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HomeMy WebLinkAbout2/27/2001 Minutes - Special MeetojgMINUTES OF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF DIAMOND BAR FEBRUARY 27, 2001 1, STUDY SESSION: M/Huff called the Special City Council Meeting to order at 1:06 p.m., in the City Hall Conference Room A, 21660 E. Copley Drive, Diamond Bar, California 91765 ROLL CALL: Ansari, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Council Member Chang arrived at 1:14 p.m. Also present were: James DeStefano, Interim City Manager and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Lynda Burgess, City Clerk. APPROVAL OF AGENDA: M/Huff announced that Item 2. Closed Session would be moved to the end of the agenda following New Business. 3. A. PUBLIC COMMENTS: None Offered. 3. B. RESPONSE TO PUBLIC COMMENT: None 4. SCHEDULE OF FUTURE EVENTS: 4.1 PLANNING COMMISSION - February 27, 2001 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Drive. 4.2 CITY COUNCIL MEETING - March 6, 2001 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Drive. 5. CONSENT CALENDAR: None 6. OLD BUSINESS: None 7. NEW BUSINESS: 7.1 CONSIDERATION OF TERMINATION OF AGREEMENT WITH RICHARDS, WATSON & GERSHON FOR CITY ATTORNEY SERVICES AND APPOINTMENT OF JENKINS & HOGIN, LLP - MICHAEL JENKINS AS CITY ATTORNEY FOR LEGAL SERVICES. It is recommended that the City Council approve an agreement with Jenkins & Hogin, LLP for legal services. MPT/Herrera commented that the information regarding the City's legal files contained on Page 3 of the proposed contract does not indicate what will happen to those files upon termination of the contract. FEBRUARY 27, 2000 PAGE 2 CITY COUNCIL SPECIAL MEETING ICM/DeStefano pointed out that Subsection VI states that, upon termination of the agreement, "The firm agrees to cooperate fully in any such transition including the transfer of files." MPT/Herrera recommended that the following sentence be added to the section referring to files on Page 3 of the proposed contract, to wit: "Upon termination, all files will be transferred to City premises." ICM/DeStefano reiterated the premise that the following sentence be added to Section VII to wit: "Upon termination, all files shall be transferred to the City. C/O'Connor recommended that the contract guarantee that the firm will be able to provide services required by the City. During a telephone conference, City Council Members discussed their contract concerns with CA/Jenkins. CA/Jenkins explained that, under California Law, files belong to clients. His liability insurance coverage will contain limits of $1,000,000 per claim with a $2,000,000 or $3,000,000 per occurrence aggregate. He stated that his vacation time would be the second week in April during the week when City Council does not meet. During that time, he will be in touch via e-mail through his laptop computer and by cell phone. For the foreseeable future during his new firm's startup, he did not intend to take lengthy vacations. In the meantime, his firm will be recruiting additional help toward the end of 2001. He assured Council that he would continue to be accessible to staff members. C/O'Connor moved, C/Ansari seconded, to terminate the agreement with Richards, Watson & Gershon for City Attorney services effective March 1, 2001 and approve an interim agreement with Jenkins & Hogin, LLP for legal services and directed staff to prepare an RFP to consider other firms. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None M/Huff adjourned to Closed Session at 1:28 p.m. CLOSED SESSION: Government Code Section 54957; Public Employee appointment - City Manager. FEBRUARY 27, 2000 PAGE 3 CITY COUNCIL SPECIAL MEETING M/Huff reconvened the Special City Council Meeting at 3:00 p.m. M/Huff reported that no reportable action was taken during Closed Session. ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 3:00 p.m. to the regular March 6, 2001 City Council meeting. LYNDA BURGESS, City Clerk ATTEST: Rd ert S. Huff, Mayor MINUTES OF THE CITY COUNCIL SPECIAL MEETING OF THE CITY OF DIAMOND BAR 1 STUDY SESSION: M/Huff called the Special City Council Meeting to order at 1:06 p.m., in the City Hall Conference Room A, 21660 E. Copley Drive, ROLL CALL: Ansari, O'Connor, Mayor Pro Tern Herrera and Mayor Huff. Also present were: James DeStefano, Interim City Manager and Lynda PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Lynda APPROVAL OF AGENDA: M/Huff announced that Item 2. Closed 3. A. PUBLIC COMMENTS: None Offered. 3. B. RESPONSE TO PUBLIC COMMENT: None 4. SCHEDULE OF FUTURE EVENTS: 4.1 PLANNING COMMISSION - February 27,2001 - 7:00 p.m., SCAQMD 4.2 CITY COUNCIL MEETING - March 6, 2001 - 6:30 p.m., SCAQMD 5. CONSENT CALENDAR: None 6. OLD BUSINESS: None 7. NEW BUSINESS: 7.1 CONSIDERATION OF TERMINATION OF AGREEMENT WITH RICHARDS, WATSON & GERSHON FOR CITY ATTORNEY SERVICES AND APPOINTMENT OF JENKINS & HOGIN, LLP It is recommended that the City Council approve an agreement with MPT/Herrera commented that the information regarding the City's legal files contained on Page 3 of the proposed contract does not indicate what will happen to those files upon termination of the FEBRUARY 27, 2000 PAGE 2 CITY COUNCIL SPECIAL MEETING ICM/DeStefano pointed out that Subsection VI states that, upon termination of the agreement, "The firm agrees to MPT/Herrera recommended that the following sentence be added to the section referring to files on Page 3 of the ICM/DeStefano reiterated the premise that the following sentence be added to Section VII to wit: "Upon termination, all C/O'Connor recommended that the contract guarantee that During a telephone conference, City Council Members CA/Jenkins explained that, under California Law, files belong to clients. His liability insurance coverage will contain limits of $1,000,000 per claim with a $2,000,000 or $3,000,000 per occurrence aggregate. He stated that his vacation time would be the second week in April during the week when City Council does not meet. During that time, he will be in touch via e-mail through his laptop computer and by cell phone. For the foreseeable future during his new firm's startup, he did not intend to take lengthy vacations. In the meantime, his firm will be recruiting additional help toward the end of 2001. He C/O'Connor moved, C/Ansari seconded, to terminate the agreement with Richards, Watson & Gershon for City Attorney services effective March 1, 2001 and approve an interim agreement with Jenkins & Hogin, LLP for legal services and directed staff to prepare an RFP to consider other firms. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/ Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL M/Huff adjourned to Closed Session at 1:28 CLOSED SESSION: Government Code Section 54957; Public Employee FEBRUARY 27, 2000 PAGE 3 CITY COUNCIL SPECIAL MEETING M/Huff reconvened the Special City Council Meeting at M/Huff reported that no reportable action was taken during Closed ADJOURNMENT: There being no further business to conduct, M/Huff adjourned the meeting at 3:00 p.m. to the regular March 6, 2001 City LYNDA BURGESS, City ATTES Ro ert S. Huff,