HomeMy WebLinkAbout06/01/1999 Minutes - Regiular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
1999/2000 FISCAL YEAR MUNICIPAL BUDGET
JUNE 1, 1999
CITY COUNCIL CALL TO ORDER: Mayor Chang called the meeting to
order at 4:15 p.m. in the South Coast Air Quality Management District Room
CC -2, 21865 E. Copley Drive, Diamond Bar, California.
2. ROLL CALL: Council Members Ansari, Herrera,
Huff, Mayor Pro Tem O'Connor and Mayor Chang.
Also Present were: Terrence L. Belanger, City
Manager; James DeStefano, .Deputy City Manager; David Liu, Deputy
Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Mike Nelson, Communications & Marketing
Director; Lynda Burgess, City Clerk; Richard Martinez, Walnut Sheriff
Captain; Bill Flannery, Walnut Sheriff Sergeant; Kellee Fritzal, Assistant to
the City Manager; Anne Haraksin, Administrative Assistant; Rose Manela,
Assistant Civil Engineer and Gina Tharani, Accountant II.
A. 1999/2000 FISCAL YEAR MUNICIPAL BUDGET DISCUSSION:
CM/Belanger explained that the draft budget message discusses what was
previously discussed during prior sessions with a couple of exceptions: A
skateboard park for which monies are included in the CIP in the amount of
$200,000 for design and construction and Proposition A monies allocated for
the skateboard park project. Staff has provided a list of budget discussion
items beginning with the Chamber of Commerce contract proposal and
continuing through to the Capital Improvement Program. These items are
not included in the cost of the budget. They are decision items and staff is
seeking direction from -Council in terms of whether these items should or
should not be included in the proposed budget. The Finance Committee
recommends that each of these items be given a time limit of five minutes for
discussion purposes.
CHAMBER OF COMMERCE CONTRACT PROPOSAL - $36,000:
CM/Belanger stated that the City's Chamber of Commerce has been on a
two-year agreement with the City. The first year of that agreement paid the
Chamber of Commerce $24,000 for services to be rendered. The second
year of the contract was for $12,000 for services rendered and expires at the
end of June, 1999. The Chamber has made a proposal to the City, which
was reviewed by the Chamber Committee comprised of C/Ansari and
MPT/O'Connor.
In response to MPT/O'Connor, Jeff Koontz, Chamber Executive Director,
stated that the Chamber committee reviewed the previous contract and
determined that the Chamber had slightly missed the mark in some areas
JUNE 1, 1999 PAGE 2 CITY COUNCIL STUDY SESSION
and were doing things that had possible intrinsic value and possibly not
dollar and cents value. The proposal is for $36,000 for services rendered
consisting of four items: Administrative Support - $12,000; Full Page
Newspaper Ads (one per month for 13 issues) - $12,000; Preparation of
New City Maps - $4,500, and Outreach Program - $7,500.
Council thanked Mr. Koontz for his leadership.
In response to C/Huff, Mr. Koontz explained the potential for new
membership.
M/Chang explained that, due to potential membership, the Chamber cannot
be self-sufficient and must be supported by the City. He believed that with
the new businesses such as Allstate Insurance locating in the City, D.B.
needs a strong Chamber.
In response to C/Herrera, CM/Belanger indicated that the City makes full use
of the monthly advertising.
MPT/O'Connor stated that one of the City's main goals is communication and
she believed that this is one avenue for delivering the City's messages. She
recommended that an amount of $25,000 be included in the budget for
Chamber support. Council concurred.
2. COMMUNITY ORGANIZATION SUPPORT FUND - $15,500.
CM/Belanger explained that the source of the budget is the forbearance of
salary and benefits by Mayor Chang who chose to not receive salary and
benefits and asked that instead, a community organization support fund be
created for distribution to assist community organizations that are
determined to contribute to the community.
The Council discussed this item and concurred to designate $20,000 for the
Community Organization Support Fund. The Council will establish funding
criteria including a cap amount for each organization. The Finance
Committee will review all requests and Council will have full authority over
determining qualified recipients.
M/Chang requested that the source of the budget allocation not be
publicized or discussed as being a direct result of forbearance of his salary
and benefits.
3. PANTERA PARK BALLFIELD LIGHTS - $20,000.
CM/Belanger explained that $20,000 has been designated in the CIP for
Pantera Park ballfield lights.
JUNE 1, 1999 PAGE 3- CITY COUNCIL STUDY SESSION
4. SKATEBOARD PARK - $200,000.
CM/Belanger stated that at its May 18 study session, Council determined
that $200,000 should be allocated in the Capitol Improvement Program
portion of the budget. The source of the money will be Proposition A
reserves. The facility is proposed to be approximately 10,000 sq. ft. Staff
is researching the design and cost of facilities in surrounding communities.
5. TRES HERMANOS CONSERVATION AUTHORITY - $50,000.
CM/Belanger explained that this amount was allocated during the May 18
study session. This item is carried forward from the prior year because
funds were not committed within the current fiscal year.
MPT/O'Connor asked for an explanation of how the Council proposes to use
$50,000.
C/Huff explained that in order to influence the outcome of this area, D.B.
needs to budget funds for items such as legal advice, consulting services,
etc. Chino Hills will allocate funds for the authority during the coming fiscal
year. Hopefully, City of Industry will join the authority.
6. ZONING CHANGES - $30,000.
CM/Belanger explained that with the completion of the General Plan and the
Development Code, it is time to bring D.B. zoning into conformity with the
General Plan. This process will ultimately result in a Zoning Ordinance that
will have a Zoning Map that redesignates property in D.B. in accordance with
the General Plan. An additional $25,000 was allocated to Planning to do the
Housing Element update. This item is in the budget and was discussed at
the May 18 study session.
DCM/DeStefano stated that the State requires that the Housing Element' be
completed and submitted by June 30, 2000.
7. COMMUNITY/CIVIC CENTER PROJECT - No budget allocation.
CM/Belanger stated that there has been no budget allocation because
Council does not yet have the final report from the Community/Civic Center
Task Force.
Following discussion, the Council concurred to allocate $500,000 for this
item.
CM/Belanger stated that the current Fiscal Year estimated General Fund
balance will be $14,600,000. At the end of FY 2000, it is estimated that
JUNE 1, 1999 PAGE 4 CITY COUNCIL STUDY SESSION
General Fund reserves will be $15,685,000.
8. TRAILS MASTER PLAN - $50,000.
CM/Belanger stated that one of the priorities that the Parks Master Plan
designated was development of a Trails Master Plan for bike and hiking
trails. Portions of the plan may qualify for Redevelopment Agency funding
and Proposition C funding.
9. LOS ANGELES COUNTY SHERIFF -
CM/Belanger indicated that the Sheriff proposed two items - a Dedicated
Sergeant and a Special Assignment Deputy, for an increase of $266,975.
Captain Martinez explained the request and answered Council's questions.
In response to MPT/O'Connor, Captain Martinez stated that Deputy Tim
Perkins is a team leader and is responsible for coordinating several things.
He is 100% dedicated to serving D.B. and his main responsibility is
supervision of the team members. There is no question that two people are _
needed.
Responding to C/Herrera, Captain Martinez confirmed that the reason for
requesting a second person is to expand the 290D Team car.
Captain Martinez confirmed to MPT/O'Connor that it is less expensive to the
Department to pay overtime for school patrol than to hire an additional
officer.
CM/Belanger responded to C/Ansari that currently, about 38% of the City's
budget is dedicated to public safety. This increase would put the budget
percentage closer to 40%.
Captain Martinez stated that about 44% of its budget is dedicated to the City
of Walnut's public safety.
10. PERSONNEL CHANGES -
CM/Belanger pointed out that Page 4 of the handout contains a series of
personnel recommendations: 1) that all employees receive a 2% cost of
living increase; 2) that the PERS contract be changed to 2% at 55; 3) that
the cafeteria amount be increased to $30 per month. The following
personnel changes are proposed: 1) Creation of a Public Works
Superintendent - $72,000 salary and benefits; 2) expansion of the hours of
the engineering interns which would take the interns from 20 hours a week
to 30 hours a week; reclassification of the Assistant Engineer position to
JUNE 1, 1999 PAGE 5 CITY COUNCIL STUDY SESSION
Associate Engineer - $3,000 annually; 4) changing of the Community
Services Coordinator Senior's time from 3/4 time to full time with 1/4 time
being funded from the General Fund; 5) reclassify two Administrative
Assistant positions to Senior Administrative Assistant; and 6) a variety of
changes in salary levels to meet market conditions - $30,000.
In response to C/Ansari, DCM/DeStefano reported that Al Flores has
completed training and is now eligible to generate citations.
In response to MPT/O'Connor, DCM/DeStefano indicated that the Public
Works Superintendent could issue citations if it was part of that person's
duties.
CM/Belanger stated that early on in the City's history, a weekend Code
Enforcement officer was employed. He did not know why that position was
eliminated.
Captain Martinez indicated that the Community Volunteer Patrol has no
authority to write citations. The only citation authority any Volunteer Patrol
has been granted is for handicapped parking in the City of Oxnard. The
Volunteer Patrol reports to Sgt. Mark St. Amant.
DCM/DeStefano stated that the Sheriffs Department receives calls
generated by the Volunteer Patrol having to do primarily with front yard
nuisance -type issues such as inoperative vehicles, junk and debris, etc.
Currently, the City's Code Enforcement Officer is primarily concerned with
the beautification aspects of the community, whereas in the past, the City
was having a lot of difficulty with abandoned houses as a result of
bankruptcies, etc.
M/Chang asked if the Volunteer Patrol could be authorized to issue tickets
for off-site parking.
Captain Martinez understood that the City would make a request of the
Sheriff for such authorization. As of two weeks ago, authorization for
Volunteer Patrol Members to write handicapped parking citations was
approved. If the City wishes to avail itself of this service, it needs to pass the
appropriate ordinance.
Council concurred to request City staff to write a letter to the Sheriff
requesting that the Volunteer Patrol be authorized to issue tickets for off-site
parking.
Captain Martinez did not believe that many members of the Volunteer Patrol
are interested in issuing parking citations.
JUNE 1, 1999 PAGE 6 CITY COUNCIL STUDY SESSION
MPT/O'Connor asked how many employees are at the maximum of using
their cafeteria benefits.
CM/Belanger said staff would provide a report to Council regarding the
cafeteria benefit use.
In response to C/Ansari, CM/Belanger stated that the Public Works
Superintendent would be a new position for the City working in the Public
Works Department and reporting directly to DDPW/Liu.
Also in response to C/Ansari, DCM/DeStefano indicated that the City's goal
for this position is to reduce the Charles Abbott contract amount. The City
currently has a Superintendent of Parks & Maintenance. This would be a
similar position for streets and right-of-ways. This person would be
responsible for overseeing the contract services for the City and would
supplement the supervisorial services currently performed by Charles Abbott
under contract.
In response to MPT/O'Connor, DCM/DeStefano explained that this new
position would not require the City to acquire another vehicle. The City
currently has a sufficient number of vehicles available. Revenues from
permit issuance would help offset the cost of this position.
11. CAPITAL IMPROVEMENT PROGRAM - in excess of $8,000,000.
CM/Belanger stated that many of the projects included in the next Fiscal
Year were part of this Fiscal Year. Some items were listed for planning
purposes and some items were two-year projects that will be completed this
Fiscal Year.
In response to C/Herrera, DDPW/Liu explained that, with respect to carry
over projects, the City used to have up to five traffic consultants for different
projects. Ultimately, Council approved only one traffic consultant for all of the
CIP Projects. Consequently, one consultant is handling design services for
all intersections.
C/Ansari stated that the City needs to consider installation of a street light
and bench on the upper Sycamore Canyon Park side of D.B. Blvd.
DCM/DeStefano stated that, as a result of the SunCal project, sidewalks and
street lights will be installed on the east side of D.B. Blvd. across the street
from upper Sycamore Canyon Park.
ADJOURNMENT: There being no further business to conduct, Mayor Chang
adjourned the Study Session at 6:30 p.m. to the regular City Council meeting.
JUNE 1, 1999 PAGE 7 CITY COUNCIL STUDY SESSION
ATTEST:
Mayor
LYNDA BURGESS, City Clerk
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 1, 1999
STUDY SESSION: 4:15 p.m., SCAQMD Room CC -2
Discussion of proposed Fiscal Year 1999-
2000 Municipal Budget
Present: Council Members Ansari, Herrera, Huff,
Mayor Pro Tem O'Connor and Mayor Chang.
Also present were: Terrence L. Belanger, City Manager; James DeStefano,
Deputy City Manager; David Liu, Deputy Public Works Director; Bob Rose,
Community Services Director; Linda Magnuson, Finance Director; Mike
Nelson, Communications & Marketing Director; Lynda Burgess, City Clerk;
Richard Martinez, Walnut Sheriff Captain; Bill Flannery, Walnut Sheriff
Sergeant; Kellee Fritzal, Assistant to the City Manager; Anne Haraksin,
Administrative Assistant; Rose Manela, Assistant Civil Engineer and Gina
Tharani, Accountant II.
Study Session adjourned at 6:30 p.m.
CLOSED SESSION: None
2. CALL TO ORDER: Mayor Chang called the City Council
meeting to order at 6:47 p.m. in the Auditorium of the South Coast Air Quality
Management District, 21865 E. Copley Drive, Diamond Bar, California.
ROLL CALL: Council Members Ansari, Herrera, Huff,
Mayor Pro Tem O'Connor and Mayor Chang.
Also present were: Terrence L. Belanger, City Manager; Mike
Jenkins, City Attorney; James DeStefano, Deputy City Manager; David Liu,
Deputy Public Works Director; Bob Rose, Community Services Director;
Linda Magnuson, Finance Director; Mike Nelson, Communications &
Marketing Director and Lynda Burgess, City Clerk.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Jack
Tanaka.
INVOCATION: The Invocation was given by Reverend
Mike Schuenemeyer, Diamond Bar Congregational Church.
APPROVAL OF AGENDA: The Council concurred to move Items 8.1,
8.2, 8.3 and 8.4 to immediately following Public Comments.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Chorale Presentation by students of Diamond Point Elementary
JUNE 1, 1999 PAGE 2
School.
3.2 Presented Commendation to Deputy Mark Stephens, L.A. County
Sheriffs Department, Walnut Station, for his dedication to service,
expertise and persistence in preventing a crime.
4. PUBLIC COMMENTS: Marlene Roth, Planning Consultant,
The Roth Group, presented an update on the Community/Civic Center Task
Force's activities. She stated that the Task Force will provide an information
and citizen feedback booth at the SCAOMD on Saturday, June 5 from 10:00
a.m. to 1:00 p.m.
MATTERS MOVED FORWARD ON THE AGENDA:
MPT/O'Connor recused herself from deliberation on Items 8.1 and 8.2 and
left the dais.
8.1 UPDATE ON LANTERMAN DEVELOPMENTAL CENTER FORENSIC
FACILITY PROJECT - presented by CM/Belanger.
C/Huff requested that Sheriff Lee Baca send a follow-up letter to the
Governor and Speaker of the Assembly regarding security concerns.
C/Ansari asked that a letter be sent to the Mayor, City Council and
Assembly representatives of the City of Porterville since they need an
expanded facility in their community.
8.2 APPROVAL OF CONTRACT WITH ROBERT BEIN, WILLIAM FROST
& ASSOCIATES FOR GRAPHIC DESIGN SERVICES OF
LANTERMAN DEVELOPMENTAL CENTER EXPANSION - The
proposed Lanterman Developmental Forensic Expansion Project
includes a prison -like compound. To visually demonstrate the
proposed compound (two 16' fences, 15' apart, with four 27' guard
towers), the City requested proposals from firms which could
graphically illustrate, (three-dimensional) the final design. Robert
Bein, William Frost & Assoc., (RFB) is the only firm that can meet the
City's requirements, including time frame and dimensional models of
the compound. RFB has photographed the proposed site, reviewed
the environmental documents and architectural plans. Based on the
review, the following 3 dimensional models will be created: Typical
observation posts; new day training activity center #1 and #2; new
control building; typical perimeter light standards; new roads and
walk -way; and new double perimeter security fence. The models will
be completed within two weeks. Under purchasing guidelines,
contracts awarded to a single vendor shall not exceed $10,000
without prior authorization from Council. Continued from May 18,
JUNE 1, 1999
1999.
PAGE 3
Martha Bruske felt that this item should not be reconsidered since Council
voted against it at the May 18 meeting.
Sue Sisk supported approval of this contract. She thanked Council Members
and residents for their support at last Saturday's protest. She also thanked
the Task Force members for their time and commitment to the issue. She
announced upcoming events related to the expansion protest and the
surrounding communities that oppose the project.
Dr. Lawrence Rhodes pointed out that the first speaker was incorrect. The
Council voted at its May 18 meeting 2-1 for approval. However, the matter
requires three votes for approval. He asked that copies of the visual
illustration of the proposed compound be made available to the public.
In response to M/Chang, CA/Jenkins explained that the matter was
continued to tonight's meeting, which is a perfectly appropriate procedure.
Moved by C/Herrera, seconded by C/Huff, to approve a contract with Robert
Bein, William Frost & Associates in an amount not to exceed $11,450,
authorize the City Manager to sign the contract and approve a budget
adjustment for said amount and direct staff to invite the Cities of Pomona
and Walnut to share in the development and use of the model. Motion
carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, M/Chang
NOES: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - MPT/O'Connor
ABSENT: COUNCIL MEMBERS - None
MPT/O'Connor returned to the dais.
8.3 LEGISLATIVE RECOMMENDATIONS: Continued from May 18, •1999.
AB 38 (Washington) and SB 98 (Alarcon) - The proposals would
require the SCAQMD to create an Office of Technology Advancement
to administer the clean -burning fuels program and require
establishment of a thirteen member advisory group to make
recommendations to the Office of Technology Advancement. Further,
it would extend the existing $1.00 fee on renewal of motor vehicle
registration in the District to August 1, 2004. The $1.00 fee would
- have expired on August 1, 1999.
Oscar Abarca, Director of Government Affairs, SCAQMD, clarified the
intent of the AB 2766 program. He assured Council that he will
assume responsibility for insuring that the SCAQMD's technical
JUNE 1, 1999 PAGE 4
assistance staff will meet with City staff to respond to all questions
and concerns. He asked for Council's support of AB 38 and SB 98.
Following discussion, C/Ansari moved, C/Herrera seconded, to
support AB 38 and SB 98. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.4 ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CHAPTER
8.16 OF TITLE 8 OF THE DIAMOND BAR CITY CODE ADOPTING
REQUIREMENTS AND STANDARDS RELATING TO THE
COLLECTION, RECYCLING, TRANSPORTATION, AND DISPOSAL
OF SOLID WASTE, RECYCLABLE, AND COMPOSTABLE
MATERIALS - Draft ordinance revisions amend the City Code in
significant ways affecting waste hauler permitting, and waste
prevention and recycling programming in the City. Several amended
provisions are proposed addressing yard waste collection, rate
restructuring for residential and commercial accounts, refuse
containers and an automated collection system, public education, and
recycling services provisions for all generating sectors. The
amendments address the principal concerns of the City with regard
to maintaining the open and competitive nature of the existing waste
management system while creating further incentives and
requirements designed to allow the City to meet AB 939 diversion
mandates by the year 2000. The changes are necessary because
there is less than one year left for the City to demonstrate compliance
with the 50% diversion mandate. Based on recent unofficial data, the
City needs at least 12% diversion to reach 50%, and if the City were
not to comply with the mandate, there is the risk of fine in the amount
of $10,000 per day. The costs of implementing the provisions of the
proposed amended ordinance are not fully known; however, they are
considered to be less than the potential fine from the State. In
addition, there are a variety of ways that the City can help to reduce
implementation costs including extending longer term permits to
service providers and providing assistance to generators.
CM/Belanger recommended that, upon introduction of this ordinance,
the matter of the adoption of the ordinance be deferred for a period
of time to provide for public meetings to present the ordinance, the
requirements of the ordinance and gather comments from the
community.
JUNE 1, 1999 PAGE 5
J. Michael Huls, the City's consultant, presented another in the series
of committee reports and updates as directed by Council.
Don Gravdahl displayed a two-part commercial refuse container he
picked up in Minneapolis. He suggested that Council consider
incorporating these types of containers in the City. He spoke about
concerns regarding the proposed ordinance.
Dave Reynolds spoke about a single hauler franchise system versus
an open system and how a single hauler franchise system could
benefit the community. He commented on the draft ordinance.
Martha Bruske supported a single hauler system. She suggested that
the City sponsor a cleanup day and a hazardous roundup day.
Dr. Lawrence Rhodes said he does not recycle and does not know
what he is supposed to recycle. Materials he uses are not recyclable.
Sue Sisk believed the community should be better educated on how
to meet the State's mandate. She is concerned about the July date
because it does not provide adequate time for public input. She
supported a single hauler system.
C/Huff expressed concern about the noise and wear and tear on the
streets. He believed the July time frame is too restrictive. He
recommended that Council discuss all of the Task Force's
recommendations and conduct a study of rates charged by other
cities.
MPT/O'Connor requested that staff come up with a calendar of public
meetings and not adopt the Ordinance as early as July.
CM/Belanger recommended that the public meetings be held between
now and the end of August or early September. He reiterated staffs
amended recommendation upon request from C/Herrera: that Council
introduce the ordinance with adoption of the ordinance deferred for
a time sufficient to provide for public education and public meetings
with public input being provided in relationship to the programs
included within the ordinance as well as other aspects of the solid
waste process within the City, i.e.: single provider versus open
market, etc. Adoption of the Ordinance should take place in late
August/early September.
C/Huff moved, C/Ansari seconded, to delay adoption of the
Ordinance, direct staff to prepare a timeline so everyone knows what
direction the City will be going in and to begin educating the public as
JUNE 1, 1999 PAGE 6
to the City's requirements, for presentation at the next Council
meeting. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
5. SCHEDULE OF FUTURE EVENTS:
5.1 TOWN HALL MEETING - (Y2K) - June 5, 1999 - 9:00 a.m. - 12:00
noon, SCAQMD Auditorium, 21865 E. Copley Dr.
5.2 COMMUNITY/CIVIC CENTER TASK FORCE COMMITTEE DISPLAY
AND COMMUNITY INPUT FORUM - June 5, 1999 - 10:00 a.m. - 1:00
p.m., Display of Civic/Community Center proposals.
5.3 LOS ANGELES COUNTY SHERIFF'S OPEN HOUSE - June 5, 1999
- 10:00 a.m. to 3:00 p.m., Diamond Bar/Walnut Sheriffs Station,
21695 E. Valley Boulevard, Walnut.
5.4 COMPOSTING WORKSHOP - June 5, 1999 - 10:00 a.m. - 12:00
Noon, Sycamore Canyon Park, 22930 Golden Springs Dr.
5.5 PLANNING COMMISSION - June 8, 1999 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.6 TRAFFIC & TRANSPORTATION COMMISSION - June 10, 1999 -
7:00 p.m., SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.7 TOWN HALL MEETING - Proposed Lanterman Developmental Center
Forensic Confinement Program - June 12, 1999 - 9:00 A.M. - 12:00
Noon, Walnut High School, 400 Pierre Road, Walnut.
5.8 FLAG DAY IN AMERICA - June 14, 1999.
5.9 CITY COUNCIL MEETING - June 15, 1999 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
5.10 9th ANNUAL CONCERT IN THE PARK = First in the series of 10
Concerts - June 16, 1999 - 6:30 - 8:00 p.m., SOUTHLAND BAND
(Contemporary), Sycamore Canyon Park, 22930 Golden Springs Dr.
5.11 HOUSEHOLD HAZARDOUS WASTE ROUNDUP - June 19, 1999 -
9:00 a.m. - 3:00 p.m., U.S. Postal Services Processing Center, 15421
JUNE 1, 1999 PAGE 7
Gale Avenue, City of Industry.
5.12 SMALL BUSINESS SEMINAR IN CONJUNCTION WITH THE
DIAMOND BAR CHAMBER OF COMMERCE (Second in a Series) -
June 22, 1999, 7:00 p.m. - 9:00 p.m. - SCAQMD Room CC6, 21865
E. Copley Dr.
CM/Belanger announced that the June 5, 1999 Y2K Seminar would be
carried live on local cable television. At 12:00 noon on June 5, tonight's
Council meeting will be re -broadcast in its entirety.
6. CONSENT CALENDAR: C/Herrera moved, C/Ansari seconded, to
approve the Consent Calendar with the exception of Consent Calendar Item
No. 6.6 (c) and 6.9. Motion carried by the following Roll Call vote with
C/Herrera abstaining from voting on Items 6.1.2 and 6.1.3.
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6. 1.1 Regular Meeting of May 4, 1999 - As amended.
6.1.2 Study Session of May 18, 1999 - As submitted.
6.1.3 Regular Meeting of May 18, 1999 -As amended.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of April 13, 1999.
6.2.2 Regular Meeting of April 27, 1999.
6.3 RECEIVED & FILED TRAFFIC & TRANSPORTATION COMMISSION
MINUTES - Regular Meeting of April 8, 1999.
6.4 APPROVED VOUCHER REGISTER - dated June 1, 1999 in the
amount of $813,014.48. MPT/O'Connor abstained from approval of
Purchase Order Numbers 7514A in the amount of $43.30 and 8704
in the amount of $897.12 and 8686 in the amount of $285.93, items
relating to the Lanterman Expansion Project.
6.5 REVIEWED AND APPROVED TREASURER'S STATEMENT - for
April, 1999.
6.6 (a) ADOPTED RESOLUTION NO. 99-37: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
JUNE 1, 1999
PAGE 8
CALLING AND GIVING NOTICE OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 2, 1999, FOR THE ELECTION OF CERTAIN
OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS
OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW
CITIES.
(b) ADOPTED RESOLUTION NO. 99-38: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY
OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 2, 1999, WITH THE
SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT TO
SECTION 10403 OF THE ELECTIONS CODE.
6.7 (a) APPROVED BREA CANYON ROAD/GOLDEN SPRINGS DRIVE
TRAFFIC SIGNAL MODIFICATION - Allocated $55,000 from
unappropriated Gas Tax balance and increased the Capital
Improvement Projects fund by $55,000 for the Brea Canyon
Road/Golden Springs Drive Traffic Signal Modification Project to
provide a second southbound left turn lane. _
(b) ADOPTED RESOLUTION NO. 99-40: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING
PLANS AND SPECIFICATIONS FOR THE TRAFFIC SIGNAL
IMPROVEMENT PROJECT AT THE INTERSECTIONS OF BREA
CANYON ROAD/DIAMOND CREST LANE, BREA CANYON
ROAD/GLENBROOK DRIVE, AND BREA CANYON ROAD/GOLDEN
SPRINGS DRIVE IN SAID CITY AND AUTHORIZING AND
DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS.
6.8 AWARDED CONSTRUCTION CONTRACT FOR 1998-1999 CDBG
HANDICAP RAMPS PROJECT - to JDC, Inc. for the 98-99 CDBG
Handicap Ramps Project in an amount not to exceed $69,300 and
authorized a contingency amount of $6,930 for project change orders
to be approved by the City Manager; for a total authorization amount
of $76,230.
6.10 (a) ADOPTED RESOLUTION NO. 99-41: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING
LEGISLATIVE EFFORTS TO ACCOMPLISH GROUNDWATER
CLEANUP IN THE SAN GABRIEL BASIN.
(b) ADOPTED RESOLUTION NO. 99-42: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING
THE SAN GABRIEL BASIN DRINKING WATER INITIATIVE.
JUNE 1, 1999
PAGE 9
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.6 (c) RESOLUTION NO. 99-39: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO CANDIDATES STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD
ON TUESDAY, NOVEMBER 2, 1999.
Following discussion regarding printing and translating of candidates'
statements, C/Herrera moved, C/Ansari seconded, to adopt
Resolution No. 99-39, as amended. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, M/Chang
NOES: COUNCIL MEMBERS - MPT/O'Connor
ABSENT: COUNCIL MEMBERS - None
6.9 PROPOSED REVISIONS TO PARKING SIGNS ON FALLOW FIELD
DRIVE AND PASCO COURT.
Council directed staff to amend the Preferential Parking District
Ordinance to allow establishment of "No Parking, 8:00 a.m. - 5:00
p.m., Monday -Friday, Except by Permit" on Fallow Field Dr. from Brea
Canyon Cut-off Road to 3100 Fallow Field Drive, including Pasco Ct.
Monee Tyler complained about permits being issued to First
Mortgage Company employees. She stated that, in her opinion, the
parking problems continue because the company has outgrown its
facility.
C/Huff'moved, C/Herrera seconded, to direct staff to come back with
Ordinance and Resolution amendments to provide for up to 7 parking
spaces on the easterly side of Fallow Field Dr. and to change the
signs to "No Parking between 8:00 a.m. and 5:00 p.m." as
recommended by staff. In addition, 50 permits are to be issued for
parking on Diamond Canyon Rd. across from Brea Canyon Cut-off.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS -
NOES: COUNCIL MEMBERS -
ABSENT: COUNCIL MEMBERS -
7. PUBLIC HEARINGS:
Ansari, Herrera, Huff,
M/Chang
MPT/O'Connor
None
JUNE 1, 1999
PAGE 10
7.1 (1) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY
DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR
CODE ADOPTING, BY REFERENCE, THE "UNIFORM
ADMINISTRATIVE CODE", 1997 EDITION, THE "CALIFORNIA
BUILDING CODE", 1998 EDITION, VOLUMES 1, 2 AND 3,
INCLUDING ALL APPENDICES THERETO, THE "CALIFORNIA
MECHANICAL CODE", 1998 EDITION AND THE APPENDICES
THERETO, THE "CALIFORNIA PLUMBING CODE", 1998 EDITION
AND THE APPENDICES THERETO, THE "CALIFORNIA
ELECTRICAL CODE", 1998 EDITION AND THE APPENDICES
THERETO, "THE UNIFORM HOUSING CODE", 1997 EDITION AND
THE APPENDICES THERETO AND "THE UNIFORM SWIMMING
POOL, SPA AND HOT TUB CODE", 1997 EDITION, TOGETHER
WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS AND
EXCEPTIONS INCLUDING FEES AND PENALTIES.
(2) RESOLUTION NO. 99 -XX: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR MAKING EXPRESS
FINDINGS AND DETERMINATIONS THAT MODIFICATIONS TO
THE UNIFORM BUILDING CODE, UNIFORM PLUMBING CODE,
AND NATIONAL ELECTRICAL CODE, AS ADOPTED BY
ORDINANCE NO. 0X(1999) ARE REASONABLY NECESSARY
BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR
TOPOGRAPHICAL CONDITIONS - The State reviews its Model
Building Code regulations every three years, and adopts the most
current Uniform Building Codes printed by the International
Conference of Building Officials. The State adopted the 1997 Uniform
Building Code 1997 Uniform Plumbing Code, 1997 Uniform Housing
Code and 1997 Uniform Mechanical Code, 1996 National Electric
Code in January, 1999. Local jurisdictions are required to adopt said
codes by ordinance within six months or they will automatically be
adopted by operation of law. The State allows local municipalities to
amend the Uniform Building Codes to meet the unique climatic,
geographical and topographical conditions of the City.
Dennis Tarango, Building & Safety Official, gave a brief history and
overview of adoption procedures for building codes.
M/Chang opened the Public Hearing.
There being no testimony offered, M/Chang closed the Public
Hearing.
Following discussion, C/Ansari moved, C/Huff seconded, to waive full
reading and adopt Ordinance No. 06(1999) adopting, by reference
the "The Uniform Administrative Code:, 1997 Edition, the "California
JUNE 1, 1999 PAGE 11
Building Code" 1998 Edition, Volumes 1,2 and 3, including all
appendices thereto, the "California Plumbing Code", 1998 Edition, the
"California Mechanical Code", 1998 Edition, the "California Electrical
Code", 1998 Edition, the "Uniform Housing Code", 1997 Edition, the
"Uniform Swimming Pool, Spa and Hot Tub Code", 1997 Edition,
together with certain amendments, additions, deletions and
exceptions including fees and penalties. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
C/Ansari moved, C/Huff seconded, to adopt Resolution No. 99-43
making express findings and determinations that modifications to the
California Building Code, California Plumbing Code, and California
Electrical Code, as adopted by Ordinance No. 06(1999) are
reasonably necessary because of local climatic, geological or
topographical conditions. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
7.2 1999-2000 MUNICIPAL BUDGET - The FY 99/2000 General Fund
Budget estimates overall resources to be $11,606,960 and proposes
$10,824,315 in expenditures. The proposed Capital Improvement
Program Budget is projected to be $8,547,900.
CM/Belanger explained the details of the proposed budget.
Allen Wilson understood the City would lose their percentage of
motor vehicle registration fees. However, the budget item indicates
the income has increased. He asked for an explanation of "cafeteria
plan" and why the Council's salary is smaller than the cafeteria plan
budget item.
CM/Belanger explained that the City's definition of a cafeteria plan is
an amount of money allocated to each employee at two levels:
management/exempt employees and general/miscellaneous
employees. Each employee is able to select a medical plan and pay
for that plan out of that money. If the medical plan does not consume
the entire cafeteria amount then the cafeteria amount pours over into
JUNE 1, 1999
PAGE 12
a 457 retirement account. The benefit is the same for all employees.
Employees also have a vision plan and a dental plan and the
employees share those plans out of the cafeteria benefit. The
Council Members salaries are $500 per month. On a monthly basis,
the cafeteria amount exceeds the City Council Member's salaries.
With respect to motor vehicle in -lieu fees, the State ultimately
reduced the amount of money that is paid by the vehicle registrant by
25%. Cities continue to receive 100% of the vehicle license fee. The
State backfills the 25% amount. Therefore, cities did not suffer a loss
as a result of the reduction of the registrant's fees.
Council concurred to continue discussion of the 99-2000 Municipal
Budget and Capital Improvement Program to June 15, 1999.
8. OLD BUSINESS:
8.1 ORDINANCE NO. 2A (1995): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE
PURCHASING SYSTEM - The Council Finance Subcommittee
recommended that the City Manager's purchasing authority be
increased from $10,000 to $15,000. The subcommittee reviewed a
survey of 18 cities and the City Managers' purchasing authority
averaged $21,250. Due to the limitation of the D.B. City Manager's
authority, Council has to continuously approve contract extensions for
budgeted items such as printing and legal services. In addition, staff
recommends that the limit for Purchase Orders be increased from the
petty cash limit of $50 to $500. In reviewing P.O. limits in the cities
surveyed, the average threshold for a P.O. requirement is
approximately $1,600.
C/Herrera moved, MPT/O'Connor seconded, to approve first reading
and waive full reading of Ordinance No. 2A (1995) "An Ordinance of
the City Council of the City of D.B. Amending the Purchasing
System." Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. NEW BUSINESS:
9.1 RESOLUTION NO. 99-44: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING PARTICIPATION IN
THE LOS ANGELES URBAN COMMUNITY DEVELOPMENT BLOCK
JUNE 1, 1999 PAGE 13
GRANT (CDBG) PROGRAM AND AUTHORIZING THE MAYOR
TO EXECUTE THE COOPERATION AGREEMENT BETWEEN
LOS ANGELES COUNTY AND THE CITY OF DIAMOND BAR -
The City, through a Cooperation Agreement, is part of the L.A.
County Community Development Commission - CDBG program.
The program was established through the Housing and Community
Development Act of 1974 and is administered by the U.S. Department
of Housing and Urban Development (HUD). To be eligible to receive
CDBG funding, a City must either be an eligible metropolitan city or
be a participating City in an Urban County Program. D.B. qualified as
a "metropolitan city," based on a population of over 50,000, and can
attain entitlement status effective July 1, 2000 or the City may
continue to participate in the L.A. Urban County CDBG program. To
continue to participate in the L.A. Urban County CDBG program, the
City must execute a Cooperation Agreement by June 18, 1999 for a
three-year cycle, July 1, 2000 to June 30, 2003. The City has been
participating in the L.A. Urban County CDBG program since July
1991. In 1993 and 1996, the City elected to defer entitlement status
and remain with the L-A. Urban County CDBG program as a
participating city.
C/Herrera moved, C/Ansari seconded, to adopt Resolution No. 99-44
approving participation in the L.A. Urban County Community
Development Block Grant program and authorize the Mayor to
execute the Cooperation Agreement. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff,
MPT/O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9.2 DISCUSSION OF REORGANIZATION OF CITY COUNCIL/
REDEVELOPMENT AGENCY AGENDA FORMAT - Continued from
May 18, 1999.
C/Ansari proposed holding Redevelopment Agency meetings from
6:30 to 7:00 p.m., prior to Council meetings.
MPT/O'Connor recommended that this not be done until there are
large Agency projects to be considered.
C/Herrera suggested moving Council meetings up from 6:30 p.m. to
6:00 P.M.
C/Ansari then suggested that the Agency agenda be moved to
JUNE 1, 1999 PAGE 14
immediately after Special Presentations.
C/Huff moved, MPT/O'Connor seconded, to retain the current
schedule with the Redevelopment Agency meeting at the end of the
Council meetings unless a special project is to be discussed, wherein
the Agency will be convened before convening the City Council
meeting. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - Ansari, Herrera
ABSENT: COUNCIL MEMBERS - None
RECESS TO REDEVELOPMENT AGENCY MEETING: M/Chang recessed the
City Council Meeting to the Redevelopment Agency at 11:30 p.m.
RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City
Council meeting at 11:35 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS AND MEMBER COMMENTS:
C/Huff reported on his attendance at the COG meeting (C/Herrera also
attended). He took the Metropolitan Water District tour of the Eastside
Reservoir and invited other Council Members to take this interesting tour.
He thanked the residents for their participation and the DBIA for their
sponsorship of the May 22 Paint Your Town. He indicated that he had
attended the Shopping Center Conference, during which empty spaces in
the City were promoted. He was also initiated as Zone Director for Foothill
Transit.
C/Ansari attended the following meetings: San Gabriel Valley Economic
Partnership - there is a $2,000,000 campaign to market the valley and the
organization wants to hear from businesses that wish to be involved with the
project and a Santa Ana Watershed meeting. She thanked the residents for
their participation and the DBIA for sponsoring Paint Your Town; she
thanked the Honda Dealership for sponsoring a Child Safety Day. She
spoke about attending the Shopping Center Conference and the resulting
future benefits to D.B. She asked staff to consider the issue of L.A.
Stormwater Permitting and suggested that D.B. be allowed to adopt the Long
Beach permit. She serves on water and trash committees and has been
appointed to the NAFTA committee.
C/Herrera reported that she serves on committees that are conducting truck
studies. Preliminary information indicates that the increase in truck traffic on
the SR 60 is due to an increase in business. She looked forward to going
to Sacramento on June 8 regarding the Lanterman Expansion Project.
JUNE 1, 1999
PAGE 15
MPT/O'Connor stated that on May 20, she attended the Chamber Mixer and
invited everyone to attend the mixers. On May 22, she participated in Paint
Your Town. She thanked DBIA for their sponsorship. She attended the
Honda Child Safety Day, during which children were fingerprinted and
parents were shown how to properly utilize child safety seats. On
Wednesday, May 26, the Community/Civic Center Task Force met and
attempted to establish closing comments. She encouraged residents to
attend the June 5 workshop. Council will hold a special meeting on
Tuesday, June 29 to discuss the matter. On May 27, the Finance Committee
reviewed the proposed budget and warrant register. On May 28, she
attended Career Day at Diamond Point Elementary School. She encouraged
citizens to attend the Sheriffs Open House. She is still pursuing a WCCA
Advisory Committee member and public member for the Governing Board.
If interested, please call her or the City to schedule an interview.
M/Chang participated in the water district tour of the Eastside reservoir; he
attended Sheriff Baca's Asian Task Force meeting; Paint Your Town, and the
Honda Dealership Child Safety Day. He spoke about being a witness for a
recently married couple. He thanked the Chamber of Commerce for
sponsoring the Small Business Seminar. On May 26, he attended Mt. Sac's
discussion opposing the Lanterman Expansion Project. Also on May 26,
Martha Bruske took him on a tour of D.B. He attended Sheriff Lee Baca's
wedding on Saturday, May 29. That evening, he attended a 50th wedding
anniversary party honoring the parents of Deputy Tim Perkins.
11. ADJOURNMENT: There being no further business to conduct, M/Chang
adjourned the meeting at 11:50 p,m.
ATTEST:
Mayor
41� o � �
LYNDA BURGESS, City Clark