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HomeMy WebLinkAbout1/18/2000 Minutes - Study SessionCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION PROPOSED COMMUNITY/Civic CENTER PROJECT COST, SITE, PHASING AND FUNDING ANALYSIS JANUARY 18, 2000 CITY COUNCIL CALL TO ORDER: Mayor O'Connor called the meeting to order at 4:55 p.m. in the South Coast Air Quality Management District Room CC -2, 21865 E. Copley Drive, Diamond Bar, California. 2. ROLL CALL: Council Members Chang, Herrera, Huff, and Mayor O'Connor. Mayor Pro Tem Ansari was excused. Also present were: Terrence L. Belanger, City Manager, James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. 3. DISCUSSION OF COST, SITE, PHASING AND FUNDING ANALYSIS OF PROPOSED COMMUNITY/CIVIC CENTER PROJECT. CM/Belanger stated that of the four sites under consideration, the lowest cost is obviously the Summitridge Park site currently owned by the City. If an alternative site were chosen, the purchase cost would be added to the total cost. Community/Senior Center: It is estimated that the base cost of the community senior center would be $2.3 million and that the annual maintenance and operation for this facility would be in the neighborhood of $250,000 to $350,000 depending upon the intensity of use, the number of staff members that would need to be available, and established policies for recovery of use of the space. Some cities adopt a philosophy that they will recover 70% of the costs by leasing the rooms, etc. primarily to private organizations. Library: It is estimated that the cost of the library would be $2.5 million. It is presumed that the County would absorb the cost for the building of this facility. The proposal intends to add twice the amount of square footage that the current library enjoys. Therefore, the County may wish to pay for only a comparable 10,000 sq. ft. of space in a new facility rather than the entire 20,000 sq. ft. It is presumed that the County would sell the current library space. An appraisal of the current facility, which was completed in a down market, estimated the value at $1.9 million. CM/Belanger pointed out that the City has an excellent relationship with the current County Supervisor, who will continue in his present position for five years. Supervisor Knabe is open to discussions of long-term proposals. In addition, L.A. County has Prop A funds available for funding. JANUARY 18, 2000 PAGE 2 COUNCIL STUDY City Hall: The estimate for the cost of the city hall is $4.5 million. CM/Belanger referred the Council to the Executive Summary on Page 5 of the report. City Hall has a higher square footage cost for construction than the community center and library because there are more tenant improvements in a city hall facility than there tend to be in an open space concept. The City Hall is estimated to be about a 25,000 sq. ft. facility. Performing Arts Center: If there is a desire to see a performing arts center incorporated in the civic center, then close attention would have to be paid to where the facility is placed. Some sites, such as the golf course, would not accommodate a performing arts center. A performing arts center would probably not be feasible in the Summitridge. Park area due to traffic concerns. The baseline cost associated with these three facilities (community/senior center, library and city hall) is about $11 million plus site preparation and site acquisition, if applicable. From an operational standpoint, it is anticipated that the three facilities would be linked together by walkways with the community center being the greatest operational cost due to the nature of its operation. Assuming a 365 -day operation, it is estimated that the annual operational costs would be in the area of $125,000 to $350,000. The presumption is that the County would pick up any additional costs associated with staffing and other matters related to the library facility. The building of a library facility would not commence until such an agreement was in place with the County. The operational cost of a City Hall is based upon a five-day week. It is estimated that the cost of operating these three facilities is about $500,000 per year. Currently, the City pays about $210,000 for facilities use. Next year, it is estimated that the cost will be about $230,000 for the City Hall space that is currently leased. It is further estimated that if the City Hall facility is moved to a City -owned location, that by the time the move is completed, about $250,000 can be applied to the maintenance and operation of the new facility or it can be used as a revenue source for retiring bonds. Funding Mechanisms: Redevelopment monies cannot be used to fund the construction of a City Hall facility. Therefore, the monies would come from existing reserves or funding sources provided by the electorate. The community center and library could be funded through use of redevelopment funds as well as other sources. Currently, the City pays $2,000 per year for the use of Heritage Park. Heritage Park will continue to be used as a community center and continue to be used by the community. The budget is $455,000 - $500,000 for operational costs. The City projects $600,355 in net change of fund balance which means that the City will have JANUARY 18, 2000 PAGE 3 COUNCIL STUDY $600,000 more in revenue in FY 99/00, which rolls over into the City's General Fund Reserve which enjoys a current balance of about $13,100,000. Therefore, the City has about $850,000 in the fund balance. $450,000 is needed to operate all three facilities. Even if all of the buildings were built at one time, there would still be a net fund balance of about $350,000 without using any General Fund reserves. CM/Belanger explained that it would not be advisable to use General Fund reserves for construction because it would likely be difficult to replenish these monies to a level which has been attained due to circumstances that will not likely occur in the future, such as the benefit from inflated population figures by the County at the time of Incorporation. One option to permanent construction that is much less costly and would take considerably less time to achieve is relocatables. In addition, there are usable buildings on a couple of the sites under consideration, which could be occupied more immediately once the tenant improvements are completed. Various considerations are dependent upon whether the City has a redevelopment -- agency to support the project. M/O'Connor asked for time estimations if the City chose to proceed with a bond issue. CM/Belanger stated that a bond issue requires an election (120 days). An amount is specified and the voters say "yes" or "no." The more difficult issue is determining what is going to be built, where it is going to be located and getting the community to buy into the vision. It could take six months to get an architect to issue a set of renderings. A process for establishing an assessment district would take a longer period of time initially than a bond election. $25 per parcel in D.B. would generate about $10,000,000. Once the assessment district is formed, an election is still necessary. In response to C/Herrera, CM/Belanger explained that he was not aware of any plans for the County to dispose of the current golf course. The golf course location is within the highest volume stretch of traffic interchange in the State. Based upon conversations with Supervisor Knabe, the County intends to continue operating the golf course. Site improvements would be less costly than new construction on bare land; however, the City would have no ownership in the land. One of the key issues is deciding where this type of facility will be placed. C/Chang believed Council should concentrate on Summitridge Park and the golf course as potential sites. The other two locations are not available at this time. He suggested that consideration of the performing arts center be set aside for the time being. In this scenario, the total cost would be $12 million for construction with the annual maintenance cost being JANUARY 18, 2000 PAGE 4 COUNCIL STUDY approximately $700,000. He believed that $12 million is a reasonable figure for the City to consider. If half the amount is taken from General Fund reserves, half of the construction cost is covered. If the RDA can be effective, the remaining amount of money to complete the construction would be available without a bond issue. The monthly maintenance could be paid through the assessment cost. For instance, $40 per household would cover the annual maintenance cost. In his opinion, Summitridge Park is the best alternative because it is currently in the hands of the City, which eliminates the need to negotiate with the County. CM/Belanger responded to Allen Wilson that a bond issue and an assessment require two-thirds majority for approval. Allen Wilson expressed concern about bond financing and the County's involvement because D.B. has fought for many years to get much needed equipment for the library. He would prefer to have an oversight committee consisting of D.B. residents with no input from the County. Bob Zirbes said he would be in favor of a bond issue. He preferred the Summitridge Park site and if all facilities cannot be accommodated at that location, perhaps the golf course site could be used to augment the facility. In this event, perhaps the performing arts center and sports complex could be placed at the golf course site. He would like the City to move forward as quickly as possible. He has never been in favor of acquiring either the hospital site or the property at Grand Ave. and Golden Springs Dr. He would be in favor of going forward with a bond issue. However, it may be in the best interest of the City to wait a couple of months to see what happens with the RDA issue. Speaking in response to M/O'Connor, CM/Belanger indicated that the City would not necessarily have to proceed with the assessment district in order to maintain these facilities. These buildings could be maintained using current budget calculations and still have an annualized fund balance of about $20,000. Depending upon how this project is done, the City could still be able to maintain a very high General Fund reserve. Due to the sensitive nature of this matter, he advised that Council consider the choice of a site at its regular meeting. This type of notice would give the public an opportunity to express their views. The outcome of the RDA issue would not necessarily affect the choice of site. Therefore, there would not be a need to wait to put the matter on the agenda. C/Huff asked if the architect could make a public presentation representing how the proposed facilities would look on the site. He also asked that the concerns of the residents living adjacent to Summitridge Park about traffic and noise be addressed in the presentation. JANUARY 18, 2000 PAGE 5 COUNCIL STUDY CM/Belanger stated that if part of the Council's consideration is to market this facility for revenue purposes, location (the pocket park at the top of the hill) is important. In addition, a panoramic view enhances that marketability. Buildings in that area would not be visible to the adjacent Summitridge Dr. residents. Residents in the tracts behind the Ralph's Market would be able to see the tops of the buildings. The best site for a sports complex in the City is Site D. ADJOURNMENT: There being no further business to conduct, Mayor O'Connor adjourned the Study Session at 6:20 p.m. to the regular City Council Meeting. 40106A URGES , City Clerk ATTEST: �,1 z / MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 18, 2000 CLOSED SESSION: 4:10 p.m., Room CC -2, South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar. Conference with Legal Counsel - Existing Litigation (Subdivision (a) of Government Code Section 54956.9) - City of Diamond Bar vs. State of California. Present: Council Members Chang, Herrera and Huff. MPT/Ansari was excused. M/O'Connor was not present due to a potential conflict of interest relating to the Lanterman Developmental Center Forensic Expansion Project. Closed Session adjourned at 4:50 p.m. STUDY SESSION: Called to order at 4:55 p.m., Room CC -2, South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar. Present: Council Members Chang, Herrera, Huff and Mayor O'Connor. MPT/Ansari was excused. Cost, site, phasing and funding analysis of Proposed Community/Civic Center Project. Also present were: Terrence L. Belanger, City Manager; Mike Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. Study Session adjourned at 6:20 p.m. to the Regular City Council meeting. 2. CALL TO ORDER: Mayor O'Connor called the regular City Council meeting to order at 6:37 p.m. in the Auditorium of the South Coast Air Quality Management District, 21865 E. Copley Drive, Diamond Bar, California. ROLL CALL: Council Members Chang, Herrera, Huff, and Mayor O'Connor. Mayor Pro Tem Ansari was excused. Also present were: Terrence L. Belanger, City Manager; Craig Steele, Assistant City Attorney; James DeStefano, Deputy City Manager; JANUARY 18, 2000 PAGE 2 CITY COUNCIL - David Liu, Deputy Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Mike Nelson, Communications & Marketing Director and Lynda Burgess, City Clerk. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council Member Carol Herrera. INVOCATION: The Invocation was given by Reverend Randy Lanthripe, Church in the Valley. CM/Belanger announced that there was no reportable action taken as a result of the Closed Session. APPROVAL OF AGENDA: As presented. 3.A SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 3.1 Presented City Tile to Barbara Booth, Mt. San Antonio College Trustee - Continued to a date to be determined. 3.2 Presented Certificate of Recognition to owners Mary and Charlie Ricotta of Charlie's Sandwich Shoppe, Winner and National Finalist of the Restaurant Neighbor Award '99', sponsored by the National Restaurant Association. BUSINESS OF THE MONTH: 3.3 Presented City Tile to Steve and J. J. Dinkin, owners of Diamond Bar Tire & Wheel. 3.13 CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Belanger reported that the annexation study requested by Council would be presented at the February 15 meeting. Staff is conducting an analysis of the areas included in the evaluation. CM/Belanger stated that during tonight's study session, a discussion of the cost, site, phasing and funding analysis of the proposed Community/Civic Center Project centered primarily on the four sites that were recommended by the Civic Center Task Force. Council has directed staff to place on the February 15, 2000 agenda the matter of site selection. CM/Belanger reported that, with respect to the roller hockey rink matter, staff met with the current owner and negotiations for purchase of the rink continue. There has been no conclusion of this matter to date. JANUARY 18, 2000 PAGE 3 CITY COUNCIL CM/Belanger indicated that L.A. County is providing monies to assist in the purchase of promotion materials related to a complete count for Census 2000 to qualified cities. One of the pre -conditions for obtaining funding of slightly less than $2,500 is to have a "Complete Count Committee" established in the City of D.B. Staff will recommend that the Mayor rename the census committee "Complete Count Committee," which would ,qualify D. B. for the additional monies. CM/Belanger reported that, with respect to the Lanterman Developmental Center Expansion, the City has appealed the dismissal of all aspects of litigation that occurred in the fall of 1999. The City believes that the issue of the Mitigated Negative Declaration should not have been dismissed and has filed an appeal arguing that fact and that there should have been a decision on the item. The City has received an acknowledgment of the appeal. On January 7, 2000 the matter of the motion for recovery of attorney fees was heard by the Superior Court of the County of L.A. Regrettably, the City did not prevail in that matter. The City has received notification from the State of a letter that went to the Joint Budget Committee of the State - Legislature, transmitted by the Department of Finance, that outlines a new project being portrayed as a scope change to the Lanterman Security Improvement Project. The State is proposing that the scope of the project be changed to provide for 128 "behaviorally challenged beds" (severe behavioral beds) at the Lanterman Developmental Center. The City has asked the State, through its legal counsel via a Public Records Act request, for all information related to this particular matter to assist the attorneys and staff in evaluating this proposal and determining what kinds of recourse may be available in order to challenge this submittal. Council has asked staff to prepare a letter directed to the Budget Committee, which will outline the City's concerns related to this new proposal. 4. PUBLIC COMMENTS: Dr. Larry Rhodes expressed concern about the definition of "severe behavioral" vs. "forensic" and believed that the State is proposing the same type of expansion that was previously requested. He asked the Council to continue their efforts to prevent a forensic system. Dick Farrell cited several reasons why he believed the State couldn't be trusted to keep their promises. Darla Farrell spoke about the deception by the State in the matter of the Lanterman Expansion Project. Sue Sisk spoke about the impact of the proposed Lanterman Expansion Project on the community. Jeff Koontz, Executive Director, D.B. Chamber of Commerce, reported on upcoming Chamber events. JANUARY 18, 2000 PAGE 4 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - January 25, 2000 - 7:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.2 PARKS & RECREATION COMMISSION - January 27, 2000 - 7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING - February 1, 2000 - 6:30 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 5.4 TOWN HALL MEETING (Census 2000) - Saturday, February 26, 2000 - 9:00 a.m. -12:00 p.m., SCAQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: C/Chang moved, Chuff seconded, to approve the Consent Calendar. Motion carried by the following Roll vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - MPT/Ansari 6.1 APPROVED MINUTES: 6.1.1 Regular Meeting of December 21, 1999 -As submitted. 6.1.2 Regular Meeting of January 4, 2000 - As submitted. 6.2 APPROVED VOUCHER REGISTER - dated January 18, 2000 in the amount of $621,582.73. M/O'Connor recused herself from approval of the following voucher register items due to potential conflict of interest related to the Lanterman Developmental Center's Proposed Forensic Confinement Compound Project: P.O. 9463 for $8,558.16. 6.3 REJECTED CLAIM FOR DAMAGES - Filed by Raul Gutierrez on December 16, 1999 and referred the matter for further action to the City's Risk Manager. 6.4 APPROVED NOTICE OF COMPLETION FOR PARK IMPROVEMENTS AND ADA UPGRADES FOR RONALD REAGAN AND HERITAGE PARKS - (A) accepted the work performed by 4 -Con Engineering, Inc. and authorized the City Clerk to file the Notice of Completion and release any retention amount thirty-five days after the recordation date and; (B) approved a budget adjustment of $4,860.29 from the unappropriated CDBG Fund balance. JANUARY 18, 2000 PAGE 5 CITY COUNCIL 6.5 APPROVED EXTENSION OF PURCHASE AUTHORIZATION FOR A-1 RENTALS - extended the authorization for purchases from A-1 Rentals to $25,000 for FY 99/2000. 6.6 ADOPTED RESOLUTION NO. 2000-01: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING MASTER AGREEMENT NO. 000453 AND PROGRAM SUPPLEMENT AGREEMENT NO. 0181 REV. 000 FOR GRANT FUNDS FOR THE REHABILITATION OF LEMON AVENUE FROM GOLDEN SPRINGS DRIVE TO THE NORTHERLY CITY LIMITS - and directed the City Clerk to forward the two original sets to the State of California Department of Transportation for final execution. 6.7 ADOPTED RESOLUTION NO. 2000-02: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 1006 AND COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE, CITY OF DIAMOND BAR, PROJECT 443-129 (L034-99) - and directed the City Clerk to forward two fully executed copies of the Resolution of the City Council's action to the L.A. County Department of Public Works. 6.8 APPROVED AMENDMENT NO.4 TO A PROFESSIONAL SERVICES AGREEMENT WITH BONTERRA CONSULTING REGARDING ENVIRONMENTAL SERVICES FOR PROPOSED VTM 52267 (SUNCAL) - in the amount of $20,000. 6.9 APPROVED CONSULTING SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES FOR ON-CALL ENVIRONMENTAL SERVICES - in the amount of $20,000. 6.10 ADOPTED RESOLUTION NO. 2000-03: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONGRATULATING THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, ITS EXECUTIVE OFFICER AND STAFF, LOS ANGELES COUNTY REGION, FOR 50 YEARS OF DEDICATED SERVICE IN PROTECTING THE WATER QUALITY IN LOS ANGELES COUNTY. 7. PUBLIC HEARINGS: 7.1 PUBLIC HEARING - RESOLUTION NO. 2000-04: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 2000-2001 - The City has JANUARY 18, 2000 PAGE 6 CITY COUNCIL scheduled a public hearing to discuss proposed programs and allocation of Community Development Block Grant (CDBG) Funds. The City will receive approximately $372,858 in federal funds as a participant in the 2000-2001 L.A. Urban County CDBG Program. In addition, the City has $740,000 in unallocated funds, for a total allocation of $1,112,858. The funds may be used for a variety of Community Development Activities that develop a viable urban community, principally for persons of low and moderate -income levels. The City may only allocate 15% or $55,929 of the 2000- 2001 allocation toward community public service programs. The public hearing is to solicit public testimony and receive presentations from public service organizations and residents requesting funds. M/O'Connor opened the Public Hearing. Alison Meyers, Associate Branch Director, YMCA, asked the Council to approve funding allocations in the amount of $34,000 for the After School Child Care program and $15,000 for the Day Camp program. Blanca Arrellano, Executive Director, Inland Valley Economic Development Corp. outlined services provided to the community and thanked the Council for the allocation as indicated in staff s report. Priya Mohan, Services Center for Independent Living, thanked Council for past funding. She explained the group's services and asked the Council to consider providing funding for the 2000-2001 Fiscal Year. Mike Goldenberg, DBIA, thanked the City Council, staff and volunteers for their continuing support for the "Paint Our Town" program. There being no further testimony offered, M/O'Connor closed the Public Hearing. C/Herrera requested that the Inland Valley request be paid out of some other source of funds and $5,000 allocated to the Service Center for Independent Living. CM/Belanger stated that the allocations are categorized—the Service Center for Independent Living is in a Public Service category, which has a cap of 15°x6. Inland Valley is in a different category and is not competing for the same money. Staff will explore the possibility of using the Service Center for Independent Living as a consultant on ADA projects and staff will report back to Council on whether this JANUARY 18, 2000 PAGE 7 CITY COUNCIL approach is successful. At the request of M/O'Connor, DCM/DeStefano clarified the location of the proposed sidewalk construction near the golf course, which is proposed to extend westerly from the golf course side at Racquet Club Dr. and connect to the sidewalk in front of the Country Suites. Following discussion, C/Huff moved, C/Chang seconded, to adopt Resolution No. 2000-04 approving the City's Community Development Block Grant Program for FY 2000-2001 and authorizing the City Manager to execute all CDBG documents required for implementation of the program. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - None _- ABSENT: COUNCIL MEMBERS - MPT/Ansari 8. OLD BUSINESS: 8.1 APPOINTMENTS OF COUNCIL REPRESENTATIVE TO THE DIAMOND BAR COMMUNITY FOUNDATION - Under the provisions of the Articles of Incorporation of the D.B. Community Foundation, five members of the Board of Directors must be appointed by Council. The members must be residents of D.B. - To date, four applications for appointment have been received. Additionally, four other individuals have requested and have had sent to them, applications. In order to move this improvement part of the process along, Council should review the applications already received and encourage submittal of additional applications by other interested residents. The appointment of the five members by Council is an essential step in the board formation process. After the Council appointed Board Members are appointed, the Council Member Board Member and the Parks and Recreation Commission Board Member, along with the five new Board Members, shall appoint the remaining four members of the Foundation Board. (Continued from December 21, 1999) CM/Belanger presented the following names for appointment to the Board of Directors: Eileen Tillery, Andrew Wong, Dexter MacBride, Allen Wilson, and Daniel Oaxaca. C/Huff moved, C/Chang seconded, to approve appointment of the following individuals to the D.B. Community Foundation Board of Directors: Eileen Tillery, Andrew Wong, Dexter MacBride, Allen JANUARY 18, 2000 El PAGE 8 CITY COUNCIL Wilson and Daniel Oaxaca. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - MPT/Ansari NEW BUSINESS: 9.1 FIRST READING OF ORDINANCE NO. 01(2000): AN ORDINANCE OF THE CITY OF DIAMOND BAR ADDING NEW CHAPTER 5.09 ADOPTING BY REFERENCE CHAPTER 7.16 OF TITLE 7 OF THE LOS ANGELES COUNTY CODE PERTAINING TO AMBULANCES TO THE DIAMOND BAR CITY CODE - Upon recent review of the Business License Section of the City Code, it was determined that the provisions pertaining to licensing of ambulances was inadvertently omitted prior to publication of the Code in August 1995. Staff and the City Attorney have researched the provisions currently in effect under Chapter 7.16 of the L.A. County Code and have determined that adoption of the County's provisions would satisfy licensing needs of the City with respect to ambulances. Second Reading of the Ordinance and discussion of adoption of a resolution establishing fees will be scheduled for a Public Hearing on February 1, 2000. C/Herrera moved, C/Chang seconded, to waive full reading and approve first reading by title only Ordinance No. 01(2000) Adding New Chapter 5.09, Adopting by Reference Chapter 7.16 of Title 7 of the L.A. County Code Pertaining to Ambulances. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - MPT/Ansari 9.2 RESOLUTION NO. 2000-04: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AMENDMENT ONE TO THE TRES HERMANOS CONSERVATION AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT TO ADD A REPRESENTATIVE OF THE CITY OF INDUSTRY AS AN EX - OFFICIO MEMBER - On October 25, 1999 the Tres Hermanos Conservation Authority (THCA) adopted Resolution No. 99-2 extending an invitation to the City of Industry to participate as an Ex - officio Member of the Authority. Industry is the majority property owner of the undeveloped area commonly known as the Tres JANUARY 18, 2000 PAGE 9 CITY COUNCIL Hermanos Ranch located within the incorporated boundaries of the City of D.B. and the City of Chino Hills. On November 17, 1999 the City of Industry accepted the invitation to participate. An amendment to the THCA Joint Exercise of Powers Agreement is necessary in order to add the City of Industry as an ex -officio member and by specifying that said ex -officio member is a non- voting member. Following discussion, C/Herrera moved, C/Chang seconded, to adopt Resolution No. 2000-05 Approving Amendment One to the Tres Hermanos Conservation Joint Exercise of Powers Agreement to add a representative of the City of Industry as an Ex -Officio Member and authorized the Mayor to execute the Supplemental Agreement. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS - Chang, Herrera, Huff, M/O'Connor NOES: COUNCIL MEMBERS - None — ABSENT: COUNCIL MEMBERS - MPT/Ansari RECESS TO REDEVELOPMENT AGENCY: M/O'Connor' recessed the City Council Meeting to the Redevelopment Agency at 8:14 p.m. RECONVENE CITY COUNCIL MEETING: M/O'Connor reconvened the City Council Meeting at 8:16 p.m. 10. COUNCIL SUBCOMMITTEE REPORTS AND COUNCIL MEMBER COMMENTS: C/Chang stated that on January 6, he, Mayor O'Connor and Council Member Huff met to discuss several issues with Supervisor Don Knabe including the possibility of locating the CiviclCommunity Center at the golf course site and the proposed annexation issue. He and other Council Members joined with the League of Calif. Cities in attending the State Legislative meeting to discuss concerns about maintaining local financial control. On January 13, he attended the Chamber's Legislative meeting, during which the Lanterman matter was discussed. C/Herrera reminded C/Huff that they have a 7:00 a.m. meeting tomorrow with members of the Walnut School District. She spoke about the community's disappointment with Clifford Allenby's broken promises related to communicating future plans directly with her prior to submitting the project for Lanterman. Because the City has learned a difficult lesson, the community needs to remain vigilant about this matter. The Lanterman Advisory Committee will meet on Monday, January 31 at 7:00 p.m. at the SCAQMD. She recommended that meeting information be posted on JANUARY 18, 2000 PAGE 10 CITY COUNCIL Channel 12's message board. She further recommended that the City send a contingency of representatives to the Department of Public Works Board presentation of the new proposed Lanterman Expansion Project on February 11. C/Huff attended the Chamber's Legislative Breakfast as well as the Sacramento tour. In response to Assembly Member Pacheco's aide asking what things D.B. would like funding for, he indicated the Civic/Community Center. He, M/O'Connor and C/Herrera. attended Congressman Miller's Town Hall Meeting at Heritage Park last week. He reiterated his concern for the community to have a Coordinating Council, which would provide membership to different ethnic groups, activity groups and religious groups in the City and include two City Council representatives to meet quarterly to discuss matters of concern and share information about events and activities. Responding to M/O'Connor, CM/Belanger indicated that staff will prepare a report and recommendation with respect to formation of a "Coordinating Council." At the request of WO'Connor, the Council concurred to change the name of the "Census 2000 Committee" to "Complete Count Committee." CM/Belanger stated that the Complete Count Committee will meet on January 26 to discuss items related to the census. M/O'Connor gave the State of the -City address before the Kiwanis Club on January 7. She encouraged organizations to request Council members to speak to their groups. On January 11, she attended the Chamber mixer sponsored by ReMax. She attended Congressman Miller's Town Forum on January 12. On January 13, the Finance Committee met. On January 14, the Millennium Celebration Committee met to discuss the December 31, 1999 event. Many attendees requested that the City consider holding an annual event similar to the Millennium Celebration. She was interviewed by a DBHS student who was doing an analysis of the skate board park's impact upon the environment. She reminded fellow Council Members that Commission appointments expire on February 29. Persons interested in applying for Commission positions should submit their applications to City Hall. This matter is scheduled for the February 15 City Council agenda. She invited residents to attend the Mayor's State of the City Breakfast on January 20. She requested that tonight's meeting be adjourned in memory of Letitia Hull, who lost her battle with cancer. 12. ADJOURNMENT: There being no further business to conduct, M/O'Connor adjourned the meeting at 8:32 in memory of Letitia Hull. JANUARY 18, 2000 PAGE 11 CITY COUNCIL 4L=Lu RGESS, City Clerk ATTEST: