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HomeMy WebLinkAbout08/07/1990 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 7, 1990 CALL TO ORDER: M/Werner called the meeting to order at 6:00 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF ALLEGIANCE: ROLL CALL: COUNCIL COMMENTS: The audience was led in the Pledge of Allegiance by Mayor Werner. Councilmembers Papen, Kim, Horcher, Mayor Pro Tem Forbing and Mayor Werner. Also present were City Manager Robert L. Van Nort, City Attorney Andrew V. Arczynski, Assistant City Manager Terrence L. Belanger and City Clerk Lynda Burgess. MPT/Forbing read a statement rebutting a letter sent by C/Papen to approximately 200 residents regarding Council progress on various issues. M/Werner advised that he and C/Kim, CM/Van Nort, and ACM/Belanger met with representatives of CalTrans and LACTC and had received a written commitment acknowledging that the priority for the HOV lane on the 57 and 60 freeways was placed on a lower level than before, but that the reason was due to a technical design problem they had encountered with the right-of-way and freeway facilities. He further stated that Mr. Jerry Baxter with CalTrans had indicated that they would be initiating design studies and expect the plans completed by Spring of 1991. The priority listing on this project would be placed back in proper priority in the 1992 Stip. PUBLIC COMMENTS: Ms. Beverly D'Errico, 23631 Prospect Valley, spoke on behalf of a "grass roots" hunger lobby. She stated that on September 29-30, 1990 at the United Nations in New York, a Summit for Kids will be held to address issues of social, economic and political importance. A Candlelight Vigil is being planned and the Council's support was requested. Ms. Sonya Larson invited the Council to participate in a media event on August 17, 1990 at approximately 9:00 a.m. at Northminister Presbyterian Church. She gave Council information regarding this issue. Deputy Larry Luter and M/Werner introduced Capt. Lee McGowen, replacement for Capt. Thomas Vetter at the Walnut Sheriff Station. Ms. Ada Gutowski spoke regarding property at 1833 Ano Nuevo which is now under construction. Due to the layout and instability of the land, property AUGUST 7, 1990 PAGE 2 owners in the area are concerned with safety of the project. She further advised that they had unsatisfactorily discussed the matter with other organizations. She dis- tributed photos of the property and requested that the City monitor the project closely. She requested a written response to the following: 1) why construction should not be stopped; 2) determine the City's decision to authorize a grading permit and why a permit was even issued; 3) determine the City's decision to authorize construction at 1833 Ano Nuevo and 4) why citations were not issued to the builder/owner since they were grading for one week without a permit. She also requested that a soils analysis be completed and a written statement that the soil is safe to build on. CONSENT CALENDAR: C/Kim moved, C/Papen seconded to approve the Consent Calendar with removal of discussion regarding compensation for City Commissioners/Committee Members. With the following Roll Call vote, the motion carried: AYES: COUNCILMEMBERS - Papen, Kim, Horcher, ,^ MPT/Forbing and M/Werner NOES: COUNCILMEMBERS - None ABSENT: COUNCILMEMBERS - None Schedule Future A. Parks and Recreation Commission Study Session - August 9, 1990 - 6:30 P.M., City Hall B. Planning Commission - August 13, 1990 - 7:00 p.m. - W.V.U.S.D. Board Room, 880 S. Lemon Ave. C. Special Meeting - Solid Waste - August 14, 1990 - 6:00 p.m. - W.V.U.S.D. Board Room, 880 S. Lemon Ave. D. City Council Regular Meeting - August 21, 1990 - 6:00 p.m. - W.V.U.S.D. Board Room, 880 S. Lemon Ave. E. Area "D" Civil Defense - August 22, 1990 - 7:30 p.m., Walnut Sheriff's Station Assembly Room F. Planning Commission - August 27, 1990 - 6:30 p.m. - W.V.U.S.D. Board Room G. Traffic and Transportation Committee August 23, 1990 - 6:30 p.m. - Community Room, 1061 Grand Ave. H. Congressman David Dreier Office Hours - September 12, 1990 - 9:00 a.m. to 12:00 p.m. - City Hall AUGUST 7, 1990 PAGE 3 I. Joint General Planning Advisory Committee/All Committees and Commissions General Plan Meeting - September 22, 1990, tentative location: Ramada Inn - time to be announced. J. Strategic Planning Workshop - Tentatively scheduled for September 27, 1990 - 3:00 p.m. - Ramada Inn Warrant Register Approved Warrant Register dated August 7, 1990 in the amount of $691,645.72. Bond Exoneration Approved work completed, exonerated Surety Bond No. U762619 No. U762619 for Paving Improvements and directed Tract 45345 City Clerk to send Council action to principals involved. Surety Bond Approved work completed, reduced the surety bond Reduction by $160,000 for Water System Improvements and Tract 45345 directed City Clerk to send Council action to principals involved. Resolution 90-70 Adopted Resolution No. 90 - 70 entitled: A Position & Range RESOLUTION OF THE CITY COUNCIL OF THE CITY of Account OF DIAMOND BAR ESTABLISHING THE POSITION AND Clerk I RANGE OF ACCOUNT CLERK I (PART TIME). MATTERS WITHDRAWN FROM CONSENT CALENDAR: Proposed CM/Van Nort stated that a member of the Traffic Resolution and Transportation Committee requested a study Compensation - regarding Commissioners/Committee members Commission/ compensation for attendance at meetings, etc. Committee Mr. Don Gravdahl, Traffic and Transportation Committee Member, advised that he was opposed to any compensation for Commissioners/Committee Members. He suggested that a possible solution would be to give each member the option of receiving compensation or signing a "waiver" of compensation for their service. Following discussion, M/Werner moved, C/Horcher seconded to continue the matter for two weeks in order for staff to poll all Commissions for their opinion. With a vote of 4 to 1 (C/Papen voting No), the motion carried. SPECIAL PRESENTATIONS: i Certificate of M/Werner announced that a Certificate of Appreciation Appreciation would be presented to Norma Eustaquio for her service on the Traffic and Transportation Committee. AUGUST 7, 1990 Proclamation - August, 1990 Flashlight & Extra Batteries Month Proclamation - August 7, 1990 "National Night Out" Proclamation - October, 1990 "Energy Awareness Month" Jones Intercable Televising of Council Meetings PAGE 4 M/Werner proclaimed the month of August, 1990 as "Flashlight and Extra Batteries" Month in the City of Diamond Bar. M/Werner proclaimed Tuesday, August 7, 1990 as "National Night Out" in the City of Diamond Bar. W/Werner proclaimed the month of October, 1990 as Energy Awareness Month in the City of Diamond Bar. M/Werner introduced Janet Spatz, General Manager of Jones Intercable, who made a presentation regarding televising of City Council meetings. She proposed televising on a "live to tape" basis, meaning that it would be unedited with the tape aired the following evening at 7:00 p.m. They would arrive at 6:00 p.m. and remain a minimum of three hours. She also announced that the Council could have a program on a monthly basis, if desired. Following discussion, C/Horcher moved, C/Kim seconded to allow Jones Intercable to tape all Council meetings (with advanced notice) beginning August 21, 1990. Motion carried unanimously. (It was later agreed that, in order to have a full contingent of Council Members present at the first taping, it would be necessary to change the beginning date to September 4, 1990. Circulation It was announced that Mr. Rebeiro was out of Element town and unable attend the meeting. CM/Van Nort indicated that both Orange and San Bernardino Counties will be constructing HOV lanes into L.A. County on the 57 and 60 freeways and LACTC and CalTrans were to con- struct an HOV lane through to the 57/60 interchange. Due to improvements needed to the interchange in order to accommodate the HOV lane, this lane was lowered on the priority list. He further stated that due to Council efforts, a letter was received committing both LACTC and Cal Trans to prepare the design and methodology to improve the 57/60 interchange and place it in the 1992 Stip. He then recommended that the AUGUST 7, 1990 PAGE 5 Mayor be authorized to send a letter to the California Transportation Commission agreeing to their proposal and directing one or two staff members to attend the meeting to make a pre- sentation. In addition, direct staff and certain Council Members to contact neighboring communities to obtain their support. Following discussion, M/Werner recommended that a copy of the letter be sent to Senator Hill, Congressman Dreier, Assemblyman -elect and all LACTC Commissioners. C/Papen moved for approval to attend the August 14th LACTC meeting and request reinstatement to position 46. Motion died for lack of a second. C/Horcher moved for approval to attend the meeting and express Council's wishes. Following discus- sion, C/Horcher withdrew his motion. C/Kim moved, MPT/Forbing seconded to authorize the Mayor to sign the letter with copies as requested. �I Mr. Dave Cope, 316N. Del Sol Ln., suggested that Council might want to look into "reverse traffic lanes." Dr. Dan Buffington, 2606 Indian Creek, stated that he believed the reason the 57/60 HOV lane was bumped was due to politics and not from lack of funding. He suggested the Council meet with neighboring cities to gain support for funding, Mr. Michael Lowe, 1124 "D" Cleghorn, spoke against taking the word of LACTC regarding their proposal. Following further discussion, the motion was amended to authorize the Mayor to sign the letter, send copies to the State Senator and Assemblyman - elect as well as to neighboring cities. With a vote of 4 to 1 (C/Papen voting No), the motion carried. Bid Award Mr. Bob Morganstern, City Engineer's Department, Traffic Signal advised that on August 6, 1990, bids were opened Construction - for construction of a traffic signal at Montefino Grand Ave. at and Grand Ave. There were a total of 8 bids, Montefino ranging from $78,890 to $102,984. The Engineer's estimate was $85,000. He stated that the low bidder has indicated that he can expedite the contract, depending on delivery of some materials. He recommended that Council award the contract to Raymor Electric. AUGUST 7, 1990 PAGE 6 MPT/Forbing moved, C/Horcher seconded to award the bid to Raymor Electric in the amount of $78,890. With the following Roll Call vote, the motion carried: AYES: COUNCILMEMBERS - Kim, Horcher, Papen, MPT/Forbing and M/Werner NOES: COUNCILMEMBERS - None ABSENT: COUNCILMEMBERS - None C/Papen expressed concern that no construc- tion has commenced on any intersections and asked about authorization for traffic control officers in the event construction is not complete by Sept. lst. Mr. Ron Kranzer, City Engineer, advised that the intersections of Longview and Summitridge are presently under construction and that a pre -construction meeting for the project on Grand and Diamond Bar Blvd., was held August 7th and that the contractor is aware that the hope is to have the project on line Sept. 1st. He is willing to go work overtime to complete the project, if necessary, and the estimated cost for said overtime will be available in the next day or so. CM/Van Nort suggested that staff be directed to request the Sheriff's Department to assign an officer to the City in the event the signal has not been completed by Sept. 4th. Deputy Larry Luter addressed the issue of Grand Ave. and suggested the possibility of an additional overtime traffic car for Grand Ave. Further, monitor the speed on Grand for a few days to make sure drivers stay within the limit. Following discussion, the Sheriff's Department was asked to make a presentation at the August 21st meeting regarding alternatives to possible traffic problems on Grand in September. LAFCO Sphere of Mr. Irwin Kaplan, Interim Planning Director, Influence advised that there will be a suggested modif- ication of the original plan which will cut 277 acres in the southwest portion as well as property on the western boundary at the Brea Canyon Cut -Off and North of Belen Rd. The presentation will be made before LAFCO tomorrow. He distributed copies of a work map showing the proposed boundaries. AUGUST 7, 1990 PAGE 7 C/Papen suggested that "Bill Blevins Park" be excluded since he was a long time resident of Rowland Heights. MPT/Forbing suggested that the boundary line run on the Zip Code line (Brea Canyon Cut -Off and Belen Road, then due south, west of the two tracks indicated, continuing south of Pepperdale Dr. and west through the open area). This would delete the two tracts including the park and hopefully eliminate conflict. With consensus of Council, staff was directed to make the presentation to LAFCO with the changes suggested on the map. Site "D" CM/Van Nort advised that the Council had W.V.U.S.D. appointed a liaison committee to meet with the Policy Draft Walnut Valley Unified School District during which a difference of opinion has existed regarding the City's position over Site "D". He recommended that the Mayor write to the President of the Board requesting a meeting between the two liaison members of the Council and the two elected officials of the W.V.U.S.D. to discuss this and f ` other problems without staff being included. C/Papen moved, MPT/Forbing seconded to approve proceeding with the proposal to obtain the Site "D" property. C/Kim asked how much the land was and how the City would finance the purchase. MPT/Forbing suggested that in lieu of proceeding with a proposal to obtain the property, that they work with the two School Board members to deter- mine whether a future use can be worked out that won't involve construction of homes. The Council liaisons should then report on the attitude of the School Board. M/Werner moved, C/Horcher seconded to amend the motion to adopt a land use policy that all publicly -owned properties carry an open space designation. Mr. Michael Lowe, 1224 "D" Cleghorn, stated that -- MPT/Forbing may have a conflict of interest on this issue based on the fact that he was on the School Board at the time of their decision. M/Werner asked the City Attorney for a determin- ation as to whether MPT/Forbing would have a conflict of interest. AUGUST 7, 1990 PAGE 8 CA/Arczynski stated that there was no conflict of interest. M/Werner called for a vote on the amendment to the motion to adopt a land use policy. With the consensus of the Council (4 to 1, MPT/Forbing voting No), the motion carried. M/Werner then called for a vote on the motion to direct staff to investigate the feasibil- ity of acquiring the Site "D" property and send a letter of intent to the School District. Following further discussion, with consensus of the Council (4 to 1, MPT/Forbing voting No), the motion carried. Use of Recyclable CE/Ronald Kranzer gave a presentation on the Materials for use of recyclable materials for roadway Roadway Maint. maintenance and indicated that the most successful program involves the use of recycled tires. C/Papen stated that she became aware of this process when she was traveling back east. She indicated that it also seems to cut down on noise. With consensus of Council, staff was directed to include wording in bid packages requesting bids for both recyclable and non -recyclable materials for roadway maintenance. ANNOUNCEMENTS: MPT/Forbing recommended that staff look into having block numbers added to bus shelters and benches so that drivers will know which way the numbers are going. M/Werner announced that the next publication of the City newsletter will be sent to residents in the near future. CLOSED SESSION: ADJOURNMENT: ATTE T: ayor With no further business, M/Werner recessed to Closed Session at 8:50 p.m. for discussion of Litigation and Personnel Matters. M/Werner reconvt,�ned Regular Session at 9:20 p.m., declarad that there was no reportable action taker_ and adjourned the meeting at 9:20 p.m. LY4A BURGESS City Clerk