HomeMy WebLinkAbout01/05/1999 Minutes - Study SessionCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
DISCUSSION OF SUBDIVISION ORDINANCE
GOALS FOR 1999-2000
JANUARY 5, 1999
CITY COUNCIL CALL TO ORDER: Acting Mayor O'Connor called the
meeting to order at 4:50 p.m. in South Coast Air Quality Management District
Room CC -8, 21865 E. Copley Drive, Diamond Bar, California.
2. ROLL CALL: Council Members Ansae, Herrera, Huff,
and Acting Mayor O'Connor. Mayor Chang was excused.
Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public
Works Director; Bob Rose, Community Services Director; Mike Nelson,
Communications & Marketing Director, Linda Magnuson, Assistant Finance
Manager; Kellee Fritzal, Assistant to the City Manager; Anne Haraksin,
Administrative Assistant and Lynda Burgess, City Clerk.
3. DISCUSSION OF SUBDIVISION ORDINANCE:
(NOTE: DUE TO TECHNICAL DIFFICULTIES WITH THE RECORDING
SYSTEM, PREVIOUS DISCUSSION IS UNAVAILABLE.)
Bruce Jacobson continued responding to questions regarding the Subdivision
Code elicited in the memorandum dated December 10. He stated that, with
respect to Item 9 on Page III -14, staff and engineering feel that a 50 -year
standard rather than a 100 year standard for flood frequency is most
appropriate. On Page 111-14, Item 3. a. speaks appropriately to a 100 -year flood
high water mark, a different measure standard than the 50 -year flood channel.
Under Item 3.c., the words 'for any conduit exceeding 30 inches," the
paragraph has been rewritten to better explain its content. He asked if it would
help to have "drainage" precede "conduit." Regarding Item 13, he referred to
Page III -17 and stated that the term "exaction" has been defined and added to
the Definitions Section on Page IV -5. He explained the application of
"exactions." With respect to Item 18, the last comment on Page III -31 under
"Survey, Procedure and Practice", Section 21.36.020, Item c., he requested that
the title "Geodetic Monument" be changed to "System of Coordinates." He
explained that geodetic is a method of survey primarily dictated through the
State Business and Professionals Code which relies on the Surveyor's Act that
speaks to the method of doing surveys. He further stated that the
typographical errors have been corrected and the sections have been
appropriately renumbered.
AM/O'Connor asked why the document indicates that under Tentative Map
Time Extensions under Council/Council instead of Decision on Page 1-6, Table
1-1, Authority.
JANUARY 5, 1999 PAGE 2
DCM/DeStefano responded that, under Certificates of Compliance, it states that the
Director would recommend a Hearing Officer decision, which should be corrected
to indicate "Director decision," which is consistent with Article II, Page 32. Likewise,
with Conditional Certificate of Compliance, the document should state "Director
decision." Therefore, the column entitled "Hearing Officer" contained within the
table can be removed. Tentative Map Time Extensions should more accurately
state "Commission recommend Council decision."
AM/O'Connor stated that she would discuss other typographical errors with
DCM/DeStefano.
In response to AM/O'Connor, Mr. Jacobson explained that Item e.2. on Page II -14
should be changed to indicate 66498.1 to coincide with Item e.1.
AM/O'Connor asked for an explanation of the D.B. Development Improvement
Standards, Requirements and Guidelines (Page III -3).
DCM/DeStefano responded that these standards, requirements and guidelines are
those utilized for street improvement, sewer, storm drain facilities, etc. Currently,
the City utilizes a booklet provided by the American Public Works Assn. as its
guide. Different parts of the City have different standards. For instance, Gateway
Corporate Center has a slightly different standard for development.
DCM/DeStefano concurred with AM/O'Connor that on Page 111-19 and 20, "Master
Plan of Parks" should be changed to "Parks Master Plan."
CSD/Rose recommended that the complete title "Citywide Comprehensive Parks
Master Plan" be inserted.
DCM/DeStefano concurred with AM/O'Connor that items regarding the Parks
Master Plan such as bikeways and trails should be changed to indicate "Citywide
Comprehensive Parks Master Plan" on Page III -23.
CM/Belanger responded to AM/O'Connor that staff will provide an amended
document for the Second Reading.
Mr. Jacobson explained that there are no substantive differences between the
proposed Subdivision Code and the Subdivision Map Act that the City currently
operates under.
4. GOALS FOR 1999-2000:
CM/Belanger submitted information regarding the Council's current listing of Goals
and Objectives and recommended that the Council begin deliberation regarding
proposed 1999-2000 Goals and Objectives. He asked Council to complete the form
JANUARY 5, 1999 PAGE 3
Indicating the items they wish to have placed on the list and that each item be
ranked in terms of priorities.
C/Huff responded to AM/O'Connor that he would prefer to list the items for future
discussion. He asked for an update regarding the status of items contained within
the 1998-1999 Goals and Objectives listing. He said he would also like the list to
be quantifiable.
C/Herrera stated she would like to include a discussion regarding switching from
a fiscal year to a calendar year for Council's goal evaluations.
CM/Belanger explained that historically, fiscal years were set as a function of the
election of City Public Officials. Fiscal year served cities well until the laws were
changed. Under State law, cities are required to file financial documents that
presume a fiscal year of June 30.
Jeff Koontz, Executive Director, D.B. Chamber of Commerce, explained why he
prefers to operate with a fiscal year as well as, an operational year (calendar year)
for planning and budgeting.
C/Herrera asked how Council would resolve the matter of evaluating the City
Manager based on one-half of one year and one-half of another year.
CM/Belanger indicated that staff can assist Council by providing time lines and
tracking.
AM/O'Connor asked Council to present their list to staff by Monday or Tuesday in
order that a matrix can be compiled for discussion at the January 19, 1999 study
session.
CM/Belanger asked that Council turn in their proposed list to staff by Monday,
January 11. Staff will provide an update with respect to the 1998-1999 Goals and
Objectives.
5. ADJOURNMENT: There being no further business to conduct, Acting Mayor
O'Connor adjourned the Study Session at 6:09 p.m.
ATTEST:
J/0
Acting Mayor
LY DA $URGESS, City Clerk
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JANUARY 5, 1999
1. CLOSED SESSION: 4:00 p.m., AQMD Room CC -8
Continuation of City Manager Evaluation (G.C. 54957 - Public Employee
Performance Evaluation)
STUDY SESSION: 4:50 p.m., AQMD Room CC -8
a) Discussion of Subdivision Ordinance
b) Goals for 1999-2000
2. CALL TO ORDER: Acting Mayor O'Connor called the meeting to
order at 6:40 p.m. in the Auditorium of the South Coast Air Quality Management
District, 21865 E. Copley Drive, Diamond Bar, California.
3
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Council
Member Ansari.
INVOCATION: Monsignor Loughnane, St. Denis Catholic Church.
ROLL CALL: Council Members Ansari, Herrera, Huff, Acting
Mayor O'Connor. Mayor Chang was excused.
Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City
Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy Public Works
Director. Bob Rose, Community Services Director; Mike Nelson, Communications
& Marketing Director; Linda Magnuson, Assistant Finance Manager and Lynda
Burgess, City Clerk.
APPROVAL OF AGENDA: Council concurred to continue Item No. 8.2
(Inland Valley Humane Society Contract) to January 19, 1999.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Presented Certificates of Recognition to D.B. High School Football Team
members for winning the CIF Division II Football 1998 Championship.
3.2 Received presentation of two cellular telephones from Airtouch Cellular on
behalf of the Community Volunteer Patrol.
3.3 Captain Richard Martinez, Walnut Sheriff Station, presented Certificates of
Participation AM/O'Connor, C/Huff and CM/Belanger for their participation
in the L.A. County Sheriff/City Council Sheriffs Academy.
4. PUBLIC COMMENTS: Jerry Hamilton promoted senior citizen
JANUARY 5, 1999 PAGE 2
programs sponsored by the City including the bowling program held at Oak Tree
Lanes. The Fall League begins on January 26.
Jim Maiers, Vista Buena Dr., presented a letter regarding what he felt was the
illegal towing of his son's vehicle.
Dr. Lawrence Rhodes complained about the way he was treated on December 10
by the Walnut Sheriff Officers during a confrontation with animal control officers. He
reported that his three dogs were picked up and held by the Humane Society during
which time one of his dogs died. He said he feared for his life.
Jeff Koontz, D.B. Chamber of Commerce Executive Director, announced Chamber
events scheduled through April, 1999-
5. SCHEDULE OF FUTURE EVENTS:
5.1 HOLIDAY TREE RECYCLING - January 4-16,1999 - Recycling of holiday
trees through your disposal company.
5.2 FIELD TRIP - Community Center/Civic Center Task Force - January 9, 1999
- 7:30 a.m. - 6:00 p.m.
5.3 PLANNING COMMISSION - January 12, 1999 - 7:00 p.m., SCAQMD
Auditorium, 21865 E. Copley Drive.
5.4 TRAFFIC & TRANSPORTATION COMMISSION - January 14, 1999 - 7:00
p.m., SCAQMD Hearing Board Room, 21865 E. Copley Drive.
5.5 CITY COUNCIL MEETING - January 19, 1999 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Drive.
5.6 COMMUNITY CENTER/CIVIC CENTER TASK FORCE - January 20, 1999
- 6:30 p.m., SCAQMD Room CC -2, 21865 E. Copley Drive.
6. CONSENT CALENDAR: C/Huff moved, C/Ansari seconded, to approve the
Consent Calendar with the exception of Items No. 6.6 and 6.7. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
6.1 APPROVED MINUTES - Study Session of November 17, 1998 - As
submitted.
6.2 RECEIVED & FILED PLANNING COMMISSION MINUTES:
6.2.1 Regular Meeting of October 27, 1998.
6.2.2 Regular Meeting of November 10, 1998.
JANUARY 5, 1999 PAGE 3
6.3 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES -
Regular Meeting of November 19, 1998.
6.4 APPROVED VOUCHER REGISTER - dated January 5, 1999 in the amount
of $944,968.41.
6.5 RECEIVED & FILED TREASURER'S REPORT - for November, 1998.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.6 AUTHORIZATION TO THE CITY MANAGER TO PURCHASE A 1999
DODGE CARAVAN - Three vendors listed on the Statewide Purchasing
Vendor List provided price quotes for a 1999 Dodge Caravan. Pursuant to
the City's Purchasing Ordinance, Council must grant approval for the City
Manager to sign the necessary purchasing documents because cost
exceeds $10,000. With Council approval, staff intends to purchase a mini-
van from Lasher GMC/Dodge in the amount of $21,088.18. Staff
recommends consideration of the purchase of a Dodge Grand Caravan in an
amount not to exceed $25,000.
C/Huff explained that the Grand Caravan is more appropriate than a regular
sized Caravan for transporting adults.
C/Huff moved, C/Herrera seconded, to authorize the City Manager to
purchase a Dodge Grand Caravan in an amount not to exceed $25,000.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
6.7 AWARD OF CONTRACT TO BIEBER LIGHTING CORPORATION FOR
REPLACEMENT OF TENN&BASKETBALL COURT LIGHTING FIXTURES
AT RONALD REAGAN PARK - There are 22 lighting fixtures mounted on 14
poles at Ronald Reagan Park for lighting of three tennis courts and one
basketball court. In order to re-establish the lighting levels necessary for
safe night-time play and reduce the glare experienced by residents who live
adjacent to the park, it is necessary to replace the existing fixtures. In order
to obtain a qualified contractor to provide this maintenance work, staff
released a Request for Proposals. There was one response to the RFP,
which was from Bieber Lighting. After checking references, staff is
recommending an award of contract to Bieber Lighting. Bieber Lighting
supplied 90 references that represents lighting work on over 700 tennis
courts nationwide. Comments received from references indicate that Bieber
Lighting does excellent work and that they are experts at controlling light
glare.
JANUARY 5, 1999 PAGE 4
Following discussion, C/Ansari moved, C/Herrera seconded, to award a
contract to Bieber Lighting Corporation for replacement of tennis/basketball
court lighting fixtures at Ronald Reagan Park in the amount of $16,556 and
appropriated $1,556 from General Fund reserves to fully fund the cost.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
7. PUBLIC HEARINGS:
7.1 CONTINUED PUBLIC HEARING - REVIEW OF DRAFT SUBDIVISION
ORDINANCE NO. 01(1999): AN ORDINANCE OF THE CITY OF DIAMOND
BAR ADOPTING A SUBDIVISION ORDINANCE AND AMENDING THE
DIAMOND BAR MUNICIPAL CODE - subdivision of land for the purpose of
sale, lease or finance is governed by the Calif. Subdivision Map Act. Upon
incorporation, the City adopted the L.A. County Subdivision Code to guide
citizens, developers and decision makers through the process of land
subdivision. A Draft Subdivision Ordinance has been prepared specifically
tailored for the City. The Planning Commission reviewed the Ordinance and
recommended adoption by Council. The Ordinance was presented at a
Council Public Hearing on December 1, 1998. The Hearing was continued
to December 15, 1998. On December 15, 1998, Council continued the
Hearing to January 5, 1999 and scheduled a study session for January 5,
1999 at 5:00 p.m.
Bruce Jacobson, consultant, explained the process for adoption of the
proposed ordinance.
DCM/DeStefano presented eight proposed amendments to the Draft
Ordinance:
1) On Page 1-6, Table 1-1, change Certificates of Compliance and
Conditional Certificate of Compliance to be decided upon by the
"Director" as opposed to "Hearing Officer," and amend "Tentative
Map Time Extension" to indicate that the Planning Commission
recommends to the City Council for final decision-making authority.
2) On Page 1-9, Subdivision Map Approval Requirements Process,
Section 21.03.020, amend the first sentence as follows: Strike the
word generally and add to the end of the sentence "...except as
otherwise provided in this chapter."
3) On Page II -14, Subsection e.2. has a California State Map Act section
that should be re-identified as 66498.1 instead of 66474.2.
JANUARY 5, 1999 PAGE 5
4) On Page III -5, Section 21.30.030, relocate Subsection b. as Section
g. on Page 111-8 and renumber the remaining subsections.
5) On Page III -15, Section 21.30.160, subsection 3.b., add the word
drainage to the discussion regarding width of easements so that
subsection 3.b. reads as follows: "Constructed Channels. The
minimum width of any drainage easement for a closed drainage
conduit system shall be 10 feet and the minimum width for any open
system shall be 20 feet."
6) On Page III -19, Section E.1.a. and 20, Section 4 A. and 6 E., the
reference to Master Plan of Parks shall be changed to the "The
Citywide Comprehensive Parks Master Plan".
7) On Page III -23, discussion regarding right of way designations at the
top of the page referring to the Parks and Recreation or Bikeways
Master Plans shall be changed to refer to "The Citywide
Comprehensive Parks Master Plan".
8) On Page III -31, Section 21.36.020, Subsection C. entitled "Geodetic
Monuments" should be re-identified as "System of Coordinates."
AM/O'Connor reopened the Public Hearing.
There being no testimony offered, AM/O'Connor closed the Public Hearing.
C/Herrera moved, C/Ansari seconded, to approve first reading by title only
and waive full reading of Ordinance No. 01(1999). Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
8. OLD BUSINESS:
8.1 (A) ORDINANCE NO. 0X(1999): AN ORDINANCE OF THE CITY OF
DIAMOND BAR ESTABLISHING A PERMIT SYSTEM FOR THE PARKING
OF UNATTACHED TRAILERS AND SEMITRAILERS AND AMENDING
SECTION 10. 16.190 OF THE DIAMOND BAR MUNICIPAL CODE - The final
report and recommendations of the Off -Site Parking Task Force were
forwarded to Council for review and discussion. The Ordinance relates to
the Task Force's motion #5 to "Consider dispensation/Permit Program for
Parking Unattached Trailers and Boats on City Streets for a Period of
Twenty -Four Hours." After review of Motion #5 at the Study Session on
September 1, 1998 and at the Town Hall Meeting on November 7, 1998, staff
JANUARY 5, 1999 PAGE 6
recommends that Council consider this Ordinance to amend Section
10. 16.190 of the D. B. Municipal Code and to administer 24 -Hour Parking
Permits for parking of unattached trailers and semitrailers.
Roger Myer asked if the permit applies only to overnight parking.
CM/Belanger stated that the proposed permit allows for parking of
unattached trailers and semitrailers for a period of 24 hours.
Estella Olin asked whether this type of permit would allow the owner to leave
the item parked for more than a 24-hour period. She asked if the items could
be used to accommodate overnight guests.
CM/Belanger stated that the permit is designed only for 24-hour periods.
The primary purpose is to allow people who own a boat or trailer an
opportunity to clean or provision the item. It is not presumed that this permit
would be available for longer periods of time. The use of trailers for
purposes of habitation is prohibited on City streets.
Following discussion, C/Huff moved, C/Herrera seconded, to waive full
reading and approve first reading of Ordinance No. 2(1999) establishing a
permit system for parking of unattached trailers and semitrailers and
amending Section 10. 16.190 of the Municipal Code. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
(B) ORDINANCE NO. 0X(1999)' AN ORDINANCE OF THE CITY OF
DIAMOND BAR CREATING PREFERENTIAL PARKING DISTRICT
NUMBERS ONE AND TWO AND AMENDING THE MUNICIPAL CODE IN
ACCORDANCE THEREWITH - Division 6 of Chapter 10.16 of the D.B.
Municipal code authorizes Council to create preferential parking districts,
wherein vehicles displaying a valid permit shall be exempt from parking
restrictions. A shortage of on -street parking exists on certain streets within
the City and parking restrictions have been imposed to facilitate short-term
parking and the efficient use of street parking spaces. Creation of
preferential parking districts is recommended in order to meet the needs of
residents living where parking is restricted.
Armando Zamacona, 20940 Pasco Ct., favored the ordinance because a
business located in the area uses the street as a parking lot. The vehicles
parked at the intersection of Pasco Ct. and Fallowfield Dr. present a site
hazard to residents departing Pasco Ct. He was opposed to residents being
asked to pay a fee for a parking permit. If the business is allowed to
purchase permits for their employees, what purpose would this permit
JANUARY 5, 1999 PAGE 7
process serve.
John Sebenius, 2602 Rising Star Dr., expressed concern about establishing
parking districts and asked if, as a result, the City has a right to restrict
parking and establish parking fees. He suggested that the City install
vending machines, which will allow citizens to purchase permits at any time.
Roger Myer, 2634 Crooked Creek Dr., did not understand why his street is
included in Zone 1. He said that for the more than 20 years he has lived in
his home, he has never experienced a parking problem. The problem .on
Crooked Creek Dr. stems from parents dropping off and picking up students
at the end of his street. He believed the problem could be alleviated by
establishment of a "no drop off or pickup zone." He did not believe it is right
for the City to force citizens to pay to have the same rights that they have
enjoyed for many years and felt that the City should name only the streets
that have problems and issue permits without charge.
Eileen Lazarre, 21358 Broken Arrow Dr., believed the residents are
sufficiently restricted at this point in history. Her street is very small and on -
street parking is rare. There are currently one-hour parking restrictions on
both sides of the street, which has deterred high school students from
parking on the street. She felt that the high school should provide parking
spaces for students. She stated that the problem is that the school buses
park on her street daily and during evening games. The buses are left
running and emit foul fumes, which are disruptive to her and her neighbors.
She has asked Walnut School District for their cooperation to no avail.
Janice Roller, 789 Windwood Dr., said that although she does not live within
either zone, she has visited Mrs. Lazarre at times during the past eight years
and must move her vehicle during those visits to comply with the one-hour
restriction. She lived in the City of Walnut for a time and found it very easy
to obtain a permit for visitors at no charge through the Walnut Sheriffs
Station. She suggested D.B. consider a similar remedy because she
believed that taxes paid by residents are sufficient to provide this service.
If parking regulations are not currently being enforced, would the parking
permit revenue go to other areas of the City that are not sufficiently funded.
Perhaps the City should target the students of D.B.H.S. who drive rather
than the residents because the restrictions are in the proximity of the school.
Martha Bruske felt that residents should not be required to have parking
permits to park in front of their homes. If this is a problem with the high
school, the school district should take responsibility for fixing the problem.
She asked if the permit policy would continue indefinitely and how it would
be enforced. She did not believe the Off -Site Parking Task Force, of which
she was a member, made this recommendation to Council. However, the
Task Force felt that lack of enforcement is a major problem in the City and
JANUARY 5, 1999 PAGE 8
further data should be collected before a decision regarding on -street
parking put into effect.
Marla Perez, First Mortgage Corp., stated that her company has requested
that the two-hour parking limitation signs be removed in front of their building
on Fallowfield Dr. She indicated that First Mortgage received a letter from
Chairman Knabe, L.A. Board of Supervisors, stating that he would support
a recommendation for removal of the signs which would .open up
approximately 50 parking spaces for employees. She further stated her
company is concerned that if the signs are removed, the parking spaces will
be taken up by people who carpool. She asked Council for their assistance
in resolving the on -street parking problem.
Ernie Rodriguez, 20920 Pasco Ct., felt that there was a problem with First
Mortgage Corp. employee parking and enforcement of the on -street parking
on Fallowfield Dr. and Pasco Ct. He believed that allowing preferred parking
will create another agenda. Temporary parking permits would allow anyone
to park on Fallowfield Dr. He also believed that the Sheriff Department has
better things to do than enforce parking. He asked Council not to install
vending machines because they would allow anyone to obtain a permit,
which might invite crime into his neighborhood.
Walter Binney, 21638 Birch Hill Dr., said he has a business in his home and
that, from time to time, people park in front of his house. He would not want
to be bothered to obtain a permit for this temporary situation. He suggested
that the City allow one student to park in front of each house on his street,
which would provide plenty of parking opportunities.
Kathy Bandick, Fallowfield Dr., stated that although there is no parking
permitted on Fallowfield Dr. between 6:00 a.m. and 8:00 a.m., there .is no
enforcement unless a resident calls the Sheriffs Department. She asked if
the City will allow First Mortgage Corp. to purchase permits to allow their
employees to park on the street.
Debby Zamacona said her understanding of this ordinance is that it is being
instituted due to the fact that there is excessive parking on the streets by
non-residents. She believed that residents are being penalized because
First Mortgage Corp. may be allowed to purchase permits to allow their
employees to park on the street. She felt that a no fee permit issued to the
residents would work well for D.B. and be a friendlier solution for the
residents.
Christine Walters, First Mortgage Corp., said she counsels new employees
that they may not park in front of neighboring residences. There are no
residences in front of First Mortgage and the company should be allowed to
obtain parking permits for employees to park in this location. Carpoolers
JANUARY 5, 1999 PAGE 9
take up the spaces immediately in front of First Mortgage that do not have
a two-hour restriction, which forces employees to park across the street and
into the neighborhood. She explained that First Mortgage is sympathetic to
the concerns of the neighborhood and are trying to work with the residents
to resolve the issue.
In response to C/Huff, Ms. Walters explained that First Mortgage needs
approximately 30 on -street parking spots. If the County spaces on the
southerly side of Brea Canyon Cut-off could be reserved for employees, it
would help to resolve the situation. If carpoolers were prevented from
parking directly in front of First Mortgage, employees could use those 10
spaces as well. Currently, there is no signage to prevent carpool parking.
In response to C/Ansari, Ms. Walters indicated that it is rare for clients to
visit First Mortgage except on the 1 st and 16th of the month and the visits
rarely exceed 5 minutes. Visitor spaces within the parking lot are reserved
for these visits.
Eileen Lazarre said that when a vehicle is parked in front of her mailbox, the
mail carrier will not deliver the mail.
Debby Zamacona stated that the parking spaces on the County side of
Fallowfield Dr. back up to her home and on several occasions, trash has
been left on the slopes.
C/Ansari asked that Mrs. Witzman's letter be placed into the record.
C/Huff indicated that he would like the City to work with the County to
establish a permit system, which will allow employees of First Mortgage to
park on Fallowfield Dr. in front of its business. He would not favor any type
of permit that would allow employees to park in front of residences. He
suggested to First Mortgage that, as a good will gesture, they instruct their
cleaning people to clean the slopes.
In response to C/Huff, CM/Belanger stated that this ordinance is proposed
as a result of Motion #5 (restricted parking) recommended by the Off -Site
Parking Task Force. The primary concern put forth by the Task Force was
for boats and trailers. As a result of discussions regarding creation of a
system to allow residents who live in restricted parking areas an opportunity
to obtain permits to allow them to park on the street at any time, this
recommendation was created.
CA/Jenkins explained that the Vehicle Code refers to "districts" as a defined
area of streets upon which this privilege is conferred upon residents.
Proposition 218 does not allow for assessments to be imposed without a
majority vote of the properties being assessed. The only fee that may be
JANUARY 5, 1999 PAGE 10
imposed is for the issuance of a permit to allow a resident or the resident's
guest the privilege of parking on the street, not withstanding the restrictions.
That fee is limited by law to the cost to the City of processing the permit.
C/Herrera explained that Council is responding to residents around D.B.H.S.
who have complained that they and their guests are unable to park in front
of their residences. She further explained how the school is beyond its
capacity, which creates problems that flow beyond the school boundaries
and affects City streets.
In response to C/Herrera, CM/Belanger explained that residents are not
obligated to acquire a permit. This is an elective process.
C/Herrera stated that businesses and their employees as well as carpoolers
would not be eligible to acquire permits to park in front of residences.
AM/O'Connor asked if staff has anticipated recommending installation of red
curbing at the intersection of Pasco Ct. and Fallowfield Dr. in response to
safety concerns.
In response to AM/O'Connor, DDPW/Liu stated that staff was not previously
advised of any sight safety concerns at the intersection of Pasco Ct. and
Fallowfield Dr. However, staff considered the intersection of Brea Canyon
cutoff and Fallowfield Dr. where a limited amount of red curb has been
installed on the business side of the intersection.
AM/O'Connor asked staff to look at the sight distance issues involving Pasco
Ct. and Fallowfield Dr. She also asked staff to discuss with the Walnut
School District the matter of school buses parking away from residential
streets while waiting for students.
CM/Belanger indicated that if the school district is unable to determine an
alternative to parking on residential streets, the City may choose to limit the
weight of vehicles on the street.
AM/O'Connor agreed with C/Huff that the City should work with Chairman
Knabe to resolve the Corporate Terrace Drive parking concern.
CM/Belanger again read the proposed ordinance for the benefit of
concerned citizens and stated that staff is currently investigating the
feasibility of electronic systems for facilitating permit issuance.
Following discussion, C/Herrera moved, C/Ansari seconded, to waive full
reading and approve first reading of Ordinance No. 03(1999) creating
Preferential Parking District Numbers One and Two and amending the
Municipal Code in accordance therewith. Motion carried by the following
JANUARY 5, 1999 PAGE 11
Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
CA/Jenkins stated that DDPW/Liu pointed out that the enabling ordinance
that has been contained within the code for some time contemplates the
creation of districts. Therefore, it will be necessary for staff to provide
another ordinance indicating a global change for the reference from districts
to areas.
8.2 APPROVAL OF ANIMAL CONTROL CONTRACT WITH INLAND VALLEY
HUMANE SOCIETY FROM JANUARY 1, 1999 THROUGH JUNE 30, 2000
- The City contracts with the Inland Valley Humane Society to provide animal
control services. Council reviewed an amendment to the contract on
December 15, 1998 and directed staff to develop an Agreement with further
information. A proposed agreement for 18 months has been prepared with
an increased contract amount in monthly billings by $402.75/month. The
increase provides for full-time health care staff consisting of a licensed
veterinarian and registered veterinarian technician and provides for 1.2%
cost of living increase for all staff for the 1997-98 year. The termination
clause remains as a required 90 -day notice prior to conclusion of the
contract. The Inland Valley Humane Society is a non-profit organization
which develops its annual budget based upon the prior year's service level
to the nine agencies that contract for service. Therefore, the Inland Valley
Humane Society Board of Directors will not alter termination procedures in
the City's Agreement - Continued to January 19, 1999.
9. NEW BUSINESS:
9.1 AWARD OF CONTRACTS TO LPA AND THE ROTH GROUP FOR THE
NEEDS ASSESSMENT, SPACE ALLOCATION ANALYSIS, CONCEPTUAL
DESIGN AND PUBLIC INPUT PROCESS FOR THE PROPOSED CIVIC
CENTER COMPLEX - Council has established a task force to consider
development of a Civic Center complex that may include but is not limited to,
a City Hall building, community center and public library. The Task Force
has been assigned the tasks of performing a needs assessment and space
allocation analysis to determine which facilities should be a part of the
proposed Civic Center complex. After the needs assessment and space
allocation analysis are completed, the Task Force will then consider
potential sites. The Task Force will conclude its work by submitting a final
report, which will include recommendations, conceptual drawings and a
conceptual massing model. A consultant team is necessary to assist the
Task Force with this scope of work and to facilitate the public input process.
Scope of work for the consultant team will include eight task force meetings,
JANUARY 5, 1999 PAGE 12
two open community meetings, needs assessment, space allocation
analysis, evaluation of potential sites, determination of facilities and square
footage of building proposed to be included in the complex, development of
a building massing model, development of construction cost estimates and
a final report to Council with the recommendations of the Task Force. Staff
interviewed 6 consultant firms that responded to the RFP for this project.
Martha Brus_ ke expressed concern that the matter had progressed to this
point.
Following discussion, AM/O'Connor moved, C/Huff seconded, to award
contracts to LPA in the amount of $46,990 and to the Roth Group in the
amount of $41,357 for a needs assessment, space allocation analysis,
conceptual design and public input process for the proposed Civic Center
complex. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
9.2 CONSIDERATION OF ESTABLISHMENT OF A 501(c)(3) NON-PROFIT
FOUNDATION TO RAISE FUNDS FOR PARK PROJECTS AND
RECREATIONAL NEEDS - The Parks Master Plan recommended
establishment of a 501(c)(3) non-profit foundation as a method to solicit
funding for park capital improvement projects. The Parks & Recreation
Commission discussed the issue at their August 27 and September 24, 1998
meetings and agreed to recommend establishment of a non-profit foundation
to Council.
Martha Bruske did not understand why the Council is considering a non-
profit foundation. She believed that the City has enough money for parks.
She recommended that a needs assessment be conducted regarding
implementation of a non-profit foundation.
AM/O'Connor asked that "...for a one year term" be deleted from Page 2,
Article V, Section 2.
C/Huff asked that the following sentence be deleted from Page 2, Article V,
Section 4: "The Parks & Recreation Commission shall present a list of
recommendations to the City Council in January for consideration."
Following discussion, C/Herrera moved, C/Huff seconded, to approve the
By -Laws, as amended, establishing a 501(c)(3) non-profit foundation with
proceeds dedicated to implementation of the Parks Master Plan and support
of the cultural, recreational and human service needs of the City. Council
further directed staff to forward the Articles of Incorporation and By -Laws to
the City Attorney for approval as to form. Motion carried by the following
JANUARY 5, 1999 PAGE 13
Roil Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, AM/O'Connor
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - M/Chang
RECESS TO REDEVELOPMENT AGENCY MEETING: AM/O'Connor recessed the
City Council Meeting to the Redevelopment Agency at 10:19 p.m.
RECONVENE CITY COUNCIL MEETING: AMIO'Connor reconvened the City Council
meeting at 10:21 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS AND COUNCIL MEMBER
COMMENTS: C/Huff spoke about his father's passing and thanked those who
extended their condolences and attended the funeral.
C/Herrera asked that citizens pray for full recovery of Mayor Chang's mother who
is very ill. She requested that this meeting be adjourned in memory of Cecil Huff,
father of Council Member Robert Huff.
C/Ansari attended an Inland Valley Group meeting on Wednesday, December 30.
She recommended that the City have a liaison with the Walnut Valley Water District
and with the Three Valleys Water District. Next week, Council will attend the
Contract Cities Legislation meeting in Sacramento. She extended her condolences
to Council Member Huff on the loss of his father.
At the request of AM/O'Connor, Deputy Perkins reported on the outcome of two
safety check points recently conducted in the City.
AM/O'Connor thanked the Sheriffs Department for conducting the safety check
points and the citizens for the participation. On Sunday, December 20 she attended
the Walnut/Diamond Bar Theater Group performance. She extended her sympathy
to Council Member Huff on the loss of his father.
11. ADJOURNMENT: There being no further business to discuss, AM/O'Connor
adjourned the meeting at 10:33 p.m. in memory of Cecil Huff.
LYIIINDA BURGESS, City Clerk
ATTEST:
31
Acting Mayor