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HomeMy WebLinkAbout9/5/2000 Minutes - Joint Study Session w/Parks and Rec. CommCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION JOINT MEETING WITH THE PARKS & RECREATION COMMISSION SEPTEMBER 5, 2000 1. CITY COUNCIL CALL TO ORDER: Mayor O'Connor called the study session to order at 5:05 p.m. in the South Coast Air Quality Management District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Chang, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. C/Herrera was excused. PARKS & REC COMMISSION: Commissioners St. Amant, Torres, VC/Anis, Chair/Finnerty. Commissioner Hull was excused. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager-, -David Liu, Public Works Director, Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Teresa Arevalo, Sr. Administrative Assistant; Debbie Gonzales, Administrative Secretary and Marsha Roa, Community Services Assistant. 3. GENERAL DISCUSSION (Matters of concem): Summer Concerts - 2001 - Plans for Wednesday, July 4, 2001. PR/Chair/Finnerty said that because the concert occurs on the July 4 date, the Commission thought that it could be a large affair or that it could be canceled altogether. The cost of a band will be greater on the 4"' of July. If the concert proceeds, the Commission would like to add a fireworks display following the concert. The Commission would like to know if the Council wishes to spend the dollars to put on such an event. Responding to M/O'Connor, CSD/Rose stated that the cost of the band would be approximately $4,000; the cost of a sound system about $4,000, traffic control about $4,000 and a 20 -minute fireworks show would cost a minimum of $8,500, for a total minimum cost for the night of about $20,000. Chair/Finnerty indicated that the Commission proposes to hold the event at Sycamore Park with the fireworks on the. sidewalk (similar to the Millennium Party) with Golden Springs Dr. to be shutdown for a period of time necessary to accommodate the show without creating a fire hazard. In response to M/O'Connor, CSD/Rose stated that the entire summer concert series costs about $20,000. Under usual circumstances, a band is $700 to $800; sound system $500, and staffing $200. SEPTEMBER 5, 2000 PAGE 2 STUDY SESSION C/Huff said he was not wild about doing a $20,000 blowout. He would like to have patriotic music but did not believe fireworks are necessary as it sends the wrong message to kids. It is okay on New Years Eve when it is not so dry. He believed people would come whether the City provides fireworks or not. Council and Commission discussed inviting the Pacific Crest Drum and Bugle Corps to perform. C/Huff said that many churches provide wonderful patriotic music. MPT/Ansari favored a special 0 of July event. WO'Connor felt that the cost is too much for the City. She is not sure whether many people would attend a concert without fireworks on the e. Chair/Finnerty believed that the 4"' of July is a special family event time when many people attend events that provide fireworks. VC/Anis believed that many residents have become accustomed to the Concerts in the Park and other special events. She has received a lot of positive feedback about City events. M/O'Connor recommended that the matter be agendized for a future Council meeting. CM/Belanger asked that staff be provided time to prepare a report containing actual facts and numbers. A decision would need to be made as soon as possible to adequately prepare for the event. In response to WO'Connor, Chair/Finnerty explained that the Parks & Recreation Commission unanimously favored a special event. MPT/Ansari suggested that the events begin in the afternoon with family games prior to the concert and forego the fireworks. 2. Status of Larkstone Park M/O'Connor requested that the Council subcommittee for Walnut Unified meet with School Board members and put a fire under this matter. 3. Skate Park Chair/Finnerty said it is wonderful and horrible at the same time. The SEPTEMBER 5, 2000 PAGE 3 STUDY SESSION Commission suggested putting out flyers to schools that kids can take home to their parents asking parents to help get the kids to wear their safety equipment. She believed that the older kids would be a larger problem. M/O'Connor hoped that flyers have been distributed by the schools. CM/Belanger indicated that staff received permission from the Walnut School District today to distribute the flyers. Staff is awaiting permission from the Pomona School District. The letter is done and ready for distribution. M/O'Connor wrote an article for The She received a call on Saturday from a resident congratulating her on the wonderful article. The Sheriffs Department is aware of the problem. She believed citations should be issued to all participants who do not comply with the rules of the park. She cited incidents and reported on her meeting with the owner of Trinity Board Shop. C/Chang favored compliance and issuance of citations. MPT/Ansari wanted to make sure the wearing of shirts is required. 3. Trails Master Plan VC/Anis reported that the subcommittee is focusing on usable trails and the possibility of connecting three parks - Sycamore Canyon, Summitridge and Pantera Park with trails. Chair/Finnerty responded to M/O'Connor that the subcommittee is waiting for aerials from the Roth Group. CSD/Rose indicated that a joint Traffic & Transportation Commission/Parks & Recreation Commission meeting is scheduled for September 28. An additional joint meeting will be held in October. The matter will then go to the Planning Commission for consideration and recommendation to Council. Initially, the project was to be completed by the end of August 2000. M/O'Connor preferred not to do business with contractors who cannot fulfill their contractual obligations. MPT/Ansari expressed concern about the Steep Canyon area where it intersects with D.B. Blvd. — lack of lighting and steepness of the canyon, safety factors for people who walk the boulevard. SEPTEMBER 5, 2000 PAGE 4 STUDY SESSION DPW/Liu stated that Pulte is required to install several lights along the east side of D.B. Blvd. between Goldrush Dr. and Steep Canyon Rd. C/Chang would like the Trails Master Plan process expedited. C/St. Amant said that the trail is fairly complete except for the very end at Summitridge Park. There is a walking trail from the end of Steep Canyon and Clear Creek Canyon back into that area which narrows near Summitridge. 4. Roller Hockey Court. C/St. Amant reported that the smaller roller hockey court, which is about 12 years old, has become available again because it has not been sold. He believed the coot is available for $10,000 to $20,000 and recommended that the perfect location is .the Sunset Crossing Rd. cul-de-sac in front of the YMCA. The floorboards for the large _ court were sold but never picked up. The boards will sell for approximately $15,000 to $20,000. He believed the small court would be great for youth programs (4 to 12 year old). A small court would run $65,000 to $85,000 new. The small court is 110 feet by 55 feet. The court is in storage and when he last saw it he observed it to be in great condition. He explained to M/O'Connor that a concrete surface would be required to accommodate the boards. It would be better than what Chino Hills has at this time because these are better boards. In the past, the YMCA was very interested in acquiring the smaller hockey court. VC/Anis reported that Chino Hills told her that companies that sell hockey equipment would pay to have advertising on the court walls, which would be an additional way to recoup monies. C/Huff indicated that the City owns the land across the street from the YMCA. C/St. Amant explained that setup and ongoing maintenance would be minimal. He didnot know what if any warranty available. Council concurred to direct staff to prepare a report including the proposed costs and site preparation and agendize the matter for a future Council meeting. 5. Location for the City Birthday Party. Chair/Finnerty explained that the Commission would like to know if it is the Council's intent to continue having the event at Peterson Park SEPTEMBER 5, 2000 PAGE 5 STUDY SESSION or whether the Council would consider moving it to Pantera Park. M/O'Connor expressed concern about tearing up the turf of Pantera Park. MPT/Ansari pointed out that Pantera Park does not provide adequate access for vendors. On the plus side, there is more parking available at Pantera Park with the Pantera School site. M/O'Connor asked about the possibility of placing the carnival on the Pantera School parking lot. CM/Belanger suggested that staff conduct a survey of the (Pantera Park) neighborhood and get their reaction to the possibility for whatever period of time residents may need to find an alternative route to their home and how they feel about having the event in their neighborhood. Peterson Park is an established location. The concern is not for the grass but for potential damage to the irrigation system. Chair/Finnerty believed the advantage to using Pantera Park is not having freeway traffic in close proximity. M/O'Connor pointed out that the City wants people to be aware of the event. She would like to have input from the Chamber of Commerce regarding the location. Cfrorres asked what would be gained by having the event at Pantera Park. He was concerned about damage to the park because it is a showcase park for the City. If the gain is not significant, there is a system in place that works logistically and unless the City wants to make a statement by moving the event, he did not see a significant advantage. C/Huff agreed with C/Torres that Peterson Park is a good location, it is visible and has good access. There may be a disadvantage with respect to size. He did not mind that people outside of the community partake in the festivities. Even D. B. residents driving by the park are reminded that there is a pending event. Mainly, there will be no -- intrusion into neighborhoods. MPT/Ansari suggested the City see how the event works at Peterson Park this year with the skate park facility taking a parking area that was previously available. The Council and Commission discussed parking at Peterson Park. SEPTEMBER 5, 2000 PAGE 6 STUDY SESSION 6. Pooch Park Chair/Finnerty advised Council that the general consensus of the Commission was that there is not enough park space for two -legged animals and they were not quite ready to accommodate the four - legged animals. The Commission would like to know how committed the Council is to the creation of a pooch park. M/O'Connor said that if a suitable site that is otherwise unusable becomes available, it may be considered. C/Huff liked the idea of a pooch park. 7. Mini Parks. C/St. Amant believed there are three locations that should be considered for mini -parks: 1) Just north of 1850 D.B. Blvd. (east side between the houses and the apartments where the creek runs through); 2) Clear Creek Canyon at Cleghom Dr., and 3) Goldrush Dr. and D.B. Blvd. MPT/Ansari reminded the group that during discussions of pocket parks, Council discussed putting basketball courts in the pocket parks and increasing the seating. PR/Chair/Finnerty said the Commission discussed installing concrete pads with basketball hoops in the center (back to back) one 8 foot and one 10 foot. ADJOURNMENT: There being no further business to conduct, Mayor O'Connor adjourned the Study Session at 6:10 p.m. to Closed Session. LYNDA BURGESS, City Clerk ATTEST: Mayor Debby O'Connor SEPTEMBER 5, 2000 PAGE 7 STUDY SESSION ATTEST: h - Annette F' e MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR SEPTEMBER 5, 2000 STUDY SESSION: WO'Connor called the Joint Study Session with the Parks and Recreation Commission to order at 5:05 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, CA. Present: Council Members Chang, Herrera, Huff, Mayor Pro Tem Ansari and Mayor O'Connor. Present: Parks & Recreation Commissioners St. Amant, Torres, Vice Chairman Anis, Chairman Finnerty. Commissioner Hull was excused. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Lynda Burgess, City Clerk; Teresa Arevalo, Senior Administrative Assistant, Debbie Gonzales, Administrative Secretary and Marsha Roa, Community Services Assistant. ADJOURNMENT: WO'Connor adjourned the Joint Study Session at 6:10 p.m. to the Closed Session. 1. CLOSED SESSION: 6:10 p.m., SCAQMD Room CC -8 1.1 Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Government Code Section 54956.9) - Barbara Beach-Courchesne, et al vs. City of Diamond Bar. ACA/Steele stated that no reportable action was taken. 2. CALL TO ORDER: Mayor O'Connor called the regular City Council meeting to order at 6:50 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Chang. INVOCATION: The invocation was given by Pastor Paul Lehman-Schletewitz, Walnut Valley Brethren in Christ. ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari, and Council Members Chang, Herrera, Huff. Also Present were: Terrence L Belanger, City Manager; Craig Steele, Assistant City Attorney; David Doyle, Deputy City Manager; David Liu, Director of Public Works; Bob Rose, Community Services Director; SEPTEMBER 5, 2000 PAGE 2 CITY COUNCIL Linda Magnuson, Finance Director and Lynda Burgess, City Clerk. APPROVAL OF AGENDA: Approved as, presented. 3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.A.1 Proclaimed September 2000 as "Prostate Cancer Awareness Month." 3.A.2 Proclaimed September 16, 2000 as "Coastal Cleanup Day." 3.A.3 Presented Certificate of Appreciation to Frank Hess, Public Works Supervisor, in recognition of dedication to the L.A. County Sheriffs Department and the City of D. B. on behalf of the Walnut/D.B. Sheriffs Station. 3. B. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 4. A. PUBLIC COMMENTS: Jennifer Ramirez requested Council to consider requiring that cats be spayed, neutered and licensed for the health and safety of the public. 4. B. RESPONSE TO PUBLIC COMMENTS: CM/Belanger responded that staff would contact Mrs. Ramirez tomorrow regarding her concern. 5. SCHEDULE OF FUTURE EVENTS: 5.1 STATE ASSEMBLY EXPO 2000 - Saturday, September 9, 2000 - 10:00 a.m. - 6:00 p.m., Puente Hills Mall, SR60 at Azusa Avenue, City of Industry. 5.2 PLANNING COMMISSION - September 12, 2000 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.3 TRAFFIC & TRANSPORTATION COMMISSION - September 14, 2000 - SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.4 DIAMOND BAR DAY AT L. A. COUNTY FAIR -September 18, 2000 - Fairplex, Pomona. 5.5 JOINT STUDY SESSION - CITY COUNCIL AND TRAFFIC AND TRANSPORTATION COMMISSION - September 19, 2000 - 5:00 p.m., SCAQMD Room CC -8, 21865 E. Copley Dr. 5.6 CITY COUNCIL MEETING - September 19, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. SEPTEMBER 5, 2000 PAGE 3 CITY COUNCIL 5.7 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - October 7, 2000 - 9:00 a.m. - 3:00 p.m., Mt. SAC Parking Lot B, 1100 N. Grand Avenue, Walnut. 6. CONSENT CALENDAR: C/Herrera moved, C/Huff seconded, to approve the Consent Calendar, with the exception of Items 6.5, 6.7, 6.12 and 6.13. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/ O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.1 APPROVED MINUTES: 6.1.1 City Council Study Session of August 1, 2000 - As submitted. 6.1.2 Regular City Council Meeting of August 1, 2000 - As submitted. 6.1.3 Joint Study Session with Planning Commission of August 15, 2000 - As submitted. MPT/Ansari abstained from approval. 6.1.4 Regular City Council Meeting of August 15, 2000 - As submitted. MPT/Ansari abstained from approval. 6.2 RECEIVED AND FILED PARKS & RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of June 22, 2000. 6.2.2 Regular Meeting of July 27, 2000. 6.3 APPROVED VOUCHER REGISTER - dated September 5, 2000 in the amount of $1,540,026.73. M/O'Connor abstained from approval of the following Voucher Register items due to a potential conflict of interest regarding the Lanterman Forensic Expansion Project: P.O. 10293 for $140; Invoice 6764 for $67.50; Invoice 221956802 for $3,516.52; P.O. 10219 for $5.99 and check to U.S. Postmaster in the amount of $6,600. 6.4 REVIEWED AND APPROVED TREASURER'S REPORT - for July, 2000. 6.6 APPROVED FY 1999-2000 PURCHASE ORDER CARRYOVER BUDGET ADJUSTMENT - in the amount of $1,704,956.75 and authorized the necessary adjustment to the FY 00-01 Municipal Budget. SEPTEMBER 5, 2000 PAGE 4 CITY COUNCIL 6.8 APPROVED CONTRACT BETWEEN THE DIAMOND BAR CHAMBER OF COMMERCE AND THE CITY OF DIAMOND BAR FOR FY 2000-01 - in an amount not to exceed $36,000. 6.9 AUTHORIZED PURCHASE OF A FORD E150 XL WAGON (Cargo/Passenger Van) - authorized the City Manager to purchase a 2000 Ford E150 XL Wagon and allocated an additional $3,681.94 from the General Fund required to purchase the vehicle from Chino Hills Ford in the amount of $23,681.94. 6.10 APPROVED FINANCE DEPARTMENT STAFFING CHANGE - Increased Senior Account Clerk position to full time and approved adjustment to the FY 00-01 Budget. 6.11 AWARDED CONTRACT FOR SPORTS OFFICIATING SERVICES TO TRI -COUNTY OFFICIALS, INC. - in a not -to -exceed amount of $35,000 per year for the period September 5, 2000 through June 30, 2002. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.5 SECOND READING OF ORDINANCE NO. 06(2000): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CaIPERS). WO'Connor moved, MPT/Ansari seconded, to waive full reading and adopt Ordinance No. 06(2000), "An Ordinance of the City Council of the City of Diamond Bar authorizing an Amendment to the Contract between the City Council of the City of Diamond Bar and the Board of Administration of the California Public Employees' Retirement System (CalPERS)." Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.7 CONSIDERATION OF BUS STOP SHELTER AGREEMENT - The City has an agreement with Eller Media Company to provide bus stop shelters and benches. The agreement is scheduled to expire unless replaced with a new agreement. Staff has negotiated a new seven- year agreement that provides for the same $24,000 payment per year to the City as is in the current agreement, plus provides the following: SEPTEMBER 5, 2000 PAGE 5 CITY COUNCIL All existing bus stop shelters will be removed and replaced with new shelters, the design to be determined by the City; ten additional shelter locations will be added; all existing concrete bus stop benches will be removed and replaced with new concrete benches, the design to be determined by the City; concrete trash containers will be installed next to each concrete bench, the design to be determined by the City; service to trash containers in front of K -Mart Center will be increased to five days per week; all costs for work related to the above items will be borne by Eller Media Company, plus an option for an additional seven-year extension. In response to MPT/Ansari, Tony Ingegneri, Vice President, Public Affairs, Eller Media Co., explained that building additional shelters does not ensure that additional advertisers will come to the City. The revenue is staying the same due to the additional capital improvement costs incurred as a result of replacing shelters and building new shelters, approximately $7,000 per shelter. D.B. receives 19.1% of advertising revenue. C/Huff applauded staff for the work on the trash area in front of the K - Mart Center, specifically from Golden Springs Dr. to Palomino Dr., service of which has been increased from two days to five days per week. He applauded the agreement to obtain new concrete benches. In response to C/Huff, Mr.ingegneri responded that he would be working with staff for designs that will be unique to D.B. for benches and transit shelters. Generic designs have been provided to staff. Eller Media will provide shelters that are manufactured by Toiler Manufacturing. C/Huff stated that he was not comfortable with the process and not satisfied as to .how the shelters will blend into the community. Mr. Ingegneri provided examples of designs used by other cities as well as a copy of the Toiler Manufacturing catalogue. He explained why he would prefer to install steel benches rather than concrete benches and go to hard wire power rather than solar power due to problems associated with solar power. However, his company is currently working with a solar provider who assures them that their product will work as promised for the term of the contract. Defective panels will be changed out within 24 to 48 hours. C/Huff requested that staff include contract language to provide nighttime inspections of the shelters to ensure that they are adequately lighted. SEPTEMBER 5, 2000 PAGE 6 CITY COUNCIL In response to M/O'Connor, CSD/Rose indicated that staff has opted to use street banners instead of bus stop panels for advertising because it seems that above street advertising provides greater visibility at a lower cost. Mr. Ingegneri offered to provide the City with posters at cost (about $65-70 depending upon quantity). MPT/Ansari requested a plexiglass pocket rather than a poster. MPT/Ansari moved, C/Huff seconded, to approve a contract with Eller Media Company for a period of seven years from July 1, 2000 to June 30, 2007 with the provision that Eller Media Company meet with Foothill Transit and City staff for design of the shelters. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.12 AWARD OF CONTRACT TO R. F. DICKSON COMPANY, INC. FOR STREET SWEEPING SERVICES - The City has contracted with Athens Services since 1990 to provide street sweeping services. The current contract expires September 30, 2000. On August 4, 2000, a Request for Proposal was distributed to 13 service providers. Four proposals were submitted. Staff has extensively evaluated all firms and their proposals and has determined the R. F. Dickson Company, Inc. represents the best qualified firm for a cost effective and quality street sweeping program. R. F. Dickson has proposed the lowest cost per curb mile at a rate of $11.47. M/O'Connor said she would like to have a more flexible contract to ensure adequate cleaning during certain times of the year. CM/Belanger responded that the City should be able to direct the contractor to provide additional service at certain times of the year (weekly vs. bi-weekly) and incur the costs. M/O'Connor moved, C/Huff seconded, to award a 5 -year contract to R. F. Dickson Company, Inc. for street sweeping services beginning October 1, 2000 and ending September 30, 2005, and authorize the Mayor to execute the contract on behalf of the City Council. Motion carried by the following Roll Call vote: SEPTEMBER 5, 2000 PAGE 7 CITY COUNCIL AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 6.13 AWARD OF CONTRACT TO TOTAL PLAN AND TO SPACES FOR SPACE PLANNING AND OFFICE DESIGN SERVICES RELATED TO RELOCATING CITY HALL TO THE SCAQMD FACILITY AND APPROPRIATE THE NECESSARY FUNDS ($45,000) FROM GENERAL FUND RESERVES - Earlier this year, Council expressed interest in relocating the City Hall offices from the current location to the SCAQMD campus. The current condition of the proposed office space at the SCAQMD facility lacks the necessary tenant improvements to accommodate the needs of the organization. The space will need to be designed to include the existing modular office equipment at both City offices, the existing modular office equipment at the SCAQMD facility, a public counter area, a lobby/reception area, conference rooms and additional closed offices. Following discussion, C/Chang moved, MPT/Ansari seconded, to award contracts to "Total Plan" and "Spaces" for space planning and office design services related to the relocation of City Hall to the SCAQMD facility and appropriate the necessary funds from General Fund reserves ($45,000). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7. PUBLIC HEARING: None 8. OLD BUSINESS: 8.1 AWARD OF CONTRACT FOR SITE MASTER PLANNING AND ARCHITECTURAL DESIGN SERVICES RELATED TO THE COMMUNITY/SENIOR CENTER - Council directed staff to seek proposals from qualified architectural firms for site master planning, design development, construction documents and construction support services. In June 2000, Council approved the budget for the planning and construction of the community/senior center, which is part of the FY 00-01 Municipal Budget. SEPTEMBER 5, 2000 PAGE 8 CITY COUNCIL C/Huff explained that all six firms interviewed by the committee were good firms. Interestingly, all interviewers rated the firm of Gonzalez/Goodale number 1. The firm has a process that is good at assessing the communities needs and involving the community in the process, which is important to D.B. It is intended that this facility should reflect the entire community. M/O'Connor stated that Gonzalez/Goodale came to the table well prepared. They visited the site (other applicants did not) and took the same tour taken by the Task Force. Gonzalez/Goodale showed sincere interest in the process, took copious notes and followed up with a letter confirming the desires and wants of the panel members. It appears that this firm will work well with the community and will be holding public meetings to receive input. Armando Gonzales stated that he is the principal in charge of the project. He thanked Council for their comments and indicated that his firm is committed to doing an excellent job for D.B. David Goodale, design principal, said his firm is intent on creating a facility unique and appropriate to D.B. and its citizens. C/Huff moved, M/O'Connor seconded, to award a contract to the architectural firm of Gonzales/Goodale in the amount of $482,000 for provision of program confirmation, master planning, highly detailed schematic design, project modeling, design development, construction documents and construction support services related to the creation of a community/senior center building at Summit Ridge Park. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8.2 CONSIDERATION OF STATEMENT OF PRINCIPLES AND COMMITMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF DEVELOPMENTAL SERVICES REGARDING THE PROPOSED EXPANSION OF THE LANTERMAN DEVELOPMENTAL CENTER - Council and members of the Lanterman Advisory Committee have been negotiating an agreement with the State Department of Developmental Services (DDS) since March 2000. The proposed agreement is the culmination of months of work by the Advisory Committee, representatives of DDS, Assembly Member Robert Pacheco's office and City staff. The Statement of Principles and Commitment calls for reduction of the overall number of available SEPTEMBER 5, 2000 PAGE 9 CITY COUNCIL beds to serve clients at the facility, requires a phase-in plan for the transfer of clients from other facilities, and mandates that, after treatment, individuals are placed back in the community they resided in prior to placement at Lanterman Developmental Center. In addition, the Statement requires the development of a facility security plan prior to any severe behavioral patient being moved and creation of a Community Advisory Committee to review the severe behavioral program. Staff recommends that the City Council approve the Statement of Principles & Commitment between the State of California Department of Developmental Services and the City regarding the proposed expansion of the Lanterman Developmental Center. CA/Steele reported on the reasons for M/O'Connor's potential conflict of interest. M/O'Connor then recused herself from discussion of this matter and left the dais. C/Herrera announced that she received several calls from residents who were concerned about the lack of notice and ability to prepare for tonight's meeting. They asked that the matter be continued to September 19. She spoke by telephone with Paul Carlton, Department of Developmental Services, who indicated that he and Clifford Allenby are very anxious to work with the community to resolve all differences to the extent that Mr. Allenby has consented to come to D.B. for a public meeting on Thursday, September 14 at 7:00 p.m., location to be determined. Residents will be notified of the meeting place and agenda by postcard. Mr. Allenby continued consideration of approval of the matter by the Public Works Board to October. C/Huff felt that there was still a lot of confusion within the community. He believed it was important to take the extra time to consider the matter. He also requested that this matter be continued to September 19. In addition, an Advisory Committee meeting should be held prior to September 19 to allow members to take a final vote. Council concurred to continue the matter to September 19, 2000. Dr. Larry Rhodes felt that the document sent to the public is not the same document as agreed to by the Advisory Committee. It is, therefore, very important that the Advisory Committee meet to discuss the matter and forward its recommendation to Council. Sue Sisk explained why she believed that public comment on this item should be continued to September 19. She thanked C/Herrera and Assemblyman Pacheco for their efforts in this matter. SEPTEMBER 5, 2000 PAGE 10 CITY COUNCIL Assemblyman Robert Pacheco stated that he and his staff have committed considerable time and monies to this effort. His office wanted to make certain that the agreement is- finalized. The Governor, Clifford Allenby and other state officials are very interested. in making sure that the community is happy with the final resolution. Governor Davis has committed to having no forensic clients sent to Lanterman and that he will agree to limit the number of severe behavioral clients sent to the facility. He will continue to follow this matter to conclusion. He thanked the Council Members for their assistance. C/Herrera stated that the September 14 meeting would be sponsored by the cities of D.B., Walnut and Pomona. She encouraged citizens to participate. MPT/Ansari concluded public comments and continued the matter to September 19, 2000. M/O'Connor returned to the dais. 8.3 IMPLEMENTATION OF 9/80 ALTERNATIVE WORK SCHEDULE - At its July 18, 2000 meeting, Council discussed alternative work schedules and directed staff to study the issue and report back the findings. There are various types of alternative work schedules, which provide extended hours of daily operation for their customers as compared to the traditional schedule. Staff conducted a survey of the 53 cities of the L. A. Division of the League of California Cities regarding alternative work schedules. If the City implements an alternative work schedule, it would be more practical to change the hours of operation commencing with the first day at the proposed new City Hall location, the SCAQMD facility. Staff recommended that Council (1) adopt an alternative 9/80 program with City Hall hours Monday through Thursday from 7:30 a.m. to 5:30 p.m. and Fridays from 7:30 a.m. to 4:30 p.m.; (2) commence the 9/80 program the first day of operations to begin at the proposed new City Hall location, the SCAQMD facility; (3) direct staff to initiate a public awareness campaign prior to relocating. The campaign would consist of press releases, newsletter articles, cable announcements, and flyers. WO'Connor was disappointed that only 50% of the employees gave responses to the survey and she asked staff to poll all of the employees and present the information to the Finance Committee as soon as possible. Serving the public is the City's priority and providing an appealing work environment for the employees is SEPTEMBER 5, 2000 important. PAGE 11 CITY COUNCIL C/Huff liked the flexibility the proposed program would provide to employees and the additional counter time provided to the public. He asked staff to consider an 8:00 a.m. to 6:00 p.m. schedule rather than the 7:30 a.m. to 5:30 p.m. hours. C/Chang liked the flexibility of the 9/80 program but he had concerns about how the program will work to serve the community's needs. If the public expects to conduct business at 7:30 a.m., the employees must be available on time. In addition, there must be complete and thorough cross training of employees so that the public can be properly and completely served at all times and employees who work on Friday must be present on that day. MPT/Ansari said that, due to the fact that this item was placed on the agenda immediately following her request, she believed staff had been considering such a program for some time. She spoke with a Council Member from Walnut who liked the 9/80 program. However, there were problems at the inception of the program. She asked staff to find out from the 10 cities what problems occurred when they initially implemented the program. She favored the program as long as the public is properly served. Council concurred to continue this matter to September 19, 2000. 9. NEW BUSINESS: None RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the City Council meeting to the Redevelopment Agency meeting at 9:08 p.m. RECONVENE CITY COUNCIL MEETING: WO'Connor reconvened the City Council meeting at 9:22 p.m. 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS: C/Herrera thanked staff members and, in particular, Nancy Whitehouse, who worked diligently on her installation banquet. Last Thursday, she was installed as the President of the League of California Cities, L.A. County Division. She was able to obtain a lot of sponsors to help defray banquet costs. Their participation was greatly appreciated. She thanked M/0'Connor for her welcoming remarks, C/Huff for providing the invocation and her husband for leading the Pledge of Allegiance. She thanked the Lanterman Advisory Committee Members who have worked during the past 18 months toward providing a document that residents can live with. Although the State could not and would not sign a binding contract, they have indicated that they will make the commitment to follow through with SEPTEMBER 5, 2000 PAGE 12 CITY COUNCIL what is outlined in the document that was distributed to the public. The City will remain vigilant with respect to this ongoing issue. She encouraged residents to call her with their comments and/or attend the September 14 public meeting and the September 19 City Council meeting. C/Chang participated in as many Concerts in the Park as possible. He observed Lanterman clients enjoying the events and thanked them for their participation. On August 18, he attended the appreciation party hosted by Friends of the. D.B. Library. Sixty volunteers participated. All proceeds go to support the library. He encouraged residents to visit the bookstore at the Country Hills Towne Center. He thanked M&H Properties for providing free space to the bookstore. He attended the Sheriffs Booster Club event at Mt. SAC Performance Art Centers. Most of the staff members participated in baseball. D.B.'s Recreation Department hosted the youth baseball award picnic at Heritage Paris. He met with Jim Houghton, Manager of M&H Properties to discuss the Council's concern about the Country Hills Towne Center and in particular, the vacant Ralph's space. Pat Barber is Vice President of Ralph's real estate department. She announced that Ralph's is not holding the lease and that they are more than willing to give up the lease as long as M&H Properties will let them go. This was confirmed by Jim Houghton. Mr. Houghton indicated that M&H Properties is more than willing to sacrifice some of the rental income in order to make things happen. He said that M&H Properties understands that an anchor store vacant space is a cancer to a small shopping center. The biggest problem is that M&H Properties has to protect its investment and investor's interests. At this time, there is no interest in the property. C/Chang said that this Council and staff has approached nearly every supermarket chain and independent store and has not been successful in attracting a market to locate in the center. Council Members and staff continue to work on this matter. He congratulated C/Herrera on her appointment as President of the L.A. Chapter of the California League of Cities. C/Huff stated that C/Herrera's appointment as President of the L.A. Chapter of the California League of Cities, the biggest chapter in the state, is a big deal. It is an honor to have C/Herrera as a colleague and it is good to watch colleagues rise in the ranks of different organizations. He commented on the Industry East Project Advisory Committee meeting and stated he and M/O'Connor attended the City of Industry's Council Meeting. Industry adopted the final Environmental Impact Report for the Industry East Project and will be moving forward. He had spent a great deal of time on Lanterman issues and the result is that a final agreement is imminent. He and M/O'Connor met with staff to discuss the community/senior center proposal prior to the Council meeting. He believed residents would be pleased with the chosen architects and their process. The Alameda Corridor East has let construction contracts for some cities' grade separations, which should be completed in about four years. The project will provide extensive SEPTEMBER 5, 2000 PAGE 13 CITY COUNCIL improvements to the San Gabriel Valley. He attended a Foothill Transit meeting. The agency is re-evaluating the focus of its project and what it is - delivering to the communities it serves. MPT/Ansari apologized for missing the August 15 Council meeting. She attended the Democratic Convention in L.A. that week. She attended the D.B. Birthday Committee meeting. The event is scheduled for Sunday, April 29. She met Linda Moulton -Patterson, head of the Integrated Solid Waste Board for the State of California. Ms. Moulton -Patterson is a former Council Member from the City of Huntington Beach and has been very involved in solid waste issues for Orange County. Many Southern California cities are concerned that they will be unable to meet the 50% diversion requirement. As a result, the Waste Board will establish an office in this region, which will house four employees. She attended the City of Industry Advisory Committee meeting during which the Industry East Project was discussed. She also attended the Friends of the Library fund-raising event. She has volunteered at the book store. There is an excellent selection of current publications as well as children's books. She hoped that her fellow Council Members would be able to attend the Mayors and Council Members Session at the League of California Cities. She was selected to be the Second Vice - President. She congratulated C/Herrera on her appointment as President of the L.A. Chapter of the League. She attended the softball game. She thanked her husband for 32 years of marriage. M/O'Connor congratulated MPT/Ansari on 32 years of marriage. She pointed out the September 14 scheduling conflict and the need to reschedule the Industry East Project Advisory Committee meeting. On August 16, she met with Trinity Board shop, which supports the City's Skate Park, to discuss the proper use of safety equipment. She requested that letters be sent to parents asking them to make certain that they and their children wear the proper safety equipment. Also on August 16, the Contract Cities held the Sheriffs Barbecue at the center in Whittier. On August 17, the D.B. Community Foundation held its meeting. On August 21, she and C/Huff attended the Community Coordinating Committee meeting. Organizations are encouraged to provide information about upcoming events. On August 23, she attended the Sanitation District Meeting as the City's representative. The L. A. County Sanitation District has agreed to purchase two landfills in Southern California. She asked CM/Belanger to provide a presentation to inform the public about those landfill acquisitions and what it means to the City of D.B. and the County of L.A. The Industry East Project subcommittee met to discuss how to approach the Industry City Council meeting on August 24 at 9:00 a.m. Seven people spoke on the final Environmental Impact Report. Council Members had no questions about the 1000 page document. She commented that it was sad to have the Concerts in the Park series end and looked forward to next year's series. She congratulated the D.B. Recreation Department on the organization of the SEPTEMBER 5, 2000 PAGE 14 CITY COUNCIL slow pitch softball tournament. Invitations were forwarded to Rosemead, Alhambra, Chino Hills, Brea, and Yorba Linda. Two teams from D.B. participated. There was a lot of enthusiasm on the part of the D.B. staff and three Council Members participated. She encouraged residents to attend the friendly rivalry between the two D.B. teams on Friday, September 22. On August 26, she and other Council Members attended the Youth Baseball Awards. She received many comments from residents about how wonderful the youth baseball program was and how wonderful the D. B. staff is and how they look forward to next year's event. On August 29, the Industry East Project Advisory Committee met to discuss the Industry City Council meeting. A representative from Majestic Realty participated and answered all committee member's questions. The final Environmenta; Impact Report contained agreement to many points of concern addressed by the residents of D. B. They agreed to keep Washington St. closed as a cul-de-sac, which will be used only as an emergency access and to install a 14' berm between the Hampton Ct. residences and the project. She commended the City of Industry and Majestic Realty who listened and responded to the concerns of the City and its citizens. Industry agreed to meet this week with D.B. to discuss future traffic concerns. On August 30, she attended the D.B. Night at the Quakes. It was her honor to throw out the first pitch. Miss D.B. Court attended. On August 31, the Finance Committee met. She congratulated C/Herrera on her appointment as President of the L.A. Chapter of the League. On September 1, the Walnut/D.B. Sheriffs Station conducted a very successful safety checkpoint on D.B. Blvd. at Sunset Crossing Rd. 599 cars passed through the checkpoint between 8:00 p.m. and 2:00 a.m. Several arrests were made. On September 2, Diamond Ranch High School held a football fund-raising activity during which they scrimmaged with Ontario and won. This is the first year that the school has four full years and the seniors look forward to a very competitive year playing their games at the new Ganesha High School Stadium on Saturday nights. Returning CIF Champions D.B.H.S. will have their first game. Schools have opened. Please be careful when driving in and around school areas. September 9 is the 150 birthday of California Statehood. ADJOURNMENT: There being no further business to conduct, WO'Connor adjourned the meeting at 10:10 p.m. LY A BUP.GESS, y Clerk __ ATTEST: DEBBY O'CONNOR, Mayor