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HomeMy WebLinkAbout12/5/1989 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 5, 1989 CALL TO ORDER: Mayor Papen called the meeting to order at 6:03 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by C/Werner. ROLL CALL: Mayor Papen, Mayor Pro Tem Horcher, Councilmen Miller, Werner and Forbing. Also present were City Manager Robert L. Van Nort, City Attorney Andrew V. Arczynski and Deputy City Clerk Tommye Nice. COUNCIL COMMENTS: M/Papen announced that the meeting would be adjourned in memory of Alex Hughes, Mayor of Claremont, who passed away December 4, 1989. Memorial services will be held December 7, 1989 at the Claremont Presbyterian Church. PUBLIC COMMENTS: Don Schad, 1824 Shaded Wood Road, presented a photograph of the Diamond Bar Ranch Festival. Gary Neely, 304 Canoecove, asked for clarification — of Consent Item No. 5--specifically about the assessments for LLMD #39 and whether or not the homeowners in that district will have an increase - in assessments. CM/Van Nort explained that the present assessment for the homeowners in this area already include funds to cover the increase. Mr. Neely then asked whether or not any of the Council had lobbied Assemblyman Hill for a change in the upcoming April election. M/Papen answered that no lobbying had been done by the City Council as a whole. However, lobbying may have taken place with individual Council- members. CONSENT CALENDAR: C/Werner moved, seconded by MPT/Horcher to approve the Consent Calendar. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner, MPT/Horcher and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None December 5, 1989 Schedule Future Meetings Approval of Minutes Warrant Register Treasurer's Report Completion of Landscape Improvements SPECIAL PRESENTATIONS: Page 2 Parks and Recreation Commission - December 14, 1989 - 7:00 p.m.- Heritage Park, 2900 Brea Canyon Rd. Approved Minutes of Regular Meeting of November 21, 1989 and Adjourned Regular Meeting of November 29, 1989. Approved Warrant Register dated December 5, 1989 in the total amount of $168,908.49. Approved Treasurer's Reports for months of July through October, 1989. Approved acceptance of improvements of LLMD #39 Landscape Improvements and increase of costs of $963.89 per month for said district. Certificate of M/Papen and C/Miller presented the Diamond Recognition Bar High School Girls' Tennis Team with Certificates of Recognition for their outstanding performance. Certificate of Awarded John Gutwein, County Planning Appreciation Coordinator, a Certificate of Appreciation for planning services to the citizens of Diamond Bar. OLD BUSINESS: Planning Services Planning Director Fouratt presented proposals for contract planning services from Willdan & Associates and Pacesetters and emphasized the need for City planning staff, specifically, 2 planning positions, Assistant Planner and Senior Planner. C/Miller moved and C/Werner seconded to approve the contract with Willdan & Associates for planning services to commence December 6, 1989 through June 30, 1990 with the six (6) recommendations in the staff report. Mr. Ross Geller, Willdan and Associates, stated that 80% of the fees would cover the development permit processing only. In terms of counter coverage, there would have to be an additional amount. They could not cover December 5, 1989 Page 3 the 40 hours a week requested under the 80% of the fees only. Mr. Steve Olson of Pacesetter Building Services stated that his firm would have no problem meeting the six (6) items that were listed in the staff report. C/Miller then withdrew his motion and C/Werner withdrew his second. MPT/Horcher moved and C/Forbing seconded approval of a contract with Pacesetters Building Services for planning services based on the items listed in the staff report with the amendment - December 6, 1989 through June 30, 1990. Motion carried with the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner and MPT/Horcher NOES: COUNCILMEN - M/Papen ABSENT: COUNCILMEN - None Planning Director Fouratt recommended that Council _I approve the authorization to hire an Asst. level planner and a Sr. level planner. After discussion MPT/Horcher moved to hire support for planning staff. The motion was defeated for lack of a second. Staff was directed to bring the recommendation back to Council at one of the February, 1990 meetings. City Engineer Mr. Kranzer gave a status report on City Status Reports Engineering services. He advised that a meeting was scheduled with L.A. County Public Works 12/8/89 to determine where all the projects are. Mr. Kranzer further advised that Public Works Construction forms had been printed and permits could now be issued at City Hall for various public works type of endeavors. He advised that he would submit a report at the end of January to the City Manager relative to all fee structures for public works improvements. December 5, 1989 Page 4 Mr. Kranzer advised that a preliminary report regarding traffic improvements on Grand Avenue will be presented, together with ordering of traffic signal equipment to facilitate a timely delivery and construc- tion, at either the first or second meeting in January. Mr. Kranzer went on to state that the FAU project for the traffic signal system (Diamond Bar Blvd at Kiowa Crest) will be advertised sometime in February by the County and the County will bring to the Council a "cooperative agreement" for them to handle the City's FAU project and contract adminis- tration for this particular signal. The project should be completed by July next year. He is also working on obtaining information on the Gateway Center improvements relative to traffic mitigation. Mr. Kranzer then discussed Peterson Park and stated that he had met with Cal Trans and that a guardrail will be installed on the freeway adjacent to Peterson Park. Cal Trans feels that the criteria for soundwalls or an additional barrier has not been met, but that if the City wishes to do that and fund it, that Cal Trans would consider it. Considera- tion by Cal Trans would take approximately one year. However, since concerns by Council and residents have been raised re- garding the safety factor at the park, other considerations could include a barrier on the park, a concrete -type block wall, or a berm/wall that would cost between $30,000 and $44,000. With consensus of Council, staff was directed to proceed with the design of such a berm/ wall, specifically Plan B in the status report, and to bring it back for Council's approval at the January 2, 1990 meeting along with a time frame for completion. M/Papen recessed the meeting at 7:34 p.m. M/Papen reconvened the meeting at 7:49 p.m. December 5, 1989 Page 5 Quail Summit/ Mr. Kranzer stated that he had met with Rolling Knoll residents of Quail Summit/Rolling Knoll Traffic Study regarding their traffic concerns. He advised that he will bring to both the residents and the Traffic and Transportation Committee, a report on the findings and recommendations. He is hoping that some of the improvements that are scheduled for Grand Avenue will alleviate some of the traffic congestion. It might be possible to reduce the size of the bike lanes for a third northbound traffic lane. In addition, parking by condo residents on Diamond Bar Blvd. between Quail Summit and Grand Ave. could be prohibited from 4 p.m. to 7 p.m. for an additional traffic lane during peak hours and the RTD could be requested to move the bus stop to the far side of Diamond Bar Blvd. Resolution 89-116 Mr. Kranzer stated that there is a need for a Traffic Control complete study of traffic control in the area. Summitridge Dr. However, there are some immediate problems that can be taken care of. Specifically, the instal- lation of traffic control devices at the following ^' locations: Summitridge Dr. at Leyland Dr.; Leyland Dr. at Summitridge Dr.; Armitos Dr. at i Pantera Dr.; Pantera Dr. at Leyland Dr.; Pantera Dr. at Armitos Dr.; Armitos Dr. at Bowcreek Dr.; Bowcreek Dr. at Armitos Dr.; Armitos Dr. at Darrin Dr. and Darrin Dr. at Armitos Dr.; which would provide traffic control for four intersections along that particular route. C/Werner asked if the developer would be charged for the signs, since some of the streets were not yet dedicated. Mr. Kranzer answered that he would be asking the developer to pay for the reimbursement of costs of the signs. Mr. Gary Neely requested that a stop light be considered at the intersection of Carpio and Golden Springs which is the only northerly exit for those homes and is a possible high school site. M/Papen advised that this issue would be referred to the Traffic and Transportation Committee. Mr. Rumpella advised that the stop sign at Carpio and Armitos is too far back, there are no markings and is hidden by trees causing most citizens to ignore the sign. December 5, 1989 Page 6 CM/Van Nort advised that Mr. Janiel, Parks and Maintenance Director, would take a look at the trees at that location and have them trimmed if necessary. C/Miller moved and C/Werner seconded to adopt Resolution No. 89-116 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND DIRECTING THE INSTALLATION OF STOP SIGNS AND RELATED TRAFFIC CONTROL DEVICES AT INTERSECTIONS SPECIFIED HEREIN as amended to correct the street names. With the following Roll Call vote, the motion was approved: AYES: COUNCILMEN - Forbing, Miller, Werner MPT/Horcher and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - -None Solid Waste Franchise: CM/Van Nort requested that this issue be deferred to the meeting of January 2, 1990. NEW BUSINESS: Appointment of M/Papen advised that the City had received Traffic and 14 or 15 applications for this Committee. Transportation Council made the following nominations: Committee: C/Werner nominated J. Todd Chavers, C/Miller nominated Don Gravdahl, C/Forbing nominated Thomas Ortiz, MPT/Horcher nominated Norma Eustaquio, and M/Papen nominated Ray Reibero. MPT/Horcher moved and C/Miller seconded the approval of the nominations of the Traffic and Transportation Committee. With consensus of Council the motion carried. Image Study: CM/Van Nort recommended that Council consider joining the San Gabriel Valley Image Study in order to develop a marketing plan. He further requested permission for a member of the Council and the City Manager to attend a meeting next month. Following discussion, it was agreed that C/Forbing and CM/Van Nort would attend the meeting and bring back a recommendation to the Council. Council C/Forbing presented to Council the proposed Expenditure expenditure policy for Council which include: Policy (1) expenses related to the League of Calif. December 5, 1989 Page 7 Cities Annual Conference, Contract Cities Annual Conference, (2) expenses by the Mayor and new Councilmembers at League of Calif. Cities Mayor and New Councilmembers meeting, (3) expenses of the Mayor and Mayor Pro Tem relating to the National League of Cities Annual Conference, (4) if a member of the Council is elected or appointed President or Vice President, Chairperson or Vice Chairperson, or a policy committee member of an organization in which the City holds membership (i.e., CCCA, League of Cities, SCAG, etc.) the expenses relating to the functions of such organ- izations shall be paid in addition to items 1 and 2 for such Councilmember, and each Councilmember shall be allocated the additional sum of $1200 per fiscal year to cover expenses of any other meet- ings they wish to attend. CM/Van Nort recommended that staff be authorized to receive the application for a special allocation and research the feasibility of applying for a special park allocation, based on the measure's restrictions. Parks Director Janiel advised that the measure is scheduled to go on the ballot November of 1990. After discussion, by consensus of Council, staff was directed to proceed to research the feasibility of and apply for a special park allocation if possible. Anniversary C/Forbing stated that he and C/Werner had Committee discussed the celebration of the City's first anniversary. One proposal was for production of a "community information" calendar to be given to After discussion, C/Forbing moved and M/Papen seconded to adopt the Expenditure Policy. Motion carried by the following vote: AYES: COUNCILMEN - Forbing, Miller, and M/Papen NOES: COUNCILMEN - Werner and MPT/Horcher ABSENT: COUNCILMEN - None Application For CM/Van Nort advised that the Mountain Mountain Recreation and Conservancy Authority is Conservancy sponsoring a bond issue; however, it has not Authority Park Allocation yet received the necessary signatures and approval by other counties. In the meantime they are looking for special projects that would be of a regional nature. CM/Van Nort recommended that staff be authorized to receive the application for a special allocation and research the feasibility of applying for a special park allocation, based on the measure's restrictions. Parks Director Janiel advised that the measure is scheduled to go on the ballot November of 1990. After discussion, by consensus of Council, staff was directed to proceed to research the feasibility of and apply for a special park allocation if possible. Anniversary C/Forbing stated that he and C/Werner had Committee discussed the celebration of the City's first anniversary. One proposal was for production of a "community information" calendar to be given to December 5, 1989 Page 8 residents. After discussion, C/Werner recommended continuing discussion of this matter until a more complete report on proposed anniversary activities including budget estimates could be completed. C/Miller stated that he felt that anyone running for City Council should not be involved in the Anniversary event. M/Papen suggested that a committee be set up by appointment of the Council to head up this event. After discussion, it was agreed that C/Forbing and C/Werner would make recommen- dations regarding the set up of the committee and who would participate. Payroll Module: CM/Van Nort stated that with the recent installation of the finance computer system, the City now has the capability of processing the payroll in-house. Staff recommended that Council approve the purchase of a payroll module from Computer Applied Systems immediately so that payroll functions may be implemented by January 2, 1990 in an amount not to exceed $4,000. CM/Van Nort further advised that in order to implement this, it would also be necessary to change the issuance of payroll checks to staff to December 29, 1989 as a one-time change. After discussion, C/Forbing moved and C/Miller seconded to approve the purchase of the payroll module from Computer Applied Systems at a cost not to exceed $4,000. The motion carried by the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner, MPT Horcher, and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None December 5, 1989 Page 9 C/Forbing moved and C/Miller seconded to change the issuance of pay checks to staff on December 29, 1989 as a one-time change. Motion carried by a 4 to 1 vote, with M/Papen voting against. Award of Personal CM/Van Nort presented a staff report prepared Computers: by the City Clerk for purchase of personal computers and stated that it was her recommendation that the bid be awarded to New Technologies of Rowland Heights in an amount not to exceed $7,414.00. MPT/Horcher moved and C/Werner seconded to award the purchase of personal computers to New Technologies of Rowland Heights not to exceed $7,414.00. The motion was approved by the following Roll Call vote: AYES: COUNCILMEN - Forbing, Miller, Werner, and MPT/Horcher NOES: COUNCILMEN - M/Papen ABSENT: COUNCILMEN - None Ordinance No. 1 CA/Arczynski advised that based on a request made (1990) by the County for an update to Title 20 dealing with sanitary sewers and industrial waste, in addition to a modification of fees, an Ordinance was drafted. Staff recommended acceptance of the Ordinance for preliminary reading and setting the matter for public hearing on January 2, 1990 at 7:00 p.m. and instructed the Clerk to publish the required notice. Staff offered Ordinance No. 31 (1990) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING BY REFERENCE A NEW DIVISION 2 OF TITLE 20 OF THE LOS ANGELES COUNTY CODE PERTAINING TO SANITARY SEWERS AND INDUSTRIAL WASTE. Motion was made by C/Werner and seconded by MPT/Horcher to adopt Ordinance No. 31 (1990) for preliminary reading and setting the matter for public hearing. Motion carried unanimously. PUBLIC HEARING Ordinance No. 32 CA/Arczynski presented for introduction by title (1989) only Ordinance No. 32-(1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 22.20.120 OF CHAPTER 22.20 OF THE LOS ANGELES COUNTY CODE, AS HERETOFORE ADOPTED, PERTAINING TO SIDE YARD SETBACK REQUIREMENTS. M/Papen opened the public hearing. December 5, 1989 Page 10 Mr. Don Schad stated that he welcomed this Ordinance based on the fact that it would give new homeowners the ability to plant trees in their yards if desired. C/Miller advised that this Ordinance would require that no two lots would abut each other, thereby guaranteeing a minimum of 15 feet between homes versus the normal 10 usually required. With no further testimony being taken, M/Papen closed the public hearing. C/Werner moved, C/Miller seconded to adopt for first reading Ordinance No. 32-(1989). With the following Roll Call vote, the motion was approved: AYES: COUNCILMEN - Forbing, Miller, Werner, MPT/Horcher and M/Papen NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None ANNOUNCEMENTS: M/Papen announced that there would not be a meeting on Tuesday, December 19, 1989 due to the fact that Council would be attending the League of California Cities Conference. ADJOURNMENT: CA/Arczynski stated that to comply with the Brown Act, staff would recommend adjournment of the meeting to Tuesday, December 19, 1989 at 4:30 p.m. at the City Hall office, 21660 E. Copley Dr., so that the Clerk can call the meeting for lack of a quorum. Meeting was adjourned at 9:30 p.m. ATTEST: V041 RUN/ , , "er—mr- Q Res ectfully Submitted, Tommye A. Ni e Deputy City Clerk