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Home My WebLink About10/29/2001 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 29, 2001 1. CALL TO ORDER: Mayor Huff called the study session to order at 8:10 a.m. in the South Coast Air Quality Management District's Conference Room A, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Martha Bruske led the Pledge of Allegiance. ROLL CALL: Mayor Huff, Mayor and Council Members Ansari, Chang and O'Connor. MPT/Herrera arrived at 8:15 a.m. Also Present were: Linda Lowry, City Manager; James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. 2. CONSENT CALENDAR: 2.1 RATIFICATION OF PAYMENT TO WALNUT VALLEY WATER DISTRICT IN THE AMOUNT OF $30,700 FOR INSTALLATION OF ' METERS FOR THE GOLDEN SPRINGS IMPROVEMENT PROJECT. Moved by C/O'Connor, seconded by C/Ansari to ratify the City Manager's payment to the Walnut Valley Water District in the amount of $30,703. Motion carried 4-0-1 by voice vote (MPT/Herrera was absent). 3. STUDY SESSION: 3.1 DISCUSSION OF SENIOR/COMMUNITY CENTER DESIGN ISSUES RELATED TO PROPOSED CITY PROGRAMS. There was extensive discussion regarding youth centers, inclusion of youth facilities within the community center, and the percentage of use. M/Huff recalled that the Council wanted to include a drop-in area for youth. CSD/Rose said that Heritage Park could be a dedicated alternative location for a youth center. Although there may be better locations for such a facility, other locations involve cost considerations. MPT/Herrera was concerned that the Council would be criticized for not including a youth facility within the center. OCTOBER 29, 2001 PAGE 2 CITY COUNCIL STUDY SESSION DCM/Doyle reiterated staff's desire to move forward with a multi- functional facility. However, staff's goal is to implement Council's vision. C/Ansari pointed out that the location of the community center is not convenient for drop-in use. It is not close to the schools. Mr. VanWinkle asked how much work it would take for staff to make a presentation about use of other facilities for youth. C/O'Connor pointed out that Sycamore Canyon Park is more centrally located than Heritage Park. Mr. Hennessee spoke in favor of a teen hang-out facility. Mrs. Bruske said she thought the Council's initial focus was on seniors. She asked how many seniors reside in D.B.; how many teens reside in D.B., and how frequently are the schools used in the evenings. Seniors have been promised something and the teens should be given the same consideration. A resident favored a larger facility for teens with planned activities and supervision. CSD/Rose explained how certain events will generate revenue and other events will not generate revenue. The intent is to have the revenue generating events cover the entire cost of the building. Following DCM/Doyle's report on the proposed computer room, Harry Ahn recommended that network drgps be provided throughout the building at the time of construction. He also made suggestions as to how the City could provide computer systems at the Center without a great deal of staff support and maintenance. C/O'Connor asked if staff determined the senior's use of the Walnut Community Center computer room including the percentage of individual use and class use. M/Huff encouraged staff to consider a dance floor area of at least 1000 sq. ft. DCM/Doyle explained the two types of commercial kitchens. Staff recommended a Type 2 kitchen, a commercial kitchen with no open flame. OCTOBER 29, 2001 PAGE 3 CITY COUNCIL STUDY SESSION Motion by MPT/Herrera, seconded by C/Chang to carpet the banquet room and put hardwood floors in the 3 classrooms. Motion carried unanimously. C/O'Connor left the meeting at 9:45 a.m. CSD/Rose indicated to M/Huff that staff would conduct further research on a dedicated use area for teenagers and teen programs. MPT/Herrera wanted more computers in the computer facility. Currently, D.B. seniors use the Walnut facility. DCM/Doyle stated that there are 30-39 full time employees at the AQMD/Government Building, 40 plus computers on a computer network, a television station to be launched in the near future, and four computers located at the library - all of which are presently maintained by one person. He believed that maintaining and operating all of these computers in a public setting is more than one person can handle. If Council wants to maintain an additional facility at the proposed community center, such a program will require additional staff or contract maintenance to be provided. M/Huff pointed out that in case of failure, users can reboot the system with a designated floppy disk. He asked that staff explore a wireless network. DCM/Doyle pointed out that the City has 39 users and the one staff member is constantly on the go to maintain the systems. These staff members use the system on a daily basis. It is not a public setting with public access to computer terminals. It is not just a question of hardware failure — there are many daily occurrences that take his time on a daily basis. He was not aware of any disk that automatically reconfigures a system. CM/Lowry stated that her concern is that staff is making a best effort to bring the Community Center to the public on target and on time to meet Council's direction. Staff is concerned that this particular component of the Community Center is such an unknown that it may require additional babysitting. Staff does not want a community or Council expectation that the computer room will open up and that it will be a painless effort of operation in meeting the demands placed upon the system. Staff wants leeway to determine how such a facility is adequately configured and maintained in order to best meet the needs of the community. OCTOBER 29, 2001 PAGE 4 CITY COUNCIL STUDY SESSION Harry Ahn said that a maintenance disk comes with every new computer. Even if the computer is totally messed up, it will reboot by using the maintenance CD. This CD contains programs as they were originally installed on the computer and reconfigures the system back to its original configuration. C/Chang referred staff to a company that provides wireless network systems. Moved by MPT/Herrera, seconded by C/Ansari to approve staff's recommendation for the computer room. Motion carried 4-0-1 (C/O'Connor absent). 3.2 DISCUSSION OF COUNCIL MEETING CALENDAR FOR DECEMBER 2001 AND JANUARY 2002. MPT/Herrera moved, C/Chang seconded, to vacate the regular December 18 City Council meeting and reschedule the meeting for Monday, December 17, 2001 and vacate the January 2, 2002 regular meeting and reschedule the meeting for Tuesday, January 8, 2002. Motion carried 4-0-1 (C/O'Connor absent). DCM/DeStefano responded to Mrs. Bruske that the City's Public Works staff will visit the areas of Golden Springs Dr. at D.B. Blvd. and Grand Ave. at D.B. Blvd. left unattended and clean up the wax and other debris. M/Huff responded to a resident that notice of City Council meetings are posted at City Hall, Heritage Park, the Library, on the City's Web site and are listed in the newspaper. CM/Lowry reported that the Contract Cities Legislative Council meets on the third Tuesday in January. Council agreed to further discuss the matter of the date for the second meeting in January at the next regularly scheduled City Council meeting. Barbara Beach-Courschene pointed out that use of the City's seal is inappropriate and illegal for use in election brochures. M/Huff responded that a prior Council Member used City stationery to falsely represent himself. The picture on the election brochure is not an official logo; it is a picture of City Hall. C/Ansari pointed out that the Council policy regarding use of the City logo was adopted because that former Council Member used it OCTOBER 29, 2001 PAGE 5 CITY COUNCIL STUDY SESSION ' for a "sidewalk City Hall." She suggested that a City Attorney opinion be obtained regarding the use of the logo in campaign literature. C/Chang stated that he had received several phone calls from concerned citizens and had spoken with the City Attorney regarding the campaign literature containing photos of certain Council Members and Council candidates in front of the City logo. The City Attorney indicated to him that this was misleading and not a proper use of the logo as it looks like the entire City was sponsoring the "team" represented in the photo. The City Attorney also defined misuse and explained who can use the logo, who cannot use it and for what purpose and indicated that misuse was subject to censure. Following discussion, Council directed staff to obtain a legal opinion about the campaign brochure utilizing the City's logo. C/Ansari asked for copies of the policy on use of City media adopted by the Council 4. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the Speciai Meeting at 10:10 a. m. LYNDA BURGESS, City Clerk ATTEST: Wen P. Chang, M or 1