HomeMy WebLinkAbout8/1/2000 Minutes - Study SessionCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
CITY COUNCIL GOALS AND OBJECTIVES
FISCAL YEAR 2000-2001
AUGUST 1, 2000
1. CITY COUNCIL CALL TO ORDER: Mayor O'Connor called the Study
Session to order at 5:09 p.m. in the South Coast Air Quality Management
District Room CC -8, 21865 E. Copley Drive, Diamond Bar, California.
2. ROLL CALL: Council Members Chang, Herrera,
Huff, and Mayor O'Connor. Mayor Pro Tem Ansari arrived at 5:24 p.m.
Also present were: Terrence L. Belanger, City
Manager, James DeStefano, Deputy City Manager, David Doyle, Deputy City
Manager; David Liu, Director of Public Works; Bob Rose, Community
Services Director; Linda Magnuson, Finance Director; Mike Nelson,
Communications & Marketing Director; Teresa Arevalo, Senior
Administrative Assistant and Lynda Burgess, City Clerk.
3. DISCUSSION OF FY 2000-01 CITY COUNCIL GOALS AND OBJECTIVES.
(Reference - listing dated 7/27/00)
M/O'Connor asked Council to review the proposed list and determine which
items are goals and which items are merely items to be implemented. She
asked for Council Members to submit their changes and corrections so that
the final list can be prepared for the City Council agenda.
CM/Belanger suggested that the numbered items be viewed as goals and
the alphabetical listings attached thereto be viewed as implementation
measures for each goal.
C/Herrera recommended that the alphabetized items be shown as
subcategories within the objectives.
C/Huff recommended dropping 3 E - Prioritize Redevelopment Project Areas.
CM/Belanger suggested that the item be left on the list until the Supreme
Court ruling is handed down.
C/Chang recommended adding "and" to 3 D so that it reads: "Increase
property tax base by annexing Shell Oil Property and two housing
developments." Council concurred. .
M/O'Connor explained the purpose of requesting a Standardized Policy
regarding Striping of City Streets — (Item 4 E) is to establish a written policy
regarding what types of streets receive what type striping.
AUGUST 1, 2000 PAGE 2 CITY COUNCIL STUDY SESSION
M/O'Connor expressed concern that 5 A is not being done. Although
Council's goal is to provide a 72 -hour response on 'letters, it sometimes
takes up to a week to two weeks for responses to be sent out.
CM/Belanger indicated that staff responds to letters within 24 to 72 hours.
Council's response is separate from staffs response. Sometimes the
response is a telephone call.
M/O'Connor asked that Council receive copies of response letters as well as
memo's referencing telephone responses.
CM/Belanger stated that staff has been instructed to cc all responses to
Council. Council's Member responses to letters is another category. A third
category is a Council response only due to the nature of the query.
C/Huff believed responses should be more proactive. Many letters are
written to the Council and the Mayor and/or the person assisting the Mayor
should make the response. Other Council Members who wish to respond
may do so.
MPT/Ansari said it might be helpful for the Mayor to indicate in her letter that
she is responding on behalf of the entire Council.
M/O'Connor recommended removal of Item 5 E, Monthly newsletter (or every
other month or insert in Recreation Guide with separate issue in January and
June or fax out) because this is currently in effect.
C/Herrera asked .if removal of this item would cause it to be dropped in
priority by the Communications Department, to which CM/Belanger
responded no.
M/O'Connor suggested dropping 5 G, Monthly City a -news for web site,
printed and mailed as requested (Alternatively, run 4 to 6 pages monthly in
Windmill) and H, Sidewalk City Hall.
Council concurred to remove 5 G, Monthly City e -news for web site, printed
and mailed as requested (Alternatively, run 4 to 6 pages monthly in Windmill)
and renumber H to G.
With respect to Item 6, C/Huff said that there are several subcategories that
have to do with slope maintenance and he felt that a "Slope Policy" would
encompass all of these implementation issues.
CM/Belanger indicated that the problem with the majority of the slopes that
can be seen in the City are privately owned and not publicly owned. There
AUGUST 1, 2000 PAGE 3 CITY COUNCIL STUDY SESSION
may be a way for Council to incorporate a slope policy into a public
maintenance scheme.
C/Huff said he would like Council to adopt a Comprehensive slope
beautification maintenance plan.
WO'Connor suggested removing 6 1 and L and leave in J, Comprehensive
slope beautification✓maintenance plan. Council concurred.
CWBelanger stated that virtually any type of slope maintenance plan that
the Council would adopt would require public assistance.
C/Chang pointed out that some of the most visible slopes are privately
owned which is not generally known. Residents and visitors believe the City
does not properly maintain its slopes.
WO'Connor asked what it would take to get the slopes included in an
assessment district in order to provide maintenance.
CWBelanger responded that a mail ballot of property owners would be
required to provide a public easement to allow City maintenance. 50% + 1
homeowner approval is required.
C/Huff believed it would be preferable to have all homeowners participate
because everyone benefits from slope maintenance. Council hears
complaints from non -property owners (of the affected parcels) and not the
property owners.
C/Herrera said she receives complaints from local business owners that say
it makes that part of town (D.B. Blvd. immediately east of Grand) look like the
seedy part of town.
CWBelanger stated that the benefit of having a citywide assessment district
would be that business owners would participate in the financing.
WO'Connor suggested a survey of property owners be taken to determine
whether they would participate in such an assessment.in order to maintain
the slopes.
C/Chang responded to WO'Connor that the assessment district should be
confined to major arterials and boulevards. He suggested that staff research
the possibility of creating an assessment district, look at funding sources and
implementation procedures.
Council concurred to remove Item 6 C and H.
C/Huff recommended that 6 E and F be combined to read: "Proactively work
AUGUST 1, 2000 PAGE 4 CITY COUNCIL STUDY SESSION
with CalTrans to clean up freeway entrances into Diamond Bar and improve
freeway hillsides." Council concurred.
C/Huff believed the City had accomplished 6 A and B.
CM/Belanger stated that 6 B, Unique and appealing streetscape, is a
somewhat significant aspect of the Redevelopment Plan. Where and when
we have an opportunity to do so, it makes places where commercial activity
is taking place more appealing.
Council concurred to eliminate 6 P, In-house nursery to provide trees for
streets and future development (possibly at Sycamore Canyon Park).
Council concurred to leave Item 7 and its subcategories as written.
Council concurred to change Item 10 to read: "Monitor the General Plan."
Council concurred to eliminate 11 E.
Council concurred to eliminate 25.
C/Huff recommended that temporary signage be addressed in the City's
newsletter.
CM/Belanger recommended that this matter be continued to the Regular City
Council Meeting of August 15, 2000 in order to allow staff an opportunity to
revise the listing in accordance with tonight's discussion.
M/O'Connor stated that public comment would be allowed during tonight's
agenda item during the Regular City Council Meeting.
ADJOURNMENT: There being no further business to conduct, Mayor O'Connor
adjourned the Study Session at 6:30 p.m. to the regular City Council Meeting.
LYNDA BURGESS, City Clerk
ATTEST:
Mayor Debby O'Connor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
AUGUST 1, 2000
CLOSED SESSION: None
2. CALL TO ORDER: Mayor O'Connor called the regular City
Council meeting to order at 6:40 p.m. in the Auditorium of the South Coast
Air Quality Management District, 21865 E. Copley Drive, Diamond Bar,
California.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by
Council Member Huff.
INVOCATION: The Invocation was given by Ahmad H.
Sakr, Ph.D., Islamic Education Center.
M/O'Connor announced that Council Member Huff was involved in a very
serious automobile accident and she is thankful that he is with us.
ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari
and Council Members Chang, Huff and Herrera.
_ Also present were: Terrence L. Belanger, City Manager; Mike
Jenkins, City Attorney; James DeStefano, Deputy City Manager; David
Doyle, Deputy City Manager, David Liu, Director of Public Works; Bob Rose,
Community Services Director; Linda Magnuson, Finance Director; Mike
Nelson, Communications & Marketing Director and Lynda Burgess, City
Clerk.
APPROVAL OF AGENDA: CM/Belanger recommended that Items 8.1
and 8.2 be continued to August 15, 2000. M/O'Connor announced that
MPT/Ansari requested that Item 9.2 be moved forward when her appointee
arrives. M/O'Connor also requested that Item 9.3 be moved forward at the
same time as Item 9.2.
3. A. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Presented Certificate of Recognition to the Diamond Bar Friends of
the Library for receiving the "Citizens' Award" by the Los Angeles
County Public Library.
3.A.2 Presented Certificates of Recognition to Volunteer Patrol Members
Janet Austin, Pat Engelke and Nick Marsman for reaching 500 hours
of service; and John Rowe and Jackie Warren for reaching 1000
hours of service to the community.
3.A.3 Certificates of Recognition to "Friendship City" Delegates from
LongKou, China - will be presented to the Delegation at a later date.
AUGUST 1, 2000 PAGE 2 CITY COUNCIL
3A.4 Proclaimed August 1, 2000 as "National Night Out."
3.A.5 Introduced new Diamond Bar Team Leader Bill Song.
3.A.6 Recognized City Manager Belanger on the receipt of International
City Manager's Association Service Awards for 30 years of
membership.
3. B. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Belanger
stated that D.B. worked with the Cities of Walnut and Pomona as well as
private residents of D.B. and the County to reach an agreement with the
State on the aspects of a project proposal modification made at Lanterman
Developmental Center, which had been a topic of discussion over the past
several months. There are about 11 issues that have now been
incorporated into a Draft Agreement submitted to the California for
consideration. The Lanterman Developmental Advisory Committee is slated
to meet on August 7 to discuss the Draft Agreement. If the State agrees with
the document, it is anticipated that the document will then be communicated
to the community via a mailing.
4. A. PUBLIC COMMENTS: Clyde Hennessee again spoke against proposed
State ballot propositions.
Martha Bruske reported that trash seems to accumulate around the trash
cans at the Skateboard Park. She asked why the matter of City employee
flextime is not on tonight's agenda. Regarding Consent Calendar Item 6.7,
she was against "buying the City's paper" in Orange County. She urged
Council to shop locally or within L.A. County.
4. B. RESPONSE TO PUBLIC COMMENTS: M/O'Connor responded to
Martha Bruske that Council is aware of problems at the Skateboard Park and
is planning an outreach program to the participating youth and their parents.
Item 6.7 will be addressed by CM/Belanger during presentation of the
Consent Calendar.
4. NEW BUSINESS:
9.2 APPOINTMENT TO DIAMOND BAR COMMUNITY FOUNDATION -
replacement for Eileen Tillery.
MPT/Ansari moved, M/O'Connor seconded, to appoint Nancy Lyons
to the Diamond Bar Community Foundation. Motion carried by the
following Roll Call vote:
AUGUST 1, 2000 PAGE 3 CITY COUNCIL
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, WO'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9.3 APPOINTMENT TO THE SHERIFF ADVISORY COMMITTEE.
WO'Connor moved, C/Huff seconded, to appoint H. K. "Speed"
Klinzing to the Sheriff Advisory Committee. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
5. SCHEDULE OF FUTURE EVENTS:
5.1 CONCERTS IN THE PARK - August 2, 2000 - (Laura Bruce Band -
Contemporary Top 40 - 6:30 p.m. - 8:00 p.m., Sycamore Canyon
Park, 22930 Golden Springs Dr.
5.2 INDUSTRY EAST ADVISORY COMMITTEE -August 3, 2000 - 7:00
p.m., SCAQMD Room CC -2, 21865 E. Copley Dr.
5.3 LANTERMAN ADVISORY COMMITTEE -August 7, 2000 -7:00 p.m.,
SCAQMD Room CC -8, 21865 E. Copley Dr.
5.4 PLANNING COMMISSION - August 8, 2000 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.5 CONCERTS IN THE PARK - August 9, 2000 - (Film at Eleven -
Classic 60's and 70's) - 6:30 p.m. - 8:00 p.m., Sycamore Canyon
Park, 22930 Golden Springs Dr.
5.6 TRAFFIC AND TRANSPORTATION COMMISSION - August 10, 2000
- 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.7 JOINT STUDY SESSION - CITY COUNCIL AND PLANNING
- COMMISSION - August 1, 2000 - 4:30 p.m., SCAQMD Room CC -8,
21865 E. Copley Dr.
5.8 CITY COUNCIL MEETING -August 15, 2000 -6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
AUGUST 1, 2000 PAGE 4 CITY COUNCIL
5.9 CONCERTS IN THE PARK - August 16, 2000 - (The Sevilles - Music
of the 50's and 60's) - 6:30 p.m. - 8:00 p.m., 22930 Golden Springs
Drive. (MEET TREMOR THE RALLYSAURUS FROM THE QUAKES
ORGANIZATION)
5.10 CITY ON LINE COMMITTEE - August 22, 2000 - 6:00 p.m. - 8:00
p.m., SCAQMD Room CC -3&5,21865 E. Copley Dr.
5.11 CONCERTS IN THE PARK - August 23, 2000 - (The Fenians - Irish
Quintet) - 6:30 p.m. - 8:00 p.m., Sycamore Canyon Park, 22930
Golden Springs Dr.
5.12 4h ANNUAL DIAMOND BAR NIGHT AT THE QUAKES STADIUM -
August 30, 2000 - Meet at 5:15 p.m. at City Hall, 21660 E. Copley
Drive. Bus leaves City Hall at 5:30 p.m., Game Time 7:00 p.m. $10
pp (Rallysaurus Package) includes r/t transportation, refreshments
and preferred seating.
6. CONSENT CALENDAR: C/Chang moved, MPT/Ansari seconded,
to approve the Consent Calendar. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari,
M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVAL OF MINUTES:
6.1.1 Regular Meeting of July 18, 2000 -As corrected (M/O'Connor
and C/Huff abstained).
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of June 13, 2000.
6.2.2 Regular Meeting of June 27, 2000.
6.3 RECEIVED AND FILED JOINT MEETING OF THE PARKS AND
RECREATION COMMISSION AND THE TRAFFIC AND
TRANSPORTATION COMMISSION MINUTES:
6.3.1 Special Meeting of May 11, 2000.
AUGUST 1, 2000 PAGE 5 CITY COUNCIL
6.4 APPROVED VOUCHER REGISTER - dated August 1, 2000 in the
amount of $841,113.46. (WO'Connor abstained from approval of the
following items due to a potential conflict of interest relating to the
Lanterman Forensic Expansion Project: P.O. 9920 in the amount of
$3,637.50; P.O. 9009 in the amount of $17.75; P.O. A9885 in the
amount of $1,686.60 and P.O. 10219 in the amount of $5.99) She
also asked that the record reflect her no vote on P.O. 10203 to
Sheppard -Mullin).
6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT - for
June 2000.
6.6 RELEASED BOND FOR 22324 GOLDEN SPRINGS DRIVE -
Requested by Hidden Manna Corp. for release of Cash Deposit in
lieu of Grading Bond in the amount of $18,000 posted with the City on
July 21, 1995 and directed the City Clerk to notify the Owner and
Surety of this action.
6.7 AWARDED PURCHASE ORDER FOR OFFICE SUPPLIES -
Established an Open Purchase Order in the amount of $20,000 with
Boise Cascade for the purchase of general office supplies for FY
2000-01 under the County of Orange Office Product Cooperative
Price Agreement.
CM/Belanger stated that 25 suppliers responded to D.B. and Boise
Cascade provided the lowest proposal. In addition, further cost
advantages accrue to the City by buying through a cooperative
agreement.
7. PUBLIC HEARING,
7.1 PUBLIC HEARING: RESOLUTION NO. 2000-49: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, FINDING THE CITY OF DIAMOND BAR TO BE IN
CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL
IMPLEMENTATION REPORT, IN ACCORDANCE WITH
CALIFORNIA GOVERNMENT CODE SECTION 65089 - The
Congestion Management Program (CMP) requires the City to track
developmental activity and transportation improvements in the City by
adopting a Local Implementation Report (LIR). The LIR, which is to
be submitted to the L.A. County Metropolitan Transportation Authority
(LACMTA), ascertains that the City complies with the conformity
criteria of the 1999 CMP. The City, based on its construction and
demolition activities occurring between June 1, 1999 and May 31,
AUGUST 1, 2000 PAGE 6 CITY COUNCIL
2000, generated 699 debits. These debits were offset by the City's
total transportation credit claims of 259 points and the cant' -over
credit of 62,654 points. Based on the City's ability to achieve a
positive credit balance of 62,214 points (6,654-440), the City will
remain in compliance with the CMP.
M/O'Connor declared the Public Hearing open.
Martha Bruske complained that the City's traffic problems seem to
conflict with the award of points.
There being no further testimony offered, M/O'Connor closed the
Public Hearing.
C/Herrera moved, MPT/Ansari seconded, to adopt Resolution No.
2000-49 adopting the Local Implementation Report (LIR) and
certifying that the City meets the conformity criteria of the 1999
Congestion Management Program (CMP). Motion carried by the
following Roll Call vote: --
AYES: COUNCIL MEMBERS — Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
8. OLD BUSINESS:
8.1 AWARD OF .CONTRACT TO WASTE MANAGEMENT OF SAN
GABRIEUPOMONA VALLEY, INC. FOR REFUSE COLLECTION,
TRANSPORTATION, DISPOSAL AND RECYCLING FOR THE
RESIDENTIAL SECTOR - The Agreement recently negotiated with
Waste Management was negotiated based on direction given by
Council at its meeting of June 6, 2000. Council requested that staff
negotiate with the firm for a 10 -year agreement for services for the
residential sector - Continued to August 15, 2000.
C/Herrera explained why she favored a 10 -year contract. Haulers
have said that in order to negotiate the best price and offset the cost
of new equipment they will need to acquire, it is difficult to amortize
the cost over a five year period of time and it would be more feasible
to amortize the cost over a 10 -year period.
C/Huff said that his intent was to have a five-year contract with a five-
year extension; however, he did not have a problem with a 10 -year
contract.
AUGUST 1, 2000 PAGE 7 CITY COUNCIL
In response to MPT/Ansari, CA/Jenkins indicated that a 10 -year
contract may include an option to evaluate and terminate the service
after five years. The ultimate issue for the hauler, as C/Herrera
pointed out, is the issue of amortization and depreciation of
equipment and how much has to be charged given the potential that
the agreement could be terminated after five years as opposed to ten
years.
CM/Belanger confirmed MPT/Ansari's opinion that such a clause
would give incentive to the hauler to provide excellent service. The
haulers have expressed concern that whatever criteria that would be
used to evaluate their performance, that it be very clearly stated and
at what levels the performance would be acceptable and
unacceptable.
M/O'Connor reminded Council that Waste Management sent out a
promotional piece and within a week received a 97% favorable
response by those who responded. If the majority of people who
responded are happy with Waste Management, what will change the
process in the next five years, except perhaps problems with
residents complying with the three -barrel system. She understood
that Council's intent was to approve a 10 -year contract and agreed
with C/Herrera that a 10 -year contract gives the haulers an
opportunity to offset the cost of their new equipment. Because of the
five-year discontinuance, Valley Vista will not enjoy a large
commercial account unless Waste Management chooses to release
those accounts during the next five years. For Council to ask Valley
Vista to have new equipment to service the small percentage of
commercial accounts over the next five years seems unreasonable.
C/Chang said he proposed a 10 -year contract with a five-year review.
He thought that it was Council's intent to propose a 10 -year contract
with a five-year review even though the motion did not so state.
C/Huff said that, upon reflection, since staff has negotiated a 10 -year
contract and because CM/Belanger has pointed out the benefits of a
10 -year contract, he believed that a 10 -year contract would provide
the best long-term circumstances.
CM/Belanger pointed out that Page 20 of both agreements contains
Administrative Remedies and Termination, which generally describes
the process. He recommended that even if the Council decides not
to go to a five-year review, that the City establish performance
standards against which the Council can evaluate the haulers'
performance. Under the proposed contract, the performance is
AUGUST 1, 2000 PAGE 8 CITY COUNCIL
evaluated on a daily basis. The threshold of what is egregious is a
matter of opinion between the administrator of the contract and the
contractee. This contract becomes a property right and can be
terminated for cause, which will generally be because of inadequate
service or some other kind of basis that continues over a period of
time where notice is given and no action is taken to remedy the
situation. At that point, proceedings can be initiated which would
ultimately result in a termination of the contract. This provision can
be made tighter by setting forth performance standards that must be
met through the 1.0 -year period of the contract.
CA/Jenkins stated that it would be an unusual situation to have given
all of the requisite notices of deficiency and for the contractor to have
failed or refused to correct the notices of deficiency and to get
themselves into the position of being terminated unless they do not
want to perform and do not want the contract.
CM/Belanger pointed out that the language contained in Section E on
Page 14 might satisfy each of the Council Members, which calls for
an annual review throughout the term of the contract.
In response to MPT/Ansari, Michael Huls explained that the types of
reports that the State is requiring are very similar to what is now
required under permit regulations.
M/O'Connor expressed concern about how the bulky item pickup
would work. She would like the customer service portion of the
contract to be more stringent. Waste Management said they would
hire four additional customer service representatives. They should
receive training about D.B.'s guidelines and a D.B. fact sheet should
be provided to them. She would like to have stipulated language
added to the contract. If Waste Management picks up trash from 6:30
a.m. to 6:30 p.m., their office hours should be the same hours on
collection days.
CM/Belanger stated that both haulers have been informed that an
exhibit to the contract will specify the operating hours. Both haulers
have agreed to this exhibit. Other aspects of customer service will be
included in the contract, which will become part of the annual
performance evaluation.
M/O'Connor believed that Exhibit A to the contract should state that
the fee is based upon container size. In addition, the Exhibit should
state whether the fees are monthly charges or one-time fees.
AUGUST 1, 2000 PAGE 9 CITY COUNCIL
C/Herrera suggested that the contract specify three specific bulky
item pickup dates and one optional date.
CM/Belanger stated that, from the waste hauler's point of view, it is
less expensive and more manageable to have special requests rather
than to have to run every one of the five routes on a specified day.
C/Huff stated that he asked Valley Vista about their $15 charge for
household hazardous waste, which is what they currently charge in
La Puente. Although they lose money at that rate, when there is a
$95 fee, people throw the hazardous waste in the regular trash. The
intent is to get the hazardous waste out of the waste stream.
Therefore, they make the charge reasonable and affordable and
hopefully make up for the loss through other portions of their
operation. With respect to the bulky item pickup, the City is going
away from a system whereby certain items can be put at curbside
during regular pickup days, which makes it more necessary for a
flexible system to be in place.
CM/Belanger stated that the contract would specify an annual review
of the bulky item pickup system to determine how it is working.
Following discussion, M/O'Connor moved, C/Herrera seconded, to
include 10 -year terms in the contract negotiations. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 AWARD OF CONTRACT TO VALLEY VISTA SERVICES, INC. FOR
REFUSE COLLECTION, TRANSPORTATION, DISPOSAL AND
RECYCLING FOR THE NON-RESIDENTIAL SECTOR - The
Agreement recently negotiated with Valley Vista Services, Inc. was
negotiated based on direction given by Council at its meeting of June
6, 2000. Council requested that staff negotiate with the firm for a 10 -
year agreement for services for the non-residential sector. Continued
to August 15, 2000.
M/O'Connor asked for contract modifications and corrections
previously submitted to staff.
M/O'Connor moved, C/Herrera seconded, to approve the same
stipulations as with Waste Management. Motion carried by the
AUGUST 1, 2000 PAGE 10 CITY COUNCIL
following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. NEW BUSINESS: (Continued)
9.1 ORDINANCE NO. 05(2000) - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTER
15.00, DIVISION 10 (PROPERTY MAINTENANCE STANDARDS)
AND CHAPTER 15.04 (SIGN STANDARDS) OF THE DIAMOND BAR
MUNICIPAL CODE INADVERTENTLY NOT REPEALED UPON THE
ADOPTION OF ORDINANCE NO. 02(1998); AND DECLARING THE
URGENCY THEREOF - The Development Code, adopted as Title 22
of the Municipal Code in November 1998, contains regulations for
property maintenance standards and sign standards. Approval of an
urgency ordinance to repeal Chapter 15.00, Division 10 (Property
Maintenance Standards) and Chapter 15.04 (Sign Standards) of the
Municipal Code inadvertently not repealed upon adoption of the
Development Code, is necessary.
C/Huff moved, MPT/Ansari seconded, to adopt Urgency Ordinance
No. 05(2000) repealing Chapter 15, Division 10 and Chapter 15.04
of the Diamond Bar Municipal Code. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9.4 AMENDMENT TO SECTION 2(h) OF THE CITY
COUNCIL/EMPLOYEE EXPENSE POLICY - in 1989, the City
Council/Employee Expense Policy was established to provide
guidelines for Council and staff to request authorization for travel. In
1999, the policy was amended to provide Council Members with a
$200 per month vehicle allowance as reimbursement for travel
expenses related to their official duties. As a result of increased
expenses related to attendance at regional and multi jurisdictional
meetings, it is requested that the Council increase the vehicle
allowance by $50 per month per Council Member. It is further
recommended that those allowances hereafter be referred to as
"Automobile and Administrative Expenditure Allowances."
AUGUST 1, 2000 PAGE 11 CITY COUNCIL
Martha Bruske stated that Council needs to spend more time in D.B.
The City still has Code Enforcement problems.
Clyde Hennessee suggested that "Administrative" be removed from
the allowance title. If the Council wants a raise he had no problem
with that. If this increase is due to the increase in the price of gas,
increase the allowance and then decrease the allowance when the
price of gas decreases.
MPT/Ansari and C/Herrera explained that because they have FAX
machines in their homes, they do not have to visit other communities
to obtain materials and that they are able to spend more time in D.B.
doing the City's business.
M/O'Connor agreed with the automobile allowance. However, she
believed other expenditures should be listed on an expense report
with receipts attached and that the report should be turned in to the
City for reimbursement. For this reason and because there are City -
owned vehicles for Council Members' use when traveling outside the
City, she was opposed to the $50 increase. She responded to Martha
Bruske that she and other Council Members regularly drive through
the City, visit the parks and make daily comments to staff members
about problem areas that need to be addressed.
C/Huff stated that while Council Members did not take their jobs to
make money, they should be reimbursed for legitimate expenses. He
expressed the need to be cautious when considering an increase in
the amount that Council Members are reimbursed.
C/Chang said that the $50 increase would not cover Council Member
expenses. However, it does alleviate some of the burden and help the
Council Members to better serve the community.
M/O'Connor believed the current policy should be reviewed.
C/Huff moved, C/Herrera seconded, to approve Amendment to
Section 2(h) of the City Council/Employee Automobile and
Administrative Expenditure Allowance Policy. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari
NOES: COUNCIL MEMBERS - M/O'Connor
ABSENT: COUNCIL MEMBERS - None
AUGUST 1, 2000 PAGE 12 CITY COUNCIL
9.5 APPROVAL OF CITY COUNCIL GOALS AND OBJECTIVES FOR FY
2000-01 -At its May 2, 2000 Study Session, Council discussed Goals
and Objectives for FY 2000-01. The information was compiled into
rating forms and returned to Council for rating. Since that time,
additional goals and subsections were added to the list. The current
list contains a total of 27 goals and their various subsections -
Continued to August 15, 2000.
Martha Bruske said she is concerned about community involvement
in goal setting and whether the goals are based on the mission
statement. She believed the City is over -confident in its belief that it
can communicate with its residents by Website. She previously
proposed that the City conduct a survey to determine how many
people use the site. What goals does the City Council propose for
noise reduction, improved neighborhoods, improved two-way
communication and for blending newcomers into the population. She
believed there should be a goal relative to spontaneous monuments.
M/O'Connor responded to Martha Bruske that the Council receives
daily telephone calls, faxes and e-mails as well as daily interaction
with citizens when the Members are conducting the City's business.
Every one of the goals were listed in response to citizens' requests
for help and improvements. With respect to blending newcomers, this
year the Council formed the Coordinating Council in an attempt to
involve all members of the community including newcomers.
MPT/Ansari stated that Council always refers to its Vision Statement
when setting goals and objectives. She read the Vision Statement.
C/Huff indicated that the Vision Statement was adopted by the
General Plan Advisory Committee, of which she was a member. The
Council is mindful of that statement. He believed that the location of
the spontaneous memorial mentioned by Martha Bruske is a City
responsibility. The unkempt shoulder area next to the freeway is the
responsibility of CalTrans.
C/Herrera said that the goals she listed were reflective of the public
comments made to her during the year. She believed each Council
Member receives similar input and exercises the same consideration
when they list their goals. Council Members listen to their constituents
and attempt to accommodate requests made by the public whenever
possible. The final list of goals and objectives directs staff for the
coming year and dictates budget allocations.
AUGUST 1, 2000 PAGE 13 CITY COUNCIL
C/Chang invited residents to visit City Hall and peruse the proposed
list of goals and objectives, which are based upon community input.
M/O'Connor moved, C/Huff seconded, to continue the matter of
approval of City Council Goals and Objectives for FY 2000-01 to
August 15, 2000. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
RECESS TO REDEVELOPMENT AGENCY: M/O'Connor recessed the
City Council meeting to the Redevelopment Agency meeting atl0:04 p.m.
RECONVENE CITY COUNCIL MEETING: M/O'Connor reconvened the
City Council meeting at 10:06 p.m.
_ 10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS:
C/Chang stated that on July 31, Council lunched with members of the
Sheriff's Department. The crime rate continues to drop. He thanked the
Sheriffs Department for their service to the community. He encouraged
community members to attend the Concerts in the Park series on
Wednesday evenings. He spoke about hosting the delegates from LongKou,
China.
C/Huff responded to Martha Bruske that while Council Members need to
remain in their community to find out what's happening, D.B. is affected by
other cities, the county, the state and the federal government, so it is
necessary to work with other cities and regional boards on policies that
impact our City. Ultimately, Council Members are policy makers, not trash
collectors, not code enforcement officers and not police officers. Staff is
held accountable to implement policies. He spoke about traveling to
Montana and spending quality time with family members. On his return trip
to D.B., he was involved in a life threatening automobile accident. Many
people stopped to give aid, for which he was very grateful. He thanked
M/O'Connor for accompanying his wife to Montana to help bring them home.
C/Herrera said she is very, very, very glad to see C/Huff, his son and
stepson back home safe and sound. She believed it is important for all of us
to be grateful for good health, good life and for each other. She
congratulated and thanked the groups who were recognized during tonight's
presentations. She welcomed D.B.'s new team leader, Bill Song. She
congratulated CM/Belanger on the occasion of 30 years of membership in
the International City Manager's Association. D.B. has a great reputation
AUGUST 1, 2000 PAGE 14 CITY COUNCIL
with its current Council and participation in various organizations and
Council is as good as its staff. She believed that staff does not receive the
recognition it deserves for all of their work in making Council look good.
MPT/Ansari said she was very happy to see C/Huff back in one piece. She
pointed out that there is a group of young women at Concerts in the Park
who sell ice cream in order to collect funds and food for the Wings Women's
Shelter. She thanked the workers who provide food at the Concerts in the
Park on Wednesday evenings. She recently met with the new Chairman of
the California Solid Waste Board. Linda Patterson is a former Council
Member from Huntington Beach and has been involved in Solid Waste
issues in Orange County for many years and has served as a consultant to
the private sector. Ms. Patterson met with the L.A. County Solid Waste
Board and stated that she will work with cities to help their 50% diversion
requirements and will not penalize cities that put forth a good faith effort.
She will be opening a Southern California office in Orange County.
MPT/Ansari explained to Martha Bruske how Council's efforts in networking
with other cities has brought millions of dollars to D.B. This Council is very
active and speaks with staff members on a regular basis about matters that
have an effect on the City. She congratulated CM/Belanger on his service
award and thanked him for his years of service to D.B. She asked residents
to visit the Friends of the Library Book Store and attend the
Concerts in the Park series.
WO'Connor spoke about the quarterly meeting with members of the Sheriffs
Department who patrol the D.B. area. She asked that the report be
agendized for public consideration. Last week she attended the League of
Cities Conference in Monterey during which Council Members networked
with Council Members from other cities. She enjoyed meeting with the
LongKou delegation today. She spoke about traveling to Montana with Mrs.
Huff to bring C/Huff and his sons home. She was pleased to be able to
assist C/Huff and his family.
ADJOURNMENT: There being no further business to conduct, M/O'Connor
adjourned the meeting at 10:31 p.m.
U
LY DA BURGESS, City Clerk
ATTEST:
Mayor