HomeMy WebLinkAbout4/17/2001 Minutes - Study SessionCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION GOALS AND OBJECTIVES APRIL 17, 2001 1. CITY COUNCIL CALL TO ORDER: Mayor Huff called the study session to order at 4:40 p.m. in the South Coast Air Quality Management District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Also present were: James DeStefano, Interim City Manager, David Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. 3. Discussion of Council Goals and Objectives. M/Huff suggested that the Council and department heads group goals and objectives according to each department, prioritize the goals accordingly and come up with a list of top ten goals upon which Council and staff can focus. ICM/DeStefano asked that staff be provided time to rework the list and that Council hold a rather lengthy study session on this matter the first of May in order to come to a common understanding of what the proposed goals mean to the Council and how staff understands the directive is to be implemented. DCM/Doyle suggested that the ongoing items be separated from the project specific items. MPT/Herrera believed that Item #1 - Lanterman and #2 - Industry East End Development Project are ongoing items and can be separated out from the specific projects. ADJOURNMENT: There being no further business to conduct, Mayor Huff adjourned the Study Session at 4:56 p.m. to the City Hall Open House and the regular City Council meeting. LYNDA BURGESS, City Clerk ATT Mayor lhobert S. Huff MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 17, 2001 1. CLOSED SESSION: 4:13 p.m., SCAQMD Room CC -8 G.C. 54957 - PUBLIC EMPLOYEE APPOINTMENT - Position to be filled: City Manager STUDY SESSION: and Objectives ADJOURNMENT: CITY HALL OPEN HOUSE: 4:48 p.m., SCAQMD Room CC -8 - City Council Goals M/Huff adjourned the Study Session at 4:56 p.m. 5:00 - 6:15 P.M., 21825 E. Copley Drive. 2. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:38 p.m. in the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Chang. INVOCATION: The invocation was offered by Sr. Pastor Paul Lehman- Schletewitz, Walnut Valley Brethren in Christ Church. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members Ansari, Chang and O'Connor. Also present were: James DeStefano, Interim City Manager; Michael Jenkins, City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: C/O'Connor moved, MPT/Herrera seconded, to amend the agenda to add items 3.A.5, a presentation by Diamond Bar Sister City Association, and 3.A.6, appointment of new City Manager. Motion carried unanimously. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented Certificate of Recognition to Lloyd Stoa for being named °Community Volunteer on Patrol of the Year" by Diamond Bar/Walnut Booster Club. 3.A.2 Proclaimed April 15 to April 21, 2001 as "Safety Seat Checkup Week." 3.A.3 Proclaimed May 1, 2001 "National Law Day." BUSINESS OF THE MONTH: 3.A.4 Jolly Bagel Restaurant and Deli - Continued to a future meeting. APRIL 17, 2001 PAGE 2 CITY COUNCIL 3.A.5 Presentation by Diamond Bar Sister City Association recommending consideration of a new Sister City, Chuxiong, China. 3.A.6 APPOINTED LINDA C. LOWRY AS CITY MANAGER, APPROVED EMPLOYMENT AGREEMENT AND AUTHORIZED THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY EFFECTIVE MAY 14, 2001 C/O'Connor moved, MPT/Herrera seconded, to appoint Linda C. Lowry as City Manager, approve the employment agreement and authorize the Mayor to execute the agreement on behalf of the City effective May 14, 2001. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None Mayor Huff introduced Linda C. Lowry, newly appointed City Manager, who spoke about her appointment. RECESS: Mayor Huff recessed the Council Meeting at 7:15 p.m. RECONVENE: Mayor Huff reconvened the City Council Meeting at 7:40 p.m. 3B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 4. 4.A. PUBLIC COMMENTS: Karen Mahoney, Country View Drive, spoke about the spontaneous memorials erected at the site of a fatal D.B. accident by members of the public. She asked Council to consider a permanent memorial at the site. Martha Bruske said that the memorial in question appeared to be abandoned and should be removed. 4.13. RESPONSE TO PUBLIC COMMENT: 5. SCHEDULE OF FUTURE EVENTS: 5.1 D.B. COMMUNITY FOUNDATION - April 19, 2001 -CC-8, 21865 E. Copley Dr. 5.2 FRIENDS OF THE LIBRARY WINE SOIREE -Sunday, April 22, 2001 - 4:00 p.m. to 7:00 p.m., Shilo Hilltop Suites Ballroom. 5.3 LANTERMAN MONITORING COMMITTEE -April 23, 2001 -7:00 p.m., Room CC -8, 21865 E. Copley Dr. `- APRIL 17, 2001 PAGE 3 CITY COUNCIL 5.4 PLANNING COMMISSION - April 24, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.5 PARKS & RECREATION COMMISSION - April 26, 2001 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.6 CITY OF DIAMOND BAR 12TH BIRTHDAY PARADE -April 29, 2001 -11:00 a.m., beginning at the Country Hills Town Center to Peterson Park. 5.7 CITY OF DIAMOND BAR 12TH BIRTHDAY CELEBRATION - April 29, 2001 -12:00 noon - 6:00 p.m., Peterson Park, 24142 Sylvan Glen Dr. 5.8 CITY COUNCIL MEETING - May 1, 2001 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.9 COMPOSTING WORKSHOP - Saturday, May 12, 2001 -10:00 a.m. to 12:00 noon, Heritage Park Community Center, 2900 S. Brea Canyon Rd. 6. CONSENT CALENDAR: C/Ansari moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES - Regular Meeting of April 3, 2001 - As submitted. 6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular Meeting of February 13, 2001. 6.3 APPROVED VOUCHER REGISTER - dated April 17, 2001 in the amount of $523,138.87 (C/O'Connor abstained from approval of P.O. 10293 in the amount of $120.00 due to the Department of Developmental Services due to a potential conflict of interest with the Lanterman Forensic Expansion Project. 6.4 APPROVED AUGMENTATION OF CONTRACTING SERVICES AGREEMENT WITH HULS ENVIRONMENTAL MANAGEMENT, LLC - (a) allocated $19,525 from the unappropriated Integrated Waste Management Fund; (b) approved the contract amendment with Huls Environmental in an amount not to exceed $19,525 and (c) authorized the Mayor to execute the Amendment to complete the implementation phase of the waste generation study and prepare the SB 1066 time extension application. 6.5 APPROVED EXTENSION OF VENDOR PHOTOCOPY AND PRINTING SERVICES - authorized additional photocopy and printing services provided by Day & Nite Copy Center in an amount up to $20,000 for the 2000/01 Fiscal Year. APRIL 17, 2001 PAGE 4 CITY COUNCIL 6.6 APPROVED CONTRACT AMENDMENT WITH SHEPPARD, MULLINS, RICHTER AND HAMPTON, LLP RELATING TO THE LANTERMAN FORENSIC EXPANSION PROJECT - for legal services relating to the Lanterman Forensic Expansion Project with Sheppard, Mullin, Richter and Hampton, LLP in the amount of $25,000 (C/O'Connor abstained from approval of this contract due to a potential conflict of interest relating to the Lanterman Forensic Expansion Project). 6.7 AWARDED CONTRACT FOR DESIGN SERVICES FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT AT THE INTERSECTIONS OF DIAMOND BAR BOULEVARD AT CLEAR CREEK CANYON DRIVE, DIAMOND BAR BOULEVARD AT SILVER HAWK DRIVE AND GOLDEN SPRINGS DRIVE AT SYLVAN GLEN ROAD - (a) amended the FY 2000/01 Budget by changing the funding source for the traffic signal design for D.B. Boulevard at Clear Creek Canyon Drive and D.B. Boulevard at Silver Hawk Drive to Prop C Funds from Gas Tax Funds; (b) allocated $20,000 from the unappropriated Prop C Fund balance for design of traffic signals for D.B. Boulevard at Clear Creek Canyon Drive and D.B. Boulevard at Silver Hawk Drive - $10,000 each; and (c) awarded a design services contract to Warren C. Siecke Transportation and Traffic Engineering in an amount not -to -exceed $16,500 and provide a contingency amount of $1,650 for project change orders to be approved by the City Manager, for a total authorization of $18,150. 6.8 ADOPTED RESOLUTION NO. 2001-18: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPLYING FOR FUNDS UNDER THE CALIFORNIA BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT - Applying for Funds Under the California Beverage Container Recycling and Litter Reduction Act. 6.9 ADOPTED RESOLUTION NO. 2001-19: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING $50,000 FROM THE STATE OF CALIFORNIA AND TRANSFERRING SAID FUNDS UPON RECEIPT TO THE T. H. PENDERGAST CALIFORNIA PAROLE MUSEUM FOR THE COMPLETION OF THE PRESERVING PAROLE HISTORY 2000 PROJECT - and directed the City Manager to execute all necessary documents. 7. PUBLIC HEARING: None 8. OLD BUSINESS: None 9. NEW BUSINESS: 9.1 INTRODUCTION OF DRAFT RECREATIONAL TRAILS AND BICYCLE ROUTE MASTER PLAN - The Parks & Recreation and Traffic & Transportation Commissions have worked together to develop the draft Recreational Trails and Bicycle Route Master Plan. This Plan will provide staff and Council with guidelines and proposed programs/projects to be considered for the City wide trails system. The Commissions conducted an extensive public outreach process that included APRIL 17, 2001 PAGE 5 CITY COUNCIL an information booth at the 2000 City Birthday Celebration, a survey mailed in the March 2000 issue of °The Windmfir (609 responses received), two public workshops in February 2001 and seven public meetings held jointly by both Commissions. The Planning Commission reviewed the Plan at their April 10, 2001 meeting and voted unanimously to recommend its approval to Council. Staff suggests that Council review the document, obtain public comments and have questions answered. Staff will make a formal presentation on the Master Plan at the Council Meeting of May 1, 2001 and seek Council's approval of the document. Continued to May 1, 2001. 9.2 RECOMMENDATIONS REGARDING PROPOSED LEGISLATION: (a) SB 72 (Kuehl) — Stormwater Monitoring. This bill is similar to last year's AB 2492 (Kuehl), except that it does not require numeric outflow limits. The League opposed AB 2492 and it stalled in the Legislature. SB 72 would establish a statewide standard monitoring program for stormwater runoff and would prohibit so-called group monitoring. The League, CSAC, and the California Association of Sanitation Agencies oppose SB 72, unless it is amended to delete the requirement that municipalities comply with the new, standardized monitoring program. Large municipalities are already subject to individual monitoring programs tailored to community circumstances and smaller communities will soon be under similar requirements under Phase II of the federal stormwater regulations. Both the League of California Cities and the Council Legislative Subcommittee recommend opposing SB 72. (b) AB 896 (Aroner) - Developmental Services: Unified System. As proposed, this measure would combine both the state and community institutional networks into one unified developmental services system. AB 896 would also revise the financing and budgeting processes of California's developmental services system to include the creation of a state budget line item to be allocated to regional centers for specified purposes. A final element of AB 896 establishes a fund (The Lanterman Trust) which redirects monies generated from the sale or lease of existing state facilities to provide services and support for members of the developmentally disabled community. The Council Legislative Subcommittee recommends that City staff work with its lobbyist in Sacramento (Anthony Gonsalves) and monitor the bill for any future developments. Sue Sisk requested that the City follow AB 896 more closely than what is proposed. C/Chang moved, C/Ansari seconded, to oppose AB 72 and AB 896 as recommended by the Legislative Committee and to monitor AB 896 closely with weekly reports with monthly updates to the Council. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None APRIL 17, 2001 PAGE 6 CITY COUNCIL 9.3 CITY MANAGER PURCHASING AUTHORITY - CONSIDERATION OF ORDINANCE 2B (1995) 'AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE PURCHASING SYSTEM - On April 3, 2001 a member of the City Council requested a review of the City Manager purchasing authority. At its June 1, 1999 meeting, Council adopted Ordinance 2A, amending the City's purchasing system to increase the City Manager's purchasing authority to $15,000 and the purchase order requirement for purchases to $500. At this time a survey of 18 cities was conducted to determine the average City Manager purchasing authority and the purchase order requirement. The survey revealed that the average City Manager purchasing authority was $21,250 and that the average amount required for purchase orders was for purchases $1,60 or greater. On April 12, 2001, the City Council Finance subcommittee reviewed the matter of the City Manager purchasing authority and an updated survey of other cities. The survey revealed that the average City Manager purchasing authority is now $25,000 and the average requirement for purchase orders is $1,370. Based on review and discussion of current practices and the survey, the Finance Subcommittee recommends an increase to the City Managers purchasing authority to $20,000 and an increase to the Purchase Order requirement to $1,000. MPT/Herrera moved, C/Chang seconded, to continue this matter until'the new City Manager has had an opportunity to review it. C/Ansari requested that guidelines be developed to accompany the policy. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9.4 RESIDENTIAL STREET CENTERLINE STRIPING DETERMINATION POLICY - Staff and the Traffic & Transportation Commission have developed a Residential Street Centerline Striping Determination Policy. On November 9, 2000, the draft Residential Street Centerline Striping Determination Policy was unanimously recommended to the City Council for approval. This policy will be used to aid in the determination of the appropriate application of centerlines on residential streets. C/O'Connor reiterated her feelings against centerline striping in residential neighborhoods. M/Huff requested a Council tour of City streets with staffs recommendation and how many tickets were written in the past year and past five years for vehicles crossing double yellow lines. He believes centerline striping is expensive as a result of ongoing maintenance, and that they are intrusive into residential neighborhoods. He does not believe staffs recommendation follows the Traffic and Transportation APRIL 17, 2001 PAGE 7 CITY COUNCIL Commission's intended that the impacts of centerline striping be softening. MPT/Herrera moved, M/Huff seconded, to continue the matter to a date following a City Council tour of City streets where centerline striping currently exists. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed the meeting to the Redevelopment Agency at 8:55 p.m. RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City Council meeting at 9:05. p.m. 9. COUNCIL SUB -COMMITTEE REPORTS/COMMENTS: C/Ansari spoke about her involvement with SCAG and stormwater runoff issues. She attended the Easter Egg Hunt at Summitridge Park. She believed the City needs to budget additional funding for this event. She asked residents to please attend the Friends of the Library Wine Soiree on Sunday from 4:00 p.m. to 7:00 p.m. Old cell phones will be refurbished and presented to the House of Ruth. She thanked everyone who attended the City Hall open house this evening. MPT/Herrera welcomed incoming City Manager Linda Lowry. On April 10, she and Walnut Mayor June Wentworth met the new director of Lanterman Developmental Center, Lewis Surrell, who replaced Ruth Maples, who was first transferred to Sonoma Developmental Center and then to Porterville. She and Mayor Wentworth stressed the importance of ongoing communication between Lanterman and residents of D.B. and Walnut. The next City Lanterman Monitoring Committee meeting will be held April 23 and the next State Committee meeting will be held May 8 at the Walnut Senior Center. The 7:00 p.m. meeting will be telecast live. C/O'Connor contacted Congressman Miller's office for assistance in obtaining Bob Arceo's Purple Heart. She asked Council Member Ansari to provide information that she has on this matter. She and M/Huff attended the Lorbeer Gala of Stars fund-raising event. On April 5, the birthday celebration committee met to finalize plans for the event. She encouraged incoming City Manager Lowry to join in the festivities. Also on April 5, she attended the Holiday Inn's appreciation party for people who use the facility. That evening, the Golden Springs road improvement project was displayed during a public information meeting. On April 6, she attended the Chamber's Eggs & Issues breakfast during which Senator Margett spoke. On April 7, she helped nine Lions Club members color 6,000 Easter eggs. On April 10, she attended the Chamber mixer at Papa Johns and the Friends of the Library Wine Pourer's class in anticipation of Sunday's Wine Soiree. She also attended closed sessions dedicated to the selection of a new city manager, a city on-line meeting, and the opening of Market World. She congratulated MPT/Herrera on her recent APRIL 17, 2001 PAGE 8 CITY COUNCIL appointment to LAFCO. She thanked Linda Lowry for accepting D.B.'s offer to become its new city manager and she looks forward to working with her. C/Chang applauded the Lions Club, all of the supporters and staff for the wonderful Easter Egg Hunt at Summitridge Park. He thanked residents for participating at tonight's open house and pointed out the benefits of the new city hall facility. He welcomed new City Manager Linda Lowry. M/Huff spoke about comments made prior to tonight's invocation. In response to a recent court decision, D.B. mailed a request to those who routinely provide the Invocation during City Council meetings that the Invocations remain ecumenical. He pointed out that the City Council must respect the legal boundaries set forth by the Supreme Court as well as the diversity of the community. He applauded the opening of Market World and encouraged residents to check out the good values. He was pleased that the exhaustive process of choosing a new city manager is complete and looks forward to working with Linda Lowry. 10. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 9:27 p.m. LYNDA BURGESS, City Clerk ATTEST: ROB T S:HUS/Maor