HomeMy WebLinkAbout02/20/2001 Minutes - Study SessionCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
BEAUTIFICATION PLAN DISCUSSION
FEBRUARY 20, 2001
CITY COUNCIL CALL TO ORDER: Mayor Huff called the study session
to order at 4:40 p.m. in the South Coast Air Quality Management District
Room CC -8, 21865 E. Copley Drive, Diamond Bar, California.
2. ROLL CALL: Council Members Ansari, Chang,
O'Connor, Mayor Pro Tem Herrera and Mayor Huff. _
Also present were: James DeStefano, Interim City
Manager; David Doyle, Deputy City Manager; David Liu, Public Works
Director; Bob Rose, Community Services Director; Linda Magnuson, Finance
Director; Mike Nelson, Communications & Marketing Director; Lynda
Burgess, City Clerk; Kirk Phillips, Associate Engineer; Teresa Arevalo, Senior
Administrative Assistant; Todd Strojny, Senior Administrative Assistant, and
Sgt. Bill Flannery, Lt. Pete Fosselman and Deputy Mark St. Amant,
DB/Walnut Sheriffs.
3. Discussion of Mid -Year Budget Adjustments; Goals and Objectives; and
Beautification Plan.
Mid -Year Budget Adjustments:
FD/Magnuson reported on the proposed Mid -year budget
adjustments.
SAA/Arevalo responded to C/O'Connor that although the contract for
trapping coyotes is specified to be for a two-week period, the
contractor would proceed until the job is completed. The contract
refers to the coyotes being trapped in a cage.
2. Review of Current Fiscal Year Goals and Objectives:
1. Communications: Expand/Enhance Customer/Client Service:
ICM/DeStefano indicated to C/O'Connor that generally, the
Council agreed that a draft response by the Council within 72
hours of the customer inquiry would be reasonable and that the
first consideration would be a generic response by the Mayor.
Some inquiries may be referred to other Council Members for
response.
2. Open Space:
ICM/DeStefano reported that the only item staff has been able
to work toward is the Pomona Unified School District joint use
agreement for the Lorbeer ball field lights.
3. Zip Code Resolution:
FEBRUARY 20, 2001 PAGE 2 CITY COUNCIL STUDY SESSION
4.
ICM/DeStefano stated that at this point in time, staff has not
pursued this matter further with the Federal representatives.
However, it is an agenda item for the March 9 legislative tour
in Washington.
5. Strategic Plan Workshop:
ICM/DeStefano asked Council to consider the importance of
this matter given that it is about time to embark upon the new
fiscal year budget.
MPT/Herrera suggested that once the new city manager is
selected, the Council could move forward with strategic
planning and team building in early fall.
6. Update General Plan:
ICM/DeStefano stated that staff has not pursued this matter
because the issue has not stood still long enough for the City
to create General Plan goals and policies specific to the —
National Food and Discharge requirements as required under
the Clean Water Act. Another issue regarding the General
Plan is consideration of annexation of the Brea Canyon
Cutoff/SR 57 area, which is outside the City's Sphere of
Influence and therefore requires a General Plan Amendment
and an amendment approved by LAFCO.
7. Develop/Improve Parks:
CSD/Rose presented staff's report.
M/Huff asked if it is possible to create a leash -free area in the
wild area of the trail system, to which CSD/Rose said it is
possible and that it would have to be a fenced in area with
certain amenities included.
C/Ansari recommended that the City place another light
standard in the trail head area on D.B. Blvd.
CSD/Rose explained that the City is discussing with Edison the
possibility of placing four light standards in the area adjacent
to upper Sycamore Canyon Park.
C/Chang said he had received complaints about the ground
being too wet and muddy due to irrigation of Summitridge Park
and the pocket park on Longview Dr. In addition, several of
the parks do not have a supply of doggie bags.
FEBRUARY 20, 2001 PAGE 3 CITY COUNCIL STUDY SESSION
8. Trails Master Plan:
CSD/Rose reported that this matter is scheduled to be
presented to the City Council during the second meeting in
April. The partial draft of the Plan was received by staff today.
A joint Parks & Recreation and Traffic & Transportation
Commission is scheduled for Thursday, February 22 to discuss
the matter.
9. Partnering with School Districts:
Report by CSD/Rose.
10. Promotion of Neighborhood/Business Watch Program -
Ongoing.
M/Huff proposed that the Council consider a budgeting for
replacement of dilapidated Neighborhood Watch signs in FY
01-02.
11. Develop a larger parking violations writing force:
C/O'Connor said she observed the Volunteer Patrol attempt to
determine who was in violation of parking in the handicap
parking space at Ralph's Market instead of merely issuing a
citation.
12. Master Plan for Code Enforcement Preparation - Ongoing.
13. Strategic Planning.
14. Household Hazardous Waste Collection - Ongoing.
15. Review Conditional Use Permit Process:
C/O'Connor asked for a list of the Conditional Use Permits that
have been reviewed.
ICM/DeStefano stated that the next 10 items listed have not yet been addressed in
detail with the possible exception of Item 24 - Revisit Business Registration. Staff
has begun the process of bringing business licensing in-house. In addition, Item 25
- Inter -agency planning regarding water usage of the Tres Hermanos property is
happening through the City of Industry purchase of the Boy Scout property and their
desire to build a water facility on that property, which would require decisions and
planning efforts on the part of D.B. as well as Chino Hills through the Tres
Hermanos Conservation Authority.
FEBRUARY 20, 2001 PAGE 4 CITY COUNCIL STUDY SESSION
3. City Beautification Plan - FY 01/02 Budget Item Considerations.
1. Property Maintenance Standards
Report by CSD/Rose and ICM/DeStefano.
C/Ansari asked staff to look into the matter of Foothill Transit
posting their schedule in the bus shelters.
ICM/DeStefano recommended that Council define property
maintenance standards.
MPT/Herrera suggested that a future Council Study Session be
devoted to the discussion of "Property Maintenance
Standards."
2. Improved Signage Visibility from the Freeway - Ongoing.
3. Enriched Pavement for Entry Intersections - staff will present
projects with dollar amounts and recommendations for the
budget. ---
4. Improvement to Freeway Hillsides.
C/Ansari recommended some type of planting on the freeway
hillside near Temple Ave.
CSD/Rose responded that staff has discussed a rebate
program with CalTrans for the City's maintenance of the area.
5. Pooper Scooper Laws/Ordinance - Unleashed Animals.
GENERAL DISCUSSION:
ADJOURNMENT: There being no further business to conduct, Mayor Huff
adjourned the Study Session at 6:02 p.m. to Closed Session.
LYNDA BURGESS, City Clerk
ATTEST:
oHeavoro
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
FEBRUARY 20, 2001
1. STUDY SESSION: M/Huff called the Study Session to order at 4:40
u" p.m., in Room CC -8 of the South Coast Air Quality Management District,
21865 E. Copley Drive, Diamond Bar, CA.
ROLL CALL: Ansari, Chang, O'Connor, Mayor Pro Tem Herrera
and Mayor Huff.
Also present were: James DeStefano, Interim City Manager; David
Doyle, Deputy City Manager; David Liu, Public Works Director; Bob Rose,
Community Services Director; Linda Magnuson, Finance Director; Mike
Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk;
Kirk Phillips, Associate Engineer; Teresa Arevalo, Senior Administrative
Assistant; Todd Strojny, Senior Administrative Assistant and Sgt. Bill
Flannery, Lt. Pete Fosselman and Deputy St. Amant, DB/Walnut Sheriff.
Discussion of Mid -Year Budget; Goals and Objectives and City Beautification
Plan.
ADJOURNMENT: M/Huff adjourned the Study Session at 6:02 p.m.
to Closed Session.
1. CLOSED SESSION: M/Huff convened the Closed Session at 6:02 p.m.
and adjourned the Closed Session at 6:40 p.m. to the Regular City Council
Meeting
2. CALL TO ORDER: Mayor Huff called the Regular City Council
Meeting to order at 6:43 p.m. in the South Coast Air Quality Management
District Auditorium, 21865 E. Copley Drive, Diamond Bar, California.
M/Huff announced that there was no reportable action taken at the Closed
Session.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Mayor
Huff.
INVOCATION: The Invocation was given by Bishop Rick
Johannson, Church of Jesus Christ of Latter -Day Saints.
ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and
Council Members Ansari, Chang and O'Connor.
Also present were: James DeStefano, Interim City Manager;
Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager;
David Liu, Director of Public Works; Bob Rose, Community Services Director;
Linda Magnuson, Finance Director; Mike Nelson, Communications and
Marketing Director and Lynda Burgess, City Clerk.
FEBRUARY 20, 2001 PAGE 2
APPROVAL OF AGENDA: M/Huff announced that Item 9.1 would be
carried over to the March 6, 2001 City Council meeting.
3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Presented City Tile to Mishal Montgomery recognizing her years of
service to L.A. County and the City of Diamond Bar. Introduced Angie
Valenzuela, new Field Representative for Supervisor Don Knabe.
3.A.2 Proclaimed February 2001 as "Black History Month."
3.B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS:
ICM/DeStefano stated that, in response to a February 6 City Council
meeting speaker's request for assistance, staff looked into the matter
of the lease increase for the Hallmark Shop at the Diamond Creek
Village Shopping Center. The increase is a direct result of the County
leveling an increased tax assessment against the entire property of
approximately 100616 in the last three years. The property owner
believes that the assessment is in error and D.B. is working with the
new County Supervisor's representative to reach a conclusion.
ICM/DeStefano reported that the 8' high fencing being installed
around the Lanterman Developmental Center is the result of a
directive contained within the joint Statement of Principles and
Commitment concluded between the cities and the Department of
Developmental Services in October 2000. The fence should be
completed in approximately three weeks.
4. 4.A. PUBIC COMMENTS:
Sue Sisk expressed concern about the closing of the Regal Cinema
at the Country Hills Towne Center and how it will affect the current
tenants in that center. She was also concerned about the cancellation
of two meetings between the Sheriff's Department and the State
Department of Developmental Service regarding the proposed
security plan for the Lanterman Expansion Program.
4.B. RESPONSE TO PUBLIC COMMENT:
ICM/DeStefano stated that Regal Cinema had been in trouble for all
of 2000. Eight major theater chains filed for bankruptcy during 2000.
D.B. will continue to work with M&H Realty Partners toward achieving
a use for that space. It 'is a significant loss for the shopping center,
which will affect the remaining businesses.
ICM/DeStefano said his understanding is that the scheduled
FEBRUARY 20, 2001
5.
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PAGE q
Lanterman Security meetings have been canceled at the request of
the State. The next security meeting is scheduled for February 26.
SCHEDULE OF FUTURE EVENTS:
5.1 JOINT PARKS AND RECREATION COMMISSION/TRAFFIC AND
TRANSPORTATION COMMISSION - Re: Trails Master Plan -
February 22, 2001 - 7:00 p.m., SCAQMD Hearing Board Room,
21865 E. Copley Dr.
5.2 COMMUNITY COORDINATING COMMITTEE - February 26, 2001 -
7:00 p.m., CC -2,21865 E. Copley Dr.
5.3 PLANNING COMMISSION - February 27, 2001 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.4 COMPOSTING WORKSHOP - March 3, 2001 - 10:00 a.m. to 12:00
p.m., Heritage Park Community Center, 2900 S. Brea Canyon Rd.
5.5 LANTERMAN ADVISORY COMMITTEE - March 5, 2001 - 7:00 p.m.,
Room 00-8, SCAQMD, 21865 E. Copley Dr.
5.6 CITY COUNCIL MEETING - March 6, 2001 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.7 CITY HALL RELOCATION - City Offices will move to the SCAQMD
Building, 21825 E. Copley Drive, effective March 12, 2001.
CONSENT CALENDAR: C/Chang moved, C/O'Connor seconded,
to approve the Consent Calendar as presented. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6.1.1 Study Session of February 6, 2001 - As submitted.
6.1.2 Regular City Council Meeting of February 6, 2001 - As
submitted.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES -
Regular Meeting of January 9, 2001.
FEBRUARY 20, 2001 PAGE 4
6.3 APPROVED VOUCHER REGISTER - dated February 20, 2001 in the u'!
amount of $562,552.63.
6.4 REJECTED CLAIM FOR DAMAGES - Filed by Robert J. Colera
November 14, 2000 and referred the matter to the City's Risk
Manager for further investigation.
6.5 APPROVED NOTICE OF COMPLETION FOR AREA 2 SLURRY
SEAL - ARAM OVERLAY PROJECT - Accepted the work performed
by Manhole Adjusting, Inc. and authorized the City Clerk to file the
Notice of Completion and release any 'retention amount thirty-five
days after the recordation date.
6.6 a) ADOPTED RESOLUTION NO. 2001-11: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING
THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN
THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38
AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2001-
2001.
b) ADOPTED RESOLUTION NO. 2001-12: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING
THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN
THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39
AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2001-
2001.
c) ADOPTED RESOLUTION NO. 2001-13: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING
THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT
RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN
THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41
AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2001-
2001.
6.7 ADOPTED RESOLUTION NO. 2001-14: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
AUTHORIZING AND APPROVING THE EXCHANGE OF
PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO
THE CITY OF COMMERCE, CALIFORNIA, FOR GENERAL FUNDS.
6.8 APPROVED EXTENSION OF CONSULTING SERVICES
AGREEMENT WITH LDM ASSOCIATES TO EXTEND CONSULTING
SERVICES TO PLANNING STAFF - in an amount not -to -exceed
$30,000.
FEBRUARY 20, 2001 PAGEJ5_
7. PUBLIC HEARING: None
i
8. OLD BUSINESS:
8.1 MID -YEAR BUDGET ADJUSTMENT - Council adopted Resolution No.
2000-44 on June 20, 2000 approving the FY 00-01 Municipal Budget.
Staff is requesting that the Council approve an amendment to the
budget to reflect changes outlined in the staff report. Changes
include, but are not limited to, increasing the General Fund resource
projections to $17,567,805 and increasing General Fund
appropriations to $16,621,817. The change would result in an overall
j projected increase in General Fund fund balance of $945,988.
C/O'Connor moved, C/Ansari seconded, to approve the Mid -Year
Budget Amendment for the 2000-01 FY Municipal Budget. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Chang, O'Connor, MPT/
Herrera, M/Huff
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
�1-1 9. NEW BUSINESS:
9.1 CONSIDERATION OF THREE (3) APPOINTMENTS TO THE LOS
ANGELES COUNTY SHERIFF'S PUBLIC SAFETY COMMITTEE -
The L. A. County Sheriff's Public Safety Committee, formerly the
Sheriff's Community Advisory Committee, was formed to establish
community partnerships through both public and private networking
and assisting in the education of the committee to the needs and
goals of law enforcement with the communities of D.B. and Walnut. In
addition to the name change, the composition of the Committee has
also been changed to enhance the membership. Each city is now
responsible for the nomination/selection of five representatives; an
increase of three from previous years. Ms. Mary Matson and Mr.
"Speed" Klinzing are currently serving as D.B.'s representatives. Over
the past few months, announcements and advertisements have been
completed to seek public interest. Seven community members have
requested applications, with six applications being returned to date.
Continued to March 6, 2001.
RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed the City
Council Meeting at 7:20 p.m.
RECONVENE CITY COUNCIL MEETING: M/Huff reconvened the City
Council Meeting at 7:23 p.m.
FEBRUARY 20, 2001 PAGE 6
jl.lt
8. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: CL a:
Chang reported that on February 8, he and C/O'Connor met with YMCA
officials. He thanked the YMCA for their dedication to the community's youth.
He and other Council Members attended the D.B.H.S. Football Recognition
Night. He congratulated the outgoing coach on his accomplishments. He
attended the Magan Medical Center's ribbon cutting ceremonies. The facility
is located on, D.B. Blvd. close to D' Antonio's; Ristorante. He was the keynote
speaker at the February15 Chamber of Commerce Breakfast event. Most
Council Members attended the Council of African-American Parents event.
He extended his condolences to the Sheriff's Department and family of
Deputy. Brandan Hinkle.
C/Ansari spoke about her recent trip to Pakistan. Last week she attended
the Chamber breakfast, the CAAP meeting and a Water Quality meeting.
She spoke about losing an election on the SCAG Executive Board due to a
vote by a fellow Council Member for another person. She thanked
C/O'Connor for her vote and appreciated MPT/Herrera and C/Chang's
unsuccessful attempts to be present during the voting. She felt that the loss
to the City of D.B. overall would be tremendous because she would soon
have become Chair of the Energy and Environment Committee after working
hard on SCAG subcommittees for five years. D.B. would have had the only
representative for the entire San Gabriel Valley on the Executive Board. The
person who did win election to the Executive Board will have to serve on
subcommittees for a number of years before being in a position to run for
Executive Board office. She pointed out that the person chosen to fill the
Board position had previously served from 1992 to 1996 and was absent 21
out of 41 meetings. On the other hand, her record shows that out of 53
meetings, she was only absent three times.
C/O'Connor stated that on February 8, she attended the 12th anniversary
committee meeting. D.B. will celebrate its birthday on Sunday, April 29. She
attended the D.B.H.S. Football Awards Ceremony on February 12. On
February 13, the Council met jointly with the Planning Commission to discuss
the state of the community center. On February 14, she and the Mayor
hi
! attended the City of Industry's Council meeting during which approval for
construction of buildings on the Industry East Project site were realized. The
building closest to D.B. residents was moved back approximately 200 feet
' back from its original site 100 feet from Hampton Court. She appreciated the
positive response from Majestic Realty and the City of Industry. On February
i 15, the Finance Committee met. She also participated in the D.B.H.S.
4 mentorship program with the Pathways Academy. She attended the SCAG
meeting referred to by C/Ansari. It is unfortunate that only 7 out of 25 voting
members were present for the vote. On February 17, she and other Council
Members attended the Council of African-American Parents cultural affair.
That evening, it was her privilege to attended the Eagle Scout ceremony for
James Gomez and Troop 730 and to honor him with the Council's
3 proclamation. She also extended her condolences to the D.B. Walnut
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FEBRUARY 20, 2001 PAG�E"7``
Sheriff's Department and the family of Deputy Brandan Hinkle.
MPT/Herrera expressed her sadness over the loss of Deputy Brandan Hinkle.
She extended her condolences to his family and co-workers. She stated that
the first Lanterman Security Plan meeting was canceled due to inclement
weather. Further cancellations were due to conflicts with State of California
personnel. Hopefully, the February 26 meeting will take place and Captain
Yim will have a report for the March 5 Lanterman Advisory Committee
meeting. The State Community Advisory Committee has scheduled a March
15 field trip to the Canyon Springs facility. She spoke about the positive
efforts of the Council of African-American Parents toward inclusion.
M/Huff stated that, along with the other events previously mentioned by
Council Members, he attended the D.B.H.S. Virtual City Ribbon Cutting
Ceremonies. The Council will be honoring D.B.H.S. coaches and athletes on
March 6. Regarding the SCAG vote, he appreciated Council. Member
Ansari's statements. He reminded her that the last two times she ran for that
position he supported her. However, he was only one of 25 votes cast and
he believed he cast his vote for the person who will best serve D.B.
- 9. ADJOURNMENT: There being no further business to conduct,
M/Huff adjourned the meeting at 7:50 p.m. in memory of D.B. Sheriff's
Deputy Brandan Hinkle, to Closed Session on February 27, 2001 at 1:00 p.m.
in Conference Room A of City Hall, 21660 E. Copley Drive, for discussion of
City Manager applicants with DMG-Maximus.
LYNDA BURGESS, City Clerk
ATTEST:
0
ober . Huff, Mayor