Presented Certificate of Recognition to Ryann Horseman,
member of Case Batbusters, 2001 ASA, Girls 16 and Under
National Champions.
3.A.2 Proclaimed October 27, 2001 as "Make a Difference Day."
3.A.5 Proclaimed October 2001 as "Crime Prevention Month."
3.A.3 Presented Household Hazardous Waste Door to Door
Collection Program.
3.A.4 Selected finalists for the "Residential Recycler of the Year
Award." The twelve finalists were: Ted Annis, Maurits Doppert,
Jim Hamilton, Liz & Bob Lyles, Greg Morrison, Cecile
Nohadani, Dick Staley, Dave Tuinzing, William Vongoeben,
Chris S. Wissman, Ted Wong, and Martha Zerehi.
3.A.6 Capt. Alex Yim, Los Angeles County Sheriff, made a
presentation regarding plans for terrorist -type disasters.
3.A.7 Presentation given by Gayle Pacheco, Trustee, and Brian �^
Calle, Student Trustee, representing Mt. San Antonio College,
regarding Measure R on the November 6, 2001 ballot.
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS:
None Offered.
4. 4.a PUBLIC COMMENTS: Michael Barsamian, representing a
Diamond Bar truck club and the Southern California Mini -truck Council,
asked for the City's help with arrangements to display approximately 40 cars
and trucks at Calvary Chapel on Thursday nights. The church has asked that
the organization obtain permits to hold the event once a week for two hours.
M/Huff told Mr. Barsamian that a staff member would assist him in this
matter.
Darlene Glasser, President, and Kathy Winters, Vice President, D.B. Tennis
Club, complained that Waste Management leaves debris in bins and in the
parking lot area and the haulers do not close the bin lids so the remaining
debris attracts vermin. In addition, the homeowner's assn. received a
monthly increase of 46% for hauling services. She asked the Council's help
in obtaining proper service. If this is a City contract, why does the D.B.
Tennis Club have a separate contract. Since the D.B. Tennis Club is a
privately owned community, can it choose its own waste company. They
also complained about vandalism to their sprinkler system on the slopes
outside the complex and asked the City to assist in absorbing the $26,500
OCTOBER 16, 2001 PAGE -3 CITY COUNCIL
repair cost.
David O'Connor said it costs him several hundred dollars a year to have tree
roots removed from the City's plantings growing into the water main in front
of his home and he was tired of paying the bill.
4.b RESPONSE TO PUBLIC COMMENT: CM/Lowry indicated
that staff members have provided business cards to Mr. Barsamian and will
speak to him about the process for obtaining a permit for his special event.
Every city makes the decision to place trees in parkways because of their
aesthetic value. This City has a tree replacement program to deal with some
of those issues. In due time, all areas of the City will be served by the
replacement program.
CSD/Rose said that anytime the City gets a request regarding a tree that
backs up sewer lines or interferes with water delivery, it offers the
homeowner the opportunity for the City to remove and replace the tree at no
cost to the homeowner.
5. SCHEDULE OF FUTURE EVENTS:
5.1 BREA CANYON STREETSCAPE & REHABILITATION PROJECT
PUBLIC INFORMATION MEETING — October 17, 2001 — 6:30 p.m.,
Castle Rock Elementary School, 2975 Castle Rock Rd.
5.2 PLANNING COMMISSION — October 23, 2001 — 7:00 p.m., AQMD/
GOVERNMENT CENTER Auditorium, 21865 E. Copley Dr.
5.3 PARKS AND RECREATION COMMISSION — October 25, 2001 —
7:00 p.m., AQMD/GOVERNMENT CENTER Hearing Board Room,
21865 E. Copley Dr.
5.4 STATE LANTERMAN COMMUNITY ADVISORY COMMITTEE —
October 25, 2001 — 7:00 p.m., Research Conference Room,
Lanterman Development Center, 3530 W. Pomona Blvd., Pomona
5.5 CITY LANTERMAN MONITORING COMMITTEE MEETING — October
29, 2001 — 7:00 p.m., Room CC -8, AQMD/GOVERNMENT CENTER,
21865 E. Copley Dr.
5.6 HALL OF HORRORS HAUNTED HOUSE— October 30-31, 2001 —
6:00 — 9:00 p.m., Heritage Park Community Center, 2900 S. Brea
Canyon Rd.
5.7 CITY COUNCIL CANDIDATE FORUM — October 30, 2001 — 7:00 —
9:00 p.m., AQMD/GOVERNMENT CENTER Auditorium, 21865 E.
OCTOBER 16, 2001 PAGE 4 -.-CITY COUNCIL
Copley Dr.
5.8 FALL FUN FESTIVAL — October 31, 2001 — 4:30 — 8:30 p.m.,
Heritage Park, 2900 S. Brea Canyon Rd.
5.9 CITY COUNCIL MUNICIPAL ELECTION — November 6, 2001 — Polls
open from 7:00 a.m. to 8:00 p.m.
5.10 CITY COUNCIL MEETING —November 6, 2001 — 6:30 p.m.,
AQMD/ GOVERNMENT CENTER Auditorium, 21865 E. Copley Dr.
5.11 VETERANS DAY CELEBRATION — November 11, 2001 — 3:00 —
5:00 p.m., Sycamore Canyon Park, 22930 Golden Spgs. Dr.
6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/Ansari to
approve the Consent Calendar. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - MPT/Herrera
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of October
2, 2001 — As submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES —
Regular Meeting of August 14, 2001.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of August 23, 2001.
6.4 APPROVED VOUCHER REGISTER — dated October 16, 2001 in the
amount of $488,370.85. (C/O'Connor abstained from approval of
P.O. 11245 in the amount of $2,091.15 and P.O. 11253 in the amount
of $425 due to a potential conflict of interest relating to the Lanterman
Forensic Expansion Project).
6.5 DENIED CLAIM FOR DAMAGES — Filed by In Gyu Kim, September
18, 2001 and referred the matter for further action to the City's Risk
Manager.
6.6 REDUCED 80% OF THE SURETY BONDS (FAITHFUL
PERFORMANCE AND LABOR AND MATERIALS) FOR
DOMESTIC WATER AND RECLAIMED WATER, ON-SITE
STREET IMPROVEMENTS, STORM DRAIN IMPROVEMENTS
OCTOBER 16, 2001 PAGE'5 - CITY COUNCIL
' AND SANITARY SEWER IMPROVEMENTS FOR TRACT 52267
(PULTE HOMES) and directed the City Clerk to notify the
subdivider and Safeco Insurance Co. of America of these actions:
(1) Domestic Water & Reclaimed Water (Bond No. 6042581) — from
$800,000 to $160,000; (2) Street Improvements (Bond No.
6023788) — from $1,166,835 to $233,367; (3) Storm Drain
Improvements (Bond No. 6023787) — from $1,322,515 to $264,503;
and, (4) Sanitary Sewer Improvements (Bond No. 6023789) — from
$394,640 to $78,928.
6.7 APPROVED AMENDMENT TO THE CONTRACT FOR LEGAL
SERVICES WITH SHEPPARD, MULLIN, RICHTER AND HAMPTON,
LLP - in the amount of $25,000. (C/O'Connor abstained due to a
potential conflict of interest regarding the Lanterman Forensic
Expansion Project.)
6.8 AWARDED TRAFFIC AND TRANSPORTATION SERVICES
CONTRACTS TO WARREN C. SIECKE, AAE, INCORPORATED,
AND SASAKI TRANSPORTATION SERVICES, ON AN ON-
CALL/AS-NEEDED BASIS, FOR A PERIOD OF THREE YEARS,
COMMENCING OCTOBER 21, 2001.
6.9 AWARDED SOILS AND GEOTECHNICAL ENGINEERING
SERVICES CONTRACTS TO LEIGHTON & ASSOCIATES,
KLEINFELDER, INC., AND WILDAN, ON AN ON-CALL/AS-NEEDED
BASIS, FOR A PERIOD OF THREE YEARS, COMMENCING
OCTOBER 21, 2001.
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARING — ORDINANCE NO. 0X(2001) AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AMENDING THE DIAMOND BAR MUNICIPAL CODE AND
ADOPTING DEVELOPMENT CODE AMENDMENT NO. 2001-01.
M/Huff declared the Public Hearing open.
David O'Connor, member of the Diamond Bar local amateur radio
organization, said his group fully supported the City's efforts to move
toward full compliance with FCC regulations. He was interested in
language changes to conform with the Los Angeles Codes as well.
Martha Bruske wanted to be sure that the proposed regulations do not
conflict with other City Codes, such as the property maintenance
code.
OCTOBER 16, 2001 PAGE 6 CITY COUNCIL
DCM/DeStefano responded that the satellite dish portion of the
ordinance is in concert with the balance of the Development Code.
Changes are a direct result of recent FCC rulings. Placement of
satellite dishes on slopes is currently permitted.
There being no further testimony offered, M/Huff closed the Public
Hearing.
Moved by C/O'Connor, seconded by C/Ansari to approve first reading
by title only and waive full reading of Ordinance No. 42(2001). Motion
carried by the following Roll Call:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - MPT/Herrera
8. OLD BUSINESS:,
8.1 RESOLUTION NO. 2001-58: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE
INSTALLATION OF REGULATORY SIGNS TO AUGMENT THE
CHAPARRAL MIDDLE SCHOOL TRAFFIC CIRCULATION PLAN.
Bob Marvin, Spruce Tree Dr., expressed concern that residents in the
area immediately surrounding the school were being restricted from
making right-hand turns onto Spruce Tree Dr. during the times that
the circulation plan is being implemented.
Bill Hagemeier pointed out that the proposed plan is flawed because
of the conflict in vehicular movements. He asked that this matter be
postponed to allow time for staff and the City's engineers time to
review his proposal.
Marilyn Hodges, 1514 Spruce Tree Dr., said that the eastbound traffic
on Mountain Laurel backs up to D.B. Blvd. People on D.B. Blvd. allow
their children to exit their vehicles at red curbs or in the crosswalk.
Joyce Merca, 1416 Spruce Tree Dr., suggested that the school district
encourage bus ridership and carpooling to relieve the congestion
problems.
DPW/Liu explained that staff's plan addresses the safety of the
children. Mr. Hagmeier's recommendation to allow people to make
OCTOBER 16, 2001 PAGE 7 - CITY COUNCIL
a right turn onto Spruce Tree Dr. means that students will be dropped
' off on both sides of the street and by nature, children will dart across
the street in the path of oncoming vehicles. The City's plan has been
developed as a joint effort with all stakeholders and is a plan that
needs review and enforcement. Staff believed that the proposed plan
is a good beginning and addresses the safety of the children. Permits
are not valid for the public right-of-way.
C/O'Connor asked that staff make its presentation on a proposed
permit system in a timely fashion. She felt that a stop sign installation
would assist the school traffic for only one hour during a school day
and would, conversely, penalize the residents on a 24 -hour -per -day
basis. She requested that the left turn only 7:00 a.m. to 8:00 a.m.
read"on school days only".
C/Ansari agreed with C/O'Connor that a permit system should be
implemented as quickly as possible. She believed the residents
would benefit from a stop sign adjacent to the school exit.
CA/Jenkins expressed serious doubts about the legality of a permit
system under the Vehicle Code and stated that he would provide
Council with a formal written opinion about this matter.
C/O'Connor moved to adopt Resolution No. 2001-58 installing
regulatory signage to augment the Chaparral Middle School Traffic
Circulation Plan with a review of the program in approximately 6
months; C/Chang seconded the motion with the addition of a "Do Not
Block Intersection" sign on Spruce Tree Dr. at Mt. Laurel Dr.
C/O'Connor accepted the amendment to her motion. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - MPT/Herrera
9. NEW BUSINESS:
9.1 ANNUAL REPORTS FROM WASTE HAULERS
9.1.a ANALYSIS OF THE YEAR 2000 ANNUAL REPORT FROM
WASTE MANAGEMENT, INC. AND A SUMMARY OF
' PROGRESS TO DATE.
Carolyn Anderson, Waste Management, stated that her
organization was concerned about service issues in D.B. and
OCTOBER 16, 2001 PAGE 8 1 CITY COUNCIL
that a "Service Plan" was being developed
Cynthia Rodriquez, Division Customer Service Manager, explained
the increase in personnel, customer service changes, computer
upgrades and telephone upgrades. She also explained how
"Service Machine" is customer defined and will help to fix the
customer service problems.
DPW/Liu explained that the City has the ability to seek
compensation for damages under Waste Management's cash and
performance bonds.
Martha Bruske said that since last October she has enjoyed
excellent service from Waste Management. When she called them
for service, her call was answered promptly and she was offered a
quick solution to her problem. She noted that some residents are
not meeting their obligations under this program.
Moved by M/Huff, seconded by C/Chang to receive and file the Year
2000 Annual Report from Waste Management, Inc., which includes
information about progress made to date on contractual obligations.
Further, to direct Waste Management, Inc. to meet its contractually
stipulated standards for customer service. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - MPT/Herrera
9.1.b STAFF ANALYSIS OF THE YEAR 2000 ANNUAL REPORT FROM
VALLEY VISTA SERVICES AND A SUMMARY OF PROGRESS TO
DATE.
Motion by C/Ansari, seconded by C/O'Connor to receive and file
the Year 2000 Annual Report from Valley Vista Services (VVS).
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - MPT/Herrera
10. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: C/Ansari said
she attended the "Day at the Races" for Project Sister and a conference on
domestic violence. On October 22, 23 and 24, D.B. will host the California
OCTOBER 16, 2001
PAGE 9 CITY COUNCIL
Integrated Waste Board. At 3:30 p.m. on the 22nd, a tour of the regenerative
facility at Cal Poly will take place. Hearings will take place at SCAQMD from
9:00 a.m. to 5:00 p.m. A Peace and Understanding Conference will be held
on Sunday from 3:00 p.m. to 6:00 p.m. at the SCAQMD. She was recently
in Vancouver where her husband attended medical meetings. Condolences
to Mayor Huff on the loss of his mother.
C/Chang commended St. Denis for their October 11`h ecumenical prayer
service. People should move forward and conduct their business as usual in
order to ensure a healthy economy for the U.S.. He thanked Dr. Hockwalt
for Isis -dedication and contribution to the educational community and wished
him a successful fight against the cancer that has invaded his body. He
expressed his sympathy to Mayor Huff on the loss of his mother.
On October 3rd and 4`h, C/O'Connor and staff members attended the
International Council of Shopping Centers Conference in Palm Springs. On
October 5, she, C/Ansari and C/Chang attended Washington Mutual's grand
re -opening. On Friday night she and other Council Members attended the
VIP opening of the Sima Restaurant at the Pacific Palms Conference Center.
On October 11, the finance committee met. Also on that day the City and
Chamber conducted its tour of the Chevron, McDonalds, LA Fitness area.
Business owners expressed concern about semi -trucks parking on Golden
Springs Dr. causing a sight safety concern. LA Fitness complained about
campaign signs that had been placed on light fixtures. She attended the St.
Denis vigil. It was very comforting and encouraging to see various religious
groups join together in prayer and peace offerings. On October 12, she
participated in the YMCA annual golf tournament fund-raiser. On October
14, she attended a commemorative vigil sponsored by the Southern
California Young Chinese Americans at the cultural center in EI Monte.
November 6 is Election Day and she and fellow Council Members Chang
and Ansari are up for re-election. She encouraged citizens to exercise their
right to vote. She invited everyone to attend the Candidate Forum on
October 30.
M/Huff hoped that Dr. Hockwalt wins his fight against cancer. The
community wishes him well. He reminded citizens to vote in the upcoming
election. There are several important issues on the ballot. He thanked
Council and others for the thoughts and flowers he received in honor of his
mother. She was a special person and will be missed.
ADJOURNMENT: There being no further business to conduct, Chair/Huff
adjourned the meeting at 10:03 p.m. in memory of his mother, Flora Esther
Huff.
OCTOBER 16, 2001 PAGE 10 ,IT`f COUNCIL
LY DA BURGESS, City Clerk
ATTEST:
Robert S -.,"'Huff, Mayor