HomeMy WebLinkAbout9/18/2001 Minutes - Study SessionMINUTES OF THE CITY COUNCIL
STUDY SESSION OF THE CITY OF DIAMOND BAR
SEPTEMBER 18, 2001
' STUDY SESSION: 5:38 p.m., CC -8
Present: Council Members Chang, O'Connor, MPT/Herrera, M/Huff.
C/Ansari was excused.
Also present were: Linda Lowry, City Manager; Michael Jenkins; City Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David
Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Todd Strojny, Sr. Administrative Assistant, Teresa
Arevalo, Sr. Administrative Assistant and Lynda Burgess, City Clerk.
Review of proposed building materials for the Senior/Community Center Project -
Staff presentation by Gonzales/Goodale.
Council viewed a sample palate of proposed stone and examples of proposed
interior building materials.
M/Huff expressed concern about the problem of keeping light carpeting clean in the
banquet room area. He would prefer an organic pattern because it would tend to
camouflage food stains.
MPT/Herrera concurred. Lighter carpeting would tend to become soiled and stained
with heavy foot traffic.
M/Huff said that perhaps consideration should be given to a larger patterned carpet
for the banquet room.
C/Chang would like to see a larger piece of carpet sample.
Calvin Abe spoke about the water feature and the possible use of high quality
surface concrete and/or native stone around the perimeter of the building.
MPT/Herrera believed the Council favored a water element; however, it will depend
on how expensive it is to install and maintain.
DCM/Doyle reported that staff is seeking input from various groups including the
senior citizens group. When construction documents are complete, staff will seek
Council's approval to go out to bid for the construction contract.
ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the Study
Session at 6:30 p.m.
ILNPDA BURGES�ityClerk
Ro ert . Huff, Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 18, 2001
y STUDY SESSION: 5:38 p.m., CC -8
Review of proposed building materials for the Senior/Community Center Project
Present: Council members Chang, O'Connor, MPT/Herrera, M/Huff.
C/Ansari was excused.
Also present were: Linda Lowry, City Manager; Michael Jenkins; City Attorney;
James DeStefano, Deputy City Manager; David Doyle, Deputy City Manager; David
Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Todd Strojny, Sr. Administrative Assistant, Teresa
Arevalo, Sr. Administrative Assistant and Lynda Burgess, City Clerk.
ADJOURNED STUDY SESSION: 6:30 p.m.
1. CLOSED SESSION: None
2. CALL TO ORDER: Mayor Huff called the meeting to order at 6:45
p.m. in the Auditorium of the South Coast Air Quality Management District/The
ry T Government Center, 21865 E. Copley Dr., Diamond Bar, CA.
SPECIAL INVOCATIONS/OBSERVANCES: Pastor Mark Stevens, Church of
Jesus Christ of Latter Day Saints; Dr. Ravi Sakr, Islamic Education Center; Rev.
Mike Scheunemeyer, D.B. Congregational Church, Pastor Raul Reis, Calvary
Chapel and Father Ikechukwu Ikeocha, St. Denis Catholic Church.
MOMENT OF SILENCE
PLEDGE OF ALLEGIANCE: C/O'Connor led the Pledge of Allegiance.
"AMERICA THE BEAUTIFUL": Lead by Mary Hall
ROLL CALL: Council Members Ansari, Chang, O'Connor,
Mayor Pro Tem Herrera, Mayor Huff
APPROVAL OF AGENDA: No changes
3A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Presented a Special Plaque to Carol Herrera, Outgoing President of Los
Angeles County Division of the League of California Cities. Angie
Y Valenzuela, representing Supervisor Don Knabe, also presented a plaque to
C/Herrera.
3.A.2 Edison Rebate Check presented to the City by Rick Meza.
SEPTEMBER 18, 2001 PAGE 2
3.A.3 Proclaimed October 1-5, 2001, as "Ride Share Week."
BUSINESS OF THE MONTH:
3.A.4 Presented City Tile to South Coast Cabinets, Inc., Dante Senese, owner.
3B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
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4. 4.a PUBLIC COMMENTS: Martha Bruske felt positive about the
Council's statements broadcast on Channel 16 and 17 this week but felt that the
residents should have been included. She also wanted her name included as a
donor to the September 11 tragedy.
4.b. RESPONSE TO PUBLIC COMMENT: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 DIAMOND BAR COMMUNITY FOUNDATION — September 20, 2001 — 7:00
p.m., Room CC -8, SCAQMD/Government Center, 21865 E. Copley Dr.
5.2 DIAMOND BAR DAY AT THE LOS ANGELES COUNTY FAIR — September
21, 2001, 11:00 a.m. to 11:00 p.m. - Horse Race named in honor of the City
of Diamond Bar, Post time 4:00 p.m.
5.3 PLANNING COMMISSION — September 25, 2001 — 7:00 p.m.,
SCAQMD/Government Center Auditorium, 21865 E. Copley Dr.
5.4 'PUBLIC INFORMATION MEETING — September 26, 2001 — Street
Improvement Project on Golden Springs Drive - 6:30 p.m., Golden Springs
Elementary School, 245 S. Ballena Dr.
5.5 PARKS AND RECREATION COMMISSION — September 27, 2001 — 7:00
p.m., SCAQMD/Government Center Hearing Board Room, 21865 E. Copley
Dr.
5.6 CITY COUNCIL MEETING — October 2, 2001 — 6:30 p.m., AQMD/
Government Center, 21865 E. Copley Dr.
5.7 STATE LANTERMAN COMMUNITY ADVISORY COMMITTEE — Date to be
announced — 7:00 p.m., Research Conference Room, Lanterman
Development Center, 3530 W. Pomona Blvd., Pomona
6. CONSENT CALENDAR: Moved by C/Chang, seconded by C/O'Connor to
approve the Consent Calendar, with the exception of Item No. 6.7. Motion carried
5-0 by the following Roll Call vote:
SEPTEMBER 18, 2001 PAGE 3
f,
AYES: COUNCIL MEMBERS — Ansari, Chang, O'Connor, MPT/Herrera,
M/Huff
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1.1 Study Session of August 21, 2001 —As submitted.
6.1.2 Regular Meeting of August 21, 2001 — As submitted.
6.1.3 Study Session of September 4, 2001 — As submitted.
6.1.4 Regular Meeting of September 4, 2001 — As corrected.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular
Meeting of July 24, 2001.
6.3 APPROVED VOUCHER REGISTER — dated September 18, 2001 in the
amount of $517,753.63 (C/O'Connor abstained from approval of P.O. 11216
in the amount of $9.98 due to a potential conflict of interest relating to the
Lanterman Forensic Expansion Project).
6.4 EXONERATED CASH DEPOSIT IN LIEU OF GRADING BOND IN THE
AMOUNT OF $6,120 FOR LOT 21 OF TRACT 30577 (24002 FALCONS
VIEW DRIVE, THE COUNTRY ESTATES) - and directed the City Clerk to
L -may
notify the owner and Bank of America of this action.
6.5 AUTHORIZED EXTENSION OF CONTRACT WITH MANAGING
TECHNOLOGY SOLUTIONS INTERNATIONAL, INC. (MTSI) FOR
INFORMATION TECHNOLOGY SUPPORT SERVICES IN THE AMOUNT
OF $10,000 - Authorized the City Manager to extend the existing contract
with MTSI for Information Technology personnel for an additional two months
of service.
6.6 BREA CANYON ROAD STREETSCAPE PROJECT:
(a) ALLOCATED $75,680 FROM THE UNAPPROPRIATED
PROPOSITION A FUND BALANCE TO INCREASE THE BREA CANYON
ROAD PROJECT BUDGET BY $75,680; AWARDED THE BREA CANYON
ROAD STREETSCAPE AND STREET IMPROVEMENTS PROJECT TO
GRIFFITH COMPANY IN THE AMOUNT OF $2,158,246 AND AUTHORIZED
A CONTINGENCY AMOUNT OF $105,000 FOR PROJECT CHANGE
ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $2,263,246.
(b) AWARDED INSPECTION SERVICES CONTRACT FOR THE BREA
CANYON ROAD STREETSCAPE AND STREET IMPROVEMENTS
PROJECT TO DEWAN, LUNDIN & ASSOCIATES IN THE AMOUNT OF
$89,001 AND AUTHORIZED A CONTINGENCY AMOUNT OF $8,900 FOR
PROJECT CHANGE ORDERS TO BE APPROVED BY
SEPTEMBER 18, 2001 PAGE 4
THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT
OF $97,901.
(c) ADOPTED RESOLUTION NO. 2001-53: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PROGRAM
SUPPLEMENT NO. M003 TO THE ADMINISTERING AGENCY -STATE
AGREEMENT NO. 07-5455 FOR GRANT FUNDS FOR THE
CONSTRUCTION OF THE BREA CANYON ROAD STREETSCAPE AND
STREET IMPROVEMENTS PROJECT - and directed the City Clerk to
forward the two signed originals of the Program Supplement to the State
Department of Transportation for final execution.
6.8 APPROVED AUTHORIZATION TO EXCEED THE CITY MANAGER'S
PURCHASING AUTHORITY OF $15,000 FOR TEMPORARY CLERICAL
SERVICES THROUGH APPLE ONE OR REMEDY TEMP OR OTHER
TEMPORARY EMPLOYMENT AGENCIES NOT TO EXCEED TOTAL
EXPENDITURES IN THE AMOUNT OF $74,000.
6.9 ADOPTED RESOLUTION NOS. 2001-54, 2001-55 AND 2001-56 TO
AUTHORIZE AND APPROVE SELF-INSURANCE OF WORKERS'
COMPENSATION FOR ITS EMPLOYEES AND VOLUNTEERS THROUGH
THE SELF-INSURANCE AND LOSS POOLING PROGRAM OF THE
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) 01,
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.7 APPROVAL OF A BUDGET APPROPRIATION OF $50,000 TO IMPLEMENT
A HOUSEHOLD HAZARDOUS WASTE COLLECTION AND RECYCLING
SERVICE, TO' BE MADE AVAILABLE TO ALL RESIDENTIAL UNITS
BEGINNING NOVEMBER 1, 2001, FROM THE UNAPPROPRIATED
INTEGRATED WASTE MANAGEMENT FUND BALANCE.
CA/Jenkins explained the contract and the City's involvement to approve the
City's subsidy to assist the residents with curbside hazardous waste so that
they do not have to transport their waste to another site.
C/Ansari asked where residents could discard computers and television sets.
J. Michael Huls explained that an electronics project is embodied within the
household hazardous waste program. D.B. has unsuccessfully attempted to
obtain funding from the electronic industries alliance. Other options are being
explored.
Moved by MPT/Herrera, seconded by C/Ansari to approve an appropriation Y
of $50,000 to enhance the household hazardous waste collection program
beginning November 1, 2001. Motion carried unanimously by the following
Roll Call vote:
SEPTEMBER 18, 2001 PAGE 5
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7. PUBLIC HEARINGS: None
8. OLD BUSINESS:
8.1 APPROVAL OF THE NEW DESIGN FOR BUS SHELTERS, BUS BENCHES
AND TRASH CONTAINERS FOR THE CITY'S BUS STOPS — Presentation
by CSD/Rose.
CSD/Rose responded to C/O'Connor that if necessary, additional trash
containers can be located at specific bus stops.
Moved by C/Ansari, seconded by C/Chang to approve the design elements
as presented. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
CSD/Rose stated that construction of the new improved bus stops should
take place within 90 days of approval.
9. NEW BUSINESS:
9.1 APPROVAL OF A CITY -OPERATED TABLE TENNIS PROGRAM AT
HERITAGE PARK COMMUNITY CENTER AT A COST OF $6,713. —
CSD/Rose presented staff's report.
C/O'Connor reported that at its last meeting, the D.B. Community Foundation
approved an expenditure of $800 to be used for the purchase of a table
tennis table. Will the $800 be given to the City or will the money be used to
purchase a 4th table?
CSD/Rose indicated that the D. B.C.F.'s donation would supplement the City's
funding.
Martha Bruske asked if there is a curfew in the City and if so, should it not be
10.00 p.m. Isn't Heritage Park in a residential area and will the use disrupt
the surrounding residents. Has staff considered using the top floor at the
YMCA.
Simon Cohen and Caesar Wu supported approval of the table tennis
program. Mr. Cohen explained that table tennis is an Olympic sport and it is
SEPTEMBER 18, 2001 PAGE 6
i
the number two ranked sport in the world behind soccer.
Mr. Wu responded to C/O'Connor that it is nearly impossible to play table
tennis on a carpeted floor.
C/Ansari said the program should require that the doors of the community
center be kept closed during play.
Moved by C/O'Connor, seconded by C/Chang to approve the Parks &
Recreation Commission's recommendation to operate a Table Tennis
Program as proposed. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor,
MPT/Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
10. COUNCIL SUB -COMMITTEE REPORTS /COUNCIL MEMBER COMMENTS:
None offered due to the unique circumstances of September 11, 2001.
M/Huff read a statement written by staff and issued on behalf of the residents of the
City offering sincere condolences to the families and friends who were so horribly
harmed by the tragic events of September 11, 2001.
11. ADJOURNMENT: There being no further business to conduct, M/Huff
adjourned the meeting at 8:36 p.m. in memory of the victims of the World Trade
Center, Pentagon and Pennsylvania tragedies on September 11, 2001.
LYNDA BURGESS, City Clerk
ATTEST:
�Tobert S. u ,Mayor
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