HomeMy WebLinkAbout03/03/1998 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
COUNCIL GOALS & OBJECTIVES
ECONOMIC REVITALIZATION AREA PLANNING
MARCH 3, 1998
CALL TO ORDER: Mayor Herrera called the meeting to order at 4:00
p.m., in the SCAQMD Hearing Board Room CC -2, 21865 Copley Drive,
Diamond Bar, California.
Present: Council Members Huff, O'Connor, Mayor Pro Tem
Chang and Mayor Herrera.
Also Present were: Terrence L. Belanger, City Manager; Michael Jenkins,
City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy
Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Assistant Finance Director; Kellee Fritzal, Assistant to the City
Manager; Anne Haraksin, Administrative Assistant and Lynda Burgess, City
Clerk.
2. DISCUSSION OF COUNCIL GOALS & OBJECTIVES:
A. CITY COUNCIL GOAL SETTING EVALUATION RANKING
1998/1999 FISCAL YEAR.
Re -stripe Grand Ave./D.B. Blvd., Grand Ave./Golden Springs Dr.
into 3 lanes to increase traffic flow capacity & decrease traffic
gridlock.
MPT/Chang expressed interest in obtaining a feasibility study of
proposed goal because the City's traffic problems are a major public
concern.
CM/Belanger suggested adding the words "feasibility of studying" at
the beginning of the sentence.
C/O'Connor expressed concern that if streets such as D.B. Blvd.,
Grand Ave. and Golden Springs Dr. are re -striped to 6 lanes, more
traffic will use City streets and the possibility of bike lanes will be
eliminated.
M/Herrera said she would like to have staffs feasibility study in order
for the Council to determine whether or not to move forward. She
ranked this item an 8.
C/Huff echoed C/O'Connor's concerns. He ranked this item as a 7.
MPT/Chang asked staff to consider minor changes to the shopping
center ingress/egress to modify the 90 degree turns.
MARCH 3, 1998 PAGE 2 CITY COUNCIL STUDY SESSION
2. Build a 100' wide ridgeline express bypass via Tonner Canyon,
no on/off ramps, open during traffic hours only.
CM/Belanger suggested that the heading of this item be changed to
read: "Feasibility of an express by-pass via the SOI; no on and off
ramps; open during peak traffic hours only." Council concurred.
C/Huff and C/O'Connor ranked this item as 10.
M/Herrera reminded Council that a discussion of the City's traffic
concerns is slated for the March 17, 1998 study session.
3. Evaluate Business Registration with nominal fees.
No Change.
4. Expand/Enhance customer/client service.
M/Herrera explained that this item is a goal for City staff.
MPT/Chang rated this item a 9.
5. Economic Development Strategic Plan.
No Change
6. Obtain Joint Use Agreements with PUSD & WVUSD for facilities.
C/O'Connor indicated this matter is addressed in the Parks Master
Plan.
7. Implement School Traffic Study recommendations.
Changed to read: "Implement Approved School Traffic Study
recommendations."
8. Prioritize Redevelopment Project Areas.
To be addressed as Item #2 during this study session.
C/Huff ranked this item 10.
9. Pursue implementation of Parks Master Plan recommendations.
Changed to read: "Implement approved Parks Master Plan
recommendations."
MARCH 3, 1998 PAGE 3 CITY COUNCIL STUDY SESSION
10. Implement Green Waste Program Citywide,
No Change.
Ranked 10 by C/Huff.
11. Regular meetings with all sports and service organizations.
Changed to read: "Establish coordinated council of all sports and
service organizations."
12. City or Council or Commissioner liaison with sports and service
organizations.
Deleted (duplicate of #11).
13. Community Outreach Program.
Deleted.
14. Dial A Ride for teenagers.
Deleted.
15. Audit services provided by Pomona Humane Society.
Changed to read: "Audit of services provided by Pomona Humane
Society.
M/Herrera ranked this item 7.
16. Compare contract services vs. expanding city staff.
No change.
17. Sports Complex.
Deleted (duplicate).
18. Purchase property for Civic Center/Community Center/Library.
Changed to read: "Acquire property for Civic Center/Community
Center/Library."
C/Huff ranked this item 9.
MARCH 3, 1998 PAGE 4 CITY COUNCIL STUDY SESSION
19. Competitive solid waste rates.
Changed to read: in competitive solid waste rates."
C/Huff ranked this item 10.
20. Stronger Sign Ordinance pertaining to political signs.
Changed to read: "Investigate stronger Sign Ordinance pertaining to
political signs and initiate fees for sign removal by city staff."
C/Huff ranked this item 8.
21. Expand Park and Ride lots.
Changed to read: "Expand and add Park and Ride lots."
C/Huff ranked this item 5.
22. How do we find out all businesses in Diamond Bar and careful
Listing of all Businesses including home-based business?
Changed to read: "Identify all businesses in Diamond Bar and
compile listing of all businesses including home-based businesses."
C/Huff ranked this item 10.
M/Herrera re -ranked this item 7.
23. Expand City On -Line to include services - tie-in to schools, real
estate offices, etc.
Changed to read: "Continue to expand City On -Line to include
services - tie-in to schools, real estate offices, etc."
C/Huff ranked this item 8.
24. Identify specific redevelopment project locations.
Deleted (duplicate).
25. Making D.B. a "Livable Community".
Unchanged.
C/Huff ranked this item 6.
MARCH 3, 1998 PAGE 5 CITY COUNCIL STUDY SESSION
26. Explore a "Farmer's Market".
Unchanged.
MPT/Chang ranked this item 7.
C/Huff ranked this item 6.
27. Combine City Parade with City Birthday Party.
Changed to read: "Establish City Parade with City Birthday Party."
C/Huff ranked this item 7.
28. Establish Human Resources Committee or Commission.
Unchanged.
C/Huff ranked this item 5.
29. Better coordination of commissions with Council.
Deleted (duplicate).
30. Provide in budget meetings for commissioners to attend.
Changed to read: "Inform commissioners of meetings for
commissioners to attend."
MPT/Chang ranked this item 8.
C/Huff ranked this item 7.
31. Include Green Waste Collection in SRRE.
Deleted (referred to Task Force).
32. Establish Street Sweeping Signs/No Parking on street sweeping
days.
Deleted (referred to Task Force).
33. Make Diamond Bar "a Healthy City".
Changed to read: "Pursue making D.B. "a Healthy City".
MARCH 3, 1998 PAGE 6 CITY COUNCIL STUDY SESSION
MPT/Chang ranked this item 7.
C/Huff ranked this item 5.
34. Establish a Council of Churches.
Deleted.
35. Develop a City Citizen "Help" Book (listing all organizations -
where to get help, animal, Medicare, medical offices, physicians,
dentists, social services, welfare, etc.)
Changed to read: Develop a City Citizen resource list (listing all
organizations - where to get help, animal, Medicare, medical offices,
physicians, dentists, social services, welfare, etc.) on City On -Line,
web site. telephone."
MPT/Chang and C/Huff both ranked this item 9.
36. Develop a City Matching Program (will explain) for art.
Changed to read: "Develop a City Matching Program for Art in public
places".
C/Huff ranked this item 8.
B. CITY COUNCIL GOALS AND OBJECTIVES 1996-97,1997-98 and
GENERAL PLAN GOALS CATEGORIZED.
M/Herrera recommended that Council concur to consolidate and
eliminate duplications and pick the "Top 20" from the two lists of 130
items. She asked that Council Members forward their "Top 20" list to
Asst. to CM/Fritzal.
3. ECONOMIC REVITALIZATION AREA PLANNING:
CM/Belanger stated that the first step is to identify areas of concern and
imagine the possibilities. He explained that some cities prepare site plans
for existing commercial areas and consultants prepare overlay schematics
of what the center might look like by adding landscaping, reorienting parking,
applying facades, etc. This process by which a city identifies areas of
concern allows the community to inventory the area and to imagine what the
various commercial areas could look like through the use of architects, land
planners and graphic delineators. He offered examples of what might be
considered with respect to the commercial properties adjacent to the
intersection of Grand Ave. and Golden Springs Dr.
MARCH 3, 1998 PAGE 7 CITY COUNCIL STUDY SESSION
In response to M/Herrera, CM/Belanger explained that, given the Council's
expressed policy to use a cooperative approach to accomplishing projects,
the highest consideration would be the willingness of the property owners to
engage in redevelopment activities. He suggested that staff could identify
all potential locations and the Council could prioritize by location.
C/O'Connor stated that consideration could be given to all potential locations
with emphasis on cost.
CM/Belanger indicated the Redevelopment Agency needs immediate and
measurable successes which may not involve the Council's number one
priority. However, it may be a project that can be accomplished
expeditiously with a minimal cost. Some high priority projects may take a
number of years to accomplish. He indicated staff will compile a plan based
on individual sites.
In response to C/Huff, CM/Belanger explained that the purpose of the
conceptual plan is to provide a basis for discussion with property owners.
As the City proceeds through the process, the business owner should be
aware of the Redevelopment Agency's activities. The Agency should
maintain ongoing dialogue with the property owners whether or not they
initially buy into the concept.
MPT/Chang said the plan should point out the potential benefits to the
property owner. The Agency should seek out an appropriate site and an
owner that is willing to cooperate in the redevelopment effort so that the
public can witness the immediate success of the project and realize the
benefits to the community. He suggested that Council solicit input from
community organizations as to the perceived needs of the City such as
ethnic restaurants and stores.
In response to M/Herrera, CM/Belanger stated that staff will provide a variety
of concepts for each site. The incorporation of ideas and concepts from
Council Members and the public is essential. He reiterated that staff will put
together a proposal, solicit responses to the proposal and present Council
with prices. At that point, Council will determine which projects it wishes to
proceed with and hire the agreed-upon consultant to take the first step. He
reminded Council that the Revitalization Plan has a 45 -year life span. The
key is to plan for the time when implementation of a project plan is feasible.
4. ADJOURNMENT: There being no further business to conduct, Mayor
Herrera adjourned the study session at 5:50 p.m. to the regular City Council
meeting.
MARCH 3, 1998 PAGE 8 CITY COUNCIL STUDY SESSION
ATTEST:
Mayor
LYNDA BURGESS, 11"ity Clerk
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 3, 1998
STUDY SESSION: Development Code - 4:00 p.m.
A. Development Code
B. Diamond Bar Ranch Festival
C. City Council Goals & Objectives
STUDY SESSION ADJOURNED AT 5:50 P.M.
CLOSED SESSION: 5:50 p.m. - Conference with Legal Counsel
- Existing Litigation (Subdivision (a) of Section 54956.9) - Harmony vs. City
of Diamond Bar. CA/Jenkins reported that the City Council directed that the
firm of Rutan & Tucker be retained to defend the City in this matter.
2. CALL TO ORDER: Mayor Herrera called the meeting to order
at 6:50 p.m., in the SCAQMD Auditorium, 21865 E. Copley Drive, Diamond
Bar, California.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by
Walnut Valley School District Superintendent Ronald Hockwalt.
INVOCATION: Pastor Jerry Perches, Calvary Chapel of
Diamond Bar.
ROLL CALL: Council Members Ansari, Huff, O'Connor,
Mayor Pro Tem Chang and Mayor Herrera.
Also present were: Terrence L. Belanger, City Manager; Michael Jenkins,
City Attorney; James DeStefano, Deputy City Manager; David Liu, Deputy
Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Assistant Finance Director and Lynda Burgess, City Clerk.
APPROVAL OF AGENDA: Council concurred to move Item 8.2
forward to this point in the meeting.
CM/Belanger reported that the Diamond Bar Ranch Festival requested that
the matter listed as 8.1 on the agenda be continued to a meeting in April,
1998. Further, he requested that Item 6.10, Consideration of Increase in
Purchase Order Amount for Graphics United for the City's Spring Newsletter
in an amount not -to -exceed $15,000, be added to the agenda. This matter
was brought to staffs attention after the March 3, 1998 agenda was printed
and distributed and is considered an emergency item.
C/Huff moved, C/Ansari seconded to add Item 6.10 to the Consent Calendar
to consider an increase in the Purchase Order for Graphics United for
printing of the City's Spring Newsletter. Motion carried by the following Roll
MARCH 3, 1998
PAGE 2
Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
8.2 APPOINTMENT OF COMMISSIONERS TO THE PARKS AND
RECREATION COMMISSION, PLANNING COMMISSION AND THE
TRAFFIC AND TRANSPORTATION COMMISSION BY COUNCIL
MEMBER ANSARI - C/Ansari nominated the following for
appointment: Annette Finnerty to the Parks & Recreation
Commission; Jack Istik to the Traffic & Transportation Commission,
and Steve Nelson to the Planning Commission. C/O'Connor
seconded the nominations. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor,
MPT/Chang, M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Proclaimed March 16-21 as "Poison Prevention Week" - accepted by
Ella Abrishami, L.A. County Health Department.
3.2 Proclaimed March as "American Red Cross Month" - accepted by
Ronald Hockwalt on behalf of the Red Cross.
3.3 Administered Oaths of Office for Commissioners for Planning, Traffic
& Transportation and Parks & Recreation Commissions.
3.4 Presented City Tiles to outgoing Commissioners for Planning, Traffic
& Transportation and Parks & Recreation Commissions.
3.6 Presented Certificate of Recognition to Brian Roche, San Diego
Chargers tight end #87.
3.6 Presented Certificates of Recognition to the Mt. San Antonio College
Football Team and Coaches, 1997 National Champions.
3.7 Presentation given by Bob Rose, Community Services Director,
regarding the April 19, 1998 9th Anniversary Celebration at Peterson
Park from 12:00 noon to 5:00 p.m.
$ Presented Certificate of Recognition to the "Lobos." Pop Warner
Football players and cheerleaders in the "Mighty Mite" division who
won the 1997 sportmanship of the year award in the Mt. Baldy
Conference: the highest award attainable in Pov Warner for
outstanding scholar athletes.
MARCH 3, 1998 PAGE 3
BUSINESS OF THE MONTH:
3.9 Presented City Tile to Aljibani Halal Market.
4. PUBLIC COMMENTS: Clyde Hennessee reiterated his membership
withdrawal from the Off -Site Parking Task Force and declared that he is not
an alternate.
Jack Tanaka, President, D.B. Breakfast Lion's Club, announced a
fundraising event to be held at D.B. High School on Sunday, March 15, 1998
at 3:00 p.m. Proceeds from the event will support the Lion's Sight and
Hearing Van.
Thom Pruitt thanked Council and staff for their assistance and support of the
Pop Warner Football League. He announced that a fundraising golf
tournament will be held on April 6, 1998 at the Via Verde Country Club to
help support League efforts.
5. SCHEDULE OF FUTURE EVENTS:
5.1 PARKS MASTER PLAN - March 5, 1998 - 6:30 p.m., AQMD, Rooms
CC -3 & 5, 21865 E. Copley Dr.
5.2 PLANNING COMMISSION - March 10, 1998 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.3 OFF-SITE PARKING TASK FORCE - March 11, 1998 - 6:30 p.m.,
AQMD Room CC -2, 21865 E. Copley Dr.
5.4 SOLID WASTE TASK FORCE - March 11, 1998 - 6:30 p.m., AQMD
Rooms CC -3 & 5, 21865 E. Copley Dr.
5.5 TRAFFIC AND TRANSPORTATION COMMISSION - March 12, 1998
- 7:00 p.m., AQMD HEARING BOARD ROOM, 21865 E. Copley Dr.
5.6 CITY COUNCIL MEETING - March 17, 1998 - 6:30 p.m. to 8:30 p.m.,
AQMD Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: MPT/Chang moved, C/Huff seconded, to
approve the Consent Calendar as presented. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Huff, O'Connor, MPT/Chang,
M/Herrera
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
6.1 APPROVED MINUTES:
6.1.1 Development Code Study Session #1 of January 6, 1998 as
submitted.
MARCH 3, 1998 PAGE 4
6.1.2 Development Code Study Session #2 of January 20, 1998 as
submitted.
6.1.3 Development Code Study Session #3 of February 3, 1998 as
submitted.
6.1.4 Development Code Study Session #4 of February 17, 1998 as
submitted. (C/Ansari abstained on this item)
6.1.5 Regular Meeting of February 17, 1998 as submitted. (C/Ansari
abstained on this item)
6.2 APPROVED VOUCHER REGISTER - dated March 3, 1998 in the
amount of $871,353.37.
6.3 REVIEWED AND APPROVED TREASURER'S STATEMENT -
January, 1998.
6.4 DENIED CLAIM FOR DAMAGES - Filed by Alvin Otto February 11,
1998 and referred the matter for further action to Carl Warren & Co.,
the City's Risk Manager.
6.5 REDUCED AND EXONERATED SUBDIVISION IMPROVEMENT
BONDS FOR TRACT NO. 51169 (UNIONWIDE) - a) exonerated
Bond No. 415862S - Monuments - in the amount of $4,500; b)
reduced Bond No. 415859S - Sewer/Storm Drain/Street - from
$280,750 to $70,187.50; c) reduced Bond No. 415858S - Grading -
from $330,608 to $82,652; d) reduced Bond No. 415861S -
Landscaping - from $180,000 to $90,000; and e) directed the City
Clerk to notify the Principal and Surety of these actions.
6.6 (a) AWARDED CONTRACT FOR CONSTRUCTION OF
ENVIRONMENTAL ENHANCEMENT MITIGATION (E.E.M.)
TREE PLANTING PROJECT - to Terra -Cal Construction, Inc.
in the amount of $171,461, plus a contingency of $10,000
(5.8%).
(b) AWARDED PROFESSIONAL SERVICES AGREEMENT FOR
INSPECTION SERVICES FOR ENVIRONMENTAL
ENHANCEMENT AND MITIGATION (E.E.M.) TREE
PLANTING PROJECT - to D&J Engineering in an amount not -
to -exceed $13,800 plus contingency amount of $1,000, for a
total authorization of $14;800.
6.7 EXTENDED ASSESSMENT ENGINEERING SERVICES CONTRACT
WITH GFB-FRIEDRICH - Amendment No. 1 for professional
engineering services in amounts not -to -exceed $11,200, $9,250 and
$9,250 respectively for FYs 11998/1999, 1999/2000, and 2000/2001,
for a total amendment amount of $29,700 plus a contingency of
MARCH 3, 1998 PAGE 5
$3,000.
6.8 ADOPTED RESOLUTION NO. 96-53E: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR SETTING FORTH
PERSONNEL RULES AND REGULATIONS REGARDING THE
PAYMENT OF SALARIES, SICK LEAVE, VACATIONS, LEAVES OF
ABSENCES, AND OTHER REGULATIONS.
6.9 ADOPTED RESOLUTION NO. 98-15: A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING A
GRANTING OF CERTAIN REAL PROPERTY HEREIN DESCRIBED
FOR PUBLIC PURPOSES - and directed the City Clerk to sign the
Certificate of Acceptance and record the document.
6.10 CONSIDERATION OF INCREASE IN PURCHASE ORDER AMOUNT
FOR GRAPHICS UNITED FOR THE CITY'S SPRING 1998
NEWSLETTER - approved increase not -to -exceed $15,000.
7. PUBLIC HEARINGS: None
8. OLD BUSINESS:
8.1 CONSIDERATION OF CONTINUED FINANCIAL SUPPORT OF
DIAMOND BAR RANCH FESTIVAL - Continued to April 7, 1998.
9. NEW BUSINESS: None
RECESS TO REDEVELOPMENT AGENCY MEETING: 7:55 p.m.
RECONVENE CITY COUNCIL MEETING: M/Herrera reconvened the City Council
meeting at 7:57 p.m.
10. COUNCIL SUBCOMMITTEE REPORTS: C/Ansari reported on her
participation with the Off -Site Parking Task Force, the Senior Citizen's group
and CLOUT's Fontana Speedway event.
MPT/Chang spoke about his participation in several events with the Senior
Citizen's group. He thanked staff for supporting the seniors. As delegates
to the School Districts, he and C/O'Connor met with Pomona Unified School
District to discuss the westerly Diamond Ranch School access road.
C/O'Connor reminded Council that on Thursday, March 5, 1998, the Parks
Master Plan Subcommittee will hold its final prioritization and funding
sources meeting and will present its recommendations to Council on March
17. She thanked CSD/Rose for his participation.
MARCH 3, 1998 PAGE 6
C/Huff stated that on February 18, he and M/Herrera met with the Chino Hills
liaison committee to discuss efforts to promote cooperation on areas of
mutual concern such as the City of Industry land connecting the two cities.
On February 26, the Commerce and Cities Consortium, in conjunction with
the San Gabriel Valley Council of Governments, held a Broker's Breakfast
to discuss what is occurring in the valley. The Sanitation District held public
hearings on February 25 to discuss pending sewer rate increases to fund
rehabilitation projects. He spoke about Council attendance at the Brahma
Foundation fundraiser on Friday, February 27.
M/Herrera thanked residents and Council Members for participating on the
Off -Site Parking and Solid Waste Task Forces.
11. COUNCIL COMMENTS:
C/Ansari stated that she attended the Pacific Drum & Bugle Corps rehearsal
on Monday, March 2 and that she and C/O'Connor attended the YMCA
Victory Dinner fundraiser. She encouraged residents to participate with the
area's youth groups.
MPT/Chang spoke about the effects of EI Nino.
C/O'Connor said she attended the Rowland Heights Girls Softball opening
ceremonies on Saturday, February 28. She asked residents to support the
local Girl Scout cookie sales effort during March. With respect to EI Nino,
she encouraged residents to check hillsides and clear drainage ditches.
Residents can obtain sandbags from the City and from the Fire Department.
C/Huff asked citizens to participate in the review of the City's General Plan's
goals and objectives and the Economic Revitalization planning.
M/Herrera reiterated C/O'Connor's concerns that residents take care of their
hillsides and keep their concrete culverts clean to insure proper runoff.
12. ADJOURNMENT: There being no further business to conduct, M/Herrera
adjourned the meeting at 8:26 p.m.
LYNDA BURGt=Sc, City Clerk
ATTEST:
501 4WI.— -
Mayo