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HomeMy WebLinkAbout1/16/2001 Minutes - Study SessionCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION CITY COUNCIL GOALS AND OBJECTIVES FISCAL YEAR 2000-2001 JANUARY 16, 2001 1. CITY COUNCIL CALL TO ORDER: Mayor Huff called the study session to order at 5:10 p.m. in the South Coast Air Quality Management District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Council Member Ansari was excused. Also present were: James DeStefano, Interim City Manager; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk; Todd Strojny, Administrative Assistant and Kirk Phillips, Associate Engineer. 3. STATUS OF FISCAL YEAR 2000-2001 GOALS. ICM/DeStefano presented staff's report on the status of each of the current fiscal year goals. Regional Projects - Ongoing 2. Civic Center/Community Center/Library/Senior Center C/O'Connor reminded the Council that the D.B. Community Foundation is looking to pursue grant writing and funding to help enhance the community center. Council determined to move forward in the pursuit of a grant writer to search for available construction funding for community buildings. 3. Economic Development Strategic Plan 4. Traffic Report by DPW/Liu. C/O'Connor said she did not understand the perceived need for a dedicated left turn signal at the intersection of Sunset Crossing Rd. and D.B. Blvd. DPW/Liu indicated that the City's Traffic Engineer recommended that staff should be looking at dedicated left turn signals because of the accident history. JANUARY 16, 2001 PAGE 2 CITY COUNCIL STUDY SESSION C/Chang said he received several complaints about the signal synchronization at Colima and Brea Canyon Rd. at the Currier Rd. access. He also asked if the Grand . Ave. westbound freeway entrance could be modified to two lanes rather than one lane. DPW/Liu explained that the synchronization is handled by CalTrans. Staff is in discussions with CalTrans regarding the possibility of eliminating the carpool lane at the Grand Ave. eastbound on-ramp in order to accommodate more traffic. He believed that CalTrans had begun a study of this matter. 5. Communications: Expand/Enhance Customer/Client service Report by CMD/Nelson. 6. Beatification Plan for Diamond Bar. Report by CSD/Rose. M/Huff pointed out that Foothill Transit offers funding for bus stop improvements. Council discussed having a focused study session dedicated to the issue of beautification. 7. GENERAL DISCUSSION: C/O'Connor said she would like the City to look at bringing business licensing in-house. ADJOURNMENT: There being no further business to conduct, Mayor Huff adjourned the Study Session at 6:30 p.m. LYIA BURGESS, City Clerk ATTEST: Robert S. Hu , Mayor MINUTES OF THE CITY COUNCIL - REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 16, 2001 1, STUDY SESSION: M/Huff called the Study Session to order at 5:10 p.m., in Room CC -2 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California 91765 ROLL CALL: Council Members Ansari, Chang, O'Connor, Mayor Pro Tem Herrera and Mayor Huff. Also `° Present were: James DeStefano, Interim City Manager; David Doyle, Deputy City Manager David Liu, Public Works Director; Mike Nelson, Communications & MarketDirector; Lynda Burgess, City Clerk; Todd Strojny, Administrative Assistant and Kirk Phillips, Associate Engineer. Discussion of City Council Goals & Objectives. ADJOURNMENT: M/Huff :adjourned the Study Session' at 6:30 p.m. to the Regular City Council Meeting. 1. CLOSED SESSION: None 2. CALL TO ORDER: Mayor Huff called the Regular City Council Meeting to order at 6:43 p.m. ,in the South Coast Air Quality Management • District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Chang. INVOCATION: ` None given. ROLL CALL: Mayor Huff, Mayor Pro Tem Herrera, and Council Members Chang and O'Connor. Council Member Ansari was excused. Also Present were: James DeStefano, Interim City Manager; David Doyle, Deputy City Manager; Craig Steele, Assistant City Attorney; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications and Marketing > Director; and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: ICM/DeStefano requested that an item be added to the agenda for discussion of litigation between the Wildlife Corridor Conservation Authority and the City of Industry regarding purchase of the Firestone Boy Scout Property: C/O'Connor moved, MPT/Herrera seconded, to add the matter of discussion of the litigation between WCCA and City of Industry regarding purchase of the Firestone Boy Scout Property to the Agenda. Without objection, the JANUARY 16, 2001 PAGE 2 CITY COUNCIL motion wasso ordered and the matter was placed on the agenda as the last item under New Business. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Presented Certificate of Recognition to the Friends of the Library for their donation of $25,000 to the Diamond Bar Library for purchase of books and materials for a "Homework Center" to be used at the Library. 3.A.2 Presented Certificate of Recognition to Diamond Bar High School Brahma Foundation for their contribution to the High School for their technology improvement program. 3.A.3 Presented Certificate of Recognition to Diamond Ranch High School Booster Club for their contribution to the High School for their, technology program. The Diamond Ranch High School Booster Club presented a.plaque to the City for the City's donation for various equipment itemsfor the campus. 3.A.4 Presented City Tile to Martha House for her years of service as a Member of the Mt. SAC Board of Directors. 3.A.5 Corey Calaycay, representing State Senator Bob Margett, presented a Certificate of Recognition to former Mayor O'Connor. 3.A.6 Introduced Kirk Phillips, Associate Engineer. 3.A.7 Presentation of Certificate of Recognition to Dominic Robinson for being named Most Valuable Player at the Inaugural National High School Star Football game and for being named to the CaIHi Sports' All -State Defensive Team - Continued to a later date. 3.A.8 Presentation igiven by Rick Meza with Southern California Edison re: Power shortages. M/Huff asked staff to formulate an energy saving plan for the City. Sgt,; Flannery, Walnut Sheriff, addressed the issue of public safety in the :event of rolling blackouts. His department and surrounding stations are ready to respond, if needed. f: Capt. Ylm emphasized that the emergency plans are always in effect and coverage for D.B. will be available. JANUARY 16, 2001 PAGt 3 CITY COUNCIL 3. B. INTERIM CITY MANAGER REPORTS AND RECOMMENDATIONS; None Offered. 4.a. PUBIC COMMENTS: David O'Connor, representing DBars, explained why the members of his organization hope that the EOC is not located on the north side of the building facing the freeway when the City moves to the AQMD facility. Sue Sisk, commented on the City's energy problems. She asked if incentives are available to assist in the replacement of outdated residential heating and air conditioning systems. She suggested that residentsmaintain cell phones and in-home telephones that will work during power outages. Jeff Koontz,' D.B.'Chamber of Commerce, encouraged residents to attend the Mayor's Breakfast on Thursday, January 18, at 7:15 a.m. at St Denis Church in Potthoff Hall. Call the Chamber at their new number 860-1904 to place reservations. He encouraged young women aged 17 to 26 to participate in The Miss Diamond Bar Pageant. . 4.b. RESPONSE TO PUBLIC COMMENT: M/Huff asked staff to follow up on Sue Sisk's suggestions and post the information on the City's web site. ICM/DeStefano responded to David O'Connor that staff is working with the AQMD on an appropriate location for the EOC facility. 5. SCHEDULE OF FUTURE EVENTS: i 5.1 STATE OF THE CITY PRESENTATION - January 18, 2001 - 7:15 a.m., St. Denis Catholic Church, 2151 S. Diamond Bar Blvd: 5.2 JOINT MEETING OF CITY , COUNCIL AND PLANNING COMMISSION'- Re: Community/Senior Center Project - date to be announced - 6:00 p.m. SCAQMD Auditorium, 21865` E. Copley Dr. 5.3 PLANNING COMMISSION -January 23, 2001 -7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 PARKS AND RECREATION COMMISSION - January 25, 2001 - 6:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.5 JOINT MEETING OF PARKS AND RECREATION AND TRAFFIC AND TRANSPORTATION COMMISSION Review of the Trails Master Plan - January 25, 2001 --7:00 p.m. to 9:00 p.m., SCAOMD JANUARY 16, 2001 PAGE 4 CITY COUNCIL k411�'iV Room CC -8,21865 E. Copley Dr. 5.6 - COMMUNITY OPEN HOUSE - Discussion of Trails Master Plan - - SCAQMD Room CC -2,21865 E. Copley Dr. 5.7 COMMUNITY OPEN HOUSE - Discussion of Trails MasterPlan - February 3, 2001 - 10:00 a.m. to 12:00 noon - Heritage Park Community Center, 2900 S. Brea Canyon Rd. j 5.8 COMPOSTING WORKSHOP - February 3, 2001 -10:00 a.m. -12:00 noon - Heritage Park Community Center, 2900 S. Brea Canyon Rd. 5.9 CITY COUNCIL MEETING - February 6, 2001 -'6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. k 5.10 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - Saturday, February 10, 2001 - 9:00 a.m. to 3:00 p.m., 1300 block of Bridgegate Dr. ' i 6. CONSENT CALENDAR: MPT/Herrera moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Ansari 6.1 APPROVED MINUTES: 6.1.1 Study Session of December 19, 200 - As submitted. ` 6.1.2 Regular City Council Meeting of December 19, 2000 -; As submitted. 6.1.3 Special Meeting of January 4, 2001 - As submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of November 16, 2000. " 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.3.1 Regular Meeting of November 14,' 2000. 6.3.2 Regular Meeting of November 28,'2000: 6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION Aw COMMISSION MINUTES - Regular Meeting of November 9,-2000: 6.5 APPROVED VOUCHER REGISTER - dated January 16, 2001 in the I JANUARY 16, 2001 PAGE 5 CITY COUNCIL amount of $301,620.38. 6.6 REVIEWED AND APPROVED TREASURER'S STATEMENT - for November 2000: 6.7 APPROVED SECOND READING OF ORDINANCE NO. 07(2000) - AN ORDINANCEOF THE CITY OF DIAMOND BAR AMENDING THE STORM WATER AND URBAN RUNOFF POLLUTION CONTROL ORDINANCE TO PROVIDE STORM WATER POLLUTION CONTROL FOR PLANNING AND CONSTRUCTION OF NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS AND AMENDING THE DIAMOND BAR MUNICIPAL CODE -,waived full reading and adopted Ordinance No. 07(2000) entitled; An Ordinance of the City of Diamond Bar Amending the Storm Water and Urban Runoff Pollution Control Ordinance to provide Storm Water Pollution Control for Planning and Construction of New Development and Redevelopment Projects and Amending the Diamond Bar Municipal Code. 6.8 APPROVED LETTER OF AGREEMENT #p0006269 FOR THE BREA i CANYON ROAD BIKE TRAIUSTREET IMPROVEMENT' PROJECT - and authorized the Interim City Manager to execute the LOA for the Brea Canyon Road Bike Trail/Street Improvements Project. 6.9 ADOPTED RESOLUTION NO. 01-0f : A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PARTICIPATION IN THE UPPER ' SAN` GABRIEL RIVER WATERSHED LOS ANGELES COUNTY` MUNICIPAL APPLICATION FOR RE -ISSUANCE OF WASTE DISCHARGE REQUIREMENTS AND A NPDES PERMIT. 6.10 ' APPROVED AMENDMENT NO.7 TO PROFESSIONAL SERVICES AGREEMENT WITH BONTERRA CONSULTING REGARDING PREPARATION OF A NATIVE HABITAT` MAINTENANCE MANUAL FOR TRACT NO. 52267 (PULTE) - in the amount of $8,400. 6.11: ADOPTED RESOLUTION NO. 01-02: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. 7. PUBLIC HEARING: 7.1 CONTINUED PUBLIC HEARING = RESOLUTION NO. 2000-03: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR' ADOPTING GENERAL PLAN AMENDMENT NO. 00-01, FOR THE 2000-2005 HOUSING ELEMENT - The Housing Element of the General Plan is a comprehensive assessment of current and ConditionalUse Permit NO. 2000-04 and Development'Review No. 200- 10. The referenced project would have permitted the installation of two additional monopoles, approximately' 28; feet high with two antennas on each monopole and an equipment cabinet enclosed by a block wall. The JANUARY 16, 2001 PAGE 6 CITY COUNCIL projected housing needs for all segments of the community and all economic groups. In addition, it embodies policy for providing adequate housing and includes action programs for ,this purpose. State Government Code Section 65588(b)(5) requires that the Housing Element of the General Plan be updated every five years. D.B. is proposing to amend the current General Plan Housing Element for the 2000-2005 time period. This proposal would revise the 1995 Housing Element in conformance with current State Requirements. ICM/DeStefano reported that on Friday, January12, the City received notice from the State of California that the adoption of the document by the City Council would certify the, City's Housing Element as being in compliance with all of the State's requirements. Report presented by Karen Warner, Cotton Bridges Associates. M/Huff reopened the Public Hearing. Allen Wilson stated his concerns about the demographics listed in the Housing Element. He suggested that a Neighborhood Improvement Plan be instituted by the City to educate residents on how to improve their property. He questioned the authenticity of the statement on Page A-8 indicating that the "AQMD developed a major child-care facility that is open to the public." There being no further testimony offered, M/Huff closed the Public Hearing. ICM/DeStefano responded to Mr. Wilson's concerns. C/Chang moved, MPT/Herrera seconded, to adopt Resolution No. 2001-03 to adopt General Plan Amendment No. 00-01, 2000-2005 Housing Element. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS'- Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Ansari 7.2 CONTINUED PUBLIC HEARING - APPEAL OF THE PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT NO. 2000-04 AND DEVELOPMENT REVIEW NO. 2000-10 - Nextel Communications is appealing an October 10, 2000 Planning Commission decision denying ConditionalUse Permit NO. 2000-04 and Development'Review No. 200- 10. The referenced project would have permitted the installation of two additional monopoles, approximately' 28; feet high with two antennas on each monopole and an equipment cabinet enclosed by a block wall. The i= JANUARY 16, 2001 PAGE-? CITY COUNCIL project site currently contains a residential structure and an unmanned Pac Bell and Cox Communications wireless telecommunications facility. C/Chang recused himself from discussion of this matter, due to a potential conflict of interest and left the digs. John Tandy, representing Metricom Corporation, agent for Nextel, responded to the Planning Commission's concerns and denial of the proposed project. He explained how his company has taken direct steps by completing new drawings to comply with the Planning Commission's concerns. He stated that the new drawings clearly show that the proposed antennas are below street level and below other existing antennas at the site. There being no further testimony offered, M/Huff closed the Public Hearing. C/O'Connor moved to send the matter back to the Planning Commission for further consideration as soon as possible. M/Huff asked that the motion be amended to include a study of the need to provide service to various areas in D.B."where service is not currently available. C/O'Connor agreed to amendher motion, seconded by MPT/Herrera. Motion carried 3-0-1 by the following Roll Call vote: AYES: COUNCIL MEMBERS - O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS - None ABSTAIN: COUNCIL MEMBERS Chang ABSENT: COUNCIL MEMBERS - Ansari ACA/Steele noted that, pursuant to Section 22.74.040c, the Council's action is to refer the matter to the Planning Commission. Any notice of Public Hearing will be held before the Planning Commission prior to taking any additional action on this matter.' 7.3 PUBLIC HEARING - RESOLUTION NO. 2001-04: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM =OR FISCAL YEAR 2001-2002 -'The City has scheduled apublic h aring to discuss proposed programs and th e allocation of Commui iity Development Block Grant (CDBG) funds. The City will receive ipproximately $379,561 in federal funds as a participant in the 2001-2001 L.A. Urban County CDBG Program. In addition, the City will have $457,333 in unallocated CDBG funds for a total allocation of $836,894. The $379,561 in CDBG allocated JANUARY 1$, 2001 PAGE 8 CITY COUNCIL funds may be used for a variety of Community Development' activities that develop a.viable urban community, principally for persons of low and moderate -income levels. The City may only allocate 15% or $56,904 of the 2001-2002 allocation toward community public service programs.The purpose of the Public Hearing is to solicit public testimony and receive' presentations from public service organizations and residents requesting funds. . M/Huff opened the Public Hearing. Alison Meyers, Associate Branch Director of the Diamond Bar/Walnut YMCA, explained what programs the funding would be used for. There being no further testimony offered, M/Huff closed the Public Hearing. Following discussion, C/O'Connor moved, MPT/Herrera seconded, to adopt Resolution No. 2001-04 approving the City's Community Development Block Grant Program for Fiscal Year 2001-2002 and authorize the Interim City Manager to execute all CDBG documents required for the implementation of the program with allocations as follows: 1) Reduce Senior Coordinator Allocation by $15,000 2) Allocate total of $5,000 to Service Center for Independent Living 3) Allocate total of $20,000 to YMCA Child Care Program 4) Allocate total of $11,500 to YMCA Summer Day Camp Program 5) Allocate total of $37,956 for City Administration' 6) Allocate total of $734,004 or Public Works Projects 7) Allocate total of $8,000 for DBIA Paint the Town Projects Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL: MEMBERS -None ABSENT: ' COUNCIL MEMBERS-Ansari 8. OLD BUSINESS: 8.1 REVISION TO THE DIAMOND BAR COMMUNITY FOUNDATION BYLAWS - During August 1999, Council approved the Articles of Incorporation and the bylaws to form the "Diamond Bar Community Foundation." The main charge of the Foundation is, to coordinate and direct fund-raising activities, which will be used to aid the City with 1 JANUARY 16, 2001 PAG&9 CITY COUNCIL public purpose projects as well as implementing the Parks Master Plan. In order to better govern potential fund-raising opportunities, Council appointed and elected six (6) individuals to siton its Board of Directors, with five (5) additional individuals appointed by either the Board or the Parks and Recreation Commission. According to existing Foundation bylaws, most of the terms listed above are current and will require action once they expire. However, the terms for both the Mayor's appointee and City Council appointees have already expired and should be revised. In order to extend the terms for the two; groups in question, the Foundation's Board of Directors voted unanimously to amend the bylaws in July of 2000. Following discussion, C/O'Connor moved, MPT/Herrera seconded, to adopt the bylaw revisions approved by the Diamond Bar Community Foundation to extend the current terms for both the Mayoral appointee and the City Council appointees. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera, M/Huff NOES: COUNCIL MEMBERS -None ABSENT: COUNCIL MEMBERS -Ansari 8.2 ADDED ITEM: WILDLIFE CORRIDOR CONSERVATION AUTHORITY (WCCA) LAWSUIT AGAINST THE CITY OF INDUSTRY URBAN DEVELOPMENT AGENCY M/Huff recommended preparation of a letter to be sent to all members of WCCA and the City of Industry' in opposition to the lawsuit. MPT/Herrera suggested that the letter also be sent to the alternates and City Council Members of other WCCA members. C/O'Connor also suggested that the letter be sent to the Boy Scouts of America. She explained the'timeline and her attempt to be involved in WCCA discussions leading up to the lawsuit. She abstained from voting on the legal action because she did not feel she was provided sufficient information to make an informed decision. In whole, she was very uncomfortable with this matter. M/Huff moved, MPT/Herrera seconded, to direct staff to draft said letter and provide copies to all recommended persons and agencies Listed above. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, O'Connor, MPT/Herrera, WHO, NOES: COUNCIL MEMBERS -None ABSENT: COUNCIL MEMBERS -Ansari JANUARY 16, 2001 PAGE 10 CITY COUNCIL 9. NEWBUSINESS: None RECESS TO REDEVELOPMENT AGENCY: M/Huff recessed the City Council Meeting at 10:05 p.m. RECONVENE CITY COUNCIL` MEETING: M/Huff reconvened the City Council Meeting at 10:06 10. SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/Chang congratulated the new Senior Citizen's Club President Tom Wuetcher and wished him success. He also thanked the former president, Norman Bell. City Council Members traveled toSacramentoto attend the California Contract Cities Assn. Legislative Committee meeting during which several items were discussed such as Redevelopment Agency Revitalization Area Plan and a funding source for building community facilities. He complimented ICM/DeStefano on his presentation to the committee. C/O'Connor reported that on December 20, Council met with the architect for the proposed community center. She attended the Contract Cities meeting and graduated from the Sheriff Academy Level ll. On December 21, she attended the D.B. CommunityFoundation' meeting. On December 27, she - attended the Sanitation District meeting. On December 28, the Finance Committee met. On December 31 she attended the Senior Citizen's New Year's Eve, party. On January 2, she and C/Chang attended the installation of incoming senior citizen officers. On January 3 she attended the WCCA meeting. On January 4, she attended the special City Council meeting during Which the Council discussed and approved construction of the new City Hall space at SCAQMD. City offices look forward to the March 2001 move. She was in Sacramento for three days on the Contract Cities Legislative tour (January 8 through 10). On January 10, the City On-line subcommittee met to discuss the chat room feature. Also on January 10, she and C/Chang attended the Jean Cal`lard funeral. On January 11, the 12th City Anniversary subcommittee met. The celebrationis set for April 29. Also on January 11, a she attended the Industry East Project Task Force meeting which was the first meeting attended by the new appointee, MPT/Herrera. She wished Council Member Chang and all Chinese citizens a Happy New Year (Kung Hey Fat Choy). MPT/Herrera reminded residents that the next Lanterman Advisory Committee meeting will be held on January 22 at 7:00 p.m. in Room CC-8, SCAQMD. On February 1, the SCAG Regional Council will be voting on the Regional Transportation Plan.` M/Huff attended the senior's New Year's Eve celebration. He also attended the Evergreen Seniors celebration last Saturday. He asked if they could find - someone from their group that would be willing to serve on the Sheriff's Advisory Council. Newly elected State Senator Bob Margett spent a great