HomeMy WebLinkAbout12/15/1998 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 15, 1998
CLOSED SESSION: 5:00 p.m., Room CC -8
City Manager Evaluation
2. CALL TO ORDER: Mayor Chang called the meeting to order at 6:45
p.m. in the Auditorium of the South Coast Air Quality Management District, 21865
E. Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Cub Scout
Troop 730.
INVOCATION: Ab Kastl, Diamond Canyon Christian Church.
ROLL CALL: Council Members Ansari, Herrera, Huff, Mayor
Pro Tem O'Connor, Mayor Chang
Also present were: Terrence L. Belanger, City Manager; Michael Jenkins, City
Attorney; James DeStefano, Deputy City Manager; Bob Rose, Community Services
Director; Mike Nelson, Communications & Marketing Director; Linda Magnuson,
Assistant Finance Manager; Rose Manela, Assistant Civil Engineer and Lynda
Burgess, City Clerk.
APPROVED AGENDA: As presented.
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Presented Certificate of Recognition to Tom Van Winkle, graduate of North
Orange County Leadership Institute, Class of 1998.
3.2 Presented Certificate of Recognition to Shirley Leon -Seymour, member of
the Community Volunteer Patrol.
3.3 Presentation by Airtouch Cellular of two cell phones to the Community
Volunteer Patrol - Continued to a later date.
3.4 Video presentation by Diamond Bar Improvement Association (Bob Zirbes
and Michael Goldenberg) regarding "Paint Our Town." Mr. Zirbes presented
a plaque to Council as an expression of appreciation for the City's support.
BUSINESS OF THE MONTH:
3.5 Presentation of City Tile to Dr. Bill G. Coker, D.D.S. - Continued to January
5, 1999.
4. PUBLIC COMMENTS: Jeff Koontz, Exec. Dir., D.B. Chamber of Commerce,
stated that on December 16, 1998 from 12:00 noon to 6:00 p.m., a blood drive
would be held at the Pomona Valley Red Cross, 675 N. Park Ave., Pomona, a
Chamber Mixer would be held on December 17 at the Scoreboard Sports Bar &
Restaurant next to the Shilo Inn beginning at 5:00 p.m. Admission is a stuffed
animal. At 7:30 a.m. on January 22, 1999 a State of the City address will be held
DECEMBER 15, 1998 PAGE 2
at St. Denis Church. Admission is $15. On February 12, a gala auction will be held
in the grand ballroom at the Shilo Inn in cooperation with the D.B. Chinese Assn.
Proceeds will go to community events sponsored by both groups. Tickets are $35
and include a full meal and admission to the auction. On March 12-15, the
Chamber will conduct a strategic planning retreat aboard a cruise ship to
Ensenada. Tickets are $400 per person double occupancy. A legislative meeting
will be held on the second Thursday at 7:30 a.m. at the D.B. Golf Course. He
announced that the Chamber will be formulating a business registry. An application
form will be included in the January edition of The View. There is no charge for the
listing. Advertising will be sold to offset the cost of the registry.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS & RECREATION COMMISSION - December 17, 1998 - 7:00 P.M.,
SCAQMD Hearing Board Room, 21865 E. Copley Dr.
5.2 CHRISTMAS HOLIDAY - City Offices will be closed Thursday, December 24
and Friday, December 25, 1998 in observance of Christmas Holidays. Will
reopen Monday, December 28, 1998. City Hall will also be closed Friday,
January 1, 1999 for New Year's Day and will reopen January 4, 1999.
5.3 HOLIDAY TREE RECYCLING - January 4-18,1999 - Recycling of holiday
trees through your disposal company.
5.4 CITY COUNCIL MEETING - January 5, 1999 - 6:30 p.m., SCAQMD
Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: C/Ansari moved, C/Herrera seconded, to approve
the Consent Calendar as submitted. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES
6.1.1. Joint Study Session with Parks & Recreation Commission - As
corrected.
6.1.2 Regular Meeting of November 17, 1998 - As submitted.
6.1.3 Regular Meeting of December 1, 1998 - As submitted.
6.2 RECEIVED & FILED PARKS & RECREATION COMMISSION MINUTES:
6.2.1. Regular Meeting of September 24, 1998.
6.2.2 Regular Meeting of October 22, 1998.
6.3 APPROVED VOUCHER REGISTER - dated December 15, 1998 in the
amount of $706,055.86.
DECEMBER 15, 1998 PAGE 3
6.4 RECEIVED & FILED TRANSMITTAL OF COMPREHENSIVE ANNUAL
FINANCIAL REPORT AND FINAL AUDIT REPORTS FOR THE YEAR
ENDED JUNE 30, 1998.
6.5 DENIED CLAIM FOR DAMAGES - filed by David Edwards on November 20,
1998 and referred the matter for further action to the City's Risk Manager.
6.6 ADOPTED RESOLUTION NO. 98-69: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND
SPECIFICATIONS FOR PARK IMPROVEMENTS AND ADA UPGRADES
FOR RONALD REAGAN PARK AND HERITAGE PARK, IN SAID CITY AND
AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO
RECEIVE BIDS.
6.7 ADOPTED RESOLUTION NO. 89-107A: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION
NO. 89-107, ESTABLISHING A DEFERRED COMPENSATION PLAN FOR
THE EMPLOYEES OF THE CITY OF DIAMOND BAR.
6.8 ADOPTED RESOLUTION NO. 98-70: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR APPROVING ADVANCE AND
REIMBURSEMENT AGREEMENT NO. P2 WITH THE DIAMOND BAR
REDEVELOPMENT AGENCY IN THE AMOUNT OF $34,695.
7. PUBLIC HEARING:
7.1 CONTINUED PUBLIC HEARING - REVIEW OF DRAFT SUBDIVISION
ORDINANCE.
M/Chang reopened the Public Hearing.
There being public testimony offered, M/Chang continued the Public Hearing
to January 5, 1999.
8. OLD BUSINESS:
8.1 AMENDMENT NO. 1 TO THE RECREATION CONTRACT WITH THE CITY
OF BREA
MPT/O'Connor moved, C/Ansari seconded, to approve Amendment No. 1 to
the Recreation Contract with the City of Brea and authorized the Mayor to
sign the Letter of Understanding for approval of a contingency in the amount
of $10,000 (1.9% of the total contract). Motion carried by the following Roll
Call vote:
DECEMBER 15, 1998 PAGE 4
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 EXTENSION OF CONTRACT FOR VENDOR SERVICES WITH THE CITY
OF BREA
Following discussion, C/Huff moved, C/Ansari seconded, to approve
Extension of Contract for Vendor Services with the City of Brea and
authorized an additional $4,800 for information technology technical support.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, M/Chang
NOES: COUNCIL MEMBERS - MPT/O'Connor
ABSENT: COUNCIL MEMBERS - None
8.3 DISCUSSION OF OFF-SITE PARKING RECOMMENDATIONS 1 AND 5 -
(a) RESOLUTION NO. 98-71: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AUTHORIZING CODE
ENFORCEMENT OFFICERS OF THE CITY OF DIAMOND BAR TO
ENFORCE CITY PARKING REGULATIONS - Task Force Motion No.
1.
Dr. Lawrence Rhodes, Fibre Ct., said that there is inadequate parking
on his street which goes against the new Codes but which is
acceptable to the residents. He asked Council to determine a
solution to this matter.
C/Huff said he is pleased that the Council is addressing citizen's
concerns by considering increased enforcement of the current laws.
He asked how much time $830 buys.
DCM/DeStefano responded that $830 represents one overtime shift
for the next two quarters at $415 per quarter.
In response to C/Huff, CM/Belanger explained that currently, most of
the City's parking enforcement is taking place during the time that
CSOs are assigned. In many cases, those violations that are referred
to as "parking violations" are vehicles that are parked and have
expired registrations or some other type of disability. The proposal
is intended to be a pilot program with a dedicated car working the
evening hours in order to get a sense of the types of parking
violations that occur during those hours.
DECEMBER 15, 1998 PAGE 5
C/Huff was opposed to spending more money on enforcement without
exploring other alternatives and believed that six months is too long
for a test period.
CM/Belanger explained that if Council wishes to approach this matter
differently, COPS funds are available and Council has flexibility from
a financial standpoint.
C/Huff recommended that the pilot program be initiated for one month
with a report back to Council. He requested that staff obtain
information from newly -elected Sheriff Baca regarding his
expectations. He stated that, prior to his election, Sheriff Baca
indicated to him that he was open to the concept of freeing up
Community Volunteer Patrols to, within reason, reflect the various
City Council wishes.
MPT/O'Connor expressed concern about the proposal to extend
overtime for six months. She was not certain that a nighttime patrol
is what the Off -Site Parking Task Force intended. She believed that
the Task Force was more concerned about enforcement of 72 -hour
parking violations and standalone boats and trailers.
CM/Belanger responded that staff proposed authorization of two
evening shifts in order to ascertain the kinds of violations that exist
during those hours when the CSOs are not on duty.
Responding to C/Herrera, CM/Belanger stated that if the volunteers
are not permitted to write parking citations, staff would propose to
create a civilian volunteer organization whose members are certified
and whose focus is non -Vehicle Code parking enforcement.
Following discussion, C/Huff moved, MPT/O'Connor seconded, to
accelerate overtime expenditure for the next month with a report to
Council by February 16, 1999, seek to establish contact with Sheriff
Baca for clarification of use of the existing Volunteer Patrol, and
adopt Resolution No. 98-71 authorizing Code Enforcement Officers
to enforce City Parking Regulations. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/
O'Connor, M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
DECEMBER 15, 1998 PAGE 6
b) ORDINANCE NO. 0X(1998): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING A
PARKING PERMIT PROGRAM - Task Force Motion No. 5.
Allen Wilson asked how the permit system would allow parking in his
homeowners association complex where no such parking is currently
permitted.
CM/Belanger responded that the proposed program applies only to
public streets. The City has no authority or jurisdiction over private
streets.
In response to C/Ansari, CM/Belanger explained that the permit would
be issued on an annual basis and would be color -coded.
DCM/DeStefano read a facsimile from Roy Wilkes and responded to
his questions and concerns.
MPT/O'Connor asked that the language on Pg. 6 be changed to
reflect that the annual and temporary 24 hour parking permits will be
displayed on the specific vehicle designated on the permit.
DCM/DeStefano acknowledged MPT/O'Connor's request for a
language change on Pg. 6.
In response to MPT/O'Connor, DCM/DeStefano explained that
garage, carport and driveway spaces are intended to be used for the
parking of vehicles.
CA/Jenkins reported that the City has limited authority to tell people
how they will use their garage space, such as preventing a property
owner from using the garage for living space.
MPT/O'Connor suggested .that the Council consider changing the
permit requirement that residents be able to park vehicles in their
garages before they are allowed to park vehicles on the street.
C/Ansari recommended that the Temporary Parking Permit be offered
for $5 rather than $10.
C/Huff suggested that the City look into the feasibility of setting up an
automatic permit dispensing system.
Following discussion, Council concurred to set January 5, 1999 for
First Reading of Ordinance No. XX(1998) establishing a Parking
Permit Program.
DECEMBER 15, 1998 PAGE 7
8.4 APPROVAL OF ANIMAL CONTROL CONTRACT WITH INLAND VALLEY
HUMANE SOCIETY FOR JANUARY 1, 1999 THROUGH JUNE 30, 2001.
Mr. Harford, Inland Valley Humane Society, responded to Council's
questions and concerns.
MPT/O'Connor requested that staff conduct a cost analysis for increased
Humane Society patrol throughout the City.
C/Ansari suggested that the City's contractor providing right-of-way service
should make certain that the streets are kept free of dead animals.
Mr. Harford confirmed that animal remains are not supposed to be picked up
by City waste haulers.
Dr. Lawrence Rhodes stressed that people should not handle dead animals
because they may transmit disease. He asked Council to consider an
ordinance requiring that all dogs within the City be inoculated for rabies and
kennel cough. He spoke about past problems he experienced with the
Inland Valley Humane Society and recommended that Council consider a
short term contract with a 60 -day termination clause.
Following discussion of concerns voiced by Council Members, C/Herrera
moved, C/Huff seconded, to continue the matter to January 5, 1999 with
changes to include an 18 month contract, a shorter termination provision,
and that copies of the original contract be provided to Council Members for
review. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
9. NEW BUSINESS:
9.1 CONSIDERATION OF A POLICY TO INSTALL VENDING MACHINES IN
CITY PARKS.
Following discussion, MPT/O'Connor moved, C/Herrera seconded, to
approve a policy to install vending machines in the City's Parks and to direct
that any revenue generated by these machines be utilized to offset parks
maintenance and operations costs. Motion carried by the following Roll Call
vote:
DECEMBER 15, 1998
PAGE 8
AYES: COUNCIL MEMBERS - Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - Ansari
ABSENT: COUNCIL MEMBERS - None
9.2 RESOLUTION NO. 98-72: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AUTHORIZING THE LOS ANGELES
COUNTY SHERIFF'S DEPARTMENT VOLUNTEERS AND EXPLORERS TO
DIRECT TRAFFIC.
Dr. Lawrence Rhodes supported the concept as long as the volunteers are
properly trained and that they have the support of the Sheriffs Department.
C/Ansari moved, C/Herrera seconded, to adopt Resolution No. 98-72
authorizing L.A. County Sheriff Department Volunteers to direct traffic and
allocated an additional $2,000 for Workers' Compensation insurance.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Ansari
9.3 AUTHORIZATION TO THE CITY MANAGER TO PURCHASE TWO
VEHICLES, AND CITY COUNCIL APPROVAL OF A BUDGET
ADJUSTMENT IN THE AMOUNT OF $65,000.
C/Herrera moved, C/Ansari seconded, to authorize the City Manager to
purchase two vehicles and approve a budget adjustment in the amount of
$65,000. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Herrera, Huff, MPT/O'Connor,
M/Chang
NOES: COUNCIL MEMBERS -None
ABSENT: COUNCIL MEMBERS -None
9.4 CITY COUNCIL APPOINTMENTS TO COMMITTEES, SUBCOMMITTEES,
AD HOC COMMITTEES AND TASK FORCES.
Council unanimously ratified the following Committee, Subcommittee, Ad
Hoc Committee and Task Force Committee Mayoral appointments:
COMMITTEE DELEGATE
California Contract Cities Assn. O'Connor
Calif. Joint Powers Insurance Authority Chang
CLOUT Ansari
ALTERNATE
Ansari
Herrera
DECEMBER 15, 1998
PAGE 9
East San Gabriel Valley Planning Comm. DeStefano
Foothill Transit Zone
Huff
Ansari
Four -Corners Trans. Policy Committee
Huff
Chang
League of Calif. Cities - L.A. Div.
Chang
Herrera
L.A. County Sanitation District No. 32
Chang
Huff
L.A. County City Selection Committee
Chang
O'Connor
San Gabriel Valley Economic Partnership
City Council Goais/City Manager Evaluation
Chang/O'Connor
of Commerce & Cities
Ansari
Herrera
Greater L.A. County Vector Control District
MacBride
Ansari/Herrera
So. Calif. Assn. of Governments (SCAG)
Chang
O'Connor
Wildlife Corridor Cons. Authority (WCCA)
O'Connor
Huff
CITY COUNCIL AD HOC COMMITTEES
Finance
Herrera/O'Connor
City On Line Technical
O'Connor/Huff
Cable TV Franchise
Herrera/Chang
Sister City
Huff/Ansari
WVUSD/City
Huff/Ansari
PUSD/City
O'Connor/Chang
Economic Development
Chang/Herrera
Redevelopment
Ansari/Huff
City Council Goais/City Manager Evaluation
Chang/O'Connor
Liaison Committee to Surrounding Cities
Chang/Herrera
Chamber of Commerce Liaison
O'Connor/Ansari
Senior Citizen Liaison
Ansari/Herrera
Legislative
Ansari/Herrera
City Anniversary Liaison
O'Connor
Lanterman Expansion
Herrera/O'Connor
Community/Civic Center Task Force
Huff/O'Connor
RECESS TO REDEVELOPMENT AGENCY MEETING: 10:55 p.m.
RECONVENE CITY COUNCIL MEETING: M/Chang reconvened the City
Council meeting at 11:00 p.m.
10. COUNCIL SUB -COMMITTEE REPORTS AND COUNCIL MEMBER
COMMENTS:
C/Herrera thanked the Mayor for her committee assignments. She looked forward
to participating on behalf of the City. She commented that the relationship among
the cities of Chino Hills, City of Industry and D.B. is improving and expects that a
Joint Powers Agreement will be approved and that a Memorandum of
Understanding is forthcoming. She thanked C/Huff for his perseverance in pursuing
a JPA.
C/Huff stated that on December 4, he and MPT/O'Connor played golf on behalf of
DECEMBER 15, 1998 PAGE 10
the YMCA and attended swearing-in ceremonies for Sheriff Lee Baca on December
7. Also on December 7, he initiated a study through the Council of Governments
regarding the impacts of increased port capacity to the San Gabriel Valley which
led to an implementation plan to mitigate increased traffic. He was appointed by the
COG to be a member of the Construction Authority of the JPA of the corridor cities,
for which he was elected Chairman. On December 11, he and M/Chang attended
the China Exposition at the Convention Center and participated in the December
12 walk-a-thon for Central America hurricane victims. He asked that the General
Plan Amendment language be agendized for the next Council meeting. He wished
everyone a happy holiday and new year.
C/Ansari stated that she attended three Water Quality Committee meetings on
behalf of SCAG in the past two weeks and was elected to the Santa Ana
Watershed. The committee is seeking additional storage facilities in So. Calif. She
and M/Chang attended the League of California Cities meeting. She and two other
Council Members attended the Chamber's legislative meeting on December 10.
She and M/Chang attended the Cities Selection Committee during which new
SCAQMD Board Members and other committee members were elected. She
reported on her attendance at the SCAG Solid Waste Task Force Committee
meeting. Further, she attended a meeting with a new legislator to attempt to protect
revenue for all cities.
MPT/O'Connor congratulated the D.B. High School CIF Football Champions and
named several All League selections. She reported that Supervisor Knabe is the
new Chairman of the Board of Supervisors. She requested status on the following
items: Spanner banners, Recreation Non -Profit Foundation, CUP compliance,
whether Letters have been sent to political candidates who have not removed their
campaign ,signs, use of CSO officers on patrol around the City's schools. She
wished everyone happy holidays and a happy new year.
M/Chang also congratulated the D.B.H.S. CIF Football Champions. He and
C/Ansari attended the Friends of the Library -sponsored party for D.B. Library
employees. He and other Council Members attended the staff Holiday party on
December 9 and the Senior Citizen's Holiday party on December 8. He stated that
he was interviewed by two Chaparral Middle School students and expressed
pleasure that the youth of D.B. are concerned about City government. He thanked
the Work Station for their participation in the "Adopt a School" program. He wished
everyone a happy holiday and happy new year.
DECEMBER 15, 1998 PAGE 11
11. ADJOURNMENT: There being no further business to conduct, M/Chang adjourned
the meeting at 11:20 p.m.
ATTEST -
Mayor
L DA BURGESS, �ity Clerk