HomeMy WebLinkAbout5/16/2000 Minutes - Study SessionCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
DISCUSSION OF FISCAL YEAR 2000-2001 BUDGET
May 16, 2000
CITY COUNCIL CALL TO ORDER: Mayor O'Connor called the Study
Session to order at 4:03 p.m., in Room CC -8 of the South Coast Air Quality
Management District, 21865 E. Copley Dr.
ROLL CALL: Council Members Herrera, Huff, Mayor
Pro Tem Ansari, Mayor O'Connor. Council Member Chang arrived at 4:08 p.m.
Also present were: Terrence Belanger, City Manager;
James DeStefano, Deputy City Manager; Linda Magnuson, Finance Director;
Mike Nelson, Communications and Marketing Director; Gina Tharani, Sr. Account
Clerk; Teresa Arevalo, Sr. Administrative Asst.; Tommye Cribbins, Asst. City
Clerk; Sgt. Bill Flannery, L.A. County Sheriff.
Following a presentation by CM/Belanger and discussion by Council, staff was
directed to bring back a "Wish List", itemized expenditure sheets, bullet points of
related costs and a copy of the City Clerk's Record Retention proposal.
-- It was also indicated that Capital Improvement Projects (CIP) and Special Funds
would be discussed at the next meeting as well as Street Tree Improvements.
Sr. Admin Asst./Arevalo passed out the Goals and Objectives submitted by the
Council. Discussion of this item was scheduled for the Study Session of June 6.
ADJOURNMENT: There being no further business to conduct, Mayor O'Connor
adjourned the Study Session at 5:45 p.m. to Closed Session.
Due to Technical difficulties with the audio taping system, more detailed Minutes
are unavailable.
jo� a�.
Tommye Cribbins
Asst. City Clerk
ATTEST:
Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MAY 16, 2000
STUDY SESSION: Mayor O'Connor called the Study Session
to order at 4:03 p.m. in Room CC -8 of the South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, California.
MATTERS FOR DISCUSSION: Budget Study Session
Neighborhood Street Tree Program
ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari
and Council Members Herrera and Huff. Council Member Chang arrived at 4:08
p.m.
Also present were: Terrence L. Belanger, City Manager;
James DeStefano, Deputy City Manager, Linda Magnuson, Finance Director; Mike
Nelson, Communications & Marketing Director; Teresa Arevalo, Senior
Administrative Assistant; Tommye Cribbins, Assistant City Clerk and Sgt. Bill
Flannery.
ADJOURNMENT: Mayor O'Connor adjourned the Study
Session to Closed Session at 5:45 p.m.
1. CLOSED SESSION: Conference with Legal Counsel - Existing
Litigation G.C. Section 54956.9(a) Beach Courchesne vs. City of D.B.
Conference with Legal Counsel - Existing Litigation G.C. Section 54956.9(a)
City of D.B. vs. State of California
ADJOURNMENT: 6:35 p.m.
2. CALL TO ORDER: Mayor O'Connor called the regular City
Council meeting to order at 6:40 p.m. in the Auditorium of the South Coast
Air Quality Management District, 21865 E. Copley Drive, Diamond Bar,
California.
CA/Jenkins announced that following discussion during Closed Session, no
reportable action was taken.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by
Council Member Huff.
INVOCATION: The invocation was given by Reverend
Mike Schuenemeyer, D.B. Congregational Church.
ROLL CALL: Mayor O'Connor, Mayor Pro Tem Ansari,
Council Members Chang, Herrera and Huff.
MAY 16, 2000 PAGE 2
Also present were: Terrence L. Belanger, City Manager; Mike
Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu,
Deputy Public Works Director; Bob Rose, Community Services Director;
Linda Magnuson, Finance Director; Mike Nelson, Communications &
Marketing Director and Tommye Cribbins, Assistant City Clerk.
APPROVAL OF AGENDA: CM/Belanger requested that, in order to
accommodate discussion of the Solid Waste issue, Agenda Item 9.1 and the
Redevelopment Agency Agenda be moved forward so that the last item for
discussion on the agenda would be selection of a solid waste hauler.
Council concurred.
3.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.A.1 Proclaimed May 15-19,2000 as "Califomia Bike Commute Week."
3.A.2 Proclaimed May 2000 as "Drowning Awareness Month."
3.6. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/Belanger reported that the state and federal governments have ratified
the Citys declaration of a local emergency related to the microburst several
weeks ago. Various loan programs are now being made available to D.B.
residents who may have suffered damage related to the microburst. The
local office of the Small Business Administration (SBA) is located at City Hall
in Suite 100. The office is open on consecutive Tuesdays beginning May 16
through June 2 from 8:30 a.m. to 4:30 p.m. No appointment is necessary.
The telephone number is (909) 396-5690.
CM/Belanger announced that the Brokers' Caravan scheduled for May 1 r
had been canceled and will be rescheduled for later in the summer.
With respect to the Lanterman Forensic Expansion Project, CM/Belanger
stated that the document prepared during the two-day discussion in March
embodies 15 points that the participants generally agreed upon. As a result
of the document being sent to various state departments, it was modified in
such a way that it is no longer acceptable to the parties to the discussion.
Consequently and subsequently, the City of D.B. has sent letters to every
City in L.A. County asking them to write to Governor Davis requesting that
he sign off on the original 15 -point document. The City and its advisory
committee will continue to pursue a successful conclusion to this matter.
CM/Belanger reported that the City of Industry is currently reviewing plans
for a development referred to as "The East End Development Project" to be
located generally north from the northerly City Limits of D.B. to Valley Oak
between Brea Canyon Rd., Grand Ave. and the SR 57. Industry has
MAY 16, 2000 PAGE 3
promulgated and circulated a fairly voluminous two -volume set Draft
Environmental Report on this significant development project, which consists
of 6.6 million square feet on about 450 acres of land. D.B. staff has begun
an analysis of the environmental document and has provided Council with
a brief synopsis of some of the issues related to that document as a way of
initiating discussion as to the City's response to the Draft EIR. He
recommended that Council set a time, preferably within the next week, to
review the report, hear from the City's consultant and staff, and provide
direction to the City's response to the Draft EIR, which is due on or before
June 5, 2000.
The Council concurred to meet on Monday, May 22 at 9:00 a.m. in Suite 100
of City Hall, 21660 E. Copley Dr., Diamond Bar.
4. PUBLIC COMMENTS: Richard Toombs, elementary school
teacher and D.B. homeowner, responded to comments made by Mr. Fyffe
during the May 2 City Council meeting regarding thoughtless dog owners.
Apparently, these dog owners fail to pick up after their pets, allow them to
run free in the City's parks and permit barking all hours of the night, causing
the gentleman to lose sleep. He asked that citizens and visitors show greater
concern for others by leashing their dogs, picking up after them and
developing a training program to correct negative behavior. He suggested
that local schools and service groups consider a "clean doggie" campaign
this year for elementary children to emphasize the importance of this health
issue to the City. As mentioned by CM/Belanger, D.B. has adopted
Municipal Code 12.00.260 regarding unleashed dogs in the City's parks, and
Code 6.00.090 for failure to pick up dog waste. Each carries a $500 fine.
However, in his opinion, these punitive actions by the City do not address
the real issue, which is a need for a leash free pooch park. In his opinion,
such a park would reduce, if not eliminate, the continuing dog problems. He
commended MPT/Ansari for her continuing support of this matter.
Mike Goldenberg, speaking on behalf of the DBIA, announced that on
Saturday, May 20, the group will hold its 0 annual "Paint Our Town" project.
Check in time will be at 7:00 a.m. at Heritage Park. He asked for community
support for this event.
Martha Bruske said that she had visited the Sheriffs Department's new
service center. The space is very clean and the environment is very
accommodating and pleasant. It is a vast improvement over the lobby at the
Walnut Station. Deputy Tim Perkins was receptive and responsive to her
questions and concerns. She hoped that since the crime rate is down, that
the next contract speaks to greater visibility on neighborhood streets
including increased traffic enforcement in residential areas as well as other
types of code enforcement. She expressed concern about the small number
of officers assigned to D.B. She asked that the public be advised in advance
MAY 16, 2000 PAGE 4
when contract renewal discussions are held. She also asked that the
Council learn more about D.B. residents and their concerns. She believed
that a spotlight is to be shown on a flag being flown overnight and
encouraged passage of Consent Calendar Item 6.7 and promoted
enforcement of the area of concern.
Thom Pruitt, President, D.B. Pop Warner Football and Cheerleading
Program, stated that, contrary to comments he heard during the May 2
Council Meeting, he was pleased that the Council is able to forcefully
express different perspectives on matters of importance to the City and find
a way to constructively concur in making decisions to improve the quality of
life in this community. Sadly, last Wednesday, Coach Dale Martin "Woody"
Wood passed away, leaving a deep void in the community and in the Pop
Warner program. For the past 38- years, he coached in the City as well as
in adjacent communities. The Mount Baldy Conference will be dedicated to
his memory, his life and his accomplishments. He thanked M/O'Connor for
attending the memorial services and for offering very inspirational words to
Coach Wood's family.
Clyde Hennessee apologized to the Council and to the Chinese Association
for his prior criticism regarding who paid the Council's trip to China. He also
spoke about the "School Improvement and Accountability Act" bond issue.
Fred Ying, 1438 Summitridge Dr., asked Council to get involved with
residents adjacent to Summitridge Park regarding the Community/Civic
Center location. He asked why the City selected a contractor prior to
conducting an environmental impact report. He said that he presented a
proposal for the initial construction and one item that concerned him was the
Proposition funds that can only be used for construction and maintenance
of a park. It seems that Council decided to use these funds for the
construction of a civic center. He asked Council to reconsider the use of the
tax money for building a park instead of a community center.
James Wong, 1358 Summitridge Dr., expressed concern about the proposed
civic center project at Summitridge Park. He said he spoke with several of
his neighbors during the past week who have similar reservations and
concerns: 1) The potential for increased noise and parking along
Summitridge Dr., 2) the traffic impact on Grand Ave. and 3) the impact of the
proposed project on the park space at Summitridge. He requested that the
public and impacted property owners adjacent to the park be provided an
opportunity to give their input on the architectural design as well as the
scope of the development of the proposed project. Also, the City should
provide the public and impacted property owners with a projected project
entitlement time -line, which would include preparation of reports and studies
required under the California Environmental Quality Act (CEQA).
MAY 16, 2000 PAGE 5
Abbas Rajee, 1426 Summitridge Dr., also expressed concern about the
City's decision to build a civic center in Summitridge Park. In the past, he
has spoken with a number of his neighbors on Summitridge Dr. and the
major concern has always been the traffic, related noise pollution and
resulting increased commute time. He was disappointed that this decision
had very little participation of the neighborhood and community. He asked
Council to meet with the residents to hear their concerns.
Sue Sisk expressed frustration with the lack of agreement from the State
regarding the Lanterman Expansion Project document. She believed the
community did as much as possible to reach an understanding. She
requested that copies of the letter being sent to L.A. County Cities be sent
to youth organizations in D.B. and asked the community to remain vigilant.
She stated that there is a CCC camp housed at the Lanterman facility and
asked if these youth are on parole or have been convicted of a crime and
were diverted to this facility rather than being sentenced to serve time. In
addition, she was told that prisoners from Chino Prison are working on the
Lanterman landscape.
In response to Martha Bruske, CM/Belanger stated that the City would not
necessarily need to have more policing if population figures increase. The
standards for determining numbers of peace offers for the Chief of Police
Assn determines communities. The City has a five-year agreement with the
Los Angeles County Sheriffs services. The most recent five-year agreement
was adopted last year. The 2000-2001 contract proposal was a part of the
Council's budget discussion during tonight's study session. Staff will be
pleased to provide the speaker with a copy of the proposal. There will be
two additional studies and two public hearings on the proposed budget. He
further stated that the City uses a spotlight when the flag is flown at night at
City Hall.
CM/Belanger explained to prior speakers the extensive on-going process
undertaken by Council and its advisory committee for determining a
community/civic center location. He stated that there are no state funds
being used for this project. The City is using $2.5 million of unappropriated
reserves. In addition, the City has a fund created through housing
development activities, which is referred to as the "Parks & Facilities
Development Fund" from which $1 million will be allocated to the cost of the
community/senior center, the first building at the site. The remainder of the
budget comes from a variety of city funds with one federal fund (CDBG)
being used in the amount of about $.5 million. Access to the building pad
will be via Grand Ave., not Summitridge Dr. As this project unfolds, the City
may wish to ban parking on Summitridge Dr. to encourage people to park in
the on-site parking lots. There will be no impact on the existing park site
because no current park sites will be eliminated. If the Tot Lot is affected,
it will be relocated.
MAY 16, 2000 PAGE 6
In reply to Sue Sisk, CM/Belanger explained that the California Conservation
Corps (CCC) camp has existed at Lanterman for many years. Staff will
contact the CCC Administrator to determine whether the participating youth
are re -directed from serving time. Staff will also inquire as to whether or not
prisoners are being used for landscape maintenance at Lanterman.
J
5. • SCHEbULE OF FUTURE EVENTS:
5.1 CITY ON-LINE TECHNICAL COMMITTEE - May 17, 2000 - 6:30 p.m.,
SCAQMD Room CC -7, 21865 E. Copley Dr.
5.2 DIAMOND BAR COMMUNITY FOUNDATION - May 18, 2000 - 7:00
p.m., SCAQMD Room CC -3&5,21865 E. Copley Dr.
5.3 PLANNING COMMISSION - May 23, 2000 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.4 MEETING REGARDING PROPOSED STATE ROUTE 60 HIGH
OCCUPANCY VEHICLE (HOV) LANE PROJECT FROM
INTERSTATE ROUTE 605 TO BREA CANYON ROAD - May 23,
2000 - 6:00 p.m. to 8:00 p.m. - Glen A. Wilson High School Theatre,
16455 E. Wedgeworth, Hacienda Heights.
5.5 PARKS & RECREATION COMMISSION - May 25, 2000 - 7:00 p.m.,
SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.6 MEMORIAL DAY OBSERVANCE - May 29, 2000 - City Offices will be
closed in observance of the holiday. City Offices will reopen on
Tuesday, May 30, 2000.
5.7 SR57/60 WEAVE IMPROVEMENT PROJECT WORKSHOP - June
1, 2000 - 6:00-8:00 p.m., SCAQMD. Auditorium, 21865 E. Copley Dr.
5.8 CITY COUNCIL MEETING - June 6, 2000 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.9 TRAFFIC & TRANSPORTATION COMMISSION -June 8, 2000 -7:00
p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr.
6. CONSENT CALENDAR: C/Chang moved, MPT/Ansari
seconded, to approve the Consent Calendar, with the exception of Item No.'s
6.7 and 6.9. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, MPT/Ansari,
M/O'Connor
NOES: COUNCIL MEMBERS - None
MAY 16, 2000 PAGE 7
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6. 1.1 Study Session of May 2, 2000 - As submitted.
6.1.2 Regular Meeting of May 2, 2000 - As amended.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES - Regular
Meeting of April 11, 2000.
6.3 RECEIVED & FILED PARKS AND RECREATION COMMISSION
MINUTES - Regular Meeting of March 23, 2000.
6.4 APPROVED VOUCHER REGISTER - dated May 16, 2000 in the
amount of $321,714.14 with M/O'Connor abstaining from approval of
P.O. 9260 in the amount of $60; P.O. 8883 for $7.98, P.O. 9919 for
$115.83 and P.O. 9884 for $280, due to a potential conflict of interest
relating to the Lanterman Forensic Expansion Project.
6.5 APPROVED OFFICE SUPPLY PURCHASE ORDER INCREASE FOR
FISCAL YEAR 99-00 - for Staples from $19,000 to $22,000 and
authorized a total expenditure amount for Staples in an amount not -
to -exceed $26,000 for FY 99-00.
6.6 ADOPTED RESOLUTION NO. 2000-28: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
SPECIFICATIONS FOR AREA 2 SLURRY SEAL FOR THE AREA 2
SLURRY SEAL PROJECT AND AREA 2 ARAM PROJECT IN SAID
CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO
ADVERTISE TO RECEIVE BIDS.
6.8 ADOPTED RESOLUTION NO. 2000-29: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR PROHIBITING
COMMERCIAL VEHICLES FROM PARKING ON BOTH SIDES OF
EARLGATE STREET WEST OF LEMON AVENUE; AND ON THE
WESTERLY SIDE OF LEMON AVENUE BETWEEN GOLDEN
SPRINGS DRIVE AND THE NORTHERLY CITY LIMITS; AND ON
THE EASTERLY SIDE OF LEMON AVENUE FROM THE
NORTHERLY DRIVEWAY OF THE SHOPPING CENTER TO THE
CURRENTLY POSTED "NO STOPPING ANY TIME" SIGNS.
6.10 ADOPTED RESOLUTION NO. 2000-30: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING
SUBMITTAL OF A SIXTH CYCLE USED OIL RECYCLING BLOCK
GRANT.
MAY 16, 2000 PAGE S
6.11 EXTENDED PURCHASE AUTHORIZATION FOR WEST COAST
ARBORISTS AND BUDGET ADJUSTMENT FOR STREET TREE
MAINTENANCE SERVICES - in the amount of $6,700 and an
allocation of additional funds in the amount of $6,700 from General
Fund Reserves.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.7 RESOLUTION NO. 2000-31: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING "NO U-
TURN" SIGNS AT THE INTERSECTION OF GOLDRUSH DRIVE
AND THE FRONTAGE ROAD OF DIAMOND BAR BOULEVARD.
C/Chang expressed concern that the "No U-turn" may not be effective
unless the left tum pocket time is extended during peak hours.
DDPW/Liu responded that currently, the left tum pocket -timing phase
is set at a maximum time of 24 seconds. For this intersection, the _
complete cycle takes 90 seconds. If the left tum timing is extended,
it will negatively impact through- and cross -traffic. The left tum
pocket timing being provided can accommodate 12 vehicles rather
than the current five or six vehicles.
C/Chang moved, Chuff seconded, to adopt Resolution No. 2000-31:
A Resolution of the City of Diamond Bar installing "No U-turn" signs
at the intersection of Goldrush Drive and the frontage road of
Diamond Bar Boulevard. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, WO'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.9 RESOLUTION NO. 2000-32: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING
FUNDING REQUEST UNDER THE CALIFORNIA BEVERAGE
CONTAINER RECYCLING & LITTER REDUCTION ACT.
C/Chang shared information about recycling.
C/Chang moved, WO'Connor seconded, to adopt Resolution No.
2000-32: A Resolution of the City Council of the City of Diamond Bar
authorizing funding request under the California Beverage Container
Recycling & Litter Reduction Act. Motion carried by the following Roll
Call vote:
MAY 16, 2000 PAGE 9
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7. PUBLIC HEARINGS:
7.1 PUBLIC HEARING TO CONSIDER VACATION OF A PORTION OF
HIGHCREST DRIVE IN THE CITY OF DIAMOND BAR.
CM/Belanger stated that the City received a request by the Highcrest
Homeowners Alliance to have the City terminate the proceedings
related to the vacation of Highcrest Dr.
M/O'Connor opened the Public Hearing.
Martha Bruske said that she supported this vacation and did not
understand why the residents wish to withdraw their request since
they will have only one ingress/egress to D.B. Blvd.
There being no further testimony offered, M/O'Connor closed the
Public Hearing.
MPT/Ansari moved, C/Chang seconded, to terminate the proceedings
for the street vacation for Highcrest Dr. pursuant to the request of the
applicant. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera,
Huff, MPT/Ansari,
M/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8. OLD BUSINESS: Continued to immediately following the
Redevelopment Agency meeting.
9. NEW BUSINESS:
9.1 APPROVED FIRST READING BY TITLE ONLY ORDINANCE NO.
03(2000) - AN ORDINANCE OF THE CITY OF DIAMOND BAR
ESTABLISHING RULES FOR PUBLICLY -OWNED OR PUBLICLY
OPERATED SKATEBOARD FACILITIES.
MPT/Ansari suggested that signage include a request for
skateboarders to act courteously (Rules of Etiquette).
MAY 16, 2000
PAGE 10
MPT/Ansari moved, C/Chang seconded, to approve first reading by
title only and waive full reading of Ordinance No. 03(2000)
Establishing Rules for Publicly -Owned or Publicly -Operated
Skateboard Facilities. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Chang, Herrera, Huff,
MPT/Ansari, WO'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
RECESS TO REDEVELOPMENT AGENCY: WO'Connor recessed the
City Council meeting to the Redevelopment Agency meeting at 8:27 p.m.
RECONVENE CITY COUNCIL MEETING: WO'Connor reconvened the
City Council meeting at 8:29 p.m.
8. OLD BUSINESS (Contd.)
8.1 MATTER OF SELECTION OF A SOLID WASTE HAULER FOR THE
CITY.
Following a brief presentation by CM/Belanger, WO'Connor
announced that she would open the discussion by giving each waste
hauler 10 minutes to give their presentation and at the end of the
presentations, Council would then have an opportunity to ask
questions. Council concurred.
1) Athens Services - Dennis Chiapetta, Chief Operating Officer, said
that he and other members of his company will prove that a contract
with Athens Services has definite advantages. His firm is ranked in
the top 20 companies nationwide; they are the #1 San Gabriel Valley -
based and operated company for refuse, recycling and material
recovery facility process; it is under exclusive contract to 12 cities in
the San Gabriel Valley and serve many other non -contract cities,
such as D.B. He further stated that Athens is small enough to offer
personalized service and large enough to meet future environmental
challenges; its service record is outstanding and regularly receive
favorable comments about its ability to serve individual needs of
residents as well as commercial businesses. Athens currently has
over $12 million in tax-exempt monies available for equipment
purchases. The processing capabilities of Athens' MRF insure AB939
compliance, and the transfer station stands as a long-term solution for
local land capacity shortages. The proposal that has been provided
to D.B. provides very competitive rates including the following: A
standard three -container automated system; an innovative two -
container automated system offering the least intrusive program for
MAY 16, 2000 PAGE 11
residents; maximum diversion from landfill and a reduced rate versus
the three container program; an outstanding public awareness and
education program, street sweeping at no cost to the City (a savings
of over $100,000 per year); full AB 939 compliance, and a $10 million
liability insurance policy.
2) Universal Waste Systems - Mark Blackburn, President, stated
that Universal Waste Systems is a small, family-owned business,
which runs 30 trucks on a daily basis in this area. This division was
started 10 years ago through full -on competition because his
company does not have any franchise cities. He believed the reason
Universal Waste Systems was ranked #4 is that his company does
not have a municipal franchise; however, he felt that this was an
advantage for D.B. because his company does not have 10, 15 or 20
cities to take care of. They are looking to serve one city with the best
possible quality of service. He asked Council, staff and the
evaluation committee to re-evaluate Universal's history and
qualifications and invited them to visit his operation and look at the
quality of service. Because of Universal's rate, the City of D.B. would
save the residents over $1.5 million over the life of the contract. In
addition, the commercial accounts would realize a savings of $2.5 to
$3 million. Universal is strong financially and has brand new
equipment. If D.B. is interested in alternative fuel vehicles, Universal
is prepared to comply. He thanked Council for the opportunity to
participate in the process and hoped that, for the benefit of its
residents, the City will consider his firm.
3) Valley Vista Systems - Dave Perez, Owner/Partner, thanked the
City for the very fair RFP process. He appreciated the fact that the
City is performing its due diligence because this is a very important
process. Valley Vista has about 50 trucks with three municipal
contracts and currently serves D.B. as a licensee. It is committed to
giving the City the best service for the best price. In addition, the
company wants to be involved with the community.
Chris Perez, Customer Service Supervisor, stated that Valley Vista
Systems emphasizes its recycling, education and customer service
programs. He indicated that his company is very pleased that D.B.
has shown an interest in the third barrel recycling program. Valley
Vista recently instituted this type of program in La Puente. In fact, the
company was able to respond to that City's request to institute the
blue barrel within one month"and the program has worked very well.
Residents are pleased with the ease of use and the added capacity
of a third barrel. Since the inception of the third barrel program, there
has been a 10-15% increase in participation level. Actually, tonnage
has more than doubled. Valley Vista understands the importance of
MAY 16, 2000 PAGE 12
education. Without ongoing education, a third barrel recycling
program is not successful. As a result, Valley Vista has contracted
with Cal Poly's Science Impact Unit to develop ongoing educational
programs. Recently, Cal Poly completed an educational program for
teachers, which is available through the company's web site.
"4) Waste Management - Ray Anderson, Vice President of Municipal
Marketing for the San Gabriel Valley, introduced several members of
his team. He stated that Waste Management has been in the area for
well over 40 years and was first in providing residential and
commercial recycling services, back yard compost bins, holiday tree
collection and first in offering automated residential collection. Waste
Management proposed a fully automated three -barrel system. The
company believes that is the best system to handle residential waste
and include participation in diversion by the residents. Waste
Management has had a great deal of experience with these systems
across the country and in Southern California. Waste Management
has established a used oil collection program, a bulky item pickup
program, household hazardous waste program, a customized multi-
family recycling service process, special waste handling procedures,
tire recycling, disaster preparedness facilities and containers (in place
in both the Pomona and Walnut Valley School Districts), free City
services as requested by the RFP (Waste Management would be
happy to service City Hall as they continue to service many facilities
at no charge) and a holiday tree program. If for some reason, the
L.A. County Sanitation Districts discontinued the holiday tree
program, they would be more than happy to assume that program
within their network of landfills and use it under the company's "Cut
and Cover" program. For commercial services, the company has
provided a full range of bin service, a full range of roll off services,
and would continue to provide to the city free of charge, an audit of
the commercial businesses. Waste Management currently operates
as a franchise hauler in the cities of Arcadia, Baldwin Park, L.A.
County, EI Monte, La Verne, Monrovia, Pasadena, San Dimas, Sierra
Madre and Walnut. Disposal capacity was a major issue under the
RFP and under AB 939 and the City needs to identify 15 years of
disposal capacity.
Martha Bruske fully supported having one hauler for the entire city. _
She asked if a three -barrel system means that three trucks will visit
each residence. She also asked Council to insist that people have
the appropriate sized containers to insure that the lids remain closed.
She requested that appropriate and excellent training be provided by
the hauler who is selected in order to insure clarification of dog
droppings and grass clippings issue.
MAY 16, 2000 PAGE 13
John Fyffe said that he would like to see two companies (Valley Vista
Disposal and Athens Disposal) split D.B.
Clyde Hennessee favored selection of Waste Management.
C/Herrera asked residents to call her at 861-7651 and give her their
comments about the four companies being considered. In addition,
she asked for more input from the subcommittee and requested that
the Council not make a decision tonight and continue the matter to
the next meeting in order for all of these things to take place.
Further, she requested an interpretation of staffs analysis of the
actual costs proposed by each hauler.
Mike Stephan, Waste Management, responded to C/Herrera that the
percentage discount is given to any and all of the rates for senior
citizens. Therefore, anyone who qualifies under the senior citizen's
discount would receive 15% off of the rate of the service level that
they chose, either a 35 -gallon, a 64 -gallon or a 96 -gallon container.
The $2.84 discount on green waste is for those people who opt not to
participate in the green waste program at the curb but rather
participate through hauling the material themselves or through back
yard composting.
MPT/Ansari thanked the subcommittee for review of the RFP's. She
received the books on Friday afternoon and since it was the Mother's
Day weekend, she did not have an opportunity to read through all of
them even though she spent about six hours reading through portions
of them. She had questions about the cost; whether the city is
guaranteed to reach its 50% diversion by the end of 2000 through
selection of one of the four companies; is prompt customer service
response guaranteed by the contract; why the discrepancy in the cost
of a 96 gallon container as opposed to a 35 gallon container among
the haulers?
Dennis Chiapetta, Athens Disposal, acknowledged that there is a
significant difference in their cost because Athens was encouraged
to make it as wide as possible in order to encourage recycling.
Relative to diversion and the 506 goal, Athens, regardless of what
system the consumer chooses, will fully indemnify the City against
any fines or penalties that the Integrated Waste Management Board
might levy for landfill diversion goals of AB 939.
Mike Stephan, Waste Management, explained that the RFP called for
differences in rates off of the standard rate of between 20 and 30°x6,
which explains the differences. This is to encourage recycling and
MAY 16, 2000 PAGE 14
discourage extra disposal. With regard to achieving 50% diversion,
he stated that Waste Management guarantees their programs to do
that.
MPT/Ansari stated that she was not prepared to make a decision at
this time because she wanted to finish reading the RFP responses.
C/Herrera asked for an explanation of the HHW Collection Fee
charge as stated in the analysis, i.e., Athens $75; Universal "no fee
information", Valley Vista $15, and Waste Management $125.
CM/Belanger responded that the charges as stated would be
appropriate for that type of residential collection.
C/Huff stated that it is difficult to duplicate what the subcommittee
went through during its review process. The subcommittee reviewed
the notebooks and interviewed each of the companies at length. He
supported the idea of other Council Members taking the time to
review the notebooks. At the same time, he hoped that his fellow
Council Members appreciate what the subcommittee went through to
get to this point. A lot of work went into this effort. He believed that
there are four very good haulers to be considered and that the City
will do well with any one of them, which makes it a very difficult
decision because each company brings different strengths to the
table. He encouraged his fellow Council members to look at the
priorities each person believes is the most important for the
community and then seek a company that reflects those important
issues through the service they seek to provide. These companies
all have a proven track record in giving back to the communities that
they serve, which is high on his list of what they bring to the table. He
supported bringing this matter of selection to a close as quickly as
possible.
C/Chang indicated that he read the booklets and digested the
information contained therein. He agreed that Council needs more
time to digest the material and discussion points in order to make an
informed decision. He asked Waste Management to explain the City
Fee - 10% gross receipt, to be remitted back to the City. He also
asked if the $125 per trip fee for Household Hazardous Waste is the
current fee and why it is so much higher than the other companies.
Mike Stephen, Waste Management, responded that the 10%
franchise fee was discussed throughout the process and Waste
Management suggested in their proposal that it would be happy to
include that fee in its rates. This fee is not currently in the rates.
With respect to the HHW, Waste Management has arranged with
MAY 16, 2000 PAGE 15
Curbside, Inc., a professional company specializing in household
hazardous waste cleanups to provide this service. Residents do not
currently have this service available to them. The types of materials
that might be collected are old paint, car batteries, etc. that cannot
be safely disposed of in a sanitary landfill. These items require
special professional handling.
Ray Anderson, Waste Management, said that his firm conducted an
extensive analysis of the curbside household hazardous waste
program through its proposal process. He believed that this matter
was not well defined as it relates to the RFP so Waste Management
took the extra step of making sure that all bases were covered.
Curbside, Inc. also proposed with one other hauler at the same price
and how that price got translated in the proposal is not clear to him.
He suggested that Council may wish to discuss this matter further in
order to state the parameters on the requirements to insure a better
comparison and to conclude that all of the regulatory requirements
are being met.
MPT/Ansari commented that she contacted several cities that take
advantage of these haulers' services and heard nothing unfavorable
about any of the programs.
M/O'Connor stated that the Council is not helping the subcommittee
because when the subcommittee went through the review process,
they found it very difficult to make a decision. The subcommittee was
hoping that Council would be able to help them with that decision.
She further stated that she and C/Huff had the folders for about three
weeks and she spent about six hours on each folder. She can
appreciate the fact that the three Council Members who just received
their packets on Friday did not have an adequate opportunity to
review the documents. She explained that the subcommittee
interviewed all four haulers. Names were drawn so as not to show
preference for order of the interview. Numerous questions were
asked of each hauler on May 5. The subcommittee met again last
Friday and decided to put the matter on the agenda in order to give
the rest of the Council an opportunity to review the proposals and
statistics.
C/Herrera reiterated her concern that Council needs to allow the
public appropriate response time and make their wishes known.
MPT/Ansari said that when the Council chose a hauler five years ago,
it was a very painful process, that members of the community felt that
something sneaky was going on, and that the Council was acting in
an underhanded manner. She agreed with C/Herrera that the Council
MAY 16, 2000 PAGE 16
must be as open and responsive to the community as possible. She
suggested that notices be posted on the City's bulletin boards and
that this matter be moved to the beginning of the agenda for
discussion.
M/O'Connor reminded the community that this process has been very
open. Many Solid Waste Task Force meetings were held, during
which many community members participated. The Council followed
the recommendations of the Solid Waste Task Force. The
subcommittee diligently went through the responses and diligently
interviewed all of the haulers. She believed that it had been a very
open process but agreed that it is important to give the residents an
opportunity to address any issues or concerns that they may have.
Council concurred to continue the matter of selection of a solid waste
hauler to the June 6, 2000 meeting.
10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS:
C/Huff reminded members of the public that they have an opportunity to give
their input regarding the proposed sound walls along the SR 60 in Hacienda
Heights on May 23. On May 7, he attended the Lions Club Drum for Sight
held at D.B.H.S. It was good to witness a number of people present and he
believed that the organization deserves greater community support.
Yesterday, he attended a Four Corners meeting. The group is attempting to
bring the SCAG-funded study to a conclusion. CalTrans made a presentation
about the SR 57/60 -interchange upgrade that will commence in 2002. A
public hearing on this matter will be held in the SCAQMD Headquarters
Building on June 1, 2000 from 6:00 p.m. to 8:00 p.m. The intent of the
interchange project is to connect the car pool lanes on the SR 60 to the SR
57 and to also eliminate the weaving. The Tres Hermanos Conservation
Authority met last night. The group is in the process of reaching agreement
between the three cities of making City of Industry a full member. Chino
Hills had some concerns about the language and Industry had concerns as
well. The Coordinating Committee met last night. He found it personally
exciting to see a room full of people from the community representing
different organizations that are bringing their calendar items forward to be
placed on the City s web site. He encouraged the public to use the web site.
The city is attempting to bring back the Town Hall Forum and the committee
will meet tomorrow night to discuss the matter. The meeting is open to the _
public.
C/Chang said he also attended the Lions Club Drum for Sight at D.B.H.S. on
May 7. Also on that day, he learned about the "Canine Companions for
Independence" which is a program that trains dogs to assist persons that
have physical disabilities. The telephone number of the organization is (760)
754-3300. On Mother's Day, he attended the L.A. County Sheriffs
MAY 16, 2000 PAGE 17
Department memorial service in memory of all that sacrificed their lives in
the line of duty. He extended his deepest sympathy to the family members
of the fallen and said he looked forward to the day when no more names
appear on the memorial wall. Yesterday, he and other Council Members
attended the grand opening of the Sheriff's substation at 23449 Golden
Springs Dr. (behind Baskin-Robbins).
C/Herrera reported that the Lanterman Advisory Committee is asking the 88
cities in L.A. County as well as the L.A. County Board of Supervisors, to
write letters to the Governor requesting his support of D.B.'s position on the
matter and urge the Governor to agree to the 15 points that the 40
individuals authored at the March 15 and 16 meeting in Sacramento. She
believed that the solid waste presentation this evening was an excellent
process but felt she needed time to carefully consider all aspects of the
proposals offered by the haulers. One hauler will have the right to remain
in the City for the next five years as the City proceeds through its phase-out,
and if a different company is chosen, there may be different trucks picking
up different containers for a certain period of time. There are many things
to be considered and she urged residents to cal I her at 861-7651 to discuss
the different aspects of the proposal. She will attend the Contract Cities
Conference on Thursday, Friday, Saturday and Sunday. Forty cities
participate in the conference and she planned to approach each city on a
one-on-one basis urging them to write a letter of support in the Lanterman
matter.
MPT/Ansari stated that last Thursday, the League of California Cities and
the county organizations met in Burbank to rework AB 939 because some of
the cities cannot reach their 50% diversion requirement. There are no new
provisions for modes of recycling, nor is there any way of changing the
numbers. The organizations are asking that some of the methods for
determining the counting of the refuse as it goes to the landfills be changed.
As a result, the gr~oL s have developed a new AB 939, which she discussed
in detail. On May 3 she attended the Inland Valley Economic Partnership
and the Contract Cities Board meeting as its Treasurer. On May 0, she
attended SCAG as the District 37 Delegate as well as the Lions Club Drums
for Sight and the Southern California Leadership meeting, from which she
will graduate on June 8. She was also able to attend a meeting on storm
water runoff. Thirty-three cities appealed the Regional Water Board's
January 26 decision. Last Saturday, she attended the Teddy Bear Tea
sponsored by the Walnut Valley Educational Foundation, of which C/Herrera
is President. About 300 members attended. She also attended a water
quality meeting earlier today. The speaker was from the City of Las Vegas.
She asked people who are interested in discussing the solid waste issue to
call her at 861-7012.
MAY 16, 2000 PAGE 18
WO'Connor suggested that anyone who has questions or comments about
the solid waste issue can contact any Council Member. The Council has
received letters and e-mails from people expressing their support and non-
support of certain companies. She indicated to the person who sent an
anonymous letter regarding Athens Disposal that if the person is interested
in identifying himself/herself, she will be happy to respond. However, she
will nol respond to anonymous letters and gives no credence to their content.
On May 3, she participated in a photographic session of 88 L.A. County
Mayors. She attended the WCCA meeting, during which the organization
discussed D.B.'s consideration of annexing the Shell Oil property. WCCA's
question was whether D.B. intended to annex all of the Shell Oil property, to
which she responded that she was afraid to answer the question because
they would likely glean from her comments that the City would be annexing
Hacienda Heights and Rowland Heights as well. Bev Perry of Brea was re-
elected Chairman of WCCA during its reorganization. Glenn Parker, Vice
Chairman, is also a Brea resident. WO'Connor raised the issue of why there
would be two Orange County residents serving in these capacities and
suggested that one representative should be from L.A. County and one _
representative from Orange County. As usual, she was voted down. She
believed that there are issues with WCCA that the City Council needs to
address. On May 4, she participated in the D.B.H.S. Pathways Mentorship
for children who might be at risk. On May 9, four Council Members attended
the Senior Citizens Mothers' Day luncheon. She also attended the Peace
Officers Memorial Ceremony sponsored by the L.A. County Sheriffs
Department. She attended the Foothill Transit Annual Membership Meeting.
She announced that C/Huff was re-elected as the six -city cluster
representative as well as the Treasurer and Auditor to the Executive Board.
Also that night, the City On -Line subcommittee members held their first "city
chat" during which members communicated with each other from their
respective homes. She commended staff for their efforts on behalf of the
program. On May 11, she was guest speaker for the State Employment
Development Department Veterans Job Fair held at the SCAQMD. The
Finance Committee also met on Thursday and she attended the YMCA Golf
luncheon on that day. She encouraged everyone to participate in the
October 6 YMCA Golf Tournament. That evening, the Trails Master Plan
was discussed jointly by the Parks & Recreation Commission and the Traffic
& Transportation Commission. Any interested person is encouraged to
contact the City for information and become involved in the process. On
May 12, the Solid Waste Subcommittee met and as a result, the matter was _
placed on tonight's agenda. Council held a Goals and Objectives meeting
prior to the regular Council meeting this evening. She spoke about the tragic
passing of Dale Martin "Woody" Wood. He will be greatly missed by this
community and its young people. The City hosted the grand opening of the
L.A. County Sheriffs substation, which was attended by Sheriff Baca. She
thanked the Sheriffs Department team for their efforts in getting the facility
open. She thanked Al Bibani and Judy from Photo Express for providing
MAY 16, 2000 PAGE 19
food for the grand opening. She thanked the many community members who
have called her as a result of the newspaper article written about her
daughter, who suffers from fibromyalgia.
ADJOURNMENT: There being no further business to conduct, M/O'Connor
adjourned the meeting at 10:14 p.m. in memory of Dale Martin Wood and Rose
Melo to May 22, 2000 at 9:00 a.m. in Conference Room A of City Hall, 21660 E.
Copley Dr.
ATTEST:
Mayor
TOMMYE CRIBBINS,
Assistant City Clerk