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HomeMy WebLinkAbout3/5/2002 Minutes - Regular Meeting1 1 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MARCH 5, 2002 CALL TO ORDER: M/Chang called the meeting to order at 5:08 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Building, 21825 E. Copley Drive, Diamond Bar. ROLL CALL: Council Members Herrera, Huff, Zirbes, MPT/O'Connor and Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Kirk Phillips, Assistant Engineer; Marsha Roa, Communications & Marketing Coordinator; Teresa Arevalo, Sr. Administrative Assistant and Todd Strojny, Sr. Administrative Assistant. 2. PRESENTATION FROM D.B. COMMUNITY FOUNDATION REGARDING DONOR COMMEMORATION AT THE COMMUNITY CENTER Chairman Andrew Wong and Members Nancy Lyons and Debby O'Connor presented samples of commemorative tiles and displays in other locations. C/Zirbes said he had no major objection to the proposal but thought that if the Foundation puts something within the building, people may feel that they have contributed toward the cost of the Community Center and not to the Parks Master Plan. He thought a learning tree or a windmill or a walkway from the trailhead to the Community Center would be a good idea. M/O'Connor said that a commemorative wall within the building was the architect's idea, not the Foundation's proposal. C/Herrera asked if the Foundation is proposing more flexibility with respect to what the funds are used for and how the money is raised. Chair/Wong said his understanding was that the Foundation's recommendation is more limited. The Foundation is trying to determine if the Council is agreeable to the Foundation's proposal for fundraising toward implementation of the Parks Master Plan and whether the Council would agree to allow the Foundation to work with the Community Center architect toward implementation of a hardscape fundraising project. C/Herrera said it was her understanding that whatever was sold by the Foundation would be directed toward fundraising for the Community Center only. C/Zirbes concurred with C/Herrera's position and comments. MARCH 5, 2002 PAGE 2 CC STUDY SESSION C/Huff said he also understood that whatever was implemented at the Community Center would go toward the cost of the Center because people like to give to specific projects. He thought that C/Zirbes' proposal for a trailhead walkway might be more cost effective for the Foundation's first attempt at fundraising. He asked if the Foundation could embrace such a project. Chair/Wong suggested a compromise in order to obtain greater participation. A portion of the proceeds could go toward the Community Center and a portion of the proceeds could go directly to the Foundation for other types of projects. C/Zirbes suggested that the Foundation put together a marketing program in conjunction with the new Community Center and propose a variety of items people could buy into. CM/Lowry said that if Council approves a plan to do a trailhead it would be advisable to include the project in the landscape architect's plan at this time. CIO'Connor stated that, in her opinion, the Foundation would like to have Council's approval to do stepping stones. Where the stepping stones ~` would be placed can be determined. In order to implement a fundraising project, the Foundation must move forward as quickly as possible. C/Herrera suggested the Foundation do both — stepping stones and the building. Chair/Wong responded to C/Zirbes that the Foundation would prefer to go with the stepping stones, a single project. He didn't believe the Foundation's mission would be to purchase something for the inside of the Community Center. C/Herrera said the point of her opinion is that if the Foundation sells something that people see and realize what it's going toward, it will be possible to raise a lot more money and there will be a lot more enthusiasm for the project. She would like the Foundation to be as successful as possible. Therefore, something on the inside of the Center indicating their contribution helped build the Community Center would be well received. Chair/Wong said he believed that if the brochure stated that a portion of the proceeds raised through the sale of stepping -stones would go toward the Community Center, it would serve the same purpose. DCM/Doyle said that the architects are designing a space for an interior plaque. Therefore, there is some urgency for the Council to make its decision so that it can be incorporated in the design. MARCH 5, 2002 PAGE 3 CC STUDY SESSION C/Huff suggested that the Council support the Foundation selling tiles and ' reserve a space inside the Community Center for a commemorative plaque. DCM/Doyle asked C/Huff whether he meant tiles for the trailhead or tiles incorporated into the building design. C/O'Connor said that the Foundation's first choice is for stepping stones in front of the banquet hall. The second choice location is the main entrance from the parking lot into the Community Center. DCM/Doyle proposed that the Council direct staff to work with the architect and the Foundation to determine a feasible location. C/Huff did not favor stepping stones at the front entrance. He would prefer stepping stones at the side or in back of the building with a commemorative plaque inside. He believed stepping stones would detract from the proposed materials. He did not believe donors would be contributing merely to see their name in stone. C/Zirbes favored stepping stones out to the trailhead with a disclaimer stating a portion of the fundraising proceeds (10%) would go to help fund ' the Community Center. The Foundation should be allowed to use their funds to meet their goals and objectives. D.B. will fund the Community Center no matter what. He agreed with C/Huff that the treatments put in place by the architects for the front of the building might not be the ideal placement of Foundation tiles. Council concurred to direct staff to work with the architect and the Foundation to designate a location for stepping stones within the landscape element. C/Huff liked C/Zirbes' suggestion that 10% of the proceeds from the fundraising project be designated for the Community Center. 3. DISCUSSION OF ISSUES REGARDING THE CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION BOND ACT APPLICATION PROCESS. DCM/Doyle reported that the Library Bond Act application has three deadlines. The first deadline is June 14, 2002, 101 days away. The document is extensive and requires detailed calculations down to the inch for how much shelving would be required for the facility's collection. Most ' specifically, there are several major requirements: The first is establishment of a community -wide needs assessment. The library needs assessment is a very involved process used to demonstrate why the project is needed, what services are needed within the community and MARCH 5, 2002 PAGE 4 CC STUDY SESSION how the proposed project would serve to meet those needs. The second requirement is to build a library program or service program surrounding those needs. The third major component is to decide what type of priority program the City will do. Two types of projects will qualify for grant funding — first priority and second priority projects. First priority projects are those done in cooperation with the school district. They can be co - located with the school district library and public library in the same facility. The first priority is not feasible for D.B. because there are no schools close to the site. D.B.'s only option for a first priority project is to do a joint venture project that would have school district components within the library and service the K-12 students through homework centers, computer technology labs, career centers, etc. There must be a formal joint venture agreement between the City and one or both school districts. With respect to whether the application could be completed within 100 days, DCM/Doyle explained that, since staff does not know, that is the reason for the $12,000 contract item on the regular Council meeting agenda later. The contract would be with Ron Dubberly of Atlanta, Georgia, who is a library services expert. MPT/O'Connor thought the Council's intent from day one was to do a joint venture with the school districts and go for the Library Bond Act. She was in favor of applying for the June 14th deadline. DCM/Doyle said there are a number of issues to be worked out including the potential operating cost. Based upon the language of the regulation, staff is of the opinion that the City could apply for the Bond Act and identify itself as the operator of the library. At a later date, if funding is received, the City could decide to work out an operating agreement with the county library officials to have them operate the facility. Alternatively, once funding is received, the City could withdraw from the county library system and hire a private library services firm to operate the facility. However, staff is not 100% certain that either of these options are viable options. The operating costs and the operating agreement may have to be worked out in advance of application submission. Staff is awaiting confirmation from Sacramento. This is a very complex and interwoven application process that requires a lot of work and expertise is not currently available on staff. He strongly recommended hiring the expert to minimize the application process because this is the first funding cycle. He further stated that he would not be able to guarantee that the first funding cycle will be met even if Council hires the consultant. The expert's charge -- would be to give the Council an assessment of what needs to get done and whether or not it is reasonable to expect this work can be completed within the first funding cycle. He also would strongly recommend that Council hire Mr. Dubberly or someone like him even if D.B. applies for the MARCH 5, 2002 PAGES CC STUDY SESSION second funding cycle. We need to know where D.B. fits from an expert's perspective as well as what it takes to accomplish the application process in a reasonable timeframe and insure the best opportunity for securing funding through the Bond Act application process. As previously expressed by one Council Member, if it is Council's desire to move forward on the library as quickly as possible, this starts the process. CM/Lowry said that this is the first piece of whatever it takes. Staff is not comfortable asking Council to lay out $12,000. However, staff is feeling a matter of urgency to proceed because of Council's prior expression of commitment to continue with the process. At least $7,000 of the $12,000 is an offset to what would be spent to do the application anyhow. MPT/O'Connor asked if there is any chance the state would delay the June 14 deadline. DCM/Doyle said that although anything is possible, he did not believe there is a reasonable chance that the June 14 deadline or any other application date will change because of the public hearing process requirement. C/Herrera asked if the City of Azusa was approved for funding. DCM/Doyle responded that Azusa received no funding from this Bond Act, nor will any funding be given out until after the June 14 deadline. Applicants can submit their applications up to June 14. The state will not look at the application until June 15. If the application is incomplete, the process stops and you must begin the entire process over again for the next funding cycle. A new application must be generated for each funding cycle. Applications are not automatically forwarded on. Mr. Dubberly indicated that Azusa received funding from a previous Bond Act. DCM/Doyle responded to M/Chang that the $12,000 does not complt the application for the first funding cycle. The $12,000 merely gives Council an assessment of where D.B. is today and what it needs to do to complete the application. Another benefit of proceeding with the analysis at this time would be that the City would have analysis information to develop an RFP that could be sent out to various library experts. In order to be reimbursed for these services, the expert needs to have completed five library program services within the past 10 years. There are a limited number of people who have this type of experience. CM/Lowry hoped the feasibility study would provide Council and staff with some kind of decision path. At this time, staff does not know whether the MARCH 5, 2002 PAGE 6 CC STUDY SESSION City has the ability to present itself to the state as a library provider because we haven't been one and we're in a district. M/Chang asked how long it would take to complete the feasibility study. DCM/Doyle responded that if Council approves the expenditure tonight, Mr. Dubberly's assistant would be available this Thursday and Friday to meet with school district officials if they are available. Within a week they could provide a verbal analysis followed by a written analysis. Within a week to 10 days, staff should have a good idea about what direction should be taken. The feasibility analysis will indicate whether or not the June 14 deadline can be met. The only possible way to make the June 14 deadline is to secure Mr. Dubberly's services and proceed immediately. If Council waits to interview other experts, it will not happen. If the City spends the $12,000, other fees and expenses will be incurred as the Bond Act application process proceeds. It could be a very expensive process to apply for Bond Act funding and the City may never realize reimbursement of those funds if the project is not funded. The other unknown at this time is Mr. Knabe's announcement that he is going for a regional library that will serve D.B. One of the key components for evaluating the application is how our project fits the needs of the library jurisdiction and the library jurisdiction is much different from City boundaries. How will Mr. Knabe's project competing against D.B.'s application impact D.B.'s ability to receive grant funds. M/Chang proposed that Council approve the $12,000 expenditure for Ron Dubberly & Associates to complete the feasibility study. ADJOURNMENT: Mayor Chang adjourned the Study Session to the Regular City Council Meeting at 6:10 p.m. n U LYNDA BURGESS, City Clerk ATTEST: 6-51 Mayor Wen Chang MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MARCH 5, 2002 ISTUDY SESSION: 5:08 p.m. ADJOURNED STUDY SESSION: 6:10 p.m. CLOSED SESSION: Called to order at 6:10 p.m. Telephone conference with Legal Counsel re. Existing Litigation (Government Code Section 54956.9, Subdivision (a) Lanterman Developmental Center. (MPT/O'Connor recused herself from attendance due to a potential conflict of interest). ADJOURNED CLOSED SESSION: 6:35 p.m. CALL TO ORDER: M/Chang called the meeting to order at 6:38 p.m. in the Auditorium of the South Coast Air Quality Management District/Government Building, 21865 E. Copley Dr., Diamond Bar, CA. At the request of the Mayor, CA/Jenkins announced the reasons for the Closed Session and reported that the City Council took no reportable action during the session. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor Pro Tem O'Connor. INVOCATION: The Invocation was given by Ahmad H. Sakr, Ph.D., Islamic Education Center. ROLL CALL: Council Members Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor and Mayor Chang. Also present were: Linda Lowry, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: CM/Lowry requested that Council bring Agenda Item 8.1 forward to the beginning of the meeting. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Performance given by Chaparral Middle School 8th Grade Orchestra. ' 1.2 Presented City Tiles to the following outgoing Commissioners: Parks and Recreation Commissioners Mark St. Amant, Patty Anis and Annette Finnerty (represented by her husband Albert, Planning Commissioner George Kuo Traffic and Transportation Commissioners Joseph Kung, Joyce Leonard and Jack Istik. March 5, 2002 PAGE 2 City Council 1.3 Presented Certificates of Appreciation to Outgoing Diamond Bar Community Foundation Members Dexter MacBride, Nancy Lyons and Annette Finnerty. 1.4 Presented Certificate of Appreciation to Outgoing Public Safety Advisory Committee Member Mary Matson. 1.5 Proclaimed March 9, 2002 "Arbor Day." Proclamation received by Jon Baker, Chief of Forestry. Mr. Baker presented the "Tree City USA" plaque to the City Council. 1.6 Presented City Tile to Hinderliter, de Llamas & Associates, as Business of the Month, March 2002. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Eileen Ansari thanked her Commission and Committee appointees. She expressed concern about the poor quality of Tuesday night Council meeting broadcasts on Channel 17. She asked for a report on the amount of money coming to the City as a result of Adelphia's advertising. She was not happy with Adelphia's service to the community. Georgeanna Ramel expressed concern about the street sweeping proposal and on -street parking at D.B.H.S. She suggested the City speak with the athletic director and student body president at D.B.H.S. to determine when the least number of community members and students would be parked on Pathfinder and Brea Canyon and conduct street sweeping at that time. Clyde Hennessee thanked the City for being more concerned about residents' needs and for the beautification of the community. He felt the replacement of street signs over time would add to the positive aesthetics of the community and asked that the wording on the signs be of sufficient size to be easily read from a distance. Dick Farrell applauded Council for moving forward with the street sweeping ordinance. He encouraged vigorous enforcement of Code issues. Marie Buckland asked Council why they changed the name of CAC and asked if they read the manual because it appears to apply to non - incorporated areas. Is the City planning to close the Service Center by Kmart. Darla Farrell expressed concerns about traffic safety on Diamond Bar Blvd. near Sunset Crossing and the entrance to the SR 57 north. March 5, 2002 PAGE 3 City Council ' Pete Meritans, Cindy McCool, Sal Romero and Robert Janeke supported multi -way stop signs on Ritter, Great Bend and Golden Prados (Agenda Item 6.1) 4. RESPONSE TO PUBLIC COMMENT: M/Chang asked staff to speak with Adelphia about improving their broadcast quality. CM/Lowry reported that the Public Safety Committee has been considering its status. Staff is not a party to these discussions. However, staff will. present a report to Council upon request. The City currently holds the Service Center lease and there is no plan to terminate the lease. With respect to vehicle trade-off, tonight's agenda contains an item for Council consideration to approve the City's portion of payment from its drug forfeiture funds for participating in the purchase of a recreational vehicle to be used in neighborhood watch and other community policing events. CM/Lowry responded to Darla Farrell that staff has been working on an improvement plan for the D.B. Blvd./Sunset Crossing on-ramp. DPW/Liu expanded on the proposed improvement plan and staff's working relationship with CalTrans. CM/Lowry stated that the problem with the City Council broadcast involves technical issues between Adelphia and the AQMD/Government Building facility. MPT/O'Connor said that sometime in March, Channel 57 should be returned to its previous state. DPW/Liu reported that street sweeping service is conducted around D.B.H.S. prior to the 6:30 a.m. student arrival time. MATTERS MOVED FORWARD ON THE AGENDA: 8.1 APPROVAL OF STREET SWEEPING PARKING RESTRICTION PROGRAM, ADOPTION OF RESOLUTION NO. 2002-20 AND APPROPRIATION OF PROGRAM EXPENSES TOTALING $22,408 GENERAL FUND AND $32, 978 COPS SPECIAL FUNDS. Martha Bruske said this Ordinance is necessary to uphold storm water regulation laws, protect D.B. from penalties and produce a clean city - it should be passed. In addition, there should be no overnight on - street parking and no special consideration for those who feel inconvenienced. March 5, 2002 PAGE 4 City Council Darla Farrell wanted overnight on -street parking eliminated. If D.B. intends to be a clean country -living city like the majority of residents want, there should be no overnight on -street parking. Residents of adjacent communities manage to find places to park their vehicles off of the street. Clyde Hennessee didn't agree with eliminating overnight parking. People are free to park off the street if they want the street cleaned. This community should protect the residents' freedom of choice. Marie Buckland favored elimination of overnight parking. Dick Farrell agreed with Martha Bruske. C/Zirbes moved to adopt Resolution No. 2002-20, change start and stop times to 7:30 a.m. to 1 p.m. for morning sweeping, and 11:30 to 5:00 p.m. for afternoon sweepings, appropriate funds and approve expenditures including change orders. C/Herrera seconded the motion. C/Huff requested a six-month review period for schedule adjustments beginning in September 2002. MPT/O'Connor asked that the motion be amended to include "except holidays" on all signs. C/Zirbes accepted all amendments to his motion. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff ABSENT: COUNCIL MEMBERS - None 5. SCHEDULE OF FUTURE EVENTS: 5.1.1 ARBOR DAY CELEBRATION -March 8,2002— 10:00 a.m., Pantera Park, 738 Pantera Dr. 5.1.2 PUBLIC SAFETY ADVISORY COMMITTEE MEETING — March 11; 2002 — 7:00 p.m. Walnut/Diamond Bar Sheriff Station Community Room, 21695 E. Valley Blvd., Walnut. 5.1.3 PLANNING COMMISSION MEETING —March 12, 2002 —7:00 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. March 5, 2002 PAGE 5 City Council 5.1.4 TRAFFIC AND TRANSPORTATION COMMISSION MEETING — March 14, 2002 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 E. Copley Dr. 5.1.5 CITY COUNCIL MEETING — March 19, 2002 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: Moved by C/Huff, seconded by C/Herrera to approve the Consent Calendar, with the exception of Item 6.13. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session of February 19, 2002 - As submitted. ' 6.1.2 Regular Meeting of February 19, 2002 — As submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of January 8, 2002. 6.2.2 Regular Meeting of January 22, 2002. 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of November 8, 2001. 6.4 APPROVED VOUCHER REGISTER - dated March 5, 2002 in the amount of $964,167.85. 6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT — month of January, 2002. 6.6 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND IN THE AMOUNT OF $6,390 FOR LOT 71 OF TRACT 30578 (2957 Wagon Train Lane, The Country Estates) - and directed the City Clerk ' to notify the owner and surety of this action. 6.7 APPROVED SECOND READING OF ORDINANCE NO. 03(2002) AMENDING SEC. 8.20.010 TO ADD ETCHING CREAMS AND March 5, 2002 PAGE 6 City Council SUBSTANCES TO THE DEFINITION OF "GRAFFITI IMPLEMENT" - waived full reading and adopted. 6.8 LANDSCAPE ASSESSMENT DISTRICTS: 6.8.a ADOPTED RESOLUTION NO. 2002-15 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FY 2002-03. 6.8.b ADOPTED RESOLUTION NO. 2002-16 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FY 2002-03. 6.8.c ADOPTED RESOLUTION NO. 2002-17 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FY -- 2002-03. 6.9 ADOPTED RESOLUTION NO. 93-66D AMENDING RESOLUTION 93-66C SETTING FORTH POLICIES, PROCEDURES AND REGULATIONS FOR USE OF CITY FACILITIES AND REQUIRING ADOPTION AND ENFORCEMENT OF "THE PARENTS' CODE OF CONDUCT.". 6.10 ADOPTED RESOLUTION NO. 2002-18 APPROVING INSTALLATION OF MULTI -WAY STOP SIGNS AT THE INTERSECTIONS OF RITTER STREET AT GOLDEN PRADOS DRIVE AND RITTER STREET AT GREAT BEND DRIVE. 6.11 AWARDED CONTRACT IN AN AMOUNT NOT TO EXCEED $12,000 TO RON DUBBERLY ASSOCIATES FOR LIBRARY PROGRAMMING SERVICES ASSOCIATED WITH THE CALIFORNIA LIBRARY CONSTRUCTION AND RENOVATION BOND ACT. 6.12 APPROVED SHERIFF DEPARTMENT'S REQUEST TO ASSIST WITH PURCHASE OF A COMMUNITY POLICING VEHICLE AND APPROPRIATE $48,406.67 FROM THE NARCOTICS ASSET FORFEITURE FUND. March 5, 2002 PAGE, 7 City Council 6.14 AWARDED CONTRACT TO HIRSCH 8, ASSOCIATES FOR PHASE 11 DESIGN SERVICES FOR THE ADA RETROFIT IMPROVEMENTS AT SYCAMORE CANYON PARK IN AN AMOUNT NOT TO EXCEED $50,000. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.13 RESOLUTION NO. 2002-19 OPPOSING SB1664 (ROMERO), AMENDING THE MEMBERSHIP OF THE BOARD OF THE SAN GABRIEL AND LOWER LOS ANGELES RIVERS AND MOUNTAINS CONSERVANCY C/Herrera moved, C/Huff seconded to adopt Resolution No. 2002-19 opposing SB 1664 and direct staff to send copies with a cover letter to all 66 cities, SCAG, Gateway Council of Governments, Supervisor Aguire in San Bernardino County, Supervisor Spitzer in Orange County and all members of the Senate Committee, to be signed by all Council Members. In additional, staff was directed to send a copy of the signed letter or Resolution to members of each Committee as it moves its way through the Assembly. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: 8.2 CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION FOR THE PROPOSED SUMMITRIDGE COMMUNITY AND SENIOR CENTER PROJECT — Report by DCM/DeStefano (continued to March 19, 2002) C/Huff asked that the City consider retaining any historical finds for an educational or historical display. 8.3 CONSIDERATION OF FOURTH OF JULY FIREWORKS SHOW AT SYCAMORE CANYON PARK IN THE AMOUNT OF $22,000 (Continued from Feb. 19, 2002). C/Herrera stated that the objection to fireworks rests with one Council Member only who does not speak for the entire Council. March 5, 2002 PAGE 8 City Council Martha Bruske was opposed to a fireworks show because of the fire danger, the possibility for serious injury, trauma to pets, noise and vibration in the neighborhood, closing a major thoroughfare and because the Council is ignoring a City ordinance. By ignoring the ordinance, Council puts itself above the law and asks code and law enforcement to abet the Council in its action. She again requested that Council not support the proposal. Clyde Hennessee thought the Council should increase the amount for better fireworks. C/Huff reiterated his opposition to a fireworks show and confirmed that he did not speak for the entire Council. C/Zirbes moved to approve and increase the fireworks budget to $10,000. Seconded by C/Herrera. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - Huff —� ABSENT: COUNCIL MEMBERS - None 8.4 APPOINTMENTS TO THE DIAMOND BAR COMMUNITY FOUNDATION (Continued from Feb. 19, 2002) Moved by C/Huff, seconded by C/Zirbes to direct staff to develop a policy on how to make appointments before making more appointments, i.e., whether each Council Member would appoint one member with the remaining seats to be appointed by the Council as a whole. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Huff spoke about the loss of Dr. Hockwalt. He commented on the letter included in residential water bills concerning the Alameda Corridor East construction authority. He read a letter from ACE explaining the rate increase and benefits to D.B. and the San Gabriel Valley. March 5, 2002 PAGE 9 City Council C/Zirbes was thankful to Dr. Hockwalt for all he did for his children and the children of D.B. He will be greatly missed. He explained the activities and intentions of the Neighborhood Improvement Committee and that, in the near future, property maintenance brochures would be mailed to all homes in D.B. In addition, the committee is currently working with realtors to develop a cooperative program to promote cleaner neighborhoods and higher property values. All concerns reported to City Hall are confidential. The Code Enforcement officers, soon to be reclassified as Neighborhood Improvement Officers, have been asked to remain proactive and advise the committee of any suggested changes. He thanked staff and Mayor Chang for their participation. C/Zirbes then addressed the matter of offensive raw sewage odors at the Country Hills Towne Center and reported that the Sanitation District is currently mitigating the situation. Within 60 to 90 days, the odor should be gone. C/Herrera believed that all Council Members are proactive within the community. The City is currently undergoing positive changes. She thanked the outgoing Commissioners and committee members for their past services to the community. It is very sad that Dr. Ron Hockwalt succumbed to pancreatic cancer after only having been diagnosed five months ago. She was very proud to have served with him on the Walnut Valley School Board. ' The comments from his constituents during the service were overwhelming. Dr. Hockwalt positively impacted their lives and the lives of all students in the California education system and will be sorely missed. MPT/O'Connor thanked C/Zirbes for his work on the Neighborhood Improvement Committee and looked forward to approving the procedures set forth by the committee. On February 21, she attended the D.B. Community Foundation. At the end of the meeting, Nancy Lyons resigned to accept a position on the Parks and Recreation Commission. She will be greatly missed by the Foundation. On February 25, the Coordinating Council met to share future events. On February 27, she attended the Chamber's Quarterly Network Breakfast celebrating Black History Month. Also on that day, she attended the Sanitation District Meeting. On February 28, the Finance Committee met. On March 1, she enjoyed participating in the "Read Across America" at Golden Springs and Diamond Point Elementary Schools. Girl Scout Cookies are currently being sold. She wished everyone a happy St. Patrick's Day. She also thanked prior commissioners and committee members who gave of their time to serve the community. She reported that on March 15, CSPAN will resume full time broadcasting on Channel 57 and TV Guide will resume on Channel 38. She also expressed sympathy to the family of Dr. Ron Hockwalt. M/Chang stated that he attended many of the same functions as the other Council Members. Further, he stated that the beautification of the City is one March 5, 2002 PAGE 10 City Council of the Council's top priority goals. The Neighborhood Improvement Committee focuses on this goal. Certain matters of community interest are in the proposal stage. If any residents wish to contribute their comments or thoughts, please forward your input. Tonight's meeting will be adjourned in the memory of Dr. Ron Hockwalt who served the Walnut Unified School District for 12 years, who accomplished his journey with a tremendous amount of dedication to his students and fellow citizens and who left many respectable memories for all. 10. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned the meeting at 10:35 p.m. in memory of Dr. Ronald Hockwalt, Superintendent of Schools, Walnut Valley Unified School District. ATTEST: Wen Chang, Mayor LYNDA BURGESS, City Clerk