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HomeMy WebLinkAbout01/09/1996 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 9, 1996 1. CLOSED SESSION: M/Ansari called the closed session to order at 5:41 p.m. CONFERENCE WITH LEGAL COUNSEL PENDING LITIGATION: (Subdivision (a) of Section 54956.9) Name of Case: Oak Tree Lanes v. City of Diamond Bar Case Status: No reportable action. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - Government Code Section 54956.8 Property: 1320 Valley Vista, Diamond Bar Negotiating Parties: Mr. Simon Chu City of Diamond Bar Under Negotiation: Price Conference Status: No reportable action. ADJOURNED: There being no further business to discuss, M/Ansari adjourned the closed session at 6:40 p.m. 2. CALL TO ORDER: M/Ansari called the meeting to order at 6:49 p.m. in the AQMD Auditorium, 21865 E. Copley, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Mayor Pro Tem Huff. ROLL CALL: Council Members Harmony, Herrera, Werner Mayor Pro Tem Huff and Mayor Ansari. Also present were Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager, Amanda Susskind, Assistant City Attorney; George Wentz, City Engineer; Jim DeStefano, Community Development Director; Bob Rose, Community Services Director and Lynda Burgess, City Clerk. ACA/Susskind announced that no reportable action was taken during the Closed Session held earlier. 3. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATIONS, ETC.: 3.1 Presented Certificates of Recognition to Historical Society Essay Contest Winners. Kathy Newe thanked the Council for their presentations. JANUARY 9, 1996 PAGE 2 4. PUBLIC COMMENTS: Red Calkins, 240 Eagle Nest Dr., asked the Council to make a decision on the General Plan tonight. Wilbur Smith, 21630 Fairwind Ln., asked that Item 7.7 be pulled from the Consent Calendar for further discussion. He requested the City to drop all censureship actions against C/Harmony. Craig Klute, 21217 Fountain Springs, requested that item 10.2 be discussed early in the meeting. Max Maxwell, 3211 Bent Twig Ln., stated that his Christmas tree was not separated from his regular trash pickup. Frank Dursa asked for a policy regarding painting of light standards and requested that certain standards in the south end of the City be painted as soon as possible. Further, he stated that the homes in D.B. have lost value and advised homeowners to apply for property reassessments. In regard to Wilbur Smith's question regarding Item 7.7, Kurt Nelson, Diamond Bar Assoc., stated that the reduction of lot numbers had nothing to -- do with any geotechnical issues. Upon approval of Tentative Tract Map 47850, it was implicit in that the approval that several lots might have to be dropped over issues of minimum street frontage. Dr. Lawrence Rhodes, Fiber Ct., stated that he is in the process of having his home reassessed. M/Ansari requested that staff supply Mr. Smith with the minutes of the meeting discussing C/Harmony's censure. In regard to Mr. Maxwell's comments, she asked about the green waste program. Regarding the painting of light standards, she requested that staff look into the matter. She also requested that the City provide information to the public in regard to reassessing their property. CM/Belanger advised that the City Clerk indicated that Mr. Smith was already given the minutes from the meeting discussing C/Harmony's censure. He stated that staff will contact both waste companies and get an answer as to why Christmas trees were mingled with other trash and that staff will also look into the painting of light standards as requested by Mr. Dursa. 5. COUNCIL COMMENTS: C/Herrera thanked everyone who was involved in the parade celebrating D.B. High's CIF championship. She also congratulated the SAT winners. JANUARY 9, 1996 PAGE 3 C/Harmony wished everyone a Happy New Year and stated that he was looking forward to working with the new Council. C/Werner wished everyone a Happy New Year. MPT/Huff advised that SB96 and AB1168 were approved for inclusion on the March ballot. He encouraged everyone to vote for the bill in order to help complete Diamond Ranch High School. He also advised that D.B. High placed 3rd out of 10 national bands in the band contest. He requested that the stationery policy be placed on the next agenda. M/Ansari reported that she and the Mayor and a Councilmember from Claremont met with Sen. Mountjoy regarding possible legislation to allow both cities to withdraw from the County Library District and still receive our fair share from property taxes to provide alternative library services. She then announced that D.B. high school students who improve their grades by 3% will receive special discounts from local merchants through receipt of a Renaissance card. A breakfast meeting by the Hacienda/Rowland/D.B. Board of Realtors with Assy. Gary Miller will be held on January 19 from 8:00 — - 9:30 a.m. at the Royal Vista Golf Club. A winemaker dinner will be held at D'Antonio's Restaurant with the Arciero Winery to benefit the D.B. Art Development Assn., on January 23, 1996, 6:30 p.m., tickets are $49.00. A Town Hall Meeting will be held on Saturday, February 10, 1996 at 9:00 a.m., location unknown that this time. 6. SCHEDULE OF FUTURE EVENTS: 6.1 TRAFFIC & TRANSPORTATION COMMISSION - January 11, 1996 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 6.2 PARKS & RECREATION COMMISSION SPECIAL MEETING - January 11, 1996 -10:00 a.m., Maple Hill Park Tennis Courts 6.3 CITY COUNCIL MEETING - January 16, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6.4 PLANNING COMMISSION - January 22, 1996 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6.5 PARKS & RECREATION COMMISSION - January 25, 1996 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 6.6 CITY COUNCIL MEETING - February 6, 1996 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. — 7. CONSENT CALENDAR: M/Ansari moved, C/Werner seconded to approve the Consent Calendar. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, JANUARY 9, 1996 PAGE 4 MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 7.1 APPROVED MINUTES - Regular Meeting of December 5, 1995 - as corrected. 7.2 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of November 16, 1995 - Received and filed. 7.3 APPROVED VOUCHER REGISTER -dated January 9, 1996 in the amount of $511,015.36. 7.4 TREASURER'S REPORT - Month of November, 1995 - Received and filed. 7.5 REJECTED CLAIM FOR DAMAGES - Filed by Rosa Reyna Camunas on December 19, 1995 - referred matter for further action to Carl Warren & Company, the City's Risk Manager. 7.6 NOTICES OF COMPLETION: 7.6.1 ACCEPTED THE PICNIC SHELTER CONSTRUCTED IN PETERSON PARK - directed the City Manager to sign and the City Clerk to file the Notice of Completion and authorized staff to release the retention of $1,439.90 after 36 days from the filing of the Notice. 7.6.2 ACCEPTED TEN MONUMENT SIGNS CONSTRUCTED IN EIGHT CITY PARKS - directed the City Manager to sign and the City Clerk to file the Notice of Completion and authorized staff to release the retention of $6,043.50 after 35 days from the filing of the Notice of Completion. 7.7 VESTING TENTATIVE TRACT MAP 47850 - found that the proposed map alterations were in substantial compliance with the intent of the approved vesting tentative map. 7.8 AUTHORIZED ADJUSTMENT OF CONTRACT AMOUNT FOR ASSOCIATE CITY ATTORNEY MONTGOMERY - $7,500 for special legal services related to Oak Tree Lanes v. D.B. _ 7.9 AUTHORIZED PURCHASE ORDER FOR RJM DESIGN GROUP'S PREPARATION OF THE CONSTRUCTION DOCUMENTS FOR MAPLE HILL PARK A.D.A. RETRO -FIT PROJECT PHASE 11 - JANUARY 9, 1996 PAGE 5 authorized City Manager to sign a Purchase Order for $4,060. 7.10 REJECTED ALL BIDS RECEIVED FOR THE CONSTRUCTION OF A.D.A. MODIFICATION AT MAPLE HILL PARK, PHASE II - directed staff to modify the plans and specifications for Phase II and present them at the next Council meeting for approval. 10. NEW BUSINESS: 10.2 NEIGHBORHOOD TRAFFIC STUDY - CM/Belanger reported that the traffic study was completed by DKS Assoc. in the Heritage Home area bounded by Pathfinder, Brea Canyon and D.B. Blvd. CE/Wentz summarized the general content of the study and how it was studied. He explained that the goal of the study was to identify potential mitigation and to address various traffic concerns. The study brought forward three general categories of mitigation: 1) potential signing and traffic control; 2) possible street modifications to influence driving patterns; and 3) potential barriers affecting traffic patterns through that area and restricting certain kinds of traffic movement. Doug Smith, DKS Assoc., reviewed the three mitigation areas that should be considered. A neighborhood questionnaire was sent to residents who responded that their major concerns were speeding and requesting more stop signs. DKS' recommendations were consistent with City staffs to implement Plan 1, Part 1 as an initial mitigation to the neighborhood traffic problems and monitor improvements and changes in traffic patterns to determine if implementation of Part 2, a "choker" would be necessary. In response to MPT/Huff, Mr. Smith advised that in his experience, a minimum of three months would show changes in traffic patterns; however, if the changes are not working, the City will hear from the residents. In regard to the "choker," he advised that this will discourage through traffic and will slow it down in front of residences where the "choker" is located. He further reported that figures don't currently exist showing numbers of local drivers vs. cut -through drivers. He defined cut -through traffic as unnecessary traffic using neighborhood streets in order to avoid other traffic. Residents — complained more about speed and parking violations than cut - through traffic. C/Herrera asked how many questionnaires were mailed to the residents. She also asked how the "chokers" would meet fire JANUARY 9, 1996 PAGE 6 department standards regarding safety and if the local fire department had reviewed them. Mr. Smith explained that between 600-650 questionnaires were mailed to neighborhood residents and that 10°x6 were responded to the first time with 6.3°x6 received the second time. In regard to fire Department standards, he stated that there is a minimum width requirement to allow fire trucks to get in and out of the neighborhood. The "choker" would be painted red to prohibit parking. With regard to the Country Hills Towne Center driveway onto Fountain Springs, C/Harmony asked if that driveway would be changed to a "right turn only." He also asked if there was any difference in the report that was completed on November 6, 1995 and the Planning Commission's review of the report and recommendations on August 10. Further, would it be possible to limit part of Plan 1, Phase 2 to only build one "choker" and come back later for further recommendations. Mr. Smith advised that left turns would be prohibited from the — driveway of Country Hills Towne Center onto Fountain Spring. No significant changes or recommendations were made by the Planning Commission that differed from their report. He did not recommend installation of only one "choker" between Sunbright and Castlerock because it may create additional turning movements throughout the neighborhood. DPWD/Liu stated that difference between DKS' report and the Planning Commission report was to the appendix. In response to M/Ansari, DPWD/Liu explained that the first workshop was held in April 1995 with approximately 20 residents and the second workshop had approximately 10 residents. C/Werner asked staff if the notice for the Council meeting provided enough detail to residents that these "chokers" could be located in front of their homes. If the City is going to that extent in improvements, he recommended that a public hearing be held with specific notice to area residents explaining where "chokers" would be located. He asked whether or not the recommendations were evaluated for their impact on the General Plan as well as for general impact on traffic, access, noise, etc. DPWD/Liu advised that specific details were not given to the residents. JANUARY 9, 1996 PAGE 7 CM/Belanger explained that the report had been presented to the Planning Commission and that no environmental assessment had been prepared. Mr. Smith advised that 50 ft. of parking on each side of the street would be lost due to construction of a "choker." C/Wemer asked how school pedestrian traffic would fit into this study. Mr. Smith advised that pedestrian traffic was not counted; however, school crossing areas were noted. M/Ansari stated that a study group should be developed for Council's extensive investigation. MPT/Huff asked why the matter took so long to get to Council when the Traffic & Transportation Commission reviewed it in August 1995. He also asked if the Traffic Commission requested to see the whereabouts of the "chokers." DPWD/Liu responded that the last time the Traffic & Transportation Commission reviewed the study was in August 1995; however, subsequent meetings were held with only residents and not the Commission. Traffic Commissioners did not visit the location of the "chokers;" but they did review the report and how they will be installed. Kevin House, 2536 Harmony Hill Dr., advised that he never received any notification from the City in regard to this issue. He stated that there is a speeding problem in the area; however, some of these changes are drastic. He pointed out his home on the map. Ted Cross, 21310 Hidden Pines, supported both Plan I, Phases I & 2 to help reduce cut -through traffic and speeding vehicles. With regard to Mr. Cross' comments, C/Werner asked about the volume of cut -through traffic and speed occurring through that residential area. Mr. Cross advised that the problem is both cut -through traffic and speed on a regular basis. Craig Klute, Fountain Springs, stated that during the 1-1/2 year committee meetings, DKS was not involved in any of the meetings. He expressed concem that DKS recommended something other than JANUARY 9, 1996 PAGE 8 what was recommended to the Traffic & Transportation Commission. He thanked the City and staff for their patience and concerns over this matter. He asked Council to implement Plan I, Phases I & 2. He further recommended other options for traffic in and out of the residential area. Earl Cox, 3051 Crooked Creek Dr., supported Plan I, Phases I & 2 and stated that he had seen other neighborhood "chokers" and that they looked and positive for a neighborhood. Grace Kohl, 2632 Castlerock Rd., supported Plan I, Phases I & 2. Roger Myers, 2634 Crooked Creek Dr., was opposed to the "chokers" and asked Council to consider stop signs as a way to lessen traffic. Don Tice, 21341 Fountain Spring, stated that recommendations made by DKS were reasonable and that he supported Plan I, with a short evaluation period for traffic and speed limits. After the evaluation period, then consider the "chokers," if necessary. Frank Dursa did not support the recommendation by DKS. Linda McElvane, 2904 Crooked Creek, also supported the recommendations made by DKS. Max Maxwell advised that he lives east of D.B. Blvd. and that Cold Spring is the only entrance/exit from Diamond Ridge development. He asked if DKS could perform a study of how many Chino Hill residents cut -through this neighborhood and look into restricting the freeway off -ramps. Richard Callard stated that the DKS plan is very cosmetic. He asked the Council to consider speed bumps before "chokers." With regard to Mr. Callard's speed bump request, CM/Belanger advised that DKS did not recommend the use of speed bumps as a traffic control measure. Mr. Callard clarified his comment in constructing speed bumps now and if they do not solve the problem, remove them and replace them with the "chokers." Earl Cox stated that speed bumps are rarely used because of liability issues and lawsuits associated with the location of speed bumps. He further stated that this alternative was discussed during the meetings. JANUARY 9, 1996 PAGE 9 C/Werner suggested that the Council consider staffs recommendations and implement more aggressive actions as needed. He felt that DKS' report was not convincing of the need for more aggressive measures at this time. Further, staff should coordinate more aggressively with WVUSD for new street striping and speed limit signs posted near and around the schools. M/Ansari stated that she would support Plan 1 with further studies and coordination with VV1/USD. She suggested that Council hold workshops to get more information on the traffic and the solutions. MPT/Huff stated that even without cut -through traffic, the neighborhood would still be subjected to traffic due to the shopping center and schools. He supported implementation of Plan I, Phase I immediately and that a workshop be held within six months to discuss how the traffic has been reduced and if further aggressive steps are needed. C/Herrera also supported Plan I, Phase I and recommended also -- requested that during the Council's workshops the Fire Department should be asked to comment on "chokers." C/Werner moved, C/Harmony seconded to adopt Resolution No. 96- 02 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR PROVIDING FOR THE INSTALLATION OF "NO COMMERCIAL TRUCKS" SIGNS ON FOUNTAIN SPRINGS ROAD AT BREA CANYON ROAD AND WESTERLY OF THE COUNTRY HILLS TOWNE CENTER DRIVEWAY AND ON COLD SPRING LANE AT BREA CANYON ROAD AND DIAMOND BAR BOULEVARD, "NO LEFT -TURN" SIGNS AT THE DRIVEWAY EXIT OF COUNTRY HILLS TOWNE CENTER ALONG FOUNTAIN SPRINGS ROAD, "NO PARKING, LOADING ONLY" SIGNS IN FRONT OF CASTLEROCK ELEMENTARY SCHOOL, "NO U-TURN" SIGNS AT THE INTERSECTION OF EVERGREEN SPRINGS DRIVE AT BIRCH HILL DRIVE AND AT LOST RIVER DRIVE, "NO PARKING, 7-3 SCHOOL DAYS ONLY" SIGNS ON BOTH SIDES OF EVERGREEN SPRINGS DRIVE BETWEEN PATHFINDER ROAD AND BIRCH HILL DRIVE, "NO PARKING ANYTIME" SIGNS AND PAINTING RED CURBS ALONG FOUNTAIN SPRINGS ROAD FROM DIAMOND BAR BOULEVARD TO CROOKED CREEK DRIVE AND PAINTING RED — CURBS ALONG CURVATURES ON RISING STAR DRIVE, CROOKED CREEK ROAD, HARMONY HILL DRIVE, HIDDEN PINES DRIVE AT SUNBRIGHT DRIVE, AND SUNBRIGHT DRIVE AT SILVER CLOUD DRIVE and appropriate $10,000 from the unallocated gas tax fund to Acct. No. 4510-5506 (Marking/Signing JANUARY 9, 1996 PAGE 10 Maintenance Services Account) to implement Part One of Plan I improvements per the Neighborhood Traffic Management Study dated November 6, 1995 with an amendment to add school crosswalks consistent with the school plan. MPT/Huff amended the motion to begin the improvement immediately with a six-month review. CM/Belanger stated that Section 5 also needs to be added to the Resolution as follows: "The City Council hereby finds that the proposed traffic mitigation measures as outlined in Part One of Plan I are categorically exempt pursuant to Section 15301(c) of the State EIR Guidelines." He advised that an environmental assessment is needed for conformance with the General Plan. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 8. PUBLIC HEARINGS: 8.1 RESOLUTION NO. 96-01: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 1996-97 - CDD/DeStefano reported that the City receives an allocation of federal funds each year as part of our role in providing benefits to persons of low and moderate income. The City expects to receive approximately $387,000 in federal funds this year as a participant in the 1996-97 L.A. Urban County Community Development Block Grant Program. In addition, the City has approximately $115,000 in unallocated funds from last year, for a total allocation this year of $502,000. The use of the CDBG funds must meet a number of primary national objectives which include benefitting low and moderate income persons, addressing slums, meeting a particular urgent community development need. Proposed recommendations for 1996/97 DBG funding were: 1) Project Sister Sexual Assault Prevention requested $1,000; staff recommended $1,000 to educate seniors; 2) Boy Scouts of America requested -- $5,000; staff recommended $4,000 for an additional Adventure Mountain Camp for approximately 16-20 low and moderate income children not already involved in scouting; 3) the Mature Senior Club requested $15,000; staff recommended $0 for facility improvements JANUARY 9, 1996 PAGE 11 for the Diamond Pointe One Club; 4) the City's Senior Program requested $54,000; staff recommended $35,000 to provide senior activities, classes, referrals and special events; 5) the YMCA requested $34,000; staff requested $30,000 for after school child care for 25 families monthly; 6) the YMCA requested $15,000; staff recommended $15,000 to provide the summer off-track program for up to 30 families monthly; 7) WVUSD requested $30,000; staff recommended $0 to provide a library research training facility/career path for students at Del Paso High School. Administration for these programs would require $38,700; Public Works Department requested $240,000; staff recommended $112,000 to fund construction of sidewalks at a number of locations throughout the City; Public Works Department requested $37,000; staff recommended $37,000 for construction of handicap access ramps; Community Services requested $230,000; staff recommended $230,000 to construct handicap access, playgrounds and related components; with a subtotal of $367,000. M/Ansari asked if there is a time limit in which the $115,000 -- unallocated funds must be spent. CDD/DeStefano advised that the federal government wants the City to spend the funds in one year; otherwise, those funds will be reallocated for the next year and if they are not utilized within three years, the federal government will take them back. M/Ansari opened the Public Hearing. Mr. Stevens, Del Paso High School, thanked the City for considering their revised proposal. He reported that the program addresses a number of issues and needs for students to make the transition from school to career and provide students with training and experiences in a library tech path. C/Werner asked what type of contributions have been made of the City of Walnut. He also asked what of ratio of students come from D.B. versus Walnut. Mr. Stevens advised that there has been no request for any funding from the City of Walnut and that the school district would not be funding this project. He stated that 50% of the students at Del Paso are D.B. residents. C/Werner asked staff if these funds need to be tracked for D.B. students. JANUARY 9, 1996 PAGE 12 CDD/DeStefano advised that the funds need to be tracked very carefully and that this is an issue that needs to be worked out. In response to M/Ansari, CDD/DeStefano advised that February 8 is the cut-off date in order to submit an application to the Community Development Commission. Ivorene Rowe, Project Sister, thanked the City for providing the $1,000 to continue the program and establish a seniors program within the City. She reported that D.B. seniors received packets of information that will allow them to mobilize rather than be victimized. Erin Sutton, Boy Scouts, reported that the Boy Scouts project serves approximately 10,000 youths from Fontana to D.B. The mission is to develop character, citizenship and physical and mental fitness in youth. The grant money will help build a new camp for low to moderate income boys. Allison Myers, Childcare Director, YMCA Childcare, explained that the YMCA had been a major childcare provider in the community for 16 -- years. The service provides a necessary need by providing safe, quality, affordable childcare to those children that would be known as "latchkey kids." The goal of this program is to raise self-esteem and strengthen families. With no further testimony offered, M/Ansari closed the Public Hearing. Gary Neely requested that funds be allocated to the back hill clean up at Lorbeer Junior High School. Martha Bruske, 600 S. Great Bend, did not support the City funding Del Paso High School. MPT/Huff asked staff if the City can approach the parents who are cleaning up the back hill at Lorbeer Junior High School. CM/Belanger advised that he will make contact to those parents who are doing the clean up. C/Herrera asked if the Public Works and Community Development -- Services requests are fixed budgets. CM/Belanger stated that these projects may come under budget and the monies would be rolled over into the next year. JANUARY 9, 1996 PAGE 13 C/Wemer asked why housing and/or rehabilitation is not included in the CDBG proposed programs. CDD/DeStefano advised that the City is involved with the housing program. Administrative Assistant Kellee Fritzal reported that "HOME" funds are used for the housing rehabilitation program and five homes have been funded within the last two years. The City has a home funding program similar to the CDBG program. C/Wemer moved, C/Harmony seconded to adopt RESOLUTION NO. 96-01 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR FISCAL YEAR 1996-97. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff, M/Ansari -- NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None 9. OLD BUSINESS: 9.1 REQUEST BY DIAMOND BAR SISTER CITY INC. TO ESTABLISH A SISTER CITY RELATIONSHIP WITH SANSHIA, TAIWAN - CM/Belanger stated that a request was made by the Sister City Committee to recognize a city in Taiwan, Republic of China. He recommended that Council create an ad hoc subcommittee to evaluate the request and have the sub -committee make a recommendation. Richard Callard, Multi -Cultural Committee, presented a letter from WVUSD supporting a sister city relationship between the City and Sanshia, Taiwan, Republic of China. Mr. Callard stated that a committee had been formed to compile a list of desired characteristics for a compatible sister city. In response to WAnsari, Mr. Callard stated that several Councilmembers are associate members and are not involved in the voting process for the selection of a sister city. C/Herrera requested additional information on membership and stated that she supported an ad hoc subcommittee to better inform the City of this sister city recommendation. JANUARY 9, 1996 PAGE 14 Mr. Callard advised that the Sister City committee presently has 45 members and that all available information has been given to the Council. A subcommittee would only add more time to this simple matter. C/Werner thanked Mr. Callard for his efforts in looking to create a sister city relationship for D. B. He supported formation of an ad hoc sub -committee to keep the Council informed. He asked what the cost is and if any monies would be provided by the City. He further asked if Sanshia, Taiwan is the only city recommended to establish a relationship and if the city is recommended by the Taiwanese government. Mr. Callard advised that no City monies would be spent for this project as all funds come from donations to the committee. Several countries and five cities in Taiwan were researched and it was determined that Sanshia would be the best Sister City for D.B. The Taiwanese government recommended another city that had no compatibilities with the City; therefore, the committee chose Sanshia. The Taiwanese government did not reject this choice. Martha Bruske expressed concern that the school district is involved with the use of taxpayer monies. She asked the Council to look at all documents before authorizing this project. She does not feel that D. B. is ready for a sister city. Max Maxwell stated that it is Mr. Callard's responsibility to advise the Council and residents of the status of the Sister City Committee. M/Ansari stated that Council should consider staffs recommendation to form an ad hoc sub -committee to evaluate and get more information on the Sister City. C/Harmony moved, seconded by C/Herrera to create an ad hoc sub- committee to evaluate the Sister City request and make a recommendation to Council. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Harmony, Herrera, Werner, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - None C/Werner and MPT/Huff both expressed interest in serving on the ad hoc subcommittee. JANUARY 9, 1996 PAGE 15 9.2 REORGANIZATION OF CITY COUNCIL AGENDA - With consensus of Council, this matter was continued to January 16, 1996. 9.3 CITY COUNCIL COMMITTEE APPOINTMENTS - C/Harmony requested that he be appointed to the Contract Cities Assn. and the Wilderness Corridor. MPT/Huff requested the he be the delegate on Foothill Transit; Four Comers Transportation; League of Cities; alternate to the Council of Governments; Historical Society; MRF Committee and City -On -Line Technical. C/Wemer requested that he be placed on Contract Cities; Sanitation District; Chamber of Commerce; JPA and alternate to the Wilderness Corridor. MPT/Huff asked if he could be an alternate to the Transportation subcommittee. C/Herrera asked that personal preferences be put aside and each person be serious about their appointment to their committees. In regard to C/Harmony's censureship, MPT/Huff asked how this would affect the committees he has requested to represent and if he can with this censureship. M/Ansari stated that the censureship was to be in effect until reorganization of the Council. MPT/Huff asked how C/Harmony has represented the City within his appointed committees. C/Wemer advised that he hears comments in the negative from other parties on the same committees as C/Harmony. C/Harmony stated that he has received very strong reports in favor of his work on the committees. M/Ansari agreed that C/Harmony has a relationship with Contract Cities; however, she understood concerns about representation that he will be giving the City. CM/Belanger advised that appointments can be continued to the next Council meeting but that meetings are scheduled before then, as follows: 01/10/96 -Wildlife Corridor. Foothill Transit will also meet JANUARY 9, 1996 PAGE 16 before the next Council meeting. M/Ansari made committee appointments as follows: Wildlife Corridor Conservancy - C/Herrera delegate, C/Harmony alternate; Foothill Transit Zone - MPT/Huff delegate; California Contract Cities - C/Wemer delegate, C/Harmony alternate; CLOUT - C/Herrera delegate, MPT/Huff alternate; Four Comers Transportation - MPT/Huff delegate, M/Ansari alternate; League of Calif. Cities - M/Ansari delegate, MPT/Huff alternate; L.A. County Sanitation District - M/Ansari delegate, C/Werner alternate; L.A. County City Selection Committee-M/Ansari delegate, MPT/Huff alternate; San Gabriel Valley Commerce & Cities Consortium - M/Ansari delegate, C/Herrera alternate; San Gabriel Valley Council of Governments - M/Ansari delegate, MPT/Huff alternate; Greatest L.A. County Vector Control - Dexter MacBride; -- SCAG - M/Ansari delegate, C/Herrera alternate; Southern California Joint Powers Insurance Authority - C/Werner delegate; Finance Committee - C/Herrera & C/Werner; Industry Materials Recovery Facility (IMRF) - M/Ansari & MPT/Huff; City on Line Technical - MPT/Huff & C/Werner; Cable TV Franchise - C/Wemer & C/Harmony; Sister City - MPT/Huff & C/Werner. Max Maxwell complained that the new committee assignments did not include enough assignments for C/Harmony. M/Ansari pointed out that C/Harmony requested to be assigned to two committees and that was done. Martha Bruske expressed her concern that only four Councilmembers would be going to all of these committee meetings. She asked if there will be reports in regard to the meetings in order to show the benefit of our Council members' attendance. She also asked if the Councilmembers get paid for being on these committees. She asked that Mr. MacBride be removed from the Greater Los Angeles County --- Vector Control District. WAnsari explained that the only two committees. that receive a salary is Vector Control and Sanitation District. JANUARY 9, 1996 PAGE 17 Gary Neely announced that the City -On -Line committee voted to change their status from an Ad Hoc Committee to a Standing Committee. C/Werner moved, C/Herrera seconded to approve committee appointments. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Herrera, Werner, MPT/Huff, M/Ansari NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None M/Ansari explained that the Vector Control Committee does not require a City Councilmember as the City's delegate and that Vector Control District specifically requested that Mr. MacBride continue to work with them. 10. NEW BUSINESS: --- 10.1 RESOLUTION NO. 96-02: A RESOLUTION REAFFIRMING AND SUPPORTING THE CITY OF DIAMOND BAR GENERAL PLAN - Wth consensus of Council, this matter was continued to January 16, 1996. 10.3 ORDINANCE NO. xx(1996): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DECLARING A NEED FOR A REDEVELOPMENT AGENCY TO FUNCTION IN THE CITY OF DIAMOND BAR - With consensus of Council, this matter was continued to January 16, 1996. 11. ANNOUNCEMENTS: None 12. ADJOURNMENT: There being no further business to discuss, M/Ansari adjourned the meeting at 11:20 p.m. LYNDA BURGESS,. City Clerk ATTEST: �L - " /Z. - Mayor