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Home My WebLink About02/26/1991Minutes - Study Session BudgetCM/Van Nort suggested that Council review the documents received, schedule the matter for the next agenda and, after reaching consensus, publish the document for public input. Following discussion, staff was directed to bring back the Mission Statement on March 5, 1991. Budget Discussion CM/Van Nort presented for discussion the analyses of funding levels between the City and other L.A. and Orange County Cities prepared by staff in anticipation of the 1991-92 budget process. He then presented the budget calendar setting forth a timetable for staff to prepare documents to be submitted to the Council in May. He asked for input on scheduling of an April 9, 1991 workshop for review of the objectives and proposed achievements for the 1991-92 fiscal year; and a budget workshop on May 2, 1991. Following discussion, Council requested that both meetings be held at 7:00 p.m. ACM/Belanger discussed the methodology used in comparing other cities' fiscal arrangements with Diamond Bar's. Cities studied included Brea, Dana Point, Laguna Niguel, Mission Viejo, Temple City, MINUTES OF THE CITY COUNCIL BUDGET STUDY SESSION FEBRUARY 26, 1991 ~. CALL TO ORDER: M/Werner called the meeting to order at 6:08 I p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by C/Kim. ROLL CALL: Mayor Pro Tem Forbing, Councilmen Nardella, Papen, and Kim. Mayor Werner arrived at 6:30 p.m. Also present were City Manager Robert L. Van Nort, Assistant City Manager Terrence L. Belanger, Planning Director James DeStefano, City Engineer Sid Mousavi and City Clerk Lynda Burgess. Mission Statement CM/Van Nort stated that the Council had instructed staff to prepare a Mission Statement to define their plans for the next several years. C/Papen felt that the Mission Statement prepared was very proactive; however, she recommended using "businesses" instead of "clients." C/Nardella agreed with C/Papen's comments and suggested that the statement be published in order to receive public comment at the next Council meeting. CM/Van Nort suggested that Council review the documents received, schedule the matter for the next agenda and, after reaching consensus, publish the document for public input. Following discussion, staff was directed to bring back the Mission Statement on March 5, 1991. Budget Discussion CM/Van Nort presented for discussion the analyses of funding levels between the City and other L.A. and Orange County Cities prepared by staff in anticipation of the 1991-92 budget process. He then presented the budget calendar setting forth a timetable for staff to prepare documents to be submitted to the Council in May. He asked for input on scheduling of an April 9, 1991 workshop for review of the objectives and proposed achievements for the 1991-92 fiscal year; and a budget workshop on May 2, 1991. Following discussion, Council requested that both meetings be held at 7:00 p.m. ACM/Belanger discussed the methodology used in comparing other cities' fiscal arrangements with Diamond Bar's. Cities studied included Brea, Dana Point, Laguna Niguel, Mission Viejo, Temple City, FEBRUARY 26, 1991 PAGE 2 Walnut and Yorba Linda. He further stated that each department would be presenting an overview of the activities of their respective departments and provide comparisons of data regarding employment and expenditure levels. He then made a visual presentation of data prepared by staff showing estimated revenues for 1990-91 of $9,027,000 with current staffing of 21 full time and 6 part time employees. Following discussion, ACM/Belanger reported that the Department of Administration consists of six staff members handling such responsibilities as finance, personnel, risk management and adminis- tration of all city staff. CM/Van Nort stated that staff is looking at possible changes for law enforcement for the 1991- 92 fiscal year including utilizing motorcycle officers, meaning that one squad car would be exchanged for two motorcycle officers. The addition of a gang investigator and a narcotics officer to work out of the Walnut Sheriff's station (cost to be shared with other cities also operating out of the Walnut station) is also being considered. CC/Burgess detailed the City Clerk's Department and responsibilities. She indicated that the two and one-half employees in the department is approximately average with other cities in the study. Parks and Maintenance Director Charles Janiel reported that his department includes three full time staff members as well as the part time services of Admin. Analyst Kellee Fritzal and part time clerical support. CM/Van Nort stated that, due to revenue restric- tions experienced during the first six months and anticipated levels in the 1991-92 fiscal year, he recommended that the recreation proposal for the 91-92 fiscal year be kept at the same level that is presently being performed by the Walnut Valley Recreation District. He requested Council comments on the recommendation. C/Nardella agreed with CM/Van Nort's recommenda- tion. C/Papen asked if fees being charged to the City by the Walnut Valley School District have been budgeted in the Parks and Recreation Department. FEBRUARY 26, 1991 PAGE 3 CM/Van Nort stated that facility costs had been revised and total charges for maximum usage would be less than $35,000 and would be included within the $180,000, $150,000 of which would be contract services administered by the Parks and Recreation Commission. CE/Mousavi reported on the responsibilities carried out by the City Engineer's Department and stated that there are two and one-half employees in his department, along with contracting with Ron Kranzer & Assoc. for consulting engineering. He is also looking at hiring an intern and a recep- tionist. CM/Van Nort stated that the City will receive additional funds in the area of traffic and transportation due to the passage of Proposition 111. This measure requires each city to have a Traffic Congestion Management plan and will provide additional monies locally for street improvements. In addition to Prop 111, the City will also receive monies from Prop C, 20% of which will be for local maintenance, and may receive funds from discretionary grants and the Air Quality Management Plan. Based on this, the City Engineer's Department will be in need of an additional 1/2 person which would be funded by both Prop ill and Prop C. Planning Director James DeStefano spoke regarding the Planning Department's responsibilities and functions carried out by Building and Safety. He stated that his department consists of five full- time and 2 part-time employees and a Planning Consultant. In response to C/Kim's question, ACM/Belanger stated the cities selected for comparison were chosen for a variety of reasons, such as demo- graphics, socio-economic levels, likeness of population, likeness of development. ANNOUNCEMENTS C/Papen suggested that the Council refocus on economic development. She further suggested that the Parks and Recreation Department compose a "wish list" of small capital improvements items that could benefit the entire City. These improvements could be items that other organiza- tions might want as a projects as, for example, did the Diamond Bar Girls Softball League by the donation of bleachers at Peterson Park. She then stated that she and Jim DeStefano had met with the AQMD regarding the 1991 Air Quality Management Plan. The requirement that businesses submit a FEBRUARY 26, 1991 PAGE 4 ride -sharing plan has been reduced to provide that I smaller businesses will also be required to submit a plan. She further requested that staff report on the status of the solid waste issue at the next meeting. C/Kim commended staff on the presentations made and suggested that staff accompany him to meet with LACTC regarding congestion management. He also requested that staff look into reevaluation of the Lighting Districts. C/Nardella requested that PM/Janiel look at the size of park directional signs again. CM/Van Nort thanked staff for their efforts in creating the visual presentations. CLOSED SESSION: There being no further business to conduct, M/Werner recessed the meeting to Closed Session for discussion of Property Acquisition Matters at 8:31 p.m. ADJOURNMENT: M/Werner reconvened to Regular Session at 9:10 p.m., declared that there was no reportable action taken and adjourned the meeting at 9:10 p.m. ' LYNDA BURGESS, City Clerk ATTEST: