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HomeMy WebLinkAbout11/04/2014 Agenda - Regular Meeting1 l 1 City Council Agenda Tuesday, November 4, 2014 6:00 p.m. - Study Session - Room CC -8 6:30 p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Carol Herrera Steve Tye Mayor Mayor Pro Tem Ling -Ling Chang Nancy A. Lyons Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contactthe City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistanceur acro-nmcdation(s) in orderto communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours priorto the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamonclBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycledpaper and encourages you to do the some. ,e ,.. Aig CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 4, 2014 Next Resolution No. 2014-43 Next Ordinance No. 08 (2014) STUDY SESSION: 6:00 p.m., Room CC -8 ► !'onsideratio i of Paperless City Council agendas and Purchase of iPad fa-biets — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Worship Pastor Jeremy DeFriend, Diamond Canyon Christian Church Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER DEPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. November 4, 2014 PAGE 2 Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the CitV Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Veterans Celebration — November 5, 2014 — 9:00 — 11:00 a.m., Diamond Bar Center, 1600 S. Grand Avenue. 5.2 Veterans' Holiday - November 11, 2014 — City offices will be closed Tuesday, November 11"' in observance of Veterans' Day. City offices will re -open Wednesday, November 12, 2014 at 7:30 a.m. 5.3 Planning Commission Meeting — November 11, 2014 — Cancelled. 5.4 Traffic and Transportation Commission Meeting — November 13, 2014 — 7:00 p.m., 'vVind mill Community Room, 21810 Copley Drive. 5.5 Heritage Park Rehabilitation Public Workshop — November 13, 2014 — 7:00 p.m., Heritage Park Community Room, 2900 S. Brea Canyon Road. 5.6 Eco Expo — November 15, 2014 — 9:00 a.m. to 1:00 p.m., AQMD Parking Lot, 21865 Copley Drive. 5.7 City Council Meeting - November 18, 2014 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.8 Walnut Valley Water District Public Meeting — November 19, 2014 — 6:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.9 Windmill Dedication — November 20, 2014 — 10:00-11:00 a.m. — Diamond Bar Towne Center, Diamond Bar Boulevard and Grand Avenue. 5.10 Grand View Trail Opening — November 22, 2014 — 9:00 — 11:00 a.m. — 1600 Grand Avenue (Trail access located in the overflow parking lot). November 4, 2014 PAGE 3 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of October 21, 2014 (b) Regular Meeting of October 21, 2014 Recommended Action: Approve as submitted. Requested by: City Clerk 6.2 Planning Commission Minutes — Regular Meeting of September 9, 2014. Recommended Action: Receive and File. Requested by: Community Development Department 6.3 Parks and Recreation Commission Minutes — Regular Meeting of September 25, 2014. Recommended Action: Receive and File. Requested by: Community Services Department 6.4 Ratification of Check Register — Dated October 16, 2014 through October 29, 2014 in an Amount Totaling $1,327,948.87. Recommended Action: Ratify. Requested by: Finance Department 6.5 Treasurer's Statement — Month of September, 2014. Recommended Action: Approve. Requested by: Finance Department 6.6 Adopt Resolution No. 2014 -XX: Authorizing and Approving the Sale $450,000 of Proposition A Funds (Local Return Transit Funds) to the City of Industry. Recommended Action: Adopt. Requested by: Public Works Department November 4, 2014 PAGE 4 6.7 Approve Amendment No. 4 to the Memorandum of Understanding (MOU) Between the City and the Los Angeles County Metropolitan Transportation Authority for State Route 60/Lemon Avenue Partial Interchange (On & Off Ramps) Project. Recommended Action: Approve. Requested by: Public Works Department 6.8 Award of Contract in the Amount of $36,202.41 to Interior Office Solutions (IOS) for Purchase and Installation of Office Furniture at City Hall and Appropriation of $36,202.41 from General Fund Reserves. Recommended Action: Award and Appropriate Funds. Requested by: City Manager 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Adopt Resolution No. 2014 -XX: Confirming a Cost Report for N u isance 'Abatement Costs Concerning 427 N. Platina Drive, (APN: 8703-013-21) and Establishing a Special Assessment and Lien Thereof. Recommended Action: Receive Staff's Report; Open the Public Hearing; Receive Public Testimony; Close the Public Hearing; and Adopt. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: 8.1 Appointment to the Traffic and Transportation Commission to fill the Unexpired Term of Jennifer Mahlke. Recommended Action: Appoint. Requested by: Mayor Pro Tem Tye 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda # Meeting Date: MININTOTn�� Study Session 11/4114 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma 11L TITLE: CONSIDERATION OF PAPERLE S CITY COUNCIL AGENDAS AND PURCHASE OF WAD TABLETS Overview Recently, staff received a request to present options for implementing a paperless City Council agenda packet that is viewable on a portable tablet device. Over the past several months, the Information Systems Department and Public Information Division has successfully tested the following system for Council consideration. iLegislate Paperless Agenda Mobile Application The City currently offers online video streaming of meetings via an application called Granicus. Along with the video stream, Granicus incorporates a digital version of the agenda to provide home viewers of the online stream with the associated backup materials up for discussion. Granicus also offers a paperless agenda application called iLegislate which enables users to review agendas, supporting documents and archived meeting videos from a mobile device, while maintaining the user's ability to create notes and annotations, highlights and bookmarks during a meeting. Agenda materials would be automatically updated with the latest information (including redline versions of the agenda and any notes made by the user while offline) whenever connected to a wireless internet network. Mobile access to agenda materials available via iLegislate would be secured by unique usernames and passwords established through the Apple Store. The application is included in the City's annual Granicus maintenance fee, and would not require any expenditure to implement. Apple iPad Tablets iLegislate is currently available only for Apple products. Therefore, to implement this solution, the City must purchase compatible iPad tablets. Depending on the model, iPads range in cost from $399- $499 each, plus tax and ongoing maintenance. If approved, the City -owned iPads would be issued to the City Council and approved executive staff for City business use, with the City's Information Systems Policy applying to all employees issued a tablet. Benefits of Paperless Agendas There are a number of benefits to going paperless. In addition to the environmental benefits of saving thousands of pages each agenda cycle, the City may realize significant cost savings. With a paperless agenda process, staff time associated with the development and distribution of paper agenda packets is dramatically reduced, freeing up employees to complete other tasks and enhancing efficiencies. Furthermore, printing and copying costs are reduced along with general wear - and -tear on the machines. Recommendation Staff recommends the City Council consider the adoption of a paperless agenda packet process and the purchase of iPad tablets and provide direction to staff. PREPARED Bt ).. tqm� k—k Ryaq N Lean Deputy -City Manager 2 Agenda No. 6.1(a) CITY OF DIAMOND BAR 109AFff CITY COUNCIL STUDY SESSION OCTOBER 21, 2014 STUDY SESSION: M/Herrera called the Study Session to order at 5:45 p.m. in Room CC -8, South Coast Air Quality Management District, 21865 Copley Drive, Diamond Bar, CA 91765 Present: Council Members Ling -Ling Chang, Nancy Lyons, Jack Tanaka, Mayor Pro Tem Steve Tye, and Mayor Carol Herrera. Staff Present: James DeStefano, City Manager; Ryan McLean, Deputy City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Kimberly Young, Senior Civil Engineer; Ken Desforges, IS Director; Amy Haug, Human Resources Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and, Tommye Cribbins, Uity Clerk. Also Present: David Volz, Consultant David Volz & Associates. ► GRAND AVENUE BEAUTIFICATION UPDATE — Discussion and Action. CDD/Gubman reported that when the City embarked on the beautification project, staff focused on a broader vision of drafting a citywide streetscape design palate so that whatever features and themes were established at the intersections of Grand Avenue and Diamond Bar Boulevard and Grand Avenue and Longview Drive could be introduced throughout Diamond Bar as opportunities present themselves. Eventually, there would be a unified visual identity for the community. The proposed entry monument features provided this evening for Council's review adds another planning feature for the Diamond Bar streetscape palate. The monument structures incorporate thematic features from Grand Avenue beautification street furnishings, embraces the visual character of the City's natural setting and the architectural setting of the Diamond Bar Center as well as, abstracted shapes and symbols found on the City's seal. If the Council concurs with the design direction proposed on the drawings tonight, staffs goal is to replicate the monument at other entrances to the City and would include the phasing out of the "fly swatters" at the north, south and east end of town. One point of departure in the monument design is that there is no literal representation of the City seal's linings and surfaces. Staff's goal is to avoid the formal efficacious tone of the City seal so that one feels like they are entering a place rather than a jurisdiction. David Volz and Gary Vasquez accomplished the deconstruction of the City's seal so that the forms and symbols found in the seal are artfully incorporated in an abstract manner into the primary monument structure. The collaborative process that occurred between the design professionals and City staff was somewhat like doing a police sketch where everyone OCTOBER 21, 2014 PAGE 2 CC STUDY SESSION communicated what was in their mind of what they wanted the entry feature to express and David and Gary interpreted those ideas into a visual medium. The group carefully considered every feature and every detail of the monument. For example, the group did not want to use the same stone as was used at the Diamond Bar Center but wanted to make sure that the monument retained that sense of permanence within an informal `old world" context rather than being formal and regimented. Since Diamond Bar aspires to be a diverse community this goal is reflected in the diversity of shapes, sizes and colors of stone that fit together to form a strong backdrop to the main monument structure. The Power Point presentation will express the Diamond Bar motif in three different ways. The group's recommendation was for the monument to simply read "Diamond Bar" rather than "City of Diamond Bar" to provide a welcome to the community rather than advising visitors that they are "entering the City's turf." The group also wanted to reinforce the Diamond Bar name as a brand so that the name says it all. For example, when one enters Nordstrom's they are not entering "The Clothing Store of Nordstrom's." The windmill motif ties the entry monument together with the other streetscape elements that feature that same motif. The group agonized over the shape of the windmill icon, composition of the windmill shapes, cutting the metal and how the icon would be framed within the stone backdrop. CDD/Gubman then introduced Mr. David Volz, with Volz & Associates, who provided a PowerPoint presentation and stated that the monument is intended to be a gateway to the City so that as one crosses the gateway, while it is not intended to be formal, people will understand where the line is. There is a center monument and a treatment on both sides of the street. He indicated the location of the sign at the City boundary and stated that the existing median at Longview will be extended to the boundary line with side walls at each sidewalk to create a gateway. In moving through the design concept process the monument has moved away from corporate styles into a more interesting monument that is aligned with City features such as the Diamond Bar Center. The proposal is for a 10 '/2 foot high sign in the median with the monument being about 5 '/z feet tall and 12 feet wide to fit within the 14 foot wide median. The materials and design are identified with Diamond Bar and include stone with rolling hills with a big tree as the backdrop. The sign will be turned about 30 degrees from the centerline to face the entry point curb. He showed a side view of the sign which will be built out of three pieces and placed on a pedestal to provide an arched effect. The rest of the median will be planted out. The windmill will be metal cutouts placed at the back of the sign with LED indirect lighting rather than indirect lighting at the front and back to provide more of a glow. MPT/Tye asked if the tree was at the top of the sign and if the tree would block the view of the sign. Mr. Volz responded that the tree is some distance behind the sign and that it would not block the view of the sign. As the tree grows the branches will be trimmed up to about 10 feet or so to clear for vehicles and view. OCTOBER 21, 2014 PAGE 3 CC STUDY SESSION Mr. Volz continued with an explanation of the four foot wide gateway pieces proposed to maintain pedestrian traffic on both sides of the median in the parkway which pick up some of the detailing that is proposed for the center of town. The gateway pieces will be about 30 feet long. Mr. Volz explained the materials to be used. MPT/Tye asked if the steel would look similar to the fly swatters as it ages. Mr. Volz responded No, this steel is made to rust as it self -coats and will have more of a soft brown patina over time. CSD/Rose said it is the same material as the fly swatters. C/Lyons said that some of the panels look like wood. Mr. Volz responded that it is wood. There are a few of those types of panels proposed in the median in the center of town and felt it would match those panels. C/Lyons asked how long the wood panels would last before they would have to be replaced. Mr. Volz responded 10-15 years. CM/DeStefano asked if the Council concurred with the proposed design and wished to move forward. With Council concurrence, M/Herrera responded that there is consensus and staff may proceed. CDD/Gubman thanked CSD/Rose, SCE/Young, PWD/Liu, and PIO/Roa for their efforts and collaborations during the design process. ► POLITICAL SIGNS - Discussion and Action CDD/Gubman presented staff's report on the existing political sign regulations. He stated that this study session item grew out of a request early this summer for staff to look into the Chino Hills' permitting program and ordinance for political signs to see if that permit program is something that could be done in Diamond Bar. He and CA/DeBerry put together a memorandum to the City Council which is attached to the cover of the study session cover memo and outlines the ways the City could establish a permit program. OCTOBER 21, 2014 PAGE 4 CC STUDY SESSION Staff's recommendation would be to require permits only for signs located in the public rights-of-way. After reviewing the Chino Hills Ordinance staff found that the provisions for requiring permits on private property were at odds with some constitutional rights that political signs enjoy over commercial types of speech so there are some potential issues the City would want to avoid if the City were to establish a permit program. Should the Council wish to establish a permit program staff can provide the guidance for establishing such a program; however, since this opens the topic of discussing the problem Diamond Bar occasionally encounters with the over proliferation and visual clutter that occurs during some election seasons, the Council and staff can discuss other more broad issues to address those issues. Staff is requesting Council direction on this matter. MPT/Tye said he felt the City should implement a permit program. C/Chang said she was very concerned about First Amendment rights. MPT/Tye felt a permit program would provide incentive for people to clean up their signs quickly. C/Lyons said $250 might not be enough because the way she interprets the program is that if, for example, if she didn't pick up any of her signs she would lose only $250 which might be less than she would pay to have her signs picked up. CDD/Gubman said that the amount of the deposit had to be carefully balanced so as not to price someone out of the program. C/Chang said it is way too much and in accordance with the First Amendment there cannot be a limited timeframe. CA/DeBerry said that a time limit can be imposed but it has to be non- discriminatory. For example, if the City prohibited all signs in the public right-of- way but they, Nad one exemption where the City allowed political signs during a certain timeframe stated, it would be okay because the City would, in that instance, be treating political speech in a manner preferable to commercial speech. Otherwise, all signs are prohibited. It is fine to allow political signs to go up for a certain time. Most cities get into problems because they want to regulate the proliferation of political signs but in doing so they end up treating commercial signs better than political signs. Some cities do not aim to regulate content but all cities have sign requirements and the number of signs that can go on a property so what they might do during political seasons is to allow political signs of a certain size in addition to what already exists. Typically, for private property the City cannot regulate based on content except to prohibit use of a sign on private property to advertise products and services not sold on-site. Diamond Bar's ordinance is the same way and the property owner can use whatever square footage they are allowed for a political message or to advertise products OCTOBER 21, 2014 PAGE 5 CC STUDY SESSION and services sold on-site. Cities can exclude all signs from the public right-of- way and provide for political signs during certain periods of time. This would mean that all commercial signs would have to be excluded in the public right-of- way. M/Herrera asked if that was legal and if the City could discriminate in that fashion. CA/DeBerry responded affirmatively. M/Herrera asked if the public right-of-way included the tree wells at the side of streets and whether it included the median. CA/DeBerry said it would be anything from the back of the sidewalk to the back of the sidewalk and any additional public right-of-way behind the sidewalk. CA/DeBerry said signs could be excluded from the medians. MPT/Tye said he was asking for consideration of getting signs cleaned up and not talking about taking away anyone's right to put signs in tree wells or anywhere else in the public right-of-way. Currently, there can be one sign per block, no signs in the median and signs can be put up 30 days prior to an election so his idea in looking at what Chino Hills does is to consider how the City can make sure signs are cleaned up within a reasonable amount of time. He agrees that $250 may not be enough. C/Chang said that a fee of $250 would exclude individuals who may not be able to pay that amount. MPT/Tye asked what the amount should be. CA/DeBerry said he could not give an exact number but $250 might be fine or maybe a little higher. What is the average cost to produce a sign? MPT/Tye said $547 apiece, which gets back to his point that if individuals can avoid picking up their signs the deposit should be sufficient to ensure removal of signs. C/Chang asked what would happen if someone wanted to put up just one sign. CA/DeBerry said there could be an amount per sign with a cap. MPT/Tye said that to C/Lyons' point, it might cost more to have the signs removed than to pay the deposit. CA/DeBerry said there would be room for the City to charge beyond the deposit by stating that to the extent the deposit is not used, that amount will be refunded; Amended .Pages 6 and 7 6.1(a) CA/DeBerry said there could be an amount per sign with a cap. MPT/Tye said that to C/Lyons' point, it might cost more to have the signs removed than to pay the deposit. CA/DeBerry said there would be room for the City to charge beyond the deposit by stating that to the extent the deposit is not used, that amount will be refunded; and if the amount exceeds the deposit the City has the discretion to charge the additional fee. C/Lyons asked if Chino Hills has had success with this program. MPT/Tye said that some people do not pull a permit and still put up signs so it does not matter because the City will confiscate those signs and the City is out the deposit plus any additional amount for removing the signs. C/Lyons asked if it was working for the people who pay a deposit and are the signs being removed within the proper timeframe. MPT/Tye said he got his deposit back. CDD/Gubman stated that Diamond Bar requires a deposit of $100 for temporary banners such as a grand opening banner. Similarly, it is very effective for people who get a permit and pay the deposit to remove the signs. It works as long as people play by the rules. The City goes after a lot of illegal banners so it is a mixed bag as far as how successful the program is. Those who play by the rules are happy to get their deposits refunded. In other cases, the City has to use Code Enforcement and if they apply for a permit at a later date the City may subtract the number of days the sign has already been up. CM/DeStefano asked for direction. MPT/Tye stated he likes the idea of a deposit and feels that the sign ordinance the way it is right now is workable. M/Herrera asked MPTtTye if he Would like to see staff work on bringing something back. MPT/Tye stated Absolutely. C/Lyons agreed with MPT/Tye. She stated that this takes care of city council elections but would it also take care of other elections such as school board elections, etc. OCTOBER 21, 2014 PAGE 7 CC STUDY SESSICA-1 CDD/Gubman stated that it would take care of aH elections including ballot measures. MPT/Tye said he would like to see staff bring something back emending the current permit program that included a Provision for making sure signs were removed within the proper timeframe. felt C/Tanaka asked if sign removai was that big of a problem and felt that the current program was sufficient. CM/DeStefano stated that it depends on the candidate and the candidate's team. Some candidates are very good about removing signs and other times it is a problem. C/Tanaka stated that he did noel: want to make more work than necessary and that as a whole it seems to working. M/Herrera asked if C/Tanaka thought what we have in place is fine. C/Tanaka stated that he felt that what we have in place is tine and that the does a good job of notifying others of what the policy is. C/Chang agreed, M/Herrera also agreed with the current program. M/Herrem reiterated that Council's direction to staff is that the City will continue with the Current program in place. CM/DeStefano stated that the direction is to stay as is. PUBLIC COMMENTS: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Herrera adjourned the Study Session at 6:28 p.m. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of 2014. Carol Herrera, Mayor Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 21, 2014 CLOSED SESSION: 5:30 p.m., Room CC -8 1pmtff Public Comments on Closed Session Agenda — None Offered. Government Code Section 54957 Public Employee — City Manager Performance Evaluation STUDY SESSION: 5:45 p.m., Room CC -8 Grand Avenue Beautification Update — Discussion and Action Discussion of Political Signs — Discussion and Action Public Comments: None Offered Study Session adjourned to Regular City Council Meeting at 6:28 p.m. CALL TO ORDER: Mayor Herrera called the Regular City Council meeting to order at 6:35 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Cantor Paul Buch, Temple Beth Israel, gave the invocation. ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye and Mayor Herrera. Staff Present: James DeStefano, City Manager; Ryan McLean, Deputy City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Ken Desforges, IS Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Kimberly Young, Senior Civil Engineer; Amy Haug, Human Resources Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and, Tommye Cribbins, City Clerk. CM/DeStefano reported that during tonight's Study Session, Council continued its discussion and decision-making process regarding the Grand Avenue Beautification Project. At its last meeting, the Council was presented with a schedule for the project and steps necessary toward commencement of construction from Longview to just north of Diamond Bar Boulevard. Tonight the City Council looked at the design and new entry signs, the first of which would be located at Longview and Grand Avenue. Upon receiving the presentation from the City's consultant and staff, Council directed staff to move forward. The community will continue to see more of this project as advertising takes place and staff move forward to the point of construction next year. OCTOBER 21. 2014 PAGE 2 CITY COUNCIL CM/DeStefano also reported that the City Council also discussed Political Signs and the possibility of establishing a permit program for political signs since there was a concern raised about the proliferation and illegal placement of political signs. Council received a report from staff, discussed the matter briefly with the City Attorney and with consensus of Council no changes would be made to the current political sign regulations. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORT AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Theresa Lee was concerned about West Nile Virus in "The Country Estates" and the Millennium project catch basin which she felt would further contribute to the breeding of the virus because of stagnant water. Mae Liu urged the City to schedule a public hearing for the current 188 homeowners of "The Country Estates" to consider an amendment to revise the public trail and debris basin for the Millennium project. Lee Mao, resident of "The Country Estates" thanked the City for hosting the Town Hall meeting regarding the Millennium project. He asked CM/DeStefano about easements that were sold to Millennium by residents at 22360 and 22364 Kicking Horse. He wanted to make sure the City was aware that both homes never received approval from "The Country Estates" Homeowners Association for such agreements. He read a letter addressed to SCE/Young and an email addressed to SP/Lee from the Association's General Manager Chatsworth and asked the City to review the easements and to ask Millennium to propose a new debris basin that is not in the back of the two homes on Kicking Horse. Grace Lim -Hays, resident and current President of the Hampton Court HOA, said that her neighbors asked her to inform the City Council of recent property damage events on Washington Street. Homeowners are very concerned about having to pay for damage and that the next incident might be worse. Residents believe truckers are unaware that Washington Street is a small cul-de-sac area that they are unable to traverse. She suggested that the City put up signage on the right and left side of Brea Canyon Road at Washington Street that would alert drivers that they are entering a dead-end street. Cassandra McInnis, resident of "The Country Estates" reiterated her comments about the City not protecting its "Crown Jewel" ("The Country Estates") and how the threat of the Millennium project was made known only to a few and not all of the homeowners. Amended Pages 3 and 4 6.1(b) OCTOBER 21, 2014 PAGE 3 CITY COUNCIL recent property damage events on Washington Street. Homeowners are very concerned about having to pay for damage and that the next incident might be worse. Residents believe truckers are unaware that Washington Street is a small cul-de-sac area that they are unable to traverse. She suggested that the City put up signage on the right and left side of Brea Canyon Road at Washington Street that would alert drivers that they are entering a dead-end street. Cassandra McInnis, resident of "The Country Estates" reiterated her comments about the City not protecting its "Crown Jewel" ("The Country Estates") and how the threat of the Millennium project was made known only to a few and not all of the homeowners. CM/DeStefano stated that the staff has worked with the Hampton Court homeowners in the past regarding traffic concerns and particularly the issue of big trucks that get lost and try to make a 180 degree turn at the end of Washington Street. CM/DeStefano said he would work with PWD/Liu and have him take another look at that area. With respect to signage, it is very difficult from a traffic regulatory perspective to indicate that there is a dead-end street any sooner than at the intersection of Washington Street and Lincoln where the City Park is located because it is not a dead-end street until it gets to that point. However, PWD/Liu and his staff are very creative and may find additional ways to help wayward truckers find the proper route out of that neighborhood. CM/DeStefano stated that with respect to speakers' comments regarding the Millennium Project, there were many statements, questions and opinions that the Council and staff have heard before and have been responded to either at this auditorium with the minutes as reference, or at the September 9 meeting. In addition, staff has responded to some 200 questions about this project. This is an ongoing process and "The Country Estates" Board of Directors, its General Manager and the Millennium Partners are looking into the issues raised by the residents of "The Country Estates." 4. SCHEDULE OF FUTURE EVENTS: 5.1 `Valnut-Vaiiay-rJR[#od Schoei-Distiqket Walnut Valley Water District Town Hall Meeting regarding rates - October 23, 5:00 p.m., Water District Office, 271 South Brea Canyon Road. OCTOBER 21, 2014 PAGE 4 CITY COUNCIL 5.2 Parks and Recreation Commission Meeting — October 23, 2014 7:00 p.m., Windmill Community Room, 21810 Copley Drive 5.3 Time Capsule Dedication — Saturday, October 25, 2014 — 4:00 p.m., Diamond Bar City Hall, 21810 Copley Drive. 5.4 Planning Commission Meeting — October 28, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.5 Halloween Haunted House — October 30 and 31 2014 — 6:00 p.m. I o 9:00 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.6 Fall Fun Festival — October 31, 2014 — 4:30 p.m. to 8:30 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.7 City Council Meeting — November 4, 2014 - 6:30 p.m., SCAQMD Auditorium, 21865 Copley Drive. 5.8 Veterans Recognition Celebration — November 5, 2014 9:00 a.m. to 11:00 a.m., Diamond Bar Center, 1600 S. Grand Avenue. 5.9 Veterans Day Holiday — November 11, 2014 — City offices closed Tuesday, November 11 in observance of Veterans' Day. City offices reopen Wednesday, November 12, 2014 at 7:30 a.m. 5.10 Walnut Valley Water District Public Hearing regarding rates — November 19, 5:00 p.m., SCAQMD Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: MPT/Tye approve the Consent Calendar as following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: moved, C/Lyons seconded, to presented. Motion carried by the Chang, Lyons, Tanaka, MPT/Tye, M/Herrera None None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of October 7, 2014. OCTOBER 21, 2014 PAGE 5 CITY COUNCIL 6.7 APPROVED AMENDMENT NO. 2 TO THE AGREEMENT WITH CLEAR CHANNEL OUTDOOR TO EXTEND FRANCHISE AGREEMENT FOR BUS SHELTERS IN DIAMOND BAR FOR SEVEN (7) ADDITIONAL YEARS FROM JULY 1, 2014 THROUGH JUNE 30, 2021. 6.8 AWARD OF PROFESSIONAL ENGINEERING SERVICES CONTRACT TO FAIT & ASSOCIATES, INC. FOR CIVIL ENGINEERING DESIGN, CONSTRUCTION ADMINISTRATION AND INSPECTION, AND CONSTRUCTION SURVEY, FOR THE RONALD REAGAN PARK AND CARLTON PETERSON PARK PARKING LOTS REHABILITATION PROJECT, IN THE AMOUNT OF $109,685; PLUS A CONTINGENCY AMOUNT OF $11,000, FOR A TOTAL AUTHORIZATION OF $120,685. 7. PUBLIC HEARING: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka said he had no subcommittee reports this evening as he has spent the past couple of weeks taking care of some health issues. He asked that tonight's meeting be adjourned in memory of long-time Diamond Bar resident, Eileen Tillery who recently passed away. Eileen resided in Diamond Bar for more than 50 years and along with her husband Jack raised three children, Jody, Tim and John. He remembered that Eileen was honored at the City of Diamond Bar's Annual Birthday Celebration as an outstanding Diamond Bar Volunteer. She was an active community member having been a charter member and past president of The Diamond Bar Women's Club, Northminster Presbyterian Church, Diamond Bar "Friends of the Library" and had donated wine for the Wine Soiree fundraiser for more than 20 years. Eileen and her former partner Jerry Mead worked together with their "New World Wine Competition" for the past 13 years and donated wine and time to many local charities. Eileen had a big heart. C/Tanaka and his wife Wanda remember Eileen attending every "Concerts in the Park" series and staying for "Movies Under the Stars." Eileen really enjoyed the movies and her hearty laughter will be missed. Jack and Wanda Tanaka say goodbye to a very kind lady and dear friend, Eileen (ET) Tillery: C/Chang said that as usual residents can follow her on a variety of media outlets. She thanked Congressman Royce for bringing Law Librarian of Congress David Mao to Diamond Bar for his presentation which she unfortunately missed but will be going online to review. She will miss Eileen Tillery, a phenomenal human being. Eileen also served on the Diamond Bar Community Foundation about 12 years ago when C/Chang first joined the foundation. She hopes to see everyone at the Time Capsule Dedication at 4:00 p.m. at City Hall. OCTOBER 21, 2014 PAGE 6 CITY COUNCIL C/Lyons said she too would miss Eileen Tillery who was quite a lady. Eileen was a life coach for the generation of individuals who came after her. Eileen was very positive and encouraged everyone to "go for it." Eileen was a huge contributor to the community and will be missed in a big way. David Mao's presentation was a wonderful opportunity that Congressman Royce made happen for Diamond Bar. The Friends of the Library spearheaded and organized the event and in true Diamond Bar fashion, there was great participation by the Diamond Bar Community Foundation, the Diamond Bar Association of University Women and from the City of Diamond Bar, with every individual and organization assisting in the details. It was a great day and Mr. Mao presented the City with a couple of items for the City's Time Capsule. MPT/Tye referenced a speaker who spoke about West Nile Virus in Diamond Bar while making a statement about what they are against in "The Country Estates area. In spite of that, West Nile Virus is a problem and over the last many months he has continued to make people aware of it and will say again that if anyone sees standing water and mosquito activity, please do not hesitate to call the Great Los Angeles County Vector Control District at 562-944-9656. Vector Control takes every report seriously and will put someone on the problem immediately because it is a serious problem and not an issue to be trifled with. Everyone needs to be aware and remain vigilant. The experience with Law Librarian of Congress David Mao last Saturday was terrific. Many people are to be congratulated for this event which is a great opportunity for Diamond Bar when people understand the City needs to collaborate with groups, congressman, etc. Congressman Royce came up with this idea and started the process a year ago to commemorate the 25th Anniversary of the City of Diamond Bar. As Kathleen Newe stated in her email to the City Council, most important are the people behind the scenes and there were many including staff. Special recognition goes to Cecilia Arellano, Public Information Coordinator, who faithfully attended planning meetings, was very professional, worked diligently, and was very supportive with her creative ideas and suggestions which enhanced the afternoon's event. She did everything possible to make the event happen and her help on Saturday was invaluable. He said he believed that most people do not realize how much staff works behind the scenes. Council and residents get to show up for the event whether it be Concerts in the Park, 4th of July Celebration or in this instance, something that has probably never happened in Southern California. Kudos to staff and special thanks to PIC/Arellano for making the event happen. Kathleen concludes her email by stating that "it is a highlight in the memory of Diamond Bar and the Friends of the Library. We are all successful because of your support." MPT/Tye said that goes both ways. The Friends of the Library are successful because of the City's support and the City is successful because of the Friends of the Library support and the library is successful because of the collaboration. When everyone works together it is a wonderful success and it was terrific to be a part of the event on Saturday. Thanks to Congressman Royce for making it happen! OCTOBER 21, 2014 PAGE 7 CITY COUNCIL He rememberzA Eileen Tillery and it is because of her that the Friends of the Library was so successful and it is because of her that the library is as wonderful a facility as it is today and it is because of her, her input and involvement in this community that it is the wonderful community it is. She will be greatly missed. M/Herrera said that last Saturday's event was great and Congressman Royce is a hero to the City of Diamond Bar for arranging the event. She thanked Kathy Newe, Ruth Low, Rick Rodgers and PIC/Arellano who worked very hard to coordinate the event. M/Herrera said she appreciated that David Mao presented Diamond Bar with a book of the Law Library of Congress and a coin for the City's Time Capsule, items which she passed along to the custody of PIC/Arellano. Margaret Donnellan Todd, County Librarian, was also very appreciative of the Diamond Bar Friends of the Library and commented that the Diamond Bar Library and the Friends are one of her favorites in the County, due to all of the hard work that the Friends do to raise money to support and make the Diamond Bar Library successful. She joined with her colleagues in stating that Eileen Tillery will be missed. Eileen was a long -long time community volunteer, an exemplary individual who showed volunteers how they can give to the community and make it better and certainly, she contributed much toward making the Wine Soiree's successful in donating most of the wine every year. God rest her soul. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the City Council Meeting at 7:19 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2014. CAROL HERRERA, MAYOR a=011411. •. CALL TO ORDER: Agenda No. 6.2 Chairman Frank Farago called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Chairman Farago led the Pledge of Allegiance. 1. ROLL CALL: Present: Comrr, loners Jimmy Lin, Peter Pirritano, and Chairman prank Farago Absent: Commissioner Ruth Low was excused Also present: Greg Gubman, Community Development Director; Natalie T. Espinoza, Assistant Planner; and Stella Marquez, Administrative Coordinator. 2. SPECIAL PRESENTATION — Recognition of outgoing Commissioner Jack Shah 3. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: Manisha Sulakhe, Traffic & Transportation Commissioner, spoke about her appreciation of Jack Shah's mentorship. She has lived in Diamond Bar for 27 years and appreciates the Planning Commission's work. 4. APPROVAL OF AGENDA: As presented 5. CONSENT CALENDAR: 5.1 Minutes of the August 12 2014 Regular Meeting C/Pirritano moved, Chair/Farago seconded, to approve the August 12, 2014, regular meeting minutes as presented. Motion carried by the following Roll Call vote: AYES: NOES: ABSTAIN: ABSENT: 6. OLD BUSINESS COMMISSIONERS COMMISSIONERS COMMISSIONERS COMMISSIONERS None 7. NEW BUSINESS: None Pirritano, Chair/Farago None Lin Low SEPTEMBER 9, 2014 PAGE 2 PLANNING O O '. 8. PUBLIC HEARING(S): 8.1 Development Review No. PL2013-221 - Under the authority of Diamond Bar Municipal Code Section 22.48, the applicant and property owner requested Development Review approval to construct a new single family residence consisting of 6,086 square feet of livable area; a 620 square foot garage; and, 683 square feet of balcony/patio areas on a 0.73 gross acre (31,990 gross square -foot lot). The subject property is zoned Low Medium Residential (RLM) with an underlying General Plan land use designation of Low Residential (RL). PROJECT ADDRESS 1200 Chisolm Trail Diamond Bar. CA 91765 Jimmie Joe 1705 Via Napoli Montebello, CA 90640 APPLICANT: Ron Ballesteros 922 S. Sierra Vista Avenue Alhambra, CA 91801 AP/Espinoza presented staff's report and recommended Planning Commission approval of Development Review No. PL2013-221, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Chair/Farago opened the public hearing. Ronald Ballesteros, project designer, said he was present to respond to Commissioner's questions. With no further comment, Chair/Farago closed the public hearing. C/Pirritano moved, C/Lin seconded, to approve Development Review and Minor Conditional Use Permit No. PL2013-221, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roil Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Lin, Pirritano, Chair/Farago None Low 9. PLANNING COMMISSIONER COMMENTS`INFORMATIONAL ITEMS: None SEPTEMBER 9, 2014 PAGE 3 PLANNING COMMISSION 10. STAFF COMMENTSIINFORMATIONAL ITEMS: 10.1 Public Hearing dates for future projects. CDD/Gubman announced that the September 23 meeting would be canceled due to lack of agenda items. The next scheduled meeting is October 14, 2014. CDD/Gubman updated the Commission on the Walmart Neighborhood Market Project. All permits have been issued and interior demolition has commenced. The exterior site improvements are moving forward for a scheduled opening in March 2015. Chair/Pirritano said it appeared construction had stopped at the new tire store on Diamond Bar Boulevard and asked if there was a problem. CDD/Gubman said that soil contamination was discovered as a result of the prior gas station and auto repair. Remediation was found to not fully reduce contaminates to mandated levels, which requires further cleansing of the soil which will be overseen by AOMD and possihly the Department of Toxic Substance Control. Staff is looking to assist the applicant in order to move the project fnrward 11. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chair/Farago adjourned the regular meeting at 7:23 p.m. The foregoing minutes are hereby approved this 14th day of October, 2014. Attest: Respectfully Submitted, Greg Gubman ;lt ommunity DeveopmenDirector Agenda No. 6.3 CITY OF DIAMOND BA MINUTES OF THE PARKS & RECREATIONO. DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810-COPLF-Y DRIVE, DIAMOND BAR, CA, SEPTEMBER 25,2014 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:00 _ p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, and Chairman Ted Owens Vice Chairman Benny Liang arrived at 7:23 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks Maintenance Superintendent; Andee Tarazon, Community Services Coordinator; Alison Meyers, Community Services Coordinator; Tatyana Warren, CS Leader; C.J. Kemble Recreation Specialist, and Debbie Gonzales, Administrative Coordinator PRESENTATION TO SUMMER VOLUNTEENS OF 2014 — CSC/Meyers MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the August 28, 2014 Regular Meeting. C/Grundy moved, VC/Liang seconded, to approve the August 28, 2014 Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: 2. INFORMATIONAL ITEMS: Grundy, Hsieh, VC/Liang, Chair/Owens None Herndon None 2.1 Recreation Program Update — CSC/Tarazon C/Grundy said he noticed that the majority of the senior club members are non-residents and asked what surrounding cities they were coming from. SEPTEMBER 25, 2014 PAGE 2 P&R COMAUSSION CSD/Rose responded that seniors come from Chino Hills, Walnut, Pomona, Rowland Heights and Hacienda Heights. C/Grundy asked why there is such a high number of participants from those cities and asked if they had their own senior programs. CSD/Rose responded that Walnut has a program but Diamond Bar still gets a lot of Walnut residents. Chino Hills is beginning to have senior programs. He is not aware of any senior centers in Rowland Heights or Hacienda Heights. CSCiTarazon reported that Diamond Bar programs are open to anyone'and non-residents are not excluded. Diamond Bar.is a very diverse City and residents from other cities seek to take advantage of these programs and want to maintain their close ties to the City. For example, Patsy Wilson is a resident of Chino Hills but is very dedicated to this City and is very active in Diamond Bar, is a member of the Woman's Club, and has been the Diamond Bar Senior Club President. After studying the numbers, her department is planning to team with the Public Information Department to provide resident outreach to boost resident numbers and participation. C/Grundy said he was pleased that non-residents participated and hoped there would be more participation by residents. C/Herndon said he felt that seniors visited alternate cities on various days of the week and CSD/Rose said staff knows there is a circuit of different senior centers that individuals visit to participate in lunch programs and other programs of interest. VC/Liang asked if there was dual membership and CSC/Tarazon said it was a possibility; however, staff does not maintain those statistics. Many clubs are ethnic specific. CSD/Rose said he is aware that many people hold joint membership in more than one club. VC/Liang asked if the Diamond Bar Center had a senior meal program and CSD/Rose responded that the only senior meal program in Diamond Bar is "Meals on Wheels" which is operated out of Rowland Heights. C/Herndon asked if the City could coordinate with "Meals on Wheels" to make sure that their clients were aware of the City's programs and CSD/Rose responded affirmatively. 2.1.1 PowerPoint Presentation on Volunteens —Alison Meyers 2.2 . Parks Report—PMS/Jordan C/Hsieh asked if anything further was being done to prevent further vandalism and PMS/Jordan responded that cages that are anchored to the ground with concrete and locked are available to prevent access to the back flow devices. With respect to this particular issue, the back flow manifold is very large and staff is attempting to locate a cage that is big enough to cover it. In some cases, plastic back flow devices can be purchased instead of brass so that there is very little, if any, recycle value. What drives this type of theft is the cost of scrap metal and when those SEPTEMBER 25, 2014 PAGE 3 P&R COM USSION prices go up vandalism increases. C/Hsieh asked if this type of vandalism has occurred in the past and PMS/Jordan responded affirmatively. This is an epidemic that is hitting the City, other cities, HOA's, etc. C/Hsieh asked if there is a way to secure all such devices in the City and PMS/Jordan said that there are ways to secure the devices; however, there is a significant cost involved in doing so, so staff tries to camouflage the devices with paint, shrubs, etc. If the City experiences a theft it proceeds with remediation. A back flow cage for a two-inch device runs in excess of $1,000. As time passes staff is working to make sure all of the City's devices are protected:. C/Hsieh asked how long the devices work and PMS/Jordan responded that they could last for decades. There is a significant benefit to maintaining the devices and keeping them in the ground. C/Grundy reminded staff that C/Lyons brought to staff's attention that the women's restroom was in need of cleaning and asked if staff was keeping an eye on this issue. CSD/Rose responded yes and said there were a couple of other issues. Staff noticed that the grout, although clean, looks really bad and that the lighting levels were bad so the contractor is looking at improving the lighting situation so that it has a bright appearance rather than a gray appearance. Maintenance on stalls, tile and throughout the building in general has increased. In addition, staff members supplement the contractor's time and attention. 2.2.1 Power Point Presentation on Pantera Park — PMS/Jordan 2.3 CIP Projects — CSD/Rose 2.3.1 Construction of Grandview Trail and Grandview Trail Link — CSD/Rose reported that construction continues and staff reports that the trail from the Canyon Loop Trail over to the ridge that comes down from the parking lot is complete. The two shade shelters are under construction which leaves about two-thirds of the trail down the ridge to the parking lot plus the ADA parking lot access to be done. Staffs goal is to have this completed within about two weeks. The contractor has until October 13 to complete construction. Once construction is completed there will be a dedication ceremony. 2.3.2 Update on Status of Diamond Canyon Park — CSD/Rose said that Lennar Homes is continuing design work on the project and there has been considerable communication between the developer and the City to make sure the project is following the requirements for the park development feature. The developer is seeking to enhance the pedestrian access on Diamond Bar Boulevard adjacent to the City entrance monument. SEPTEMBER 25, 2014 PAGE 4 P&R COMMISSION 2.3.3 Design of Heritage Park Improvements — CSD/Rose stated that the City Council awarded the design contract to ICG. ICG is proceeding with the contract work and necessary paperwork and once executed, they will begin scheduling community meetings at Heritage Park for public input. Staff plans to send out notices of the meetings to the high school students who are very interested in the accessible elements of the new park design. C/Herndon said he noticed a tremendous amount of dirt movement across the street from South Point Middle School and asked for an update. CSD/Rose responded that the developer has landslide issues they are dealing with through grading and at some point they will provide a park plan that meets all of the conditions that were approved by the City Council for Larkstone Park. After the mitigation work is completed the developer will provide a new plan based on repair of the ancient landslide. In response to Chair/Owens, CSD/Rose said that if there are significant changes to the plan it will come back to the Commission. 2A List of Pending Commission Requests: a) Silver Tip Park to Pantera Park Trail — Staff is submitting a grant request to improve the trailhead at Silver Tip Park. Part of the path CCC put in actually spills onto the Water District property and staff. will. need to move that portion of the trail which will require a bridge over a bench drain. While staff is awaiting word about the grant funds CCC will continue working on the trail. b) CSD/Rose said he was informed that the City's website was being redesigned and parks and trails will be promoted. C/Herndon asked about the status of Proposition P. CSD/Rose responded that Proposition A, the Safe Parks Act was a two part proposition, one of which -was approved in 1992 and one in 1996. Through Proposition A there is a parcel tax on all parcels in LA County and the City of Diamond Bar gets a portion of that money for Diamond Bar improvements. Several trails have been funded through that proposition Pantera Park was built with that money, Peterson Park lights were installed using that money, and maintenance for those projects is paid for with that money. The 1992 version of Prop A expires June 30, 2015 so LA County is putting Proposition P on the November ballot as a replacement to the 1992 portion of Prop A which if approved, would result in a $23 per -year parcel tax on every parcel in LA County from which Diamond Bar would be allocated a certain amount; plus, funds will be set aside for grant application. There have been no applications processed and no applications will be processed unless the proposition passes. LA County contacted the City requesting a list of its "dream" projects and CSD/Rose said he believes the County is using that information to make a list of what cities could use Prop P monies for, if approved, as part of the promotion to the voters. Diamond Bar sent "sports fields" as one of its five dream projects. Others were a senior center, sports facilities, trail improvements, etc. SEPTEMBER 25, 2014 PAGE 5. P&R COMMISSION 2.5 Financial Summary for 2013114 Fiscal Year — CSD/Rose CSD/Rose presented the Community Services Division Financial Summary showing a comparison between Fiscal Year 2013114 and Fiscal Year 2012/13 and explained .expenditures versus appropriations and revenues collected. Goals were revised downward for 2013114 due to the decrease in projected usage. However, revenues are at the appropriate levels at the end of the 2013/14 Fiscal Year. . C/Grundy thanked CSD/Rose for the information. He noticed this report showed a decline in usage and wondered if it was trend or timing. CSD/Rose responded that the actual revenue for the Diamond Bar Center for the previous fiscal year was $694,000 and was the most ever in any given fiscal year but he would not be surprised if the revenue dropped in this fiscal year due to natural variation. However, the City will be raising fees shortly, the result of which may not be seen immediately because rates are held for two years for reservations made during the current fee schedule period. C/Grundy said it is great that revenues are up but when compared to actual expenditures the percentages show that the expenditures are increasing at a higher rate than revenues which will result in a growing gap. CSD/Rose said the biggest costs are staff and utility costs which continue to increase at a steady pace. C/Grundy asked if staff was concerned that the actual. number of reservations had fallen off. CSD/Rose said C/Grundy's question would be directed to RS/Murphy for response. Staff tracks the information at a revenue level to help recover operations costs. C/Grundy said he would like to know usage numbers to see if there was any kind of declining trend in usage because if so, it should be determined whether there is an issue that could be addressed. CSD/Rose said he would be surprised if usage was declining. C/Grundy said he would like information for all of the facilities and not just the Diamond Bar Center. CSD/Rose said that the numbers indicated to him that contract classes had been dipping and are now back up, a lot of which represents a cycle of instructors and a recessionary period which did not hit early on but more so in recent years. Demographics may have caused athletics to decline but educational classes to increase. Chair/Owens asked if the City had a subsidy level, for the Community Services Division and CSD/Rose responded "not specifically." The goal is to collect the general fund contribution and apply it to.the direct cost which is consumed by the program itself which includes part time staff but does not include full time staff, utilities and maintenance costs. Supplies and equipment costs are recovered. C/Herndon said he noticed the City saved about $200,000 from appropriations to actual expenses with an income of about $50,000 more than anticipated and asked if there was any chance that $200,000 could be put toward fields for kids. GSD/Rose responded that it is more likely SEPTEMBER 25, 2014 PAGE 6 P&IR COMMISSION that the money would go toward funding additional CIP projects for the next fiscal year. The routine maintenance budget increased substantially which was a budget that dropped during the City's recessionary period. C/Herndon said he noticed his property taxes increased by about three percent this year and assumed the City would receive more revenue. What is the City's position on unfunded pension funds and CSD/Rose responded that his impression is that the City is in great financial shape. C/Herndon said he understands the City has a reserve but wanted to know if that was before the pension program was funded. CSD/Rose explained that a couple of years ago the finance department. put a sizeable amount in the retirement budget. A calculation was done based on the number of years the money is in the system with a projected PERS growth of 7.5 percent per year. By the system investing a substantial amount of extra money the growth is added to the contribution so that the City's future cost liability for the pension plan gets significantly reduced. He said he would_ ask the Finance Director if the City was facing a liability that could come back to haunt it in the future but he guessed that the City was in really good shape. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their great presentations. She was enjoying the park today and wanted to say thank you. C/Grundy thanked staff for their reports and the great job everyone does day in and day out. It is great to see the "Volunteens" and it was fun to be a part of the presentation this evening. Seeing the number of kids involved and staffs enthusiasm is heartwarming. He thanked CSD/Rose for his report on the Fiscal Year budget. He stated that when he was discussing the restroom issue with Council Member Lyons, she asked if that is included in the park walk-throughs and she is remembering when Commissioners scheduled physical walk-throughs which has not been done for some years now. He asked if his colleagues were interested in park walk-throughs. C/Herndon said that staffs reports are very thorough and helpful. C/Hsieh said she randomly checks the parks and she checked her (neighborhood) park this morning and found it to be very clean and well -kept. VC/Liang said he would like to participate. Chair/Owens said he would participate if his colleagues wanted to go back to the park walk-throughs. He agrees with C/Herndon that PMS/Jordan's reports and power point presentations are very thorough and detailed. PMS/Jordan said that anytime Commissioners wish to visit the parks it can be scheduled on a formal or informal basis. SEPTEMBER 25, 2014 PAGE i P&R C/Hsieh said that staff is so thorough and responsive she was not sure it was necessary for the Commissioners to constantly be checking. Since she regularly visits the parks if she finds something that is not right she will bring it to the Commission. C/Grundy said that the Commissioners used to do park walk-thfoughs on a quarterly basis and each would take a different park to walk with staff and come back to the Commission with a report. He agrees that PIVIS/Jordan's reports and PowerPoint presentations are wonderful and helpful so it is not to say that there is a, gap but more of an offer to assist staff. C/Herndon proposed that park walk-throughs be done on a formal basis once a year to keep Commissioners in touch with what is happening: He feels that with PMS/Jordan's reports it does not need to be done frequently, so once a year would be sufficient. Commissioners concurred to formally conduct walk-throughs annually. PMS/Jordan suggested that Commissioners select one or two parks to cover all of the parks on an annual basis. CSD/Rose said he would put the matter on next month's agenda to formalize the walk-throughs. In the meantime, Commissioners can contact AC/Gonzales to schedule a date and park. C/Herndon said he would like to include the trails. VC/Liang thanked CSD/Rose for his response to questions regarding usage. C/Herndon thanked staff for an awesome job and said he is thrilled to get reports on all of the good work staff does. Every time the Volunteens are honored he is thrilled to see the community youth involved in the City. It is very rewarding to witness. He gave a special thanks to CSG/Meyers and her staff who do a great job. Chair/Owens thanked staff for the information. The "Volunteen" program has come a long way since it began in 1991. ADJOURNMENT: With no one objecting and no further business before the Parks and - Recreation Commission, upon motion by C/Herndon seconded by VC/Liang, Chair/Owens adjourned the meeting at 8:49 p.m. SEPTEMBER 25, 2014 PAGE 8 P&R COMNHSSION The foregoing minutes are hereby approved this 23rday of October '2014. BOIB ffOSE, SECRETARY Attest: TED OWENS, CHAIRMAN CITY COUNCIL Agenda # 6.4 Meeting Date: November 4, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mana TITLE: Ratification of Check Register dated October 16, 2014 through October 29, 2014 totaling $ 1,327,948.87 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,327,948.87 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated October 16, 2014 through October 29, 2014 for $ 1,327,948.87 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician REVI WED BY- Finance Director Attachments: Affidavit and Check Register — 10/16/14 through 10/29/14. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated October 16, 2014 through October 29, 2014 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Com Org Support Fund Prop A - Transit Fund Prop C - Transit Tax Fund Intergrated Waste Management Fund Com Dev Block Grant Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Capital Imp Projects Fund Computer Eq Repl Fund Signed: Dianna Honeywell Finance Director Amount $1,032,001.98 $2,150.00 $212,868.72 $5,217.12 $9,931.25 $5,678.83 $14,966.55 $8,820.74 $8,997.12 $26,601.90 714.66 $1,327,948.87 SUNGARD PENTAMATION INC DATE: 10/30/2014 CITY OF DIAMOND BAR TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 PAGE NUMBER: 1 ACCTPA21 -----DESCRIPTION------ FUND - 001 - GENERAL FUND SECURITY SVCS -SEPT 0.00 CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 109803 10/16/14 ACCESSCO ACCESS CONTROL SECURITY 0015333 10100 109804 10/16/14 ALFAROSA SANDRA ALFARO 001 10100 109805 10/16/14 DRIVERAL ALLIANT INSURANCE SERVIC 001 10100 109806 10/16/14 AMERICOM AMERICOMP GROUP 0014070 10100 109806 10/16/14 AMERICOM AMERICOMP GROUP 0014070 TOTAL CHECK RECREATION REFUND 0.00 214.00 10100 109807 10/16/14 ARIADIAN DIANA ARIA 0015350 10100 109808 10/16/14 CENTERIC ARTESIA ICE SKATING TRAI 0015350 10100 109809 10/16/14 BABBSHER SHERRY BABB 001 10100 109810 10/16/14 BARRTRIT TRITIA BARRIENTOS 001 10100 109811 10/16/14 BONTERRA BONTERRA PSOMAS 001 10100 109811 10/16/14 BONTERRA BONTERRA PSOMAS 001 10100 109811 10/16/14 BONTERRA BONTERRA PSOMAS 001 TOTAL CHECK 45.00 SUPPLIES-I.T. 0.00 10100 109812 10/16/14 CACOMMER CALIFORNIA COMMERCIAL LI 0014093 10100 109812 10/16/14 CACOMMER CALIFORNIA COMMERCIAL LI 0015340 TOTAL CHECK 0.00 35.65 10100 109813 10/16/14 CARRERAT TED A CABRERA 0015510 10100 109814 10/16/14 CDW-G CDW GOVERNMENT 0014070 10100 109815 10/16/14 CERTITRA CERTIFIED TRANSPORTATION 1125350 10100 109816 10/16/14 CHANGDON DONNA CHANG 001 10100 109817 10/16/14 CHINOHIL CHINO HILLS FORD 0015554 10100 109818 10/16/14 CHOUPAUL PAULINE CHOU 001 10100 109819 10/16/14 REINBERG CNC PRINTWERKS 0014090 10100 109819 10/16/14 REINBERG CNC PRINTWERKS 0014090 10100 109819 10/16/14 REINBERG CNC PRINTWERKS 0014090 TOTAL CHECK 10100 109820 10/16/14 CRENSHAW MELISSA CRENSHAW 001 10100 109821 10/16/14 CUMMINSA CUMMINS ALLISON CORP 0014090 10100 109822 10/16/14 DAYNITEC DAY & NITE COPY CENTER 0015510 10100 109823 10/16/14 DESTEFAN JAMES DESTEFANO 0014030 PAGE NUMBER: 1 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT SECURITY SVCS -SEPT 0.00 1,097.10 FACILITY REFUND -DBC 0.00 100.00 SPCL EVENT INS-JUL-SP 0.00 11,502.00 TONERS -PRINTER 0.00 119.90 TONERS -PRINTER 0.00 491.42 0.00 611.32 CONTRACT CLASS -FALL 0.00 462.00 CONTRACT CLASS -FALL 0.00 78.00 RECREATION REFUND 0.00 214.00 FACILITY REFUND -DHC 0.00 600.00 ADMIN FEE -FPL 02-09 0.00 1,029.16 PROF -SVCS -FPL 02-09 0.00 5,717.57 ADMIN FEE -FPL 02-09 0.00 -1,029.16 0.00 5,717.57 SUPPLIES -CITY HALL 0.00 71.50 SUPPLIES-PANTERA 0.00 778.26 0.00 849.76 T & T COMM -OCT 0.00 45.00 SUPPLIES-I.T. 0.00 151.06 TRANS -TINY TOTS 0.00 356.21 FACILITY REFUND-S/CYN 0.00 50.00 EQ MAINT-RD MAINT 0.00 35.65 FACILITY REFUND-PNTRA 0.00 50.00 PRINT SVCS -LETTERHEAD 0.00 106.82 PRINT SVCS -BUS CARDS 0.00 141.70 PRINT SVCS -BUS CARDS 0.00 141.70 0.00 390.22 FACILITY REFUND-M/HLL 0.00 50.00 ANUS MAINT-CK PRFRTR 0.00 411.94 PRINT SVCS-P/WORKS 0.00 928.24 REIMB-ICSC CONT 0.00 55.00 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 10/30/2014 CITY OF DIAMOND BAR - ACCTPA21 TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and 120141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 109824 10/16/14 DENNISCA CAROL A DENNIS 0015210 PROF.SVCS-PLNG COMM 0.00 50.00 10100 109624 10/16/14 DENNISCA CAROL A DENNIS 0015510 PROF.SVCS-T&T MTG 0.00 125.00 TOTAL CHECK 0.00 175.00 10100 109825 10/16/14 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 64.00 10100 109826 10/16/14 DFSFLOOR DFS FLOORING CORP 0014093 MAINT-CITY HALL 0.00 790.00 10100 109826 10/16/14 DFSFLOOR DFS FLOORING CORP 0014093 CARPET MAINT-SEPT 0.00 635.00 10100 109826 10/16/14 DFSFLOOR DFS FLOORING CORP 0014093 CARPET MAINT-SEPT 0.00 550.00 TOTAL CHECK 0.00 1,975.00 10100 109827 10/16/14 DHMAINTE DH MAINTENANCE 0015340 JANITORIAL SVCS -OCT 0.00 735.17 10100 109827 10/16/14 DHMAINTE DH MAINTENANCE 0014093 JANITORIAL SVCS -OCT 0.00 6,500.00 10100 109827 10/16/14 DHMAINTE DH MAINTENANCE 0015333 JANITORIAL SVCS -OCT 0.00 12,250.83 TOTAL CHECK 0.00 19,486.00 10100 109828 10/16/14 DBCFOUND DIAMOND BAR COMMUNITY FO 0114010 ENCHANTED GALA-NOV 0.00 1,500.00 10100 109829 10/16/14 DBMOBIL DIAMOND BAR MOBIL 0015310 VEH MAINT-COMM SVCS 0.00 33.23 10100 109830 10/16/14 ESQUERLU LUPE ESQUER 001 FACILITY REFUND-REAGN 0.00 45.00 10100 109830 10/16/14 ESQUERLU LUPE ESQUER 001 FACILITY REFUND-REAGN 0.00 50.00 TOTAL CHECK 0.00 95.00 10100 109831 10/16/14 EWING EWING 0015558 SUPPLIES -PARKS 0.00 873.74 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1395539 VANDALISM REPAIRS 0.00 22.01 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1395539 IRRIGATION REPAIRS 0.00 26.66 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1385538 VANDALISM REPAIRS 0.00 43.36 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1415541 IRRIGATION REPAIRS 0.00 108.44 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1415541 IRRIGATION REPAIRS 0.00 156.22 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1385538 IRRIGATION REPAIRS 0.00 209.15 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1395539 IRRIGATION REPAIRS 0.00 311.08 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1415541 VANDALISM REPAIRS 0.00 389.58 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1415541 IRRIGATION REPAIRS 0.00. 438.20 10100 109832 10/16/14 EXCELLAN EXCEL LANDSCAPE INC 1385538 IRRIGATION REPAIRS 0.00 458.65 TOTAL CHECK 0.00 2,163.35 10100 109833 10/16/14 EXTERMIN EXTERMINETICS OF SO CAL 0015340 RODENT CONTROL-P/GROW 0.00 275.00 10100 109834 10/16/14 FANXUEFE XUEFENG FAN 001 RECREATION REFUND 0.00 99.00 10100 109835 10/16/14 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 0.00 130.85 10100 109835 10/16/14 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 0.00 53.29 TOTAL CHECK 0.00 184.14 10100 109836 10/16/14 GARCMAYR MAYRA GARCIA 001 RECREATION REFUND 0.00 400.00 10100 109837 10/16/14 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 CITY VIEW PROS -SEPT 0.00 7,134.00 10100 109838 10/16/14 GOODWINT TAMARA GOODWIN 001 FACILITY REFUND -DBC 0.00 390.00 10100 109838 10/16/14 GOODWINT TAMARA GOODWIN 001 FACILITY REFUND -DBC 0.00 100.00 SUNGARD PENTAMATION INC - PAGE NUMBER: 3 DATE: 10/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND - CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ---DESCRIPTION---- SALES TAX AMOUNT 10100 109838 10/16/14 GOODWINT TAMARA GOODWIN 001 FACILITY REFUND -DBC 0.00 81.00 TOTAL CHECK 0.00 571.00 10100 109839 10/16/14 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 GRAFFITI REMOVAL -SEPT 0.00 3,294.00 10100 109840 10/16/14 GRANICUS GRANICUS INC 0014070 COMP MAINT-OCT-DEC 0.00 600.00 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 PROF.SVCS-EN07-560 0.00 472.50 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 PROF.SVCS-PR14-4434 0.00 1,335.00 10100 -109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 PROF.SVCS-PR14-4434 0.00 742.50 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-MAP REVIEW 0.00 1,282.50 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-MAP REVIEW 0.00 679.32 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-MAP REVIEW 0.00 1,256.40 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-PLAN CHECK 0.00 876.20 10100 - 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015510 PROF.SVCS-INSPECTIONS 0.00 1,807.50. 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015510 PROF.SVCS-PLAN CHECK 0.00 2,445.00 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015510 PROF.SVCS-PLAN CHECK 0.00 990.00 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-PLAN CHECK 0.00 500.53 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-PLAN CHECK 0.00 500.53 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 ADMIN FEE -EN 07-560 0.00 65.05 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 ADMIN FEE-PR14-4434 0.00 133.65 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 ADMIN FEE-PR14-4434 0.00 240.30 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-GRADING PLN 0.00 270.00 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 ADMIN FEE-PR14-4434 0.00 -240.30 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 ADMIN FEE-PR14-4434 0.00 -133.65 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 001 ADMIN FEE -EN 07-560 0.00 -85.05 10100 109841 10/16/14 HALLFORE HALL & FOREMAN, INC. 0015551 PROF.SVCS-PLAN CHECK 0.00 499.19 TOTAL CHECK 0.00 13,657.17 10100 109842 10/16/14 HERNERIA ERIAN HERNANDEZ 001 FACILITY REFUND-HERTG 0.00 200.00 10100 109843 10/16/14 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS -OCT 0.00 3,000.00 10100 109844 10/16/14 KIMTINA TINA KIM 001 RECREATION REFUND 0.00 80.00 10100 109845 10/16/14 KLEINGAB GABRIELA KLEIN 0015350 CONTRACT CLASS -FALL 0.00 1,084.20 10100 109846 10/16/14 KRNIDACO KR NIDA CORPORATION 5304070 COMP EQ-I.T. 0.00 714.66 10100 109847 10/16/14 LANCESOL LANCE, SOLL & LUNGHARD L 0014050 AUDIT SVCS-CNTRLR RPT 0.00 1,545.00 10100 109848 10/16/14 LEEERNES ERNEST LEE 001 FACILITY REFUND -DEC 0.00 100.00 10100 109849 10/16/14 LEIGHTON LEIGHTON & ASSOCIATES, I 001 PROF.SVCS-EN07-560 0.00 215.00 10100 109849 10/16/14 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-EN07-560 0.00 198.36 10100 109849 10/16/14 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-EN07-560 0.00 -38.70 10100 109849 10/16/14 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-EN07-560 0.00 -198.36 10100 109849 10/16/14 LEIGHTON LEIGHTON & ASSOCIATES, I 001 ADMIN FEE-EN07-560 0.00 38.70 10100 109849 10/16/14 LEIGHTON LEIGHTON & ASSOCIATES, I 001 PROF.SVCS-EN07-560 0.00 1,102.00 TOTAL CHECK 0.00 1,317.00 10100 109850 10/16/14 LEWISENG LEWIS ENGRAVING INC. 0014090 CITY TILES-PLNG COMM 0.00 39.24 SUNGARD PENTAMATION INC PAGE NUMBER: 4 DATE: 10/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 06:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION ---DESCRIPTION------ SALES TAX AMOUNT 10100 109851 10/16/14 LOOMIS LOOMIS 0014090 COURIER SVCS -SEPT 14 0.00 834.88 10100 109852 10/16/14 LACASSES LOS ANGELES COUNTY ASSES 0014070 GIS MAP-I.T. 0.00 367.33 10100 109853 10/16/14 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY -OCT 2014 0.00 493.95 10100 109853 10/16/14 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES -OCT 2014 0.00 1,569.55 TOTAL CHECK 0.00 2,063.50 10100 109854 10/16/14 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY -AUG 14 0.00 15.00 10100 109854 10/16/14 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES -AUG 14 0.00 60.00 TOTAL CHECK 0.00 75.00 10100 109855 10/16/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 SPECIAL SVCS -SEPT 0.00 6,138.04 10100 109855 10/16/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL -AUG 0.00 8,500.53 10100 109855 10/16/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS -AUG 0.00 447,341.72 10100 109855 10/16/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 TRANSIT SALES -AUG 0.00 140.92 10100 109855 10/16/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPER -AUG 0.00 657.83 10100 109855 10/16/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONCERTS IN PARK -AUG. 0.00 1,617.16 TOTAL CHECK 0.00 464,396.20 10100 109856 10/16/14 MAGICALS MAGICAL STEPS ACADEMY 0015350 CONTRACT CLASS -FALL 0.00 659.40 10100 109857 10/16/14 MAHANNIT NITIN MAHAN 001 FACILITY REFUND -DBC 0.00 500.00 10100 109857 10/16/14 MAHANNIT NITIN MAHAN 001 FACILITY CHRGS-DHC 0.00 -100.00 TOTAL CHECK 0.00 400.00 10100 109858 10/16/14 MAHLKEJE JENNIFER LYNN MAHLKE 0015510 T & T COMM -OCT 0.00 45.00 10100 109859 10/16/14 METROLIN METROLINK 1125553 CITY SUBSIDY -SEPT 0,00 16,784.00 10100 109859 10/16/14 METROLIN METROLINK 1125553 METROLINK PASSES -SEPT 0.00 67,136.00 TOTAL CHECK 0.00 83,920.00 10100 109860 10/16/14 MOKKENNE KENNETH MOR 0015510 T & T COMM -OCT 0.00 45.00 10100 109861 10/16/14 NST NATIONAL SEMINARS TRAINI 0015510 ADMIN CONF-HILARIO 0.00 50.00 10100 109862 10/16/14 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 WATER SUPPLIES-C/SVCS 0.00 43.07 10100 109862 10/16/14 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 EQ RENTAL -COMM SVCS 0.00 11.98 TOTAL CHECK 0.00 55.05 10100 109863 10/16/14 NGUYENTH THU HIEN NGUYEN 001 RECREATION REFUND 0.00 99.00 10100 109864 10/16/14 PGLEARNI P G LEARNING CENTER LLC 0015350 CONTRACT CLASS -FALL 0.00 708.00 10100 109865 10/16/14 PTS PACIFIC TELEMANAGEMENT S 0015340 PARK PAY PHONES 0.00 495.84 10100 109866 10/16/14 PAETECCO PAETEC COMMUNICATIONS IN 0014090 L/DIST CHRGS-SEPT/OCT 0.00 644.21 10100 109867 10/16/14 PECHYEDW EDWARD PECHY 0015510 T & T COMM -OCT 0.00 45.00 10100 109868 10/16/14 RISC REGIONAL TAP SERVICE CEN 1125553 COMM -SEPT 14 0.00 -755.75 SUNGARD PENTAMATION INC DATE: 10/30/2014 CITY OF DIAMOND BAR TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND AMOUNT COMM -AUG 14 CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION 10100 109868 10/16/14 RISC REGIONAL TAP SERVICE CEN 1125553 10100 109868 10/16/14 RISC REGIONAL TAP SERVICE CEN 1125553 10100 109868 10/16/14 RTSC REGIONAL TAP SERVICE CEN 1125553 10100 109868 10/16/14 BTEC REGIONAL TAP SERVICE CEN 1125553 10100 109868 10/16/14 RTSC REGIONAL TAP SERVICE CEN 1125553 TOTAL CHECK 50.00 TAC MTG-STAFF 0.00 10100 109869 10/16/14 RKACONSU RNA CONSULTING GROUP 0015220 10100 109870 10/16/14 SALAJHOA JHOANA SALAZAR 001 10100 109871 10/16/14 SGVCG SAN GABRIEL VALLEY COUNC 0015551 10100 109872 10/16/14 SASAKITR SASAKI TRANSPORTATION SV 0015210 10100 109873 10/16/14 SASECOMP SASE COMPANY INC 0015554 10100 109874 10/16/14 SAULKATH KATHERINE SAUL 001 10100 109875 10/16/14 SCHORRME SCHORR METALS INC 0014093 10100 109875 V 10/16/14 SCHORRME SCHORR METALS INC 0014093 TOTAL CHECK 4,987.50 FACILITY RENTAL-C/MTG 10100 109876 10/16/14 SHELLJEN JENNIFER SHELL 001 10100 109877 10/16/14 SJC3CONS SSC 3 CONSULTING INC 1255215 10100 109877 10/16/14 SJC3CONS SSC 3 CONSULTING INC 1255215 TOTAL CHECK 0.00 79.54 10100 109876 10/16/14 SCAQMD SO COAST AIR QUALITY MGT 0014090 10100 109879 10/16/14 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 10100 109880 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 109880 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 109880 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 109680 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 1415541 10100 109880 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 109880 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 1385538 10100 109880 10/16/14 SCE SOUTHERN CALIFORNIA EDIS 0015340 TOTAL CHECK 10100 109881 10/16/14 STITCHES STITCHES UNIFORMS & EMBR 0015554 10100 109882 10/16/14 STUMPFEN STUMP FENCE CO 1415541 10100 109883 10/16/14 SULAKHEM MANISHA SULAKHE 0015510 10100 109884 10/16/14 PENTAMAT SUNGARD PUBLIC SECTOR PE 0014070 10100 109885 10/16/14 SUSTAINA SUSTAINABLE ENVIRONMENTA 1155515 PAGE NUMBER: 5 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT COMM -AUG 14 0.00 -603.30 CITY SUBSIDY -SEPT 14 0.00 4,031.40 CITY SUBSIDY -AUG 14 0.00 4,686.80 TAP PASSES -AUG 14 0.00 15,423.20 TAP PASSES -SEPT 14 0.00 15,663.60 0.00 38,445.95 BLDG & SFTY SVCS -SEPT 0.00 54,612.18 FACILITY REFUND-PNTR 0.00 50.00 TAC MTG-STAFF 0.00 75.00 TRFFC ENG SVCS -SEPT 0.00 1,350.00 MAINT-RD MAINT 0.00 478.82 RECREATION REFUND 0.00 99.00 REPAIR SVCS -CITY HALL 0.00 79.91 REPAIR SVCS -CITY HALL 0.00 -79.91 0.00 0.00 FACILITY REFUND-HRTG 0.00 200.00 HIP PROG-JULY 0.00 2,437.50 HIP PROG-AUG 2014 0.00 2,550.00 0.00 4,987.50 FACILITY RENTAL-C/MTG 0.00 2,101.25 LITTER REMOVAL -SEPT 0.00 1,982.76 ELECT SVCS-T/CONTROL 0.00 374.52 ELECT SVCS-T/CONTROL 0.00 168.55 ELECT SVCS-T/CONTROL 0.00 79.54 ELECT SVCS -DIST 41 0.00 50.24 ELECT SVCS-T/CONTROL 0.00 85.67 ELECT SVCS -DIST 38 0.00 25.12 ELECT SVCS -PARK 0.00 30.15 0.00 813.79 SUPPLIES -RD MAINT 0.00 296.32 RAIL FENCE-B/CYN ROAD 0.00 3,000.00 T & T COMM -OCT 0.00 45.00 COMP MAINT-FINANCE 0.00 350.00 W/HAULER MGMT-SEPT 0.00 440.00 SUNGARD PENTAMATION INC PAGE NUMBER: 6 DATE: 10/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and 120141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 109886 10/16/14 TAITDAVI DAVID TAIT 0015551 CONSULTING SVCS -SEPT 0.00 3,117.01 10100 109887 10/16/14 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS -9/19 0.00 1,812.60 10100 109887 10/16/14 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS -10/3 0.00 1,871.50 TOTAL CHECK 0.00 3,684.10 10100 109888 10/16/14 ADELPHIA TIME WARNER CABLE 0014010 MODEM SVCS -COUNCIL 0.00 105.99 10100 109888 10/16/14 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS -DHC 0.00 94.14 10100 109888 10/16/14 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-HERITG 0.00 189.95 10100 109888 10/16/14 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS -T -LOMB 0.00 950.00 TOTAL CHECK 0.00 1,340.08 10100 109889 10/16/14 TRIKHASA SATISH TRIKHA 001 FACILITY REFUND -DBC 0.00 350.00 10100 109890 10/16/14 VALECRYS CRYSTAL VALENCIA 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 109891 10/16/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015333 LANDSCAPE MAINT-DBC 0.00 5,645.47 10100 109891 10/16/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 LANDSCAPE MAINT-PARKS 0.00 25,504.11 TOTAL CHECK 0.00 31,149.58 10100 109892 10/l6/14 VERIZONC VERIZON CALIFORNIA 0015333 PH.SVCS-DBC BACK UP 0.00 390.79 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-PARKS 0.00 763.73 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0015340 PH.SVCS-HERITAGE ALRM 0.00 51.57 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0014093 PH.SVCS-C/HLL ELVRT 0.00 149.31 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-SRST CHI 0.00 150.35 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0015340 PH.SVCS-FAX HERITAGE 0.00 69.18 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0014030 PH.SVCS-FAX CMGR 0.00 81.83 10100 109892 10/16/14 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-HERITAGE 0.00 167.85 TOTAL CHECK 0.00 1,844.61 10100 109893 10/16/14 VERIZONW VERIZON WIRELESS 0014090 C/CHRGS-PW,CS,CD 0.00 1,158.74 10100 109894 10/16/14 VISIONIN VISION INTERNET PROVIDER 0014070 MONTHLY HOSTING -SEPT 0.00 180.00 10100 109894 10/16/14 VISIONIN VISION INTERNET PROVIDER 0014070 MONTHLY HOSTING -OCT 0.00 180.00 TOTAL CHECK 0.00 360.00 10100 109895 10/16/14 GRAINGER W.W. GRAINGER INC. 0014093 SUPPLIES -COMM SVCS 0.00 264.30 10100 109896 10/16/14 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-C/HALL 0.00 834.47 10100 109897 10/16/14 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -SEPT 0.00 699.00 10100 109897 10/16/14 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-SEPT 0.00 7,567.30 TOTAL CHECK 0.00 8,266.30 10100 109898 10/16/14 WONGKARE KAREN WONG 001 RECREATION REFUND 0.00 99.00 10100 109899 10/16/14 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-H/R 0.00 61.50 10100 109899 10/16/14 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COMM SVCS 0.00 266.50 10100 109899 10/16/14 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -FINANCE 0.00 1,209.50 10100 109899 10/16/14 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-P/WORKS 0.00 2,644.50 10100 109899 10/16/14 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CMGR 0.00 1,576.50 10100 109899 10/16/14 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COUNCIL 0.00 594.50 SUNGARD PENT AMR, TION INC DATE: 10/30/2014 CITY OF DIAMOND BAR TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND AMOUNT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION TOTAL CHECK 0.00 650.00 10100 109900 10/16/14 YMCAPOMO YMCA OF POMONA VALLEY 0114010 10100 109901 10/23/14 3CMA 3CMA 0014095 10100 109902 10/23/14 ACSI ACSI 001 10100 109903 10/23/14 AFLAC AFLAC - 001 10100 109904 10/23/14 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 10100 109905 10/23/14 DRIVERAL ALLIANT INSURANCE SERVIC 0015350 10100 109906 10/23/14 ALWAYSJU ALWAYS JUST FOR FUN 0015350 10100 109907 10/23/14 AMBEGAON ADITYA AMBEGAONKAR 001 10100 109908 10/23/14 AMEZCUAA ANNA AMEZCUA 001 10100 109909 10/23/14 AMOUDISO SOUHA AMOUDI 001 10100 109910 10/23/14 TARAZONA ANDREA TARAZON 001 10100 109911 10/23/14 BANOSVAL VALERIE BANOS 001 10100 109912 10/23/14 BEEREMOV BEE REMOVERS 1415541 10100 109913 10/23/14 BENESYST BENESYST 0014060 10100 109914 10/23/14 BESTLTG BEST LIGHTING PRODUCTS 0014093 10100 109915 10/23/14 BONTERRA BONTERRA PSOMAS 001 10100 109915 10/23/14 13ONTERRA BONTERRA PSOMAS 001 10100 109915 10/23/14 BONTERRA BONTERRA PSOMAS 001 10100 109915 10/23/14 BONTERRA BONTERRA PSOMAS 001 10100 109915 10/23/14 BONTERRA BONTERRA PSOMAS 001 10100 109915 10/23/14 BONTERRA BONTERRA PSOMAS 001 TOTAL CHECK 0.00 45.74 10100 109916 10/23/14 BSNSPORT BSN SPORTS CORP 0015350 10100 109917 10/23/14 BURGERCO BURGER CONTINENTAL 0015350 10100 109918 10/23/14 CPRS CA PARK & RECREATION SOC 0015350 10100 109916 10/23/14 CPRS CA PARK & RECREATION SOC 0015310 10100 109918 V 10/23/14 CPRS CA PARK & RECREATION SOC 0015310 10100 109918 V 10/23/14 CPRS CA PARK & RECREATION SOC 0015350 TOTAL CHECK 0.00 433.30 10100 109919 10/23/14 CANTRELL CANTRELL'S FEED BIN 0015350 PAGE NUMBER: 7 ACCTFA21 ---DESCRIPTION------ SALES TAX AMOUNT 0.00 6,355.00 CELEBRITY GALA -10/30 0.00 650.00 MEMBERSHIP DUES-P/INF 0.00 830.00 MISC PAYABLE-VARGAS 0.00 90.44 SUPP INS PREM -OCT 14 0.00 1,580.54 C/GUARD SVCS -SEPT 0.00 7,112.63 SPL INS-F/FUN FES TVL 0.00 440.00 SUPPLIES-F/FUN FESTVL 0.00 440.00 RECREATION REFUND 0.00 168.00 FACILITY REFUND-S/CYN 0.00 50.00 FACILITY REFUND-REAGA 0.00 50.00 ICMA LOAN REFUND 0.00 230.60 RECREATION REFUND 0.00 94.00 BEE REMOVAL -DIST 41 0.00 105.00 FLEX ADMIN SVCS -AUG 0.00 100.00 SUPPLIES -CITY HALL 0.00 85.00 ADMIN FEE -FPL 02-65 0.00 -188.50 ADMIN FEE -FPL 02-09 0.00 -155.47 ADMIN FEE -FPL 02-65 0.00 188.50 ADMIN FEE -FPL 02-09 0.00 155.47 PROF.SVCS-FPL 02-09 0.00 863.72 PROF.SVCS-FPL 02-65 0.00 1,047.20 0.00 1,910.92 SOFTBALL EQ-REC 0.00 45.74 DINNER -SR DANCE 0.00 1,656.80 CPRS CONF-COMMNRS 0.00 1,556.00 CPRS CONF-COMM STFF 0.00 1,167.00 CPRS CONF-COMM STFF 0.00 -1,167.00 CPRS CONF-COMMNRS 0.00 -1,556.00 0.00 0.00 SUPPLIES-F/FUN FES TVL 0.00 433.30 SUNGARD PENTAMATION INC PAGE NUMBER: 8 DATE: 10/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND HIP PROG-24023 PALOMI CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 109920 10/23/14 CARROTTO CARROT TOP INDUSTRIES IN 0014093 10100 109921 10/23/14 CHANGSHU SHULING CHANG 001 10100 109922 10/23/14 CHICAGOT CHICAGO TITLE 1255215 10100 109922 10/23/14 CHICAGOT CHICAGO TITLE 1255215 10100 109922 10/23/14 CHICAGOT CHICAGO TITLE 1255215 TOTAL CHECK CARPET MAINT-SEPT 14 0.00 10100 109923 10/23/14 CHOIJONG JONG CHOI 001 10100 109924 10/23/14 CLARYCOR CLARY CORPORATION 0015554 10100 109925 10/23/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 10100 109925 10/23/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 10100 109925 10/23/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 TOTAL CHECK " RECREATION REFUND 0.00 10100 109926 10/23/14 DATAQUIC DATAQUICK 0014070 10100 109927 10/23/14 DENNISCA CAROL A DENNIS 0014030 10100 109927 10/23/14 DENNISCA CAROL A DENNIS 0015210 TOTAL CHECK 10100 109928 10/23/14 DFSFLOOR DFS FLOORING CORP 0015340 10100 109929 10/23/14 DIVEPRIN DIVERSIFIED PRINTERS 0014095 10100 109929 10/23/14 DIVEPRIN DIVERSIFIED PRINTERS 0014095 10100 109929 10/23/14 DIVEPRIN DIVERSIFIED PRINTERS 0014095 TOTAL CHECK 10100 109930 10/23/14 EATONCOR EATON CORPORATION 0014070 10100 109931 10/23/14 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 109932 10/23/14 EXPRESSM EXPRESS MAIL CORPORATE A 0014090 10100 109933 10/23/14 FAIRLEYJ JOHN FAIRLEY 001 10100 109934 10/23/14 FARAGOFR FRANK A FARAGO 0015210 10100. 109935 10/23/14 FEDEX FEDEX 0014090 10100 109936 10/23/14 GRICHERL LINDA GRICHER 001 10100 109937 10/23/14 HERNLAZA LAZARA HERNANDEZ 001 10100 109938 10/23/14 HIWAYSAF HI WAY SAFETY INC 0015554 10100 - 109938 10/23/14 HIWAYSAF HI WAY SAFETY INC 0015554 10100 109938 10/23/14 HIWAYSAF HI WAY SAFETY INC 0015554 10100 109938 10/23/14 HIWAYSAF HI WAY SAFETY INC 0015554 TOTAL CHECK ---DESCRIPTION -- SALES TAX SUPPLIES -COMM SVCS 0.00 FACILITY REFUND-S/CYN 0.00 HIP PROG-1825 M/CYN 0.00 HIP PROG-24023 PALOMI 0.00 HIP PROG-205 PINTADO 0.00 0.00 FACILITY REFUND -DBC 0.00 REPAIR SVCS-BATTRY SY 0.00 LEGAL SVCS-DECORAH 0.00 LEGAL SVCS -SEPT 2014 0.00 LEGAL SVCS -SHELL 0.00 0.00 ANNE, SVCS -COMP SFTWR 0.00 PROF.SVCS-CNCL MTG 0.00 PROF.SVCS-P/COMM MTG 0.00 0.00 CARPET MAINT-SEPT 14 0.00 PRINT SVCS -DB CONNCT 0.00 PRINT SVCS -DB CONNCT 0.00 PRINT SVCS-REC GUIDE 0.00 0.00 SVCS CONTACT -UPS BTTR 0.00 LNDSCP REPAIRS-C/HALL 0.00 EXPRESS MAIL -GENERAL 0.00 FACILITY REFUND-REAGA 0.00 PLNG COMM -SEPT 14 0.00 EXPRESS MAIL -GENERAL 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 SUPPLIES -RD MAINT 0.00 SUPPLIES -RD MAINT 0.00 SIGNS -ROADWAY 0.00 SIGNS -ROADWAY 0.00 0.00 W16ANYi 491.05 50.00 18.00 65.00 65.00 148.00 65.62 385.02 1,289.85 3,770.84 5,122.18 10,182.87 2,700.00 100.00 125.00 225.00 385.00 3,788.00 3,788.00 7,993.00 15,569.00 1,157.00 56.61 18.11 50.00 65.00 36.30 41.00 41.00 2,874.96 413.37 242.11 243.89 3,774.33 SUNGARD PENTAMATION INC DATE: 10/30/2014 CITY OF DIAMOND BAR TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 PAGE NUMBER: ACCTPA21 9 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 109939 10/23/14 JOHNLHUN JOHN L HUNTER L ASSOC. I 0015510 PROF.SVCS-STRMWTR 0.00 4,110.75 10100 109940 10/23/14 JOHNSONK KEITH JOHNSON 0015350 D.J. SVCS -SR DANCE 0.00 350.00 10100 109941 10/23/14 KOPETER PETER KO 001 RECREATION REFUND 0.00 168.00 10100 _ 109942 10/23/14 KATZOKIT KOA CORPORATION 0015554 ENG SVCS -AUG 2014 0.00 3,022.50 10100 109943 10/23/14 LEADTECH LEAD TECH ENVIRONMENTAL 1255215 HIP PROG-24023 PALOMI 0.00 250.00 10100 109944 10/23/14 LINJIMMY JIMMY LIN 0015210 PLNG CONN? -SEPT 14 0.00 65.00 10100 109945 10/23/14 METROLIN METROLINK 1125553 CITY SUBSIDY -OCT 14 0.00 17,300.95 10100 109945 10/23/14 METROLIN METROLINK 1125553 METROLINK PASSES -OCT 0.00 69,203.80 TOTAL CHECK 0.00 86,504.75 10100 109946 10/23/14 NGUYMONI MONICA NGUYEN 001 FACILITY REFUND-PTRSN 0.00 50.00 10100 109947 10/23/14 ONWARDEN ONWARD ENGINEERING 2505510 RD MAINT-ZONE 1 0.00 7,584.90 10100 109947 10/23/14 ONWARDEN ONWARD ENGINEERING 2505510 RD MAINT-AREA 2 0.00 17,698.10 TOTAL CHECK 0.00 25,283.00 10100 109948 10/23/14 PERSHEAL PERS HEALTH 001 NOV 14 -HEALTH INS PRE 0.00 40,857.20 10100 109948 10/23/14 PERSHEAL PERS HEALTH 0014090 NOV 14 -RETIREE HEALTH 0.00 595.00 10100 109948 .10/23/14 PERSHEAL PERS HEALTH 0014060 NOV 14 -HEALTH ADMIN 0.00 - 149.83 TOTAL CHECK 0.00 41,602.03 10100 109949 10/23/14 PERSRETI PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 93.26 10100 109949 10/23/14 PERSRETI PEAS RETIREMENT 001 SURVIVOR BENEFIT 0.00 8.00 10100 109949 10/23/14 PERSRETI PEAS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 156.66 TOTAL CHECK 0.00 257.92 10100 109950 10/23/14 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 825.40 10100 109950 10/23/14 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 50.22 10100 109950 10/23/14 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 13,640.25 TOTAL CHECK 0.00 14,515.87 10100 109951 10/23/14 PIRRITAN PETER ANTHONY PIRRITANO 0015210 PLNG COMM -SEPT 14 0.00 65.00 10100 109952 10/23/14 PSI PROTECTION ONE INC 0014093 ALARM SVCS-C/HALL 0.00 25.55 10100 109952 10/23/14 PSI PROTECTION ONE INC 0015340 ALARM SVCS-S/CYN PK 0.00 41.50 TOTAL CHECK 0.00 67.05 10100 109953 10/23/14 SALVSANJ SANJAY SALVERON 001 FACILITY REFUND-PNTRA 0.00 - 50.00 10100 109954 10/23/14 SGVCMA SAN GABRIEL VALLEY C/MGR 0014030 MTG-CMGR 10/15/14 0.00 30.00 10100 109955 10/23/14 SIERRAER SIERRA ERGONOMICS INC 0014060 W/STATION AUDITS-H/R 0.00 1,264.00 10100 109956 10/23/14 SIMPSONA SIMPSON ADVERTISING INC 0014095 DESIGN SVCS -AEC GUIDE 0.00 1,775.00 10100 109956 10/23/14 SIMPSONA SIMPSON ADVERTISING INC 0014095 DESIGN SVCS-REC GUIDE 0.00 1,850.00 SUNGARD PENTAMATION INC DATE: 10/30/2014 TIME: 08:25:06 SELECTION CRITERIA: tran5act.ck_date between ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND CITY OF DIAMOND BAR CHECK REGISTER - DISBURSEMENT FUND 20141016 00:00:00.000' and 120141029 00:00:00.000' CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 109956 10/23/14 SIMPSONA SIMPSON ADVERTISING INC 0014095 TOTAL CHECK 10100 109957 10100 109957 10100 109957 10100 109957 10100 109957 10100 109957 10100 109957 TOTAL CHECK 10100 109958 10100 109958 10100 109958 TOTAL CHECK 10100 109959 10100 109960 10100 109961 10100 109961 10100 109961 TOTAL CHECK 10100 109962 10100 109962 10100 109962 TOTAL CHECK 10100 109963 10100 109964 10100 109965 10100 109966 10100 109967 10100 109967 TOTAL CHECK 10100 109968 10100 109968 10100 109968 10100 109968 10100 109968 10100 109968 10100 109968 TOTAL CHECK 10/23/14 SCE SOUTHERN CALIFORNIA EDIS 0014093 10/23/14 SCE SOUTHERN CALIFORNIA EDIS 1385538 10/23/14 BOB SOUTHERN CALIFORNIA EDIS 1385538 10/23/14 SCE SOUTHERN CALIFORNIA EDIS 1385538 10/23/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/23/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/23/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 -----DESCRIPTION---- SALES TAX DESIGN SVCS-REC GUIDE 0.00 001 NOV 14-SUPP LIFE INS 0.00 0.00 399.00 ELECT SVCS -CITY HALL 0.00 001 ELECT SVCS -DIST 38 0.00 1,040.25 ELECT SVCS -DIST 38 0.00 001 ELECT SVCS -DIST 38 0.00 2,153.54 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS-T/CONTROL 0.00 3,592.79 ELECT SVCS-T/CONTROL 0.00 001 SALES TAX DUE-JUL-SPT 0.00 0.00 52.00 PAGE NUMBER: 10 ACCTPA21 AMOUNT 4,930.00 8,555.00 17,864.50 194.04 78.31 27.97 197.18 247.70 601.57 19,211.27 10/23/14 STANDARD STANDARD INSURANCE OF OR 001 NOV 14-SUPP LIFE INS 0.00 399.00 10/23/14 STANDARD STANDARD INSURANCE OF OR 001 NOV 14 -LIFE INS PREM 0.00 1,040.25 10/23/14 STANDARD STANDARD INSURANCE OF OR 001 NOV 14-STD/LTD 0.00 2,153.54 0.00 3,592.79 10/23/14 STATEBOA STATE BOARD OF EQUALIZAT 001 SALES TAX DUE-JUL-SPT 0.00 52.00 10/23/14 TAYLORTI TAYLOR TIME & EQUIPMENT 0014090 TIME CLOCK SVCS 0.00 161.31 10/23/14 SCGAS THE GAS COMPANY 0015333 GAS SVCS -DHC 0.00 167.78 10/23/14 SCGAS THE GAS COMPANY 0014093 GAS SVCS -CITY HALL 0.00 432.00 10/23/14 SCGAS THE GAS COMPANY 0015340 GAS SVCS -HERITAGE 0.00 56.10 0.00 655.88 10/23/14 THESAUCE THE SAUCE CREATIVE SERVI 0015340 SUPPLIES -COMM SVCS 0.00 13.08 10/23/14 THESAUCE THE SAUCE CREATIVE SERVI 0015350 BANNER-REC 0.00 212.55 10/23/14 THESAUCE THE SAUCE CREATIVE SERVI 2505310 BANNERS-G/VIEW TRAIL 0.00 1,316.90 0.00 1,544.53 10/23/14 THOMSONW THOMSON WEST 0014030 PUBLICATIONS-C/CLERK 0.00 153.72 10/23/14 TRENCHPL TRENCH PLATE RENTAL CO 0015554 EQ RENTAL-DBB/S/CYN 0.00 225.00 10/23/14 VALDELAI ELAINE VALDOVINOS 001 FACILITY REFUND-S/CYN 0.00 50.00 10/23/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 ADDL MAINT-M/HILL PK 0.00 1,907.56 10/23/14 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10/24/14 -LOAN DEDUCTI 0.00 2,898.01 10/23/14 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10/24/14-P/R DEDUCTIO 0.00 5,230.89 0.00 6,126.90 10/23/14 WVWATER WALNUT VALLEY WATER DIST 0015340 WATER SVCS -PARKS 0.00 22,725.48 10/23/14 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS -DIST 41 0.00 4,749.44 10/23/14 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS -DIST 39 0.00 8,460.99 10/23/14 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -DIST 38 0.00 12,563.70 10/23/14 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS -DHC 0.00 461.19 10/23/14 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -DIST 38 0.00 1,366.25 10/23/14 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-C/HALL 0.00 761.43 0.00 51.088.48 SUNGARD PENTAMATION INC DATE: 10/30/2014 CITY OF DIAMOND BAR TIME: 08:25:06 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20141016 00:00:00.000' and '20141029 00:00:00.000' ACCOUNTING PERIOD: 4/15 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 109969 10/23/14 WAUSAUTI WAUSAU TILE INC 10100 109970 10/23/14 WAXIESAN WAXIE SANITARY SUPPLY 10100 109970 10/23/14 WAXIESAN WAXIE SANITARY SUPPLY 10100 109970 10/23/14 WAXIESAN WAXIE SANITARY SUPPLY 10100 109970 10/23/14 WAXIESAN WAXIE SANITARY SUPPLY TOTAL CHECK 10100 109971 10/23/14 WELLDYNE WELLDYNERX 10100 109972 10/23/14 WRIGHTP PAUL WRIGHT 10100 22 -PP 14 10/23/14 PAYROLL PAYROLL TRANSFER 10100 22 -PP 14 10/23/14 PAYROLL PAYROLL TRANSFER 10100 22 -PP 14 10/23/14 PAYROLL PAYROLL TRANSFER 10100 22 -PP 14 10/23/14 PAYROLL PAYROLL TRANSFER 10100 22 -PP 14 10/23/14 PAYROLL PAYROLL TRANSFER TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT FUND/DIVISION ---DESCRIPTION------ SALES TAX 0015333 TRASHCANS-DBC 0.00 0015333 SUPPLIES -DBC 0.00 0015333 SUPPLIES -DBC _ 0.00 0015333 SUPPLIES -DBC 0.00 0015333 SUPPLIES -DBC 0.00 0.00 1155515 SHARPS SVCS -SEPT 14 0.00 0014090 A/V SVCS-CNCL MTG 0.00 001 P/R TRANSFER-22/PP 14 0.00 112 P/R TRANSFER-22/PP 14 - 0.00 113 P/R TRANSFER-22/PP 14 0.00 115 P/R TRANSFER-22/PP 14 0.00 125 P/R TRANSFER-22/PP 14 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 11 ACCTPA21 AMOUNT 6,966.62 2,145.78 1,219.25 1,137.50 331.28 4,833.81 16.16 167,208.27 1,483.31 5,217.12 9,475.09 293.33 183,677.12 1,327,948.87 1,327,948.87 1,327,948.87 CITY COUNCIL rNCO$N)llT��� r9S9 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man e TITLE: Treasurer's Statement — Septembe 2014 RECOMMENDATION: Approve the September 2014 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # Meeting Date. 6.5 Nov. 4, 2014 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: L Dianna Honeywell, Finance erector Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF SEPTEMBER 30, 2014 BEGINNING CASH BALANCE $26,346,433.71 CASH RECEIVED Cash Receipts $1,245,692.79 Total Cash Received ($375,130.66) $1,245,692.79 $50,097.28 Change Fund $27,592,126.50 EXPENDITURES $500.00 Cash With Fiscal Agent Checks Written ($2,578,914.24) $25,879.77 Payroll Transfers (377,112.79) Investment Funds: Wire Transfers (1,178.77) $4,238,800.85 Returned Checks (2,882.51) Bank Negotiable CDs Charge Card Fees & Other Adjustments (4,052.78) $1,277,714.15 Total Expenditures $24,925,635.23 ($2,964,141.09) CASH BALANCE AS OF: SEPTEMBER 30, 2014 $24,627,985.41 TOTAL CASH BREAKDOWN Active Funds General Account ($375,130.66) Payroll Account $50,097.28 Change Fund $1,000.00 Petty Cash Account $500.00 Cash With Fiscal Agent $3.79 Unamortized Discount on Investments $25,879.77 Total Active Funds ($297,649.82) Investment Funds: Local Agency Investment Fund $4,238,800.85 Federal Agency Callable $11,224,800.46 Bank Negotiable CDs $8,184,319.77 Wells Fargo Advantage Money Market Fund $1,277,714.15 Total Investment Funds $24,925,635.23 CASH BALANCE AS OF: SEPTEMBER 30, 2014 $24,627,985.41 Average Yield to Maturity 0.976% FY2014-15 Year -To -Date Interest Earnings $67,288.27 FY2014-15 Budgeted Annual Interest Earnings $177,200.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of September 30, 2014 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Local Agency Investment Fund $4,238,800.85 17.01% 1 1 0.260 Federal Agency Issues - Callable $11,224,800.46 45.03% 1,621 860 1.090 Negotiable CD's - Banks $8,184,319.77 32.83% 1,480 1,195 1.342 Wells Fargo Sweep Account $1,277,714.15 5.13% 1 1 0.010 Total Investments and Averages $24,925,635.23 100.00% 1216 780 0.976 TOTALS $24,925,635.23 100.00% N/A N/A N/A TOTAL INTEREST EARNED Ao,--Sn I certify that this report accurately reflects all City pooled investments Wes DeStefan and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 9/30/2014 Date MONTH ENDING September 30, 2014 $19,676.84 FISCAL YEAR-TO-DATE 2014-15 $67,288.27 Page 1 Par Investments Value Local Agency Investment Funds 4,238,800.85 Federal Agency Callable 11,250,000.00 Negotiable CD 8,185,000.00 Wells Fargo Sweep Account 1,277,714.15 Investments 24,951,515.00 City of Diamond Bar Portfolio Management Portfolio Summary September 30, 2014 Market Value 4,240,067.19 11,144,694.75 8,168,385.73 1,277,714.15 24,830,861.82 Book % of Fiscal Year To Date Days to Value Portfolio Term Maturity 4,238,800.85 17.01 1 1 11,224,800.46 45.03 1,621 860 8,184,319.77 32.83 1,480 - 1,195 1,277,714.15 5.13 1 1 24,925,635.23 100.00% 1,216 780 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA (909)839-7053 YTM/C 0.260 1.090 1.342 0.010 0.976 Total Earnings September 30 Month Ending Fiscal Year To Date Current Year 19,676.84 67,288.27 Average Daily Balance 25,285,041.88 26,665,586.60 Effective Rate of Return 0.95% 1.00 Dianna Honeywell, Finance Director Reporting period 09/01/2014-09/30/2014 Run Date: 10/28/2014 -14:00 Portfolio POOL AP PM (PRF 13101) T3.0 Report Ver, 73.3b City of Diamond Bar CUSIP Average Investment # Issuer Balance Portfolio Management Portfolio Details - Investments September 30, 2014 Purchase Date Par Value Market Value Book Value Stated Rate Days to Term Maturity YTM/C Page 1 Maturity Date Local Agency Investment Funds 02005QVNO 10005 Ally Bank UT 10/05/2011 248,000.00 248,020.83 248,000.00 .1.300 LAIF 10028 Local Agency Investment Fund 10/06/2014 4,238,800.85 10052 4,240,067.19 4,238,800.85 0.260 1_1 248,000.00 0.260 1,826 1,309 1.101 Subtotal and Average 5,305,467.52 02587CAWO 4,238,800.85 American Express Centurion Bk 4,240,067.19 4,238,800.85 245,712.45 1 1 0.260 1,785 Federal Agency Callable 06740KHB6 10091 Barclays Bank 07/02/2014 248,000.00 246,451.49 248,000.00 2.050 1,826 1,735 2.051 3133EA5V6 10041 Federal Farm Credit Bank 10/26/2012 500,000.00 248,000.00 496,743.50 499,870.83 0.620 1,459 754 0.633 10/24/2016 3133EC7A6 10043 Federal Farm Credit Bank 12/12/2012 1,000,000.00 247,298.66 990,461.00 999,360.56 0.820 .1,826 1,168 0.840 12/12/2017 3133EC784 10044 Federal Farm Credit Bank 12/13/2012 500,000.00 491,522.50 499,840.00 0.840 1,826 1,169 0.850 12/13/2017 3133ECJLB 10049 Federal Farm Credit Bank 04/02/2013 500,000.00 498,678.50 500,000.00 0.600 1,263 716 0.600 09/16/2016 3133ECMZ4 10051 Federal Farm Credit Bank 05/01/2013 500,000.00 498,629.00 500,000.00 0.690 1,461 943 0.690 05/01/2017 3133ECNY6 10056 Federal Farm Credit Bank 05/08/2013 500,000.00 493,530.00 499,819.86 0.950 1,825 1,315 0.960 05/08/2018 3133ECP40 10060 Federal Farm Credit Bank 05/09/2013 500,000.00 493,786.50 499,511.46 0.640 1,461 951 0.678 05/09/2017 313382HDO 10047 Federal Home Loan Bank 03/27/2013 500,000.00 498,721.50 500,000.00 0.700 1,371 818 0.700 12/27/2016 313382F65 10048 Federal Home Loan Bank 03/27/2013 500,000.00 498,562.50 500,000.00 0.750 1,826 87 0.600 03/27/2018 313382Y98 10057 Federal Home Loan Bank 05/16/2013 500,000.00 491,714.50 500,000.00 1.000 1,826 1,323 1.000 05/16/2018 3133834Y4 10059 Federal Home Loan Bank 05/29/2013 500,000.00 491,649.50 500,000.00 1.040 1,826 1,336 1.040 05/29/2018 313379EE5 10083 Federal Home Loan Bank 06/19/2014 500,000.00 491,623.50 496,463.09 1.625 1,821 1,717 1.783 06/14/2019 313OA2BQ8 10086 Federal Home Loan Bank 06/30/2014 500,000.00 498,007 50 500,000.00 1.500 1,460 89 1.500 06/29/2018 313OA2B62 10087 Federal Home Loan Bank 06/26/2014 500,000.00 500,024.50 500,000.00 1.500 1,826. 1,729 1.817 06/26/2019 3134G3S50 10040 Federal Home Loan Mtg Corp 10/26/2012 500,000.00 498,604.00 499,870.25 0.625 1,467 762 0.638 11/01/2016 3134G47G7 10064 Federal Home Loan Mtg Corp 06/26/2013 500,000.00 495,870.00 500,000.00 1.400 1,826 86 1.400 06/26/2018 3137EADN6 10084 Federal Home Loan Mtg Corp 06/19/2014 500,000.00 490,244.50 492,175.76 0.750 1,303 1,199 1.239 01/12/2018 3135GONF6 10031 Federal National Mtg Assn 08/21/2012 500,000.00 496,828.50 499,653.33 1.000 1,826 20 1.049 08/21/2017 3036GO4MO 10042 Federal National Mtg Assn 11/21/2012 500,000.00 497,656.50 500,000.00 0.750 1,461 782 0.750 11/21/2016 3135GOTP8 10079 Federal National Mtg Assn 03/19/2014 500,000.00 489,694.50 493,502.71 1.250 1,778 29 3.201 01/30/2019 3135GOPQO 10085 Federal National Mtg Assn 06/19/2014 500,000.00 495 256.00 496,246.48 0.875 1,225 1,121 1.125 10/26/2017 3136GIDGI 10090 Federal National Mtg Assn 07/01/2014 250,000.00 246,886.25 248,486.13 1.050 1,337 149 1.232 02/27/2018 Subtotal and Average 11,224,509.13 11,250,000.00 11,144,694.75 11,224,800.46 1,621 860 1.090 Negotiable CD 02005QVNO 10005 Ally Bank UT 10/05/2011 248,000.00 248,020.83 248,000.00 .1.300 1,097 5 1.119 10/06/2014 02587DMV7 10052 American Express Centurion Bk 05/02/2013 248,000.00 245,970.62 248,000.00 1.100 1,826 1,309 1.101 05/02/2018 02587CAWO 10098 American Express Centurion Bk 08/21/2014 248,000.00 245,712.45 248,000.00 2.100 1,826 1,785 2.101 08/21/2019 06740KHB6 10091 Barclays Bank 07/02/2014 248,000.00 246,451.49 248,000.00 2.050 1,826 1,735 2.051 07/02/2019 05573JVR2 10072 BMO HARRIS 01/30/2014 248,000.00 248,498.23 248,000.00 1.250 1,826 1,582 1.251 01/30/2019 05568P7A9 10081 BMW Bank 04/25/2014 248,000.00 247,298.66 246,000.00 1.900 1,826 1,667 1.901 04/25/2019 Run Date: 10/28/2014 - 14:00 Portfolio POOL AP PM (PRF_PM2) T3 0 Report Ver. 7.3.31, City of Diamond Bar Portfolio Management Portfolio Details - Investments September 30, 2014 Page 2 Run Date: 10/28/2014 -14:00 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Average Purchase Stated Days to YTM/C Maturity CUSIP Investment# Issuer -Balance Date Par Value Market Value Book Value Rate Term Maturity Date Negotiable CD 140420PC8 10100 Capital One Bank 09/17/2014 248,000.00 245,777.92 248,000.00 1.550 1,461 1,447 1.551 09/17/2016 17284CKN3 10067 CIT Bank 08/14/2013 248,000.00 249,767.50 248,000.00 1.900 1,826 1,413 1.901 08/14/2018 20033AFK7 10092 Comenity Capital Bank 07/14/2014 248,000.00 247,782.26 248,000.00 0.450 365 286 0,452 07/14/2015 20451 PBV7 10066 Compass Bank 08/07/2013 248,000.00 249,743.19 248,000.00 1.750 1,826 1,406 1.751 08/07/2018 23204HBHO 10069 Customers Bank 06/30/2014 248,000.00 246,564.08 247,319.77 0.950 1,085 992 0.764 06/19/2017 254671G53 10075 Discover Bank 02/20/2014 248,000.00 248,141.61 248,000.00 1850 1,826 1,603 1851 02/20/2019 33764JEH4 10012 First Bank Puerto Rico 06/08/2012 249,000.00 251,221 58 249,000.00 1.250 1,461 616 1.251 06/08/2016 32082BCY3 10078 First Merchants Bank 03/21/2014 248,000.00 247,708.10 248,000.00 1.000 1,280 1,086 1.002 09/21/2017 32114LAF6 10093 First National Bank 07/16/2014 248,00060 246,710.90 248,000.00 0.600 916 839 0.803 01/17/2017 36160WK57 10026 GE Capital Financial Inc. 05/04/2012 248,000.00 250,667.24 248,000.00 1.750 1,826 946 1.751 05/04/2017 36160KZK4 10073 GE Capital Retail Bank 01/31/2014 248,000.00 248,630.66 248,000.00 1.900 1,826 1,583 1.901 01/31/2019 38147JSY9 10074 Goldman Sachs Bank 02/05/2014 248,000.00 248,098.70 248,000.00 1.900 1,826 1,588 1.901 02/05/2019 39120VRM8 10099 Great Southern Bank 09/12/2014 248,000.00 246,871.10 248,000.00 0.900 822 803 0.902 12/12/2016 45383UPJ8 10077 Independent Bank CD 03/14/2014 248,000.00 247,763.90 246,000.00 0.900 1,280 1,079 0.902 09/14/2017 856284X58 10094 State Bank of India 07/22/2014 248,000.00 246,044.52 248,000.00 2.000 1,826 1,755 2.001 07/22/2019 464209BR5 10054 Isabella Bank &Twat Company 05/30/2013 248,000.00 246,362.21 248,000.00 0.750 1,826 1,337 0.750 05/30/2018 49306SRT5 10053 Key Bank U S A, N A 05/08/2013 248,000.00 248,317.19 248,000.00 0.450 915 404 0.376 11/09/2015 51210SITY6 10061 Lakeside Bank 05/17/2013 248,000.00 247,711.33 248,000.00 0.750 1,461 959 0.750 05/17/2017 584038K62 10080 Medallion Bank 03/28/2014 248,000.00 - 247,524.58 248,000.00 1.250 1,461 1,274 1.254 03/28/2018 686184TK8 10055 Oriental Bank & Trust 05/16/2013 248,000.00 247,950.40 248,000.00 0.650 1,096 593 0.651 05/16/2016 70153RHEl 10076 - Parkway Bank &Trust 03/19/2014 248,000.00 247,899.31 248,000.00 1.650 1,826 1,630 1.651 03/19/2019 74267GUN5 10082 Privatebank & Trust Co - CD 05/21/2014 248,000.00 247,268.40 248,000.00 1650 1,645 1,512 1.653 11/21/2018 78658QDS9 10095 Safra National Bank 07/30/2014 248,000.00 244,500.97 248,000.00 1.350 1,461 1,398 1.641 07/30/2018 795450SF3 10097 Sallie Mae Bank 08/06/2014 248,000.00 246,500.34 248,000.00 2.050 1,826 1,770 2.051 08/06/2019 80928EJC5 10063 Scotiabank De Puerto Rico 06/07/2013 248,000.00 247,898.07 248,000.00 0.700 1,096 615 0.701 06/07/2016 87482VAA3 10096 Telmer Bank & Trust 08/06/2014 248,000.00 246,672.46 248,000.00 0.700 733 677 0.701 08/08/2016 94768NJU9 10088 Webster Bank 07/02/2014 248,000.00 246,334.93 248,000.00 -1.900 1,826 1,735 1.901 07/02/2019 Subtotal and Average 8,190,709.83 8,185,00060 8,168,385.73 8,184,319.77 1,480 1,195 1.342 Wells Fargo Sweep Account SWEEP 10036 Wells Fargo 07/01/2012 1,277,714.15 1,277,714.15 1,277,714.15 0.010 1 1 0.010 Subtotal and Average 564,355.41 - 1,277,714.15 1,277,714.15 1,277,714.15 1 1 0.010 Run Date: 10/28/2014 -14:00 Portfolio POOL AP PM (PRF_PM2) 7.3.0 City of Diamond Bar Portfolio Management Portfolio Details - Investments September 30, 2014 Average Purchase Stated Days to YTM/C CUSIP Investment# Issuer - Balance - Date Par Value Market Value Book Value Rate Term Maturity Total and Average 25,285,041.88 24,951,515.00 24,830,861.82 24,925,635.23 1,216 780 0.976 Run Date: 10/28/2014 -14:00 Page 3 Portfolio POOL AP PM (PRF PW) 7,3,0 CITY COUNCIL Agenda # 6 . 6 Meeting Date: November 4, 2014 AGENDA REPORT TO: Honorable Mayor and Membe f the City Council VIA: James DeStefano, City Ma a TITLE: ADOPT RESOLUTION NO. 201 -XX AUTHORIZING AND APPROVING THE SALE OF $450,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY RECOMMENDATION: Adopt. FINANCIAL IMPACT: The FY 2014-2015 Budget includes the sale of $450,000 in Prop A funds which will increase the City's unrestricted revenues by $337,500. BACKGROUND/DISCUSSION: Proposition A, the half -cent sales tax for transit, was approved by voters in 1980. The revenues generated through this half -cent sales tax are to be used toward the development of transit related programs, which are administered by the Los Angeles County Metropolitan Transportation Authority (Metro). In administering the program, Metro has been distributing Local Return Funds directly to cities. The City must use its Local Return Funds within three (3) years from the date of receipt or the funds will be returned. The City has used Local Return Funds to fund the Dial -A -Cab program and to enable residents and senior to purchase transit passes at discounted rates. The City of Industry wishes to purchase $450,000 in Prop A funds at an exchange rate of $0.75 per each $1.00 and has agreed to use the funds for transit purposes pursuant to the attached letter dated July 18, 2014. At this exchange rate, the City of Diamond Bar would receive $337,500 in unrestricted funds. The City of Industry has approved the Agreement at their October 23 City Council Meeting. Upon approval by Diamond Bar, a check in the amount of $337,500 will be forwarded to Diamond Bar. The unrestricted funds in the amount of $337,500 received by the City of Industry will be deposited into the City's General Fund. PREPARED BY: Kimberly M. Young, Senior Civil Engineer REVIEWED BY: Davi . U&IDirector of Public Works Attachments: Resolution 2014 -XX DATE PREPARED: October 28. 2014 J"IkA,AMDA�M, Dianna Honeywell, Finance Diroctor Fund Exchange Agreement City of Industry Letter of Request, dated July 18, 2014 RESOLUTION 2014 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND APPROVING THE SALE OF $450,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY WHEREAS, the City of Diamond Bar wishes to transfer $450,000 of its uncommitted Proposition A Local Return Transit Funds to the City of Industry to provide ongoing operating funding and to improve the level, quality, safety, and/or accessibility of transit services to the general public or to any group which requires special transportation assistance; and WHEREAS, the City of Industry has offered to assign $337,500 in General Funds to be deposited into the City of Diamond Bar's General Fund; and WHEREAS, the City Council of the City of Diamond Bar has determined that the transit needs of the City can be adequately met if this fund exchange is approved; NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: SECTION 1. The exchange of $450,000 of Proposition A Local Return Funds in exchange for the assignment of $337,500 in General Funds to be deposited into the General Fund is authorized and approved. SECTION 2. The City Manager is authorized to execute, on behalf of the City, any required documents to effectuate this exchange of funds. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and send certified copies to the City of Industry. PASSED, APPROVED AND ADOPTED this 4th day of November 2014. Carol Herrera, Mayor ATTEST: Tommye Cribbins, City Clerk I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 4th day of November, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: TOMMYE CRIBBINS, City Clerk City of Diamond Bar PROP A LOCAL RETURN FUND EXCHANGE AGREEMENT This Assignment Agreement ("Agreement") is made and entered into this day of 2014, by and between the City of Diamond Bar, California, a municipal corporation, ("Diamond Bar") and the City of Industry, California, a municipal corporation ("Industry") with respect to the following facts: A. Industry will be constructing capital improvements which have been approved by the Los Angeles Metropolitan Transportation Authority ("Metro") for the use of Proposition A Local Return monies. On June 13, 2013, Metro approved the use of $5,000,000.00 in Prop A funds for the Fairway Drive Grade Separation at Walnut Drive and $3,500,000.00 for the Fullerton Road Grade Separation at Gale Avenue. Given the limited amount of Industry's Local return allocation, Industry desires to use a portion of Diamond Bar's uncommitted Prop A allocation for the above projects and any other Metro approved project and services. B. Diamond Bar's uncommitted Proposition A Local Return funds can be made available to Industry to assist in constructing the capital improvements discussed in Paragraph A of this Agreement. Diamond Bar is willing to pay its uncommitted Proposition A Local Return funds to Industry for the purpose identified in Paragraph A in exchange for unrestricted Industry general funds which Diamond Bar may use for any municipal purpose at a rate of $.75 in Industry general funds for each $1.00 in Diamond Bar Proposition A Local Return funds. Now, therefore, in consideration of the mutual benefits to be derived by the parties and of the premises herein contained, it is mutually agreed as follows: 1. Exchange. Diamond Bar agrees to pay $450,000 of its Fiscal Year 2014-2015, Proposition A Local Return funds to Industry. In exchange, Industry agrees to pay $337,500 of its general funds to Diamond Bar. 2. Payment. Diamond Bar shall pay the agreed upon Proposition A Local Return funds to Industry in one lump -sum payment from Proposition A funds currently on hand. Industry shall pay the agreed upon general funds to Diamond Bar in one lump -sum payment. The payments of both parties shall be due and payable within 15 calendar days of the last date of execution of this Agreement by both parties. Industry shall be responsible for obtaining any necessary approvals from the Los Angeles County Metropolitan Transportation Authority ("LACMTA") for the use of the Proposition A Local Return funds. 992191.1 Assignment Agreement 3. Assurances Industry shall use the assigned Proposition A Local Return funds only for the purpose of constructing the capital improvements discussed in Paragraph A of this Agreement or any other Metro approved project, and within the time limits specified in LACMTA'sProposition A Local Return Program Guidelines. Industry assumes all risks of obtaining the necessary approvals for expenditure of the Proposition A Local Return funds within the applicable time limits and any failure to timely obtain such approvals shall not give rise to any claim by Industry seeking reimbursement of any monies received by Diamond Bar under this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers. CITY OF DIAMOND BAR CITY OF INDUSTRY BY BY: Carol Herrera, Mayor Tim Spohn, May r Dated: 2014 Dated: OCT 23 2014 BY: Tommye Cribbins, City Clerk Approved as to form: David A. DeBerry, City Attorney 992191.] - 2 BY: Jodi S ri ens, City Clerk Approved as to form: f Michele Vadon, City Attorney CITY OF IINDUSTRY Incorporated June 18, 1957 City of Diamond Bar 21810 Copley Dr. Diamond Bar, Calif. 91765 Attn: Kimberly Young Dear Ms. Young: July 18, 2014 RECEIVED JUL 29 2314 As per our conversation of recent date, it is our under- standing that City of Diamond Bar will accept our bid of .75 to the dollar for approximately $ 450,000.00 of the Proposition A Local Return Funds. In turn, City of Industry shall give a check to City of Diamond Bar in the amount of $ 337,500.00 When this transfer if made, the transfer of checks shall take place simultaneously. This letter has no force or effect until considered__by the City of Industry Council at their meeting. Also, when City of Diamond Bar will have approved and signed the Fund Trade Agrement by the proper officials. Please acknowledge this letter by return mail. e Kevin Radecki, City Manager Phyllis T ck , City Treasurer P.O. Box 3366, City of Industry, California 91744-0366 • Administrative Offices: 15625 E. Stafford St.. (626) 333-2211 = Fax (626) 961-6795 CITY COUNCIL Agenda # 6.7 Meeting Date: November 4, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e TITLE: APPROVE AMENDMENT NO. 4 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DIAMOND BAR AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR STATE ROUTE 60/LEMON AVENUE PARTIAL INTERCHANGE (ON & OFF RAMPS) PROJECT RECOMMENDATION: Approve. FINANCIAL IMPACT: The SR 60/Lemon Ave. Partial Diamond Interchange Project is fully funded by the following funding breakdown: SAFETEA-LU $9.6 Million Metro Prop C $2.294 Million Highway Safety Improvement Program (HSIP) $0.4 Million City of Industry $5.615 Million TOTAL $17.909 Million BACKGROUND/DISCUSSION: On December 2, 2008 the Council approved the Memorandum of Understanding (MOU) with Los Angeles County Metropolitan Transportation Authority (Metro) to secure $2,294,000 in grant funds for construction of the SR 60/Lemon Avenue Partial Interchange Project. Metro is funding this amount through Proposition C local sales tax dollars. This previously approved MOU established funding and reimbursement guidelines in addition to a baseline project implementation schedule. This grant was originally approved for the construction phase of the project only. In November 2013 the Council approved Amendment No. 3 which authorized $405,000 of the Metro Prop C funds for the Right -of -Way phase of the project. Due to Caltrans time required for the right-of-way phase of the project, the proposed implementation schedule for the project needs to be revised and updated. At their meeting of May 7, 2014 the Metro Technical Advisory Committee (TAC) agreed to recommend a one-year extension to the Metro Board. At their meeting of June 26, 2014 Metro's Board of Directors agreed to extend the lapsing date of funds programmed in the original approved MOU to June 30, 2015 to allow for the completion of the right-of-way phase and award of construction contract. Currently the project schedule indicates the right-of-way phase of the project to be completed and the project ready to advertise in June 2015 with construction to begin in Sept. 2015. The attached amendment to the MOU must be approved by the City Council to formally extend the lapsing date of funds to June 30, 2015. If the right-of-way phase is delayed beyond June 30, 2015, City staff will request an additional extension. PREPARED BY: DATE PREPARED: Kimberly M. Young, Senior Civil Engineer October 28, 2014 REVIE :al Dav G. iu, Dire or of Public Works Attachments: Amendment No. 4 TIP#: LAOD399 PPNO 2975 CFP# F1121 AMENDMENT NO.4 MOU.P000F1121 AMENDMENT NO. 4 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF DIAMOND BAR AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 4 to Memorandum of Understanding (this "Amendment"), is dated as of September 19, 2014, by and between City of Diamond Bar ("Grantee"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA"). RECITALS: A. Grantee and LACMTA entered into that certain Memorandum of Understanding No. MOU.P000F1121, dated December 11 2008, which was amended on August 24, 2011, September 17, 2012, and September 1, 2013 (as amended, the "Existing MOU"), which Existing MOU provides for the State Route 60/Lemon Avenue Partial Interchange (On & Off Ramps), ("the Project'); and B. Whereas, LACMTA Board on June 26, 2014, desires to extend the lapsing date of Funds programmed for Fiscal Year (FY) 2008-09, and FY 2009-10 to June 30, 2015: and C. Grantee and LACMTA desire to amend the Existing MOU as provided herein. Rev: 09.25.13 1 MOU Local Amendment Lapsing Date Extension TIP#: LAOD399 CFP# F1121 AMENDMENT NO.4 PPNO 2975 MOU.P000F1121 AGREEMENT: NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows: 1. Part Il, Paragraph 8.1(iv) of the Existing MOU is hereby amended by deleting it in its entirety and replacing it with the following: "Funds programmed for FY 2008-09, and FY 2009-10 are subject to lapse on June 30, 2015. Grantee shall expend these Funds by the lapsing date." 2. Part I, Paragraph 9 of Existing MOU is hereby amended to change LACMTA's project manager to Dana Jones, mail stop 99-22-3. 3. Except as expressly amended hereby, the Existing MOU remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing MOU that are not expressly amended by this Amendment shall remain unchanged. Rev: 09.25.13 2 MOU Local Amendment Lapsing Date Extension TIP#: LAOD399 CFP# F1121 AMENDMENT NO.4 PPNO 2975 MOU.P000F1121 IN WITNESS WHEREOF, the parties have caused this Amendment No. 4 to he duly executed and delivered as of the above date. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY Rv- Arthur T. Leahy Chief Executive Officer APPROVED AS TO FORM: MARK J. SALADINO County Counsel By: Deputy CITY OF DIAMOND BAR RV. Carol Herrera Mayor APPROVED AS TO FORM: By: David A. DeBerry City Attorney Rev: 09.25.13 Date: Date: Date: Date: 3 MOU Local Amendment Lapsing Date Extension CITY COUNCIL Agenda # 6.8 Meeting Date: 11/4/14 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mana e TITLE: AWARD OF CONTRACT IN THELT OF $36,202.41 TO INTERIOR OFFICE SOLUTIONS (IOS) FOR PURCHASE AND INSTALLATION OF OFFICE FURNITURE AT CITY HALL AND APPROPRIATION OF $36,202.41 FROM GENERAL FUND RESERVES RECOMMENDATION: Award contract and appropriate funds. FISCAL IMPACT: If approved, $36,202.41 will be appropriated from General Fund reserves. DISCUSSION: It has been nearly three years since Diamond Bar City Hall was relocated from the rented space at the South Coast Air Quality Management District to its permanent City - owned location. Since the new facility was designed in 2011, a number of variables, including the filling of vacant City positions, modifications to public safety personnel, overall organizational growth require that minor modifications be made to the initial floor plan design. The recommended purchases and floor plan modifications will provide for better continuity in the Community Development and Public Works departments, additional workstations for the Sheriff's Department's Diamond Bar Special Assignment Team and improved storage and workflow throughout the facility. The recommendations include: • Installation of three new workstations in the Public Safety/Public Works quadrant of City Hall, providing work space for Public Works field staff and Special Assignment Team deputies. • Installation of an additional desktop and associated storage components in an existing Public Safety area workstation. • Installation of storage components in an unfinished existing City Manager's Office workstation. • Installation of desktops and associated storage in two unfinished existing workstations, providing continuity of location for Public Works Department engineers and Community Development Department planning staff (engineers and planners will now be located in rows together to enhance communication and service efficiencies). • Installation of additional storage units for Community Development/Public Works, Finance, and Public Information/Information Systems. • Installation of a conference table to outfit the newly -expanded conference area located behind the front counter/lobby area. • Installation of various additional storage components in offices/workstations. • Installation of various workstation panels and components as necessary to complete floor plan modifications. Note: In designing the proposed modifications, every effort was made to reuse existing parts whenever possible. Therefore, to enhance long-term operational efficiencies at City Hall, staff recommends that the City Council award the contract and appropriate corresponding funds. City Manager Attachments: IOS Bid Document Proposed Floor Plan Mlv 11 17900 Mitchell North 909 N. Sepulveda Blvd. #970 Irvine, CA 92614 EI Segundo, CA 90245 is 949.724.9444 T: 310.726.9067 F. 949.724.9449 F : 310.726.9066 www.interiorofficesolutionimm Helping You build a better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 4 1 JFWA-42 5 4 JLPD-0230-5 JA TR -R LR -BP Tag(s): ADDS ***** X Series,Conterweight,42"File Tag(s): ADDS ***** X Series,27.5"H x 30"W,Lateral File,File,Steel Drawer Front,Steel Lock Material,Attached,J Pull,Glides BEIGE GRD A CHROME GRD A Tag(s): ADDS PAGE 1 58.42 58.42 283.80 1,135.20 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 ---------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED Please issue the purchase order to: Interior Office Solutions 17800 Mitchell North Irvine, CA 92614 1 3 DTLT-2 ***** Letter Tray 13.39 40.17 ,TR -LX ICE GRD A Tag(s): ADDS 2 1 DTPR-3 ***** Moxie Jump Stuff Paper Sorter 36.33 36.33 ,TR -LX ICE GRD A ,TR -MG METALLIC GUNMETAL GRD B Tag(s): ADDS 3 3 JFWA-36 ***** X Series,Conterweight,36" File 50.20 150.60 4 1 JFWA-42 5 4 JLPD-0230-5 JA TR -R LR -BP Tag(s): ADDS ***** X Series,Conterweight,42"File Tag(s): ADDS ***** X Series,27.5"H x 30"W,Lateral File,File,Steel Drawer Front,Steel Lock Material,Attached,J Pull,Glides BEIGE GRD A CHROME GRD A Tag(s): ADDS PAGE 1 58.42 58.42 283.80 1,135.20 17800 Mitchell North 909 N. Sepulveda Blvd, 4970 r Irvine, CA 92614 EI Segundo, CA 90245 r T: 949.724,9444 7:310.776.9067 F : 949.724.9449 F :310.7269066 www.interiorofficesolations.com Helping you build a betrer workpla.e PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): SHERIFF PAGE 2 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 _ _ ________________________ _ _ _ _ _ _ _ _ _ _ _ ____________________ _ _ _ # QTY PRODUCT DESCRIPTION SELL EXTENDED 6 1 TLPD-0230-5 ***** X Series,27.5"H x 30"W,Lateral 325.35 325.35 J File,File,Steel Drawer Front,Steel Lock Material,Freestanding,J Pull,Glides ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): ADDS 7 3 JLPD-0436-5 ***** X Series,51.5"H x 36"W,Lateral 566.84 1,700.52 J Fi1e,File,Fi1e,File,Stee1 Drawer Front,Steel Lock Material,Freestanding,J Pull,G1ides ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): ADDS 8 1 JLRR-0542-5 ***** X Series,63.5"H x 808.70 808.70 J 42"W,Rec,File,File,File,File,Steel Drawer Front,Steel Lock Material,Freestanding,J Pull,Glides,Rollout Shelf ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): ADDS 9 3 JPAH-24-SJ ***** X 208.54 625.62 Series,Pedestal,Attached,Box/Box/File,24 "D,Steel Drawer Front,Steel Lockbar,J Pull ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): SHERIFF PAGE 2 17800 Mitchell North 909 N. Sepulveda Blvd. 9970 Irvine, CA 92614 EI Segundo, CA 90245 1: 949.724.9444 1: 310.7769067 F: 949.724.9449 F: 310.776.9066 ., www interiorofi<esolutions.conn Helping you build a better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 I�CfCYW.UIII_YW PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 ,H -KE SAMARA GRD B ,HP -KE SANARA GRD A Tag(s): ADDS PAGE 3 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 ------------------------------------------------------------------------- ------------------------------------------------------------------------ # QTY PRODUCT DESCRIPTION SELL EXTENDED 10 1 JPAH-24-SJ ***** X 208.54 208.54 Series,Pedestal,Attached,Box/Box/File,24 "D,Steel Drawer Front,Steel Lockbar,J Pull ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): ADDS 11 2 JSPY-0436-5 ***** X Series,4H x 36"W,Closed 417.83 835.66 J Cabinet,Two Doors,Steel Drawer Front,Steel Lock Rail Material,Freestanding Mount ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): ADDS 12 2 JTBJ-6324-5 ***** 801.96 1,603.92 SJR Xseries,Towerw/Bookcase,J-Pull,5-High,F/ f F,Valet-L,Ptd,Regula rtop ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A Tag(s): ADDS 13 1 JTCT-1972-L ***** X Series,Common Top 18 3/4"D X 218.43 218.43 72"W ,H -KE SAMARA GRD B ,HP -KE SANARA GRD A Tag(s): ADDS PAGE 3 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 p r;e - Irvine, [A 92614 EI Segundo, CA 90245 1: 949.724.9444 T: 310.726.9067 „ u F:949.R4.9449 F:310.72fi.90fifi www. interaroficesalutions.tam Helping you build a better workplace PROPOSAL FOR: CITY OF. DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT4: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 ---------------------------------------------------------------- # QTY --------------- PRODUCT DESCRIPTION SELL EXTENDED 14 1 JTFT-1936-L ***** X Series,File Top 18 3/4"D X 36"W 121.38 121.38 ,H -KE SANARA GRD B ,HP -KE SANARA GRD A Tag(s): ADDS 15 12 VZAD-0000-R ***** Iles Corp. Data Blank Cover, Hard 1.04 12.48 Surf Tiles all manuf dates, Fabric Tiles _ manu£ after 3/17/2009 ,TR -R BEIGE GRD A Tag(s): SHERIFF 16 14 VZAL-0024 ***** Elec Comp, Light Block, 24in, 12.54 175.56 Compose, Svc Tag(s): SHERIFF 17 6 VZAL-0030 ***** Elec Comp, Light Block, 30in, 13.23 79.38 Compose, Svc Tag(s): SHERIFF . 18 8 VZAL-0048 ***** Elec Comp, Light Block, 48in, 15.33 122.64 Compose, Svc Tag(s): SHERIFF 19 9 VZAL-6600 ***** Panel, Vertical Light Block, 66in, 1.72 15.48 Compose CONTINUED... PAGE 4 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, CA 92614 EI Segundo, CA 90245 is 949.724.9444 is 310.726.9067 F: 949.724.9449 F: 310.726,9066 www.interiorofficesalutions.com PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON Annuity Team — 5 -------------------- ------------------- # QTY PRODUCT 20 5 VZAR-0000 ,TR -R 21 3 VZCC-0024-A ,TR -R 22 3 VZCC-0030-A ,TR -R 23 1 VZCC-0030-A ,TP -R 24 7 VZCC-0096-A ,TR -R 25 6 VZCE-6600-A CUSTOMER P/0..: QUOTE VALID DESCRIPTION Tag(s): SHERIFF ***** Panel, Receptacle Blank Cover, Compose BEIGE GRD A Tag(s): SHERIFF ***** Compose,Top Trim 24In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Top Trim 30In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Top Trim 301n.W BEIGE GRD A Tag(s): ADDS ***** Compose,Tcp Trim 96In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Panel Trim,End-0£-Run 66In.H CONTINUED... PAGE 5 SELL EXTENDED 1.72 23.11 25.18 8.60 69.33 75.54 25.18 25.18 62.96 440.72 72.44 434.64 PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 Helping you build a better workplace INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 CUSTOMER P/0..: QUOTE VALID DESCRIPTION Tag(s): SHERIFF ***** Panel, Receptacle Blank Cover, Compose BEIGE GRD A Tag(s): SHERIFF ***** Compose,Top Trim 24In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Top Trim 30In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Top Trim 301n.W BEIGE GRD A Tag(s): ADDS ***** Compose,Tcp Trim 96In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Panel Trim,End-0£-Run 66In.H CONTINUED... PAGE 5 SELL EXTENDED 1.72 23.11 25.18 8.60 69.33 75.54 25.18 25.18 62.96 440.72 72.44 434.64 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Gam a Irvine, CA 92614 EI Segundo, CA 90245 T: 949.724.9444 T: 310.726.9067 "r F: 949.724.9449 F:310.726.9066 M www.interiorofficesolutions.com Helping you biuld a better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 INSTALL AT: CITY OF DIAMOND BAR 2.1810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 -------------------------------------------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED ,TR -R BEIGE GRD A Tag(s): SHERIFF 26 1 VZCE-6600-A ***** Compose,Panel Trim,End-Of-Run 72.44 72.44 661n.H ,TR -R BEIGE GRD A Tag(s): ADDS 27 4 VZCL-6600-A *****- Compose,Connector 142.01 568.04 Trim,Corner,2-Way 661n.H ,TR -R BEIGE GRD A ,TR -R BEIGE GRD A Tag(s): SHERIFF 28 4 VZCT-6600-A ***** Compose,Connector 120.55 482.20 Trim,Ccrner,3-Way 66In.H ,TR -R BEIGE GRD A ,TR -R BEIGE GRD A Tag(s): SHERIFF 29 1 VZCT-6600-A ***** Compose,Connector 120.55 120.55 Trim,Corner,3-Way 66In.H ,TR -R BEIGE GRD A ,TR -R BEIGE GRD A Tag(s): ADDS 30 1 VZEB-0000-E ***** Compose,Base Feed Module,Hardwire 92.03 92.03 2 Conn CONTINUED... PAGE 6 17800 Mitchell North 909 N. Sepulveda Blvd. 9970 Irvine, (A 92614 EI Segundo, CA 90245 1:949.724.9444 T: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www. interioro ificesolutions. Com PROPOSAL FOR: 10/29/14 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON Annuity Team - 5 # QTY PRODUCT 31 2 VZEF-OROS-2 32 1 VZER-1500-M 12 ,TR -R 33 1 VZER-1500-M 22 ,TR -R 34 3 VZFF-5024-N NNNNR ,TR -R 35 1 VZFF-5030-N. NNNNR .TR -R CUSTOMER P/0..: QUOTE VALID DESCRIPTION SELL EXTENDED Tag(s): SHERIFF ***** Compose,Flex Connector,Straight 31.74 63.48 Span Tag(s): SHERIFF 130.74 Compose,Receptacle,Triplex,15-Amp,4-Circ nit, 2+2, Cir 1, CM BEIGE GRD A Tag(s): SHERIFF ***** 130.74 Compose,Receptacle,Triplex,15-Amp,4-Circ uit, 2+2, Cir 2, CM BEIGE GRD A Tag(s): SHERIFF ***** Compose,Frame,Full 50In.H X 24In.W 54.14 BEIGE GRD A Tag(s): SHERIFF ***** Compose,Frame,Full 50In.H X 30In.W 59.32 BEIGE GRD A Tag(s): ADDS PAGE 7 130.74 130.74 162.42 59.32 PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 Helping you build better workplace INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 CUSTOMER P/0..: QUOTE VALID DESCRIPTION SELL EXTENDED Tag(s): SHERIFF ***** Compose,Flex Connector,Straight 31.74 63.48 Span Tag(s): SHERIFF 130.74 Compose,Receptacle,Triplex,15-Amp,4-Circ nit, 2+2, Cir 1, CM BEIGE GRD A Tag(s): SHERIFF ***** 130.74 Compose,Receptacle,Triplex,15-Amp,4-Circ uit, 2+2, Cir 2, CM BEIGE GRD A Tag(s): SHERIFF ***** Compose,Frame,Full 50In.H X 24In.W 54.14 BEIGE GRD A Tag(s): SHERIFF ***** Compose,Frame,Full 50In.H X 30In.W 59.32 BEIGE GRD A Tag(s): ADDS PAGE 7 130.74 130.74 162.42 59.32 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, CA 92614 EI Segundo, CA 90245 - 1 949.724.9444 1: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www.interiorafficesolutions.cam Helping you build a better warkpWa PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 1�0F71Va111�:111F PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 ------------------------------------------------ SALESPERSON Annuity Team - 5 CUSTOMER P/0..: QUOTE VALID # QTY PRODUCT DESCRIPTION SELL EXTENDED 36 2 VZFF-5048-N ***** Compose,Frame,Full 501n.H X 48In.W 74.84 149.68 NNNNR ,TR -R BEIGE GRD A Tag(s): SHERIFF 37 4 VZFF-6624-N ***** Compose,Frame,66"H x 24"W,Bs-No 59.65 238.60 NNNNR PWr,Blt-No Pwr,No Asmb,No Base Trm/No Base Trm„ Levell ,TR -R BEIGE GRD A Tag(s): SHERIFF 38 3 VZFF-6630-N ***** Compose,Frame,Full 66In.H X 30In.W 64.82 194.46 NNNNR ,TR -R BEIGE GRD A Tag(s): SHERIFF 39 6 VZFF-6648-N ***** Compose,Frame,66"H x 152.20 913.20 2BHNR 48"W,Bs-Pwr,4Cir,2+2 ,BIt-No Pwr,Asmb,Base Trm/Cvhl,Levell ,TR -R BEIGE GRD A ,TR -R BEIGE GRD A ,TR -R BEIGE GRD A Tag(s): SHERIFF 40 4 VZFF-6648-N ***** Compose,Frame,66"11 x 48"W,Bs-No 83.55 334.20 NNNNR Pwr,Blt-No Pwr,No Asmb,No Base Trm/No Base Trm„Levell ,TR -R BEIGE GRD A Tag(s): SHERIFF PAGE 8 17800 Mitchell North 909 N. Sepulveda Blvd. #970 Irvine, CA 92614 El Segundo, CA 90245 T: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www. Interio rofficesolutions. cam Helping you build a better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 --------------------------------------------------------------------- --------------------------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED 41 3 VZGS-1624-1 ***** Compose,Glass Stk 16In.H X 24In.W 296.69 890.07 Or Conn,Glass-To-Glass,In-Line ,TR -R BEIGE GRD A (SK lE) FROSTED ACRYLIC GRD D ,SK -1E FROSTED ACRYLIC GRD D Tag(s): SHERIFF 42 1 VZGS-1630-1 ***** Compose,Glass Stack 16In.H X 330.86 330.86 30In.W ,TR -R BEIGE GRD A (SK 1E) FROSTED ACRYLIC GRD D 'SK -1E FROSTED ACRYLIC GRD D Tag(s): ADDS 43 2 VZGS-1648-1 ***** Compose,Glass Stack 16In.H X 433.36 866.72 48In.W ,TR -R BEIGE GRD A (SK 1E) FROSTED ACRYLIC GRD D ,SK -1E FROSTED ACRYLIC GRD D Tag(s): SHERIFF 44 11 VZTI-1624-F ***** Compose,Single Tile,161n.H X 26.46 291.06 NN 24In.W (ZR) FIG GRD B ,ZR -1 JIB GRD B Tag(s): SHERIFF 45 6 VZTI-1630-F ***** Compose,Single Tile,16In.H X 28.72 172.32 NN 30In.W (ZR) KID GRD B CONTINUED... PAGE 9 17800 Mitchell North 909 N. Sepulveda Blvd. 070 Irvine, CA 92614 EI Segundo, CA 90245 T: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www.interiorofficesolutiDns.com PROPOSAL FOR: DATE: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON Annuity Team - 5 -------------------- ------------------- # QTY PRODUCT ,ZR -1 46 1 VZTI-1630-F NN (ZR) ,ZR -1 47 2 VZTI-1648-F NN (ZR) ,ZR -1 48 3 VZTI-1648-F ON (WS) ,WS -11 49 3 VZTI-1648-J ON - ,TR -R 50 3 VZTI-2448-F NN CUSTOMER P/0..: QUOTE VALID DESCRIPTION PROPOSAL: 22562 SELL EXTENDED JIB GRD B DATE: 10/29/14 PROJECT#: 005-000046 Helping ynu build n better workplan INSTALL AT: ***** Compose,Single Tile,16In.H - CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 CUSTOMER P/0..: QUOTE VALID DESCRIPTION SELL EXTENDED JIB GRD B Tag(s): SHERIFF ***** Compose,Single Tile,16In.H X 28.72 28.72 30In.W KIP GRD B JIB GRD B Tag(s): ADDS ***** Compose,Single Tile,16In.H X 35.51 71.02 48In.W KIO GRD B JIB GRD B Tag(s): SHERIFF ***** Compose,Single Tile,16In.H X 35.51 106.53 481n.W SHIMMER GRD B GLASS GRD B Tag(s): SHERIFF ***** Compose,Single Tile,16In.H X 140.14 420.42 48In.W BEIGE GRD A Tag(s): SHERIFF ***** Compose,Single Tile,24In.H X 48.49 145.47 48In.W CONTINUED... PAGE 10 17600 Mitchell North 909 N. Sepulveda Blvd. 8970 Irvine, CA 92614 EI Segundo, CA 90245 I: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www.intetinmfficesolutlon5.com Helping you build a better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PAGE 11 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 ------------------------------------------------------------------ # QTY PRODUCT DESCRIPTION SELL EXTENDED (L6) HIGHLANDS GRD A ,L6 -AG GLEN GRD A Tag(s): SHERIFF 51 7 VZTI-3224-D ***** Compose,Single Tile,32In.HX 103.19 722.33 NN 24In.W (DNN) LAM,NON-PWRD,NO CNTR SUPPT ,OH- LAMINATE FA7 WILSONART GILDED MESH 4912-38 ,HP- LAMINATE/T-MOLD/EDGEBAND 034 BEIGE Tag(s): SHERIFF 52 3 VZTI-3230-D ***** Compose,Single Tile,32In.H X 112..95 338.85 NN 30In.W (DNN) LAM,NON-PWRD,NO CNTR SUPPT ,OH- LAMINATE FA7 WILSONART GILDED MESH 4912-38 ,HP- LAMINATE/T-MOLD/EDGEBAND _ 034 BEIGE Tag(s): SHERIFF - 53 1 VZTI-3230-D ***** Compose,Single Tile,32In.H X 112.95 112.95 NN 30In.W (DEN) LAM,NON-PWRD,NO CNTR SUPPT ,OH- LAMINATE FA7 WILSONART GILDED MESH 4912-38 ,HP- LAMINATE/T-MOLD/EDGEBAND 034 BEIGE Tag(s): ADDS PAGE 11 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, CA 92614 El Segundo, CA 90245 T:949.724.9444 7:310.726.9067 F: 949.724.9449 F:310.726.9066 www.interioroffiresolutions.com helping you build abetter workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 ------------------------------------------------------------------------------------ # QTY PRODUCT DESCRIPTION SELL EXTENDED 54 2 VZTI-3248-D ***** Compose,Single Tile,32In.H X 142.25 284.50 ON 48In.W (ONE) LAM,NON-PWRD,NO CNTR SUPPT ,OH- LAMINATE FA7 WILSONART GILDED MESH 4912-38 ,HP- LAMINATE/T-MOLD/EDGEBAND 034 BEIGE Tag(s): SHERIFF 55 3 VZTI-4824-F ***** Compose,Single Tile,481n.H X 50.88 152.64 NN 24In.W (L6) HIGHLANDS GRD A ,L6 -AG GLEN GRD A Tag(s): SHERIFF 56 1 VZTI-4830-F ***** Compose,Single Tile,481n.H X 55.19 55.19 NN 30In.W (L6) HIGHLANDS GRD A ,L6 -AG GLEN GRD A Tag(s): ADDS 57 2 VZTI-4848-F ***** Compose,Single Tile,48In.H X 68.12 136.24 NC 48In.W (L6) HIGHLANDS GRD A ,L6 -AG GLEN GRD A - Tag(s): SHERIFF 58 3 VZTI-5648-F ***** Compose,Single Tile,56In.H X 71.57 214.71 NC 48In.W (L6) HIGHLANDS GRD A CONTINUED... PAGE 12 17800 Mitchell North 909 N. Sepulveda Blvd, N970 Irvine, CA 92614 EI Segundo, CA 90245 T: 949.724.9444 T: 310.726.9067 v' F. 949.724.9449 F: 310.726.9066 www.intedorofficesolutioni.com Helping you build a better workplace PROPOSAL FOR: - CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 -------------------------------------------------------------------- ------------------------------------------------------------------ # QTY PRODUCT DESCRIPTION SELL EXTENDED ,L6 -AG GLEN GRD A Tag(s): SHERIFF 59 4 VZTI-6424-F ***** Compose,Single Tile,64In.H X 57.11 228.44 NN 24In.W (L6) HIGHLANDS GRD.A ,L6 -AG GLEN GRD A Tag(s): SHERIFF 60 3 VZTI-6430-F ***** Compose,Single Tile,64In.H X 61.59 184.77 NN 30In.W (L6) HIGHLANDS GRD A ,L6 -AG GLEN GRD. A Tag(s): SHERIFF 61 8 VZTI-6448-F ***** Compose,Single Tile,64In.H X 75.06 600.48 NC 48In.W (L6) HIGHLANDS GRD A ,L6 -AG GLEN GRD A. Tag(s): SHERIFF 62 3 WUAR-5400-P ***** Worksurface Reinforcement Channel 10.85 32.55 H 54Tn.L Tag(s): SHERIFF 63 3 WURA-2466-L ***** Rect Worksurface 24D X 66W 145.05 435.15 JSA ,H -KE SANARA GRD B CONTINUED... PAGE 13 17800 Mitchell North 909 N. Sepulveda Blvd.#970 Irvine, (A 92674 EI Segundo, U 90245 T: 949.724.9444 T: 310.726.9067 .. ,. F. 949.724.9449 F: 310.726.9066 www.interiorofficesolutions.com Helping you build o better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 Tag(s): SHERIFF PAGE 14 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team — 5 ------------------------------------------------------------------ # QTY PRODUCT DESCRIPTION SELL EXTENDED ,HP—KE SAMARA GRD A Tag(s): SHERIFF 64 2 WURA-2466—L ***** Rect Worksurface 24D X 66W 145.05 290.10 JCA ,H—KE SAMARA GRD B ,HP—KE SAMARA GRD A Tag(s): ADDS 65 1 WURA-24B1—L ***** Rect Worksurface 24D X 111W 220.58 220.58 JSA ,H—KE SANARA GRD B ,HP—KE SAMARA GRD A Tag(s): ADDS 66 3 WURA-3096—L ***** Rect Worksurface 30D X 96W 222.54 667.62 JSA ,H—KE SAMARA GRD B ,HP—KE SAMARA GRD A Tag(s): SHERIFF 67 3 WURA-30B4-L ***** Rech Worksurface 30D X 114W 255.42 766.26 JSA ,H -KE SAMARA GRD B ,HP -KE SANARA GRD A Tag(s): ADDS 68 6 ZUBF-0000—P ***** Flush Mount Plate 6.16 36.96 N Tag(s): SHERIFF PAGE 14 CONTINUEDPAGE 15 17800 Mitchell North 909 N. Sepulveda Blvd. #970 PROPOSAL: 22562 Irvine, CA 92614 EI Segundo, CA 90245 , T :949.84.9444 7:310.726.9067 DATE: 10/29/19 F. 949.724.9449 F:310,726,9066 z �` PROJECT#: 005-000046 www.interiorofficeso)utions.com Helpingyav build a better workplace PROPOSAL FOR: INSTALL AT: CITY OF DIAMOND BAR CITY OF DIAMOND BAR 21810 E COPLAY DRIVE 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 -------------------------------------------------------------- 4 QTY PRODUCT DESCRIPTION SELL EXTENDED 69 6 ZUBF-0000-2 ***** Flush Mount Plate 6.16 36.96 N Tag(s): ADDS 70 3 ZZBA-0000-P ***** Side/Corner Bracket 4.88 14.64 L Tag(s): ADDS 71 3 ZZBA-0000-P ***** Side/Corner Bracket - 4.88 14.64 R Tag(s): SHERIFF 72 5 ZZBD-1600-P ***** Compose, Cntivr Brkt,16In.D, Lh 15.30 76.50 L Tag(s): SHERIFF 73 1 ZZBD-1600-P ***** Compose, Cntivr Brkt,16En.D, in 15.30 15.30 L Tag(s): ADDS 74 1 ZZBA-0000-P ***** Side/Corner Bracket 4.88 4.88 L Tag(s): ADDS 75 4 ZZBD-1600-P ***** Compose, Cntivr Brkt,l6In.D,Rh 15.30 61.20 R CONTINUEDPAGE 15 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, CA 92614 EI Segundo, CA 90245 T: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F. 310.726.9066 www.interiorofficesolutions.com PROPOSAL FOR: DATE: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON Annuity Team - 5 # QTY PRODUCT 76 1 ZZBD-1600-P R 77 3 ZZBD-1600-P R 78 1 ZZFS-1200-L NEI ,H-34 ,HP -34 79 3 ZZFS-1800-L NEJ ,H-34 ,HP -34 80 4 SCT -20-7145 (MM) ,MM—C ,MS —FJ ,TR—F .TR—F CUSTOMER P/0..: QUOTE VALID DESCRIPTION Tag(s): SHERIFF ***** Compose, Cntivr Brkt,161n.D,Rh Tag(s): ADDS ***** Compose, Cntivr Brkt,16ln.D,Rh Tag(s): ADDS ***** Worksurface Support Panel.12In.W BEIGE GRD A BEIGE GRD A Tag(s): ADDS ***** Worksurface Support Panel,181n.W BEIGE GRD A BEIGE GRD A Tag(s): SHERIFF ***** Very Task Chair,Fab Seat,Mesh Bk,4D Arms,Plstc Bse Hd Ctrs,Bk Lk,Fwd III, W/Lum, TWIST GRD A COIL GRD A SLATE GRD A BLACK GRD A BLACK GRD A CONTINUEDPAGE 16 SELL EXTENDED 15.30 15.30 15.30 45.90 76.63 76.63 83.04 249.12 471.57 1,886.28 PROPOSAL: 22562 �. DATE: 10/29/14 PROJECT#: 005-000046 Helping you Dnild abettt er workplace INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 CUSTOMER P/0..: QUOTE VALID DESCRIPTION Tag(s): SHERIFF ***** Compose, Cntivr Brkt,161n.D,Rh Tag(s): ADDS ***** Compose, Cntivr Brkt,16ln.D,Rh Tag(s): ADDS ***** Worksurface Support Panel.12In.W BEIGE GRD A BEIGE GRD A Tag(s): ADDS ***** Worksurface Support Panel,181n.W BEIGE GRD A BEIGE GRD A Tag(s): SHERIFF ***** Very Task Chair,Fab Seat,Mesh Bk,4D Arms,Plstc Bse Hd Ctrs,Bk Lk,Fwd III, W/Lum, TWIST GRD A COIL GRD A SLATE GRD A BLACK GRD A BLACK GRD A CONTINUEDPAGE 16 SELL EXTENDED 15.30 15.30 15.30 45.90 76.63 76.63 83.04 249.12 471.57 1,886.28 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, CA 92614 FI Segundo, CA 90245 T: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www. interiorofficesolutions. cam PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 Helping you build a better workplace PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team — 5 ---------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED 81 1 TARA-4296-L ***** Planes,Table,Rect 42X96 936.68 936.68 JSNJG4C ,H -KE SANARA GRD B ,HP -KE SANARA GRD A ,TR -MG METALLIC GUNMETAL GRD B ,H -KE SANARA GRD B ,HP -KE SAMARA GRD A 82 3 LSET-1 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 1 ,LX -BP CHROME GRD A 83 1 LSET-1 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 1 ,LX -BP CHROME GRD A 84 1 LSET-1 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 1 ,LX -BP CHROME GRD A 85 1 LSET-3 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 3 ,LX -BP CHROME GRD A 86 1 LSET-2 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 2 CONTINUED... PAGE 17 17800 Mitchell North 909 N. Sepulveda Blvd, 8970 Irvine, CA 92614 El Segundo, CA 9024S T . 949.724.9444 T: 310 776.9067 949.724.9449 F: 310.726.9066 www. in teriorofiresalutions. tom Helping you build abetter workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 INSTALL AT: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PAGE 18 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 -------------------------------------------------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED ,LX -BP CHROME GRD A - 87 2 LSET-4 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 4 ,LX -BP CHROME GRD A 88 2 JLPD-0436-5 ***** X Series,63.5"H x 36"W,Lateral 566.84 1,133.68 J File,File,File,File,File,Steel Drawer Front,Stee1 Lock Material,Freestanding,J Pull,Glides ,TR -R BEIGE GRD A ,LR -BP CHROME GRD A 89 1 JTCT-1972-L ***** X Series,Common Top,Lam,18.75"D x 218.43 218.43 72"W,EBB ,H -KE SAHARA GRD B ,HP -KE SAHARA GRD A 90 2 LSET-1 ***** HW,Lock Set, Keyed Alike,Lock Plug 0.00 0.00 And Key, Qty Of 1 ,LX -BP CHROME GRD A 91 2 JFWA-36 ***** X Series,Conterweight,36" File 50.20 100.40 PAGE 18 17800 Mitchell North 909 N. Sepulveda Blvd. 9970 Irvine, (A 92614 EI Segundo, CA 90245 7:949.724.9444 7:310.726.9067 F: 949.724.9449 F: 310.726.9066 Www. in teriorofficesolations. ram Helping you build o better workplace PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PAGE 19 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team — 5 --------------------------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED SUBTOTAL 26,730.54 92 14 VZAL-0036 ***** Light Block, 36" 13.93 195.02 ( ) STANDARD VERSION Tag(s): CD—AREA D 93 2 VZAL-6600 ***** Vertical Light Blocks, 66" H. 1.72 3.44 Tag(s): CD—AREA D 94 1 VZCC-0024—A ***** COMPOSE,TOP TRIM 2411W 23.11 23.11 (A) ALUMINUM ,TR—. SURFACE 1 OOP BEIGE Tag(s): CD—AREA D 95 2 VZCC-0036—A ***** COMPOSE,TOP TRIM 3611W 27.26 54.52 (A) ALUMINUM ,TR— SURFACE 1 OOR BEIGE Tag(s): CD—AREA D 96 2 VZCC-0072—A ***** COMPOSE,TOP TRIM 7211W 51.23 102.46 (A) ALUMINUM ,TR— SURFACE 1 OOR BEIGE Tag(s): CD—AREA D PAGE 19 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, [A 92614 EI Segundo, (A 90245 1: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F. 310.726.9066 www. in to rio to fficesal utions. com helping you bmld a better workplace IydHY�\I�i[H:ZI CITY OF DIAMOND BAR 21810.E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PAGE 20 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 - - - # - -- - QTY - - - - - - - - PRODUCT - - - - - - ---_____----------------_--__--___- DESCRIPTION _-- SELL - - EXTENDED 97 2 VZVE-2400-A ***** Compose,Panel 42.31 84.62 Trim,Variable,End-Of-Run 24In.H ,TR -R BEIGE GRD A Tag(s): CD -AREA D 98 2 VZCL-4200-A ***** Compose,Connector 117.68 235.36 Trim,Corner,2-Way 421n.H ,TR -R BEIGE GRD A ,TR -R BEIGE GRD A Tag(s): CD -AREA D 99 1 VZEB-0000-H ***** COMPOSE,BASE FEED MODULE,HARDWIRE 92.03 92.03 2 CONN (H2) 4-CIRC,2+2,BLUE Tag(s): CD -AREA D 100 1 VZEF-OROS-2 ***** Compose,Flex Connector,Straight 31.74 31.74 Span Tag(s): CD -AREA D 101 5 VZFF-6636-N ***** COMPOSE,FRAME,FULL 66"H X 3611W 69.99 349.95 NNNNR (RUNNER) NO PWR,TL2FLR/TL2FLR,ST ,TR- SURFACE 1 OOR BEIGE Tag(s): CD -AREA D PAGE 20 17800 Mitchell North 909 N. Sepulveda Blvd. 8970 Irvine, (A 92614 EI Segundo, CA 90245 F: 949.724.9444 F: 310.726.9067 F: 949.724.9449 F: 310.726.9066 WWw.interlarofi[esolut1005.[am Helpingyau build a betterwarkpla,, I�1Gi�]Y�1Y:\I�Y�] ii CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 IS@F`SILIIMMW911F PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team — 5 ---------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED 102 10 VZTI-1636—F ***** COMP0SE,SINGLE TILE,16"H X 36"W 30.99 - 309.90 NN (FEE) FABRIC,NON—PWRD,NO CNTR SUPPT ,ZR— SYS FABRIC — KIO GRADE B 001 JIB Tag(s): CD—AREA D 103 2 VZTI-1636—F ***** COMPOSE,SINGLE TILE,16"H X 3611W 27.31 54.62 NN (FNN) FABRIC,NON—PWRD,NO CNTR SUPPT ,L6— HIGHLANDS,GRADE A OAS GLEN Tag(s): CD—AREA D 104 2 VZTI-1636—J ***** COMPOSE,SINGLE TILE,16"H X 3611W 120.88 241.76 NN (JNN) SLAT,NON—PWRD,NO CNTR SUPPT ,TR— SURFACE 1 OOR BEIGE Tag(s): CD—AREA D 105 5 VZTI-3236—D ***** COMPOSE,SINGLE TILE,32"H X 3611W 122.72 613.60 NN (DNN) LAM,NON—PWRD,NO CNTR SUPPT ,OH— LAMINATE FA7 WILSONART GILDED MESH 4912-38 ,HP— LAMINATE/T—MOLD/EDGEBAND 034 BEIGE Tag(s): CD—AREA D 106 2 VZTI-3236—F ***** COMPOSE,SINGLE TILE,32"H X 36"W 54.22 108.44 NN (FEN) FABRIC,NON—PWRD,NO CNTR SUPPT ,L6— HIGHLANDS,GRADE A OAG GLEN CONTINUEDPAGE 21 17800 Mitchell North 909 N. Sepulveda Blvd. #970 y ,r Irvine, (A 92614 El Segundo, CA 90245 T : 949.724.9444 7:310.726.9067 ,... "....... F: 949.724.9449 F: 310.726.9066 , wwtvint2dar07Trt2solutlons.ennl Helping you build a better warkplare PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT#: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 PAGE 22 SALESPERSON CUSTOMER P/0..: QUOTE VALID Annuity Team - 5 --------------------------------------------------- # QTY PRODUCT DESCRIPTION SELL EXTENDED Tag(s): CD -AREA D 107 2 VZTI-3236-F ***** COMPOSE,SINGLE TILE,32"H X 3611W 59.62 119.24 NN (FNN) FABRIC,NON-PWRD,NO CNTR SUPPT ,WS- SYS FABRIC - SHIMMER GRADE B 011 GLASS Tag(s): CD -AREA D 108 2 VZTI-6436-F ***** COMPOSE,SINGLE TILE,64"H X 3611W 66.08 132.16 NO (FNC) FABRIC,NON-PWRD,W/CNTR SUPPT ,L6- HIGHLANDS,GRADE A RAG GLEN Tag(s): CD -AREA D SUBTOTAL 2,751.97 109 1 DESIGN DESIGN 680.00 680.00 110 1 PROJECT MAN PROJECT MANAGEMENT 150.00 150.00 AGEMENT 111 1 LABOR RECEIVE DELIVER AND INSTALL 2,969.23 2,969.23 Tag(s): 10-9453 PAGE 22 17800 Mitchell North 909 N. Sepulveda Blvd. 4970 Irvine, (A 92614 EI Segundo, [A 90245 1: 949.724.9444 T: 310.726.9067 F: 949.724.9449 F: 310.726.9066 www.interiorofficesolations.com PROPOSAL FOR: CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 SALESPERSON Annuity Team - 5 Helping you build a better workplan INSTALL AT: PROPOSAL: 22562 DATE: 10/29/14 PROJECT4: 005-000046 CITY OF DIAMOND BAR 21810 E COPLAY DRIVE DIAMOND BAR, CA 91765-4178 CUSTOMER P/0..: QUOTE VALID ---------------------------------------------------------------------------------------------- -------------------------------------------------- 4 QTY PRODUCT DESCRIPTION SELL EXTENDED Unless otherwise noted on proposal 50% deposit is required for order placement,40% due upon shipping, and 10% due upon completion of installation. 1 1/2% service fee per month will be assessed on past due balances. Revisions, returns, and or cancellation of orders are subject to policy and charges outlined by the applicable product manufacturer. Installation & delivery performed during normal business hours unless otherwise stated in proposal verbiage. IOS requires access to a dock and elevator and space to be free and clear of other trades. Trip charges will aply for multiple deliveries. Storage fees will be assessed on orders requiring storage at IOS facility beyond two weeks. Any additional labor, technical design services, installation services, project management, product damage, or storage incurred by IOS due to other trades in project space,delays or damages caused by client or other trades, multiple deliveries, change orders or, client change requests will be billed to client at IDS standard rates. Acceptance of this proposal indicates acceptance of these and supplemental attachment of IOS terms and conditions. PROVIDING "UNPARALLELED SERVICE" A VALID PURCHASE ORDER IS REQUIRED TO INITIATE ORDER PROCESS SUBTOTAL....: DEPOSIT REQUIRED: 1$,1Q.Z.00 OTHER.......: ACCEPTED BY INSTALL.....: SALES TAX...: DATE ACCEPTED JLV A M ) TOTAL I PAGE 23 OF 23 29,482.51 830.00 2,969.23 2,920.67 ------------- 36,202.41 CITY COUNCIL Agenda # Meeting Date.- CITY ate: November 4 2074 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma" --p TITLE: ADOPTION OF RESOLUTION 2 14 -XX ASSESSING A NUISANCE ABATEMENT LIEN/SPECIAL ASSESSMENT AGAINST 427 N. PLATINA DRIVE. RECOMMENDATION: Receive staff report, open Public Hearing, receive public comment, close the Public Hearing, and adopt Resolution 2014 -XX. FINANCIAL IMPACT: The City has incurred nuisance abatement and administrative costs in the amount of $3,624.63. BACKGROUND: The City's Neighborhood Improvement Division works proactively to enforce the Municipal Code and ensure that property maintenance standards remain high. During routine patrols, Neighborhood Improvement staff found the residential property at 427 N. Platina Drive to be in violation of the landscaping maintenance standards set forth under Section 22.34.30 of the Municipal Code. Observations included weeds, rank growth and other overgrown, dead or deceased vegetation throughout the front, side and rear yards. In an effort to correct these violations, the following notices were issued: • An initial Courtesy Notice to Correct Violation was issued June 4, 2014. • Following a site visit by staff, a letter requesting compliance was sent June 17, 2014. • Following another site visit by staff, a second Courtesy Notice was issued July 1, 2014. Each notice and correspondence was met without corrective action by the property owner. Due to continued inaction on the part of the property owner to resolve the uncorrected landscaping violations, on August 7, 2014, the City's Community Development Director declared the property a public nuisance and issued a Notice and Order to Abate. The property owner was given 10 days to correct the documented landscaping issues. The notice was sent to the property owner via US Mail and physically posted on the property, indicating that if the violations were not abated within the 10 - day period, the City would complete the work with all related costs of work assessed against the property. Once again, the property owner failed to comply or respond to the Notice of Abatement. 1042069.1 On August 26, 2014, the City obtained an Abatement Warrant (Warrant No. 721 from the Los Angeles Superior Court/Pomona Branch), enabling the City or its agent to perform nuisance abatement at the property. City staff and contractors entered the property on September 3, 2014 to perform the work authorized by the Superior Court, which included cutting the grass, bushes, trimming and removal of dead trees. On October 14, 2014, the City issued a written notice to the property owner that the City Council would hold a public hearing at the regularly scheduled November 4, 2014 City Council meeting to consider placing a lien/special assessment in the amount of $3,624.63 to recover full abatement costs that are itemized in the attached Cost Report and summarized below to include: • Abatement labor costs for Excel Landscape totaling $1,500.00. • Staff time of 38.0 hours, as itemized in the Cost Report totaling $2,124.63. This hearing before the City Council provides the property owner or their representative the opportunity to present written or oral protests or objections. Pursuant to Government Code section 38773.5(c) "the property may be sold after three years by the tax collector for unpaid delinquent assessments". Notice of the public hearing was posted on the property and sent to the owner via US Mail certified return receipt requested and First Class. Notice of the hearing did not require advertisement in local newspapers as the Report of Abatement Costs and Notice of Pubic Hearing posted on the property and mailed to the owner on record fully satisfy the notification requirements set forth under Section 22.34.070 of the Municipal Code. Pursuant to Diamond Bar Municipal Code Section 22.34.070 and Government Code Section 38773.5, the City Council has the authority to assess a lien/special assessment on property where the City incurred costs to abate a public nuisance. Staff recommends that the City Council consider this report, open the Public Hearing, receive public comment, close the Public Hearing and consider adoption of the Resolution and Cost Report for recovery of nuisance abatement costs in the amount of $3,624.63 Upon approval, the appropriate documentation will be certified and filed with the County of Los Angeles as required. Prepared by: r � X Alfa Lope ' ^' Manage ent Analyst Reviewed by: s Greg Gubman, AICP Community Development Director Attachments: 1. Resolution 2014 -XX. 2. Notice of City Council Hearing and Report of Abatement Costs dated October 14, 2014. 3. Excel Landscape Proposal and Invoice dated September 3, 2014. 4. Los Angeles County Superior Court Abatement Warrant dated August 26, 2014. 5. Notice and Order to Abate a Public Nuisance dated August 7, 2014. 6. Courtesy Notice dated July 1, 2014. 7. Letter to Correct Code Violations June 17, 2014 8. Courtesy Notice dated June 4, 2014. 9. Photographs dated June 16, 2014 through September 3, 2014. 10. Diamond Bar Municipal Code Sections 22.34.030 and 22.34.070. 1042069.1 ATTACHMENT 1 RESOLUTION NO. 2014 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR CONFIRMING A COST REPORT FOR NUISANCE ABATEMENT COSTS CONCERNING 427 N PLATINA DRIVE, DIAMOND BAR, CA [APN: 8703-013-0211 AND ESTABLISHING A SPECIAL ASSESSMENT AND LIEN THEREOF WHEREAS, the Diamond Bar Community Development Department (hereafter the "Department'), pursuant to the procedures set forth in Section 22.34.070 of the Diamond Bar Municipal Code (hereafter, "Code"), caused the abatement of public nuisance conditions at 427 N. Platina Drive, Diamond Bar, CA 91765 (hereafter the "Subject Property") on September 3, 2014 with an Abatement Warrant from the Los Angeles Superior Court [Warrant No. 721]. WHEREAS, on October 14, 2014, the Department duly served Mr. Joseph J. Szevin, the record owner of the Subject Property, with a Cost Report (containing an account of abatement costs totaling $3,624.63) and Notice of City Council Hearing on Assessment on November 4, 2014 at 7:00 p.m. in the South Coast Air Quality Management District Main Auditorium, located at 21865 Copley Drive, Diamond Bar, CA. Said notice also informed Mr. Szevin and other interested persons of the right to present a written or oral protest to the Cost Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. Having considered the Cost Report and any oral and written protests or objections thereto, the City Council hereby confirms the Cost Report totaling $3,624.63 in abatement costs. Section 2. Mr. Joseph J. Szevin is liable for the confirmed abatement costs of $3,624.63 pursuant to Section 22.34.070 (g) of the Code. The confirmed abatement costs of $3,624.63 also constitute a special assessment and lien against the Subject Property described below pursuant to Section 22.34.070 0)(3) of the Code. Pursuant to Government Code Section 38773.5(c) "the property may be sold after three years by the tax collector for unpaid delinquent assessments." Street Address: 427 N. Platina Drive, Diamond Bar, CA 91765 L.A. County Assessor Parcel No.: 8703-013-021 Legal Description: Lot 44 of Tract No. 27531, as per Map recorded in Book 728 of maps, pages 32 to 34 inclusive, in the office of the Los Angeles County Recorder. 1042068.1 ATTACHMENTI Section 3. A certified copy of the Cost Report shall be attached to this Resolution and constitute a part hereof. Section 4. A certified copy of the Resolution shall be mailed via certified mail to the property owner. Section 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 4th day of November, 2014. Carol Herrera, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2014 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 4th day of November, 2014, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: 1042069.1 Tommye A. Cribbins, City Clerk Carol Herrera Mayor Steve Tye Mayor Pro Tem Ling -Ling Chang Council Member Nancy A. Lyons Council Member Jack Tanaka Council Member ATTACHMENT 2 21810 Copley Drive m Diamond Bar, CA 91765-4178 (909) 839-7000 m Fax (909) 861-3117 www.DiamondBarCA.gov ,3ertified Mail /Return Receipt Requested Copies Served by First Class Mail and Posting at Premises October 14, 2014 Joseph J. Szevin (Property Owner) 427 N. Platina Drive Diamond Bar. CA 91765 Joseph J. Szevin 4961 Thornberry Way Fontana, CA. 92336 Re: Report of Abatement Costs ("Cost Report") For Abatement Actions at 427 N. Platina Dr., Diamond Bar L.A. County Assessor Parcel No. 8703-013-021 Notice of City Council Hearing on Assessment Dear Mr. Szevin: The City of Diamond Bar (hereafter "City") caused the abatement of nuisance conditions at the above -referenced premises on September 3, 2014. The abatement actions were performed pursuant to Abatement Warrant No. 721, as issued by the Los Angeles County Superior Court / Pomona Branch on August 26, 2014. The abatement actions consisted of: (i) Removal of weeds; (ii) Skirting of bushes/shrubs/trees; (iii) Tree trimming and dead tree removal; and, (iv) Clean up, removal and disposal of debris. The account of abatement costs (hereafter the "Account") that the City incurred for the above -referenced actions are set forth in Attachment 1 to this Cost Report. You are liable for all costs of abatement, including all administrative and inspection costs (which total $3,624.63), pursuant to Section 22.34.070 (g) of the Diamond Bar Development Code. Please be advised that, pursuant to Section 22.34.070 0)(3) of the Diamond Bar Development Code, this Cost Report and Account will be presented to the City Council for its consideration as follows: Date: November 4, 2014 Time: 7:00 p.m. Location: South Coast Air Quality Management Dist. Main Auditorium 21865 Copley Drive Diamond Bar, CA Please also be advised that any owner of the land or other interested persons may present a written or oral protest to this Cost Report and Account for consideration by the City Council at the hearing. Upon the City Council's confirmation of this Cost Report and Account, or any portion thereof, said amount shall also constitute a special assessment and a lien against the above -referenced property. Sincerely, n �i Tommye Cribbins Diamond Bar City Clerk Encls. 3 CITY OF DIAMOND BAR ABATEMENT COST REPORT Property Address: 427 N. Platina, Diamond Bar APN: 8703-013-021 Excel Landscape, service date September 3, 2014: Labor for Weed & Debris Removal, Tree Trimming, dead tree removal, landfill disposal fees and equipment $ 1,500.00 Hourly Rate: Totai Hrs Total: Freiholtz, R - Neighborhood Improvement Officer $ 45.08 Inspections- Visiting location, taking photos, issuing courtesy notices, posting court documents, and abatement (11.0 HOURS) Paperwork- letters, correspondence with city prosecutor, current file up keep both paper and City View (5.0 HOURS) Court appearance- Abatement warrant and return (3.0 HOURS) Subtotal: 19 $ 856.52 Jordan, A -Parks and Maintenance Superintendent $ 67.65 Inspections- initial inspection of property, abatement, follow up inspection (8.0 HOURS) Office time- contacting multiple companies for abatement quotes (1.0 HOURS) Subtotal: 9 $ 608.85 Gubman, G- Community Development Director $ 90.80 Inspection- property visit to discuss abatement (2 HOURS) Subtotal: 2 $ 181.60 Lopez,A-Management Analyst $ 54.84 Preparation of the Cost Report and Public Hearing Notice (4.0 HOURS) Preparation of the City Council Report and attendance at the City Council Meeting- (2.0 HOURS) Subtotal: 6 $ 329.04 CITY CLERK $ 74.31 Preparation of correspondence and certification of documents to be filed with the County to record the special assessment (2.0 HOURS) Subtotal: 2 $ 148.62 CITY STAFF TOTAL (38.0 hours) $ 2,124.63 City of Diamond Bar City Hall 21810 Copley Drive Diamond Bar CA. 91765 909.839.7015 Fax: 909.861.3117 www.diamondbarCA.gov P&L DmwE 7117 Rimpau #108 Cortina, CA 92879 (951)735,9650 ADDRESS PROPOSAL 7080A city of Diamond Bar .4588 M de 21B10 E, CopleyDr, DA7E O ;25.° Ci Diamond Bar. CA. 91765 E�PIF;ATPOFd L7a7tc 11x21; 2114 LOCATION: RE: 427M Plafina Weed Abatement Labor Fran yacd landscape olearp up Labor --_ -- - - - ------- weed Weed removal 260.00 260,00 Labor Debris removal 260.00 260.00 Labor Tree trimming and dead tree removal' 700,00 700.00 Labor Dump fees and equipment 280.00 280.00 TAL L AcceptedBy Accepted Cate AcceptedBy Accepted Cate 1 2 3 4 5 on 7 8 9 10 11 12 13 14 15 16 17 Epi 19 20 21 22 23 24 25 26 27 28 29 ATTACHMENT 4 Patricia H. Fitzgerald, SBN 167394 DAPPER, ROSENBLIT & LITVAK, LLP 2770 E. Slauson Avenue, P.O. Box 2067 Huntington Park, CA 90255 Prosecutors for the CITY OF DIAMOND BAR LOS ANGELES COUNTY SUPERIOR COURT EAST JUDICIAL DISTRICT / POMONA BRANCH IN THE MATTER OF THE APPLICATION OF THE CITY OF DIAMOND BAR FOR A WARRANT TO ABATE NUISANCE CONDITIONS ON REAL PROPERTY AT 427 N. PLATINA DRIVE, DIAMOND BAR, CALIFORNIA [APN 8703-013-021] WARRANT NO. 9 ABATEMENT WARRANT Date: Aug4k,? 2014 Time: Dept: THE PEOPLE OF THE STATE OF CALIFORNIA, TO ANY SHERIFF'S DEPUTY, AUTHORIZED FIRE OFFICER, AUTHORIZED PLANNING OR BUILDING OFFICIAL, NEIGHBORHOOD IMPROVEMENT OFFICER, OR OTHER AUTHORIZED REPRESENTATIVE FOR THE CITY OF DIAMOND BAR, STATE OF CALIFORNIA: Upon the exparte application of the City of Diamond Bar and for good cause shown to the court: YOU ARE HEREBY COMMANDED to enter the premises described below within fourteen (14) days from the date of this Warrant, and you are directed to abate nuisance conditions existing thereon as follows: 427 N. Platina Drive, Diamond Bar, California (Assessor Parcel No. 8703- 013-021) ABATEMENT WARRANT -1- I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Cut and lawfully dispose of all weeds, rank growth, and overgrown, dead or deceased vegetation throughout the property (including the front yard, adjacent parkway, rear and side yards). YOU ARE HEREBY COMMANDED to make a return to this court according to Section 1822.55 of the Code of Civil Procedure. EXECUTION OF THIS WARRANT may not be made between, the, hours of 6:00 p.m. and 8:00 a.m. of the succeeding day. The property owner and/or occupant need not be present when the warrant is executed. FORCIBLE ENTRY into rear and side yards is authorized in the event that no one is present, willing or otherwise able (for any reason) to provide access to these areas to City officials (or agents) when the warrant is executed. SAID ABATEMENT may be done by or in the company of contractors, technical assistants and other experts whose professional experience or expertise is necessary in order to complete the work required, and/or representatives of any department of the City of Diamond Bar. NOTICE OF ISSUANCE of this abatement warrant shall be served [at least twenty-four (24) hours prior to execution] in the following manner: (i) By causing a copy of said notice to be delivered by U.S. Postal Service [via first class mail] to Joseph J. Szevin at both 427 N. Platina Drive, Diamond Bar, CA 91765; and 4961 Thornberry Way, Fontana, CA 92336; and (ii) By posting a copy of said notice on the real property at 427 N. Platina Drive, Diamond Bar, CA GIVEN UNDER MY HAND and dated August )JO 2014. n9a JUDGE OF THE SUPERIOR COURT STEVEN D. BLADES ABATEMENT WARRANT -2- Carol Ferrera Mayor Steve Tye Mayor Pro Tern Ling -Ling Chang Council Member Nancy A. Lyons Council Member Jack Tanaka Council Member ATTACHMENT 5 City ®f Diamond Bar 21810 Copley Drive - Diamond Bar, CA 91765-4178 Joseph J. Szevin 427 N. Platina Drive Diamond Bar, CA 91765 (909) 839-7000 - Fax (909) 861-3117 www.DiamondBarCA.gov Joseph J. Szevin 4961 Thornberry Way Fontana, CA 92336 NOTICE AND ORDER TO ABATE A PUBLIC NUISANCE The real property that is the subject of this notice is located in the City of Diamond Bar, Los Angeles County, California, on premises described as Lot 44 of Tract No. 27531, as per map recorded in Book 728 of Maps, pages 32 to 34 inclusive, in the office of the county recorder of said county, and commonly known as 427 N. Platina Drive [Assessor's Parcel No. 8703-013- 021]. NOTICE IS HEREBY GIVEN that the Director of Community Development has determined that the following nuisance conditions exist on real property located at 427 N. Platina Drive, in the City of Diamond Bar, California [Assessor's Parcel No. 8703-013-021]. 1. Weeds and overgrown vegetation [in violation of Section 22.34.030(d) of the Diamond Bar Municipal Code] The aforementioned condition must be abated asfollows within the next ten (10) calendar days: All weeds, rank growth and other overgrown, dead or deceased vegetation (throughout the front yard, parkway, rear and side yards) must be cut, trimmed and lawfully disposed of (and all landscaping must be maintained in a neat, healthful and well -tended condition at all times thereafter). Any nuisance conditions that are not abated as described above, will be removed, destroyed, corrected or otherwise abated by the City of Diamond Bar and the cost of abatement will be billed to the owner of said property and assessed against the land on which the nuisance is located. Notice of substandard/nuisance conditions may also be recorded against the property in the office of the county recorder. Notice and Order to Abate a Public Nuisance Joseph J. Szevin Page 2 of 2 All property owners (or other interested persons) having any objections to this determination of nuisance and order of abatement may [within ten (10). days from the date of this noticel submit a written request for a public hearing before the City Council in accordance with Diamond Bar Municipal Code Section 22.34.070(f). Failure to request a hearing within the prescribed time period will be deemed a waiver thereof. Dated this —74a day of August 2014 Greg Gubman ti.. Community Development Director PROOF OF SERVICE STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am employed in the County of Los Angeles, State of California. I am over the age of 18 and not a party to the within action; my business address is 21810 Copley Drive, Diamond Bar, California 91765. On August -7, 2014, 1 served the foregoing document described as NOTICE AND ORDER TO ABATE A PUBLIC NUISANCE on interested parties in this action by placing such document in sealed envelopes addressed as follows; Joseph J. Szevin 427 N Platina Drive Diamond Bar, CA 91765 Joseph J. Szevin 4961 Thornberry Way Fontana, CA 92336 I am "readily familiar" with the City's practice of collection and processing correspondence for mailing. Under that practice it would be deposited with U.S. postal service on that same day with postage thereon fully prepaid at Diamond Bar, California in the ordinary course of business. I am aware that on motion of the party served, service is presumed invalid if postal cancellation date or postage meter date is more than one day after date of deposit for mailing in affidavit. Executed on August '7 , 2014, at Diamond. Bar, California. I declare under penalty of perjury under the laws of the State of California that the above is true and correct. Carol Herrera Mayor Steve Tye Mayor Pro Tem Ling -Ling Chang Council Member Nancy A. Lyons Council Member Jack Tanaka Council Member June 17, 2014 SZEVIN, JOSEPH J 427 N. PLATINA DIAMOND BAR, CA Dear: SZEVIN, JOSEPH J ATTACHMENT 7 1 • :, 21810 Copley Drive . Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.CityofDiamondBar.com On Thursday, June 05, 2014 I visited your property as part of the City's ongoing effort to ensure the continued safety and attractivness of the community. Conditions that detract from the appearance of your neighborhood were observed. Ivisited your property again on Tuesday, June 17, 2014 and observed that the following conditions continued to exist: Description Code Section Requested Compliance Date Poor Landscaping Conditions 8MC 22.34.030 [d] 06/16/2014 Comments: Please remove all weeds and dry vegetation from property. Diamond Bar's reputation as a community of attractive and well-maintained properties is based substantially on the high standards that are set by the community and contained in the city code. Our goal is to work with residents and business owners to elminate blight, approve the appearance and safety of the community, and create an atmosphere which instills pride and a sense of well-being to those who live, work, and play in Diamond Bar. I will visit the property again on 06/30/2014. Your cooperation in correcting the conditions) identified above is appreciated. Should the violation continue to exist, responsible parties will be subject to a $100 citation. If you have any questions, or require additional information, please do not hesitate to contact me at (909) 839-7026. Sincerely, Richard Freiholtz Neighborhood Improvement Officer. cc: Greg Gubman, AICP, Community Development Director N? 22728 City of Diamond Bar ®• Ili• • • Correct 11?5�535 U. t� i ]uq Property Location or Address A Neighborhood Improvement Officer inspected the property described above and observed the following violation(s) of the Diamond Bar Municipal Code: 0 Improper time and date of placement of treah containers [DBMC 8.16.550(c)] 0 Storage of abandoned or inoperative vehicles [DBMC 1O.2O,01O)] 0 Encroachment within public steels or sidewalks [DBMC 12.04.140)) 0 Construction without proper permits [DBMC 15.00.1201 0 Storage of debristmaterialsltrash cans in public view [DBMC 22.34.030(a)] 0 Parking of vehicle on unpaved surface [DBMC 22.34.O30(b)] 0 Damage ordetedoraildnofstructure (DBMC 22.34.030(c)] )KLandscaping conditions [DBMC 22.34.030(d)] 0 Unsafe and non-permlOedfences orwells [DBMC22.34.03O(e)] 0 Improper display of tempor�y banners [DBMC 22.36.O4O1 0 Prohibited signs [DBMC 22.36.0801 D Improper use of property [DBMC 22.421 0 Holiday/decora dive lighting installation [NEC ch 70, article 305.3(b)] 0 Other. A Neighborhood Improvement Officer will visit the property in �© days to ensure compliance With ourcommun[ty standards. Please correct the listed violation(s) by W1 r Failure to correct Municipal Code violations may result in the issuance of fines of not less than $100 perviolation. If you have any questions regarding this notice, or would like to schedule an appointment to meet with a Neighborhood Improvement Officer to discuss the City Code or other concerns in your neighborhood, please do not hesitate to contact Officer. OEd Flacks 909.839.7025 Richard Fre[holtz 909.839.7026 0DIsoe our assistance in maintaining Diamond Bar as a beautiful ao live, work and visit.. Date issued Neighborhood I e entOM s Signature See n verve foradditionaf information ATTACHMENT 8 t ATTACHMENT 9 Municode ATTACHMENT 10 Sec. 22.34.030. Single-family standards. (a) Storage in front yard/side yard abutting a street. (1) The entire front yard visible from an adjacent street or sidewalk shall be kept and maintained free and clear of all construction and automotive materials or parts, trash, refuse, debris, trash storage receptacles, inoperative vehicles, dismounted camper bodies, discarded or broken materials, appliances, equipment or similar materials. (2) Emergency or minor repairs to a motor vehicle owned by a person residing upon the parcel may be conducted on a vehicle upon a paved driveway or paved parking area. Repair shall be concluded within ten consecutive days of the commencement thereof or up to 30 days at the discretion of the director. (3) Interior side yards and side yards abutting a street shall be maintained in a clean and orderly manner. (b) Vehicle parking. (�) Parking of vehicles, including recreational vehicles, on a single-family parcel shall occur within a garage, or carport, or upon a driveway or other allowed paved parking area. If parked on a side yard, an open pedestrian walkway at least 36 inches in width shall be maintained on one side yard for public safety access purposes. (2) No person shall park or store a commercial vehicle, commercial trailer of elated commercial equipment for a period in excess of 72 hours. No more than two commercial vehicles or trailers may be parked on a parcel at any one time. (c) Structure maintenance. All structures shall be maintained in a structcsrally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration (e.g., broken windows/doors, leaking roof, etc.), peeling paint, graffiti or other types of damage or deterioration shall be repaired as soon as possible. When re -roofing a structure. the entire roof shall be completed. All re -roofing shall be uniform in material and color or match existing except as approved by the director in cases of emergency. Graffiti shall be removed within 72 hours by the owner/occupants of the structure. (d) Landscape maintenance. Yards and setback areas shall be landscaped with lawn, trees, shrubs, or other plant material, and shall be permanently maintained in a neat and orderly manner and substantially free of weeds, debris and dead, diseased or dying vegetation and broken or defective decorative elements of the landscaped area. Foliage in landscaped areas shall be mowed, groomed, trimmed, pruned and adequately watered so as to maintain healthy growing conditions and not detract from the appearance of the immediate neighborhood. Irrigation systems shall be maintained to prevent public health or safety hazards. (�) The standards contained in this section shall apply to an exposed surface which forms an incline that has a ratio of 10:1 (horizontal:vertical) or greater. a. Slopes adjacent to a public highway shall be maintained in a neat and clean manner, free of weeds and debris. A public highway shall include local streets, the entire width of every highway including all portions dedicated for highway purposes, such as the sidewalks, parkways and roadways. Said slopes shall be irrigated seasonally or at intervals sufficient to ensure survival and growth of slope plant material. Plant material shall be neatly trimmed and shall not encroach into the public right-of-way. Erosion control methods shall be utilized to maintain slope stability. Walls, fences and/or slope plant material shall be https://library.municode.com/print.aspx?h=&clientID-12790&HTNMequest=https%3a%2... 10/9/2014 Municode Page 2 of 6 maintained in a manner that does not detract from the appearance of the immediate neighborhood. Overgrown vegetation that harbors rats or other vermin, or attains such growth as to become a fire hazard when dry or that is otherwise noxious, dangerous or unsightly shall be prohibited. Failure to maintain said slopes in the manner described is declared unlawful and a public nuisance endangering the health, safety and general welfare of the public and detrimental to the surrounding community and shall be abated pursuant to section 22.34.070 (e) Fence and wall maintenance. All structures shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. Any physical damage or deterioration, peeling paint, loose boards, graffiti, or other types of damage or deterioration shall be repaired as soon as possible. Graffiti shall be removed within 72 hours by the owner/occupant of the structure. M Temporary erosion control. Sandbags and other temporary erosion control measures may be utilized for a maximum of one year. Sandbags and other erosion control material and devices shall be maintained in good condition and replaced as necessary. After one year, a permanent solution shall be pursued. (9) Maintenance of paved driveway and similar areas. All paved surfaces visible from an adjacent street or sidewalk shall be kept and maintained so as not to detract from the appearance of adjacent properties. Areas shall be kept in a neat and clean condition, free of trash, debris or rubbish, and free of standing water, oil stains, cracks exceeding one-half inch in width, lifting exceeding one-half inch, and/or broken areas. (Ord. No. 02(1998), § 2, 11-3-98; Ord. No. 02(2001), § 22, 11-6-01; Ord. No. 04(2001), § 1, 11-20-01; Ord. No. 06 (2003), 12-2-03; Ord, No. 04(2012), § 11, 4-17-12) Sec. 22.34.070. Abatement procedures. (a) Public nuisance and nuisance per se. (1) The authority to abate and impose sanctions. Enforcement of this chapter shall be accomplished by the director in any manner authorized by law. The procedures identified in this chapter shall not be exclusive and shall not, in any manner, limit or restrict the city from enforcing other ordinances or abating public nuisances in any other manner provided by law. Whenever the director determines that any condition exists in violation of this chapter, the officer shall take appropriate enforcement action in compliance with this chapter. Notwithstanding the public nuisance abatement procedures, criminal and/or civil remedies may be employed as determined to be necessary and provided by law. (2) Written notice. Whenever the director has inspected the location of the alleged violation and it has been found or determined that conditions constituting a nuisance exist, the director shall prepare a notice and order and cause the owner of the property and the person, if other than the landowner occupying or otherwise in charge or control of property, to be notified in writing of the existence of the condition and/or require an appearance before the director at a stated time and place to show why the condition should not be abated by the city at the person's expense. The notice and order to abate the determined public nuisance shall contain the following information: a. The street address and a legal description sufficient for identification of the property on which the condition exists; b. https://1 ibrary.municode.com/print.aspx?h=&clientID-12790&HTMRequest=https%3a%2... 10/9/2014 Municode Page 3 of 6 A statement that the director has determined that a public nuisance is being maintained on the property with a brief description of the conditions which render the property a public nuisance; C. An order to secure all appropriate permits and to physically commence, within a certain time from the date of service of the notice and order, and to complete within that reasonable and established time and date, the abatement of the described conditions, d. A statement advising that the disposal of any material involved in public nuisances shall be conducted in a legal manner, e. A statement advising that if the required work is not commenced within the time specified, the director will proceed to cause the work to be done, and bill the persons named in the notice for the abatement costs and/or assess the costs against the property; f. A statement advising that a person having an interest or record title in the property may request consideration of the notice and order or any action of the enforcement within ten days from the date of service of the notice and order, and 9. A statement advising that the notice and order will be recorded against the property in the office of the county recorder. (b) Manner of notice. The notice and order, and any amended notice and order, shall be mailed by first class mail, postage prepaid, to each person as required in compliance with subsection (a)(2) above at the address of the violation as it appears on the latest equalized assessment roll of the county, or as known to the director. The address of owners shown on the assessment roll shall be conclusively deemed to be the property address for the purpose of mailing the notice. The failure of the director to make or attempt service on a person required in this chapter to be served shall not invalidate any proceedings hereunder as to any other person duly served. Service by mail, in compliance with this chapter, shall be effective on the date of mailing. The failure of any person entitled to receive notice shall not affect the validity of any proceedings taken under this chapter. Proof of service of the notice and order shall be documented at the time of service by a declaration under penalty of perjury executed by the person effecting service, declaring the time and manner in which service was made, At the time the notice and order is served, the director shall file in the office of the county recorder a certificate legally describing the property and certifying that a public nuisance exists on the property and that the owner has been so notified. The director shall file a new certificate with the county recorder that the nuisance has been abated whenever the following actions occur: (1) Corrections ordered have been completed so that a public nuisance no longer exists on the subject property as described in the original certificate, (2) The notice and order is rescinded upon appeal, or (3) Whenever the city abates the nuisance and the abatement costs have been paid. (c) Extension of time to perform work. Upon receipt of a written request from any person required to comply with the order, the director may grant an extension of time within which to complete the abatement, if the director determines that an extension of time will not create or perpetuate a situation imminently dangerous to life or property. The director shall have the authority to place reasonable conditions on any extensions. (d) https:Hlibrary.municode.com/print.aspx?h=&clientID=12790&HTM Request=https%3 a%2... 10/9/2014 Municode Page 4 of 6 Hearing. The director may set a date, time and place to hear any relevant evidence concerning the existence of the alleged public nuisance and the question of whether the expense of abating the public nuisance, if determined to exist, should be made a lien on the property. If, at the conclusion of the hearing, the director is satisfied that the condition exists and concludes that it should be abated at the expense of the landowner, the director shall advise the person in writing in the same manner as provided in subsection (b), above. The notice shall also inform the landowner of the right of appeal as provided in subsection (h), below. In the event any person given notice of hearing, as shown by the evidence of mailing, should fail to appear at the hearing, then the evidence available to the director shall be sufficient evidence of the existence of facts in support of the conclusion. (e) Request for reconsideration. Any person aggrieved by the action of the director in issuing a notice and order in compliance with this chapter may request a hearing before the council in compliance with subsection (h), below. If no appeal is filed within the time prescribed, the action of the director shall be final. (f) Council hearing. A request for a council hearing shall be made in compliance with the following provisions: (t) Hearing on director's decision. Any person entitled who is dissatisfied with a public nuisance determination of the director may request a hearing before the council within seven days from the date of mailing of the decision of the director. The written request shall be filed with the department. (2) Request for hearing. The request for a council hearing shall specify the following: a. The legal description and street address of the property; b. The determination that is the basis of the hearing request, C. The person's legal interest in the property; d. A statement of disputed and undisputed facts; and e. A signed verification of the truth of all stated matters. (3) Processing of requests for -hearings. Requests for hearings shall be processed in the following manner: a. Upon the timely filing of a request for a hearing, the director shall place the matter on a regular meeting of the council scheduled to be held not less than 30 days after the appeal is received, b. The council may reverse or modify the decision of the director and/or remand the matter to the director for further consideration. If the council does not take any action reversing, modifying and/or remanding of the decision of the director within 30 days after the filing of the request for a hearing, the director's action on the matter shall be final and conclusive. Notice of a final determination shall be sent in the same manner as after the director's determination. (9) Abatement of nuisance(s).. If the nuisance is not completely abated by the owner as directed within the abatement period, the city shall immediately cause the same to be abated by city personnel or private contract and the personnel or persons under contract are expressly authorized to enter upon the subject premises for these purposes. The owner of the premises shall be liable to the city for all costs of abatement, including all administrative and inspection costs. (h) Proceedings for abatement of imminently dangerous public nuisances. Whenever the director determines that a public nuisance is so imminently dangerous to life or adjacent https://library.municode.com/print.aspx?h=&clientID-12790&HTMRequest=https%3a%2... 10/9/2014 Municode Page 5 of 6 property that the condition shall be immediately corrected, or isolated, the following procedures shall be instituted: (1) Personal interview. The director shall attempt to make contact through a personal interview, or by telephone with the landowner or the person, if any, occupying or otherwise in real or apparent charge and control of the subject property. In the event contact is made, the director shall notify the person(s) of the danger involved and require that the condition be immediately removed, repaired or isolated to preclude harm to any person or property; (2) Removal of the dangerous condition(s). In the event the director is unable to make contact, or if the appropriate persons, after notification by the director, do not take action as specified by the officer, within the time frame requested, then the director may, with the approval of the city manager, take all steps deemed necessary to remove or isolate the dangerous condition(s), with the use of city personnel or a contractor retained in compliance with the provisions of the Municipal Code, and (3) Account of the costs. The director shall keep an itemized account of the costs incurred by the city in removing or isolating the condition(s). These costs may be recovered, in the same manner that abatement costs are recovered, in compliance with this chapter. (i) Costs of inspection. Whenever a public nuisance as defined in this chapter is found to exist as a result of the inspection, the reasonable costs for the inspection, as set by the council's fee resolution, shall be paid by the landowner. G) Assessment of costs against real property. The following provisions shall apply: (1) Cost assessment. The director, personnel or persons who abate the nuisance shall keep an account of the cost of abatement. The personnel or persons shall submit an itemized written report showing the costs to the director for transmittal to the council. (2) Hearing on assessment. The city clerk shall set the report and account for hearing by the council at the first regular meeting which will be held at least seven days after the date of filing, and shall post a copy of the report and account and notice of the date, time and place of the hearing in a conspicuous place. The owner who is affected by the report and account shall be served a notice containing the date, time and place of the hearing. (3) Tax lien. The council shall consider the report and account at the time set for hearing, together with any objections or protests by any interested parties. Any owner of land or interested person may present a written or oral protest or objections to the report and account. The council may modify the report if it is deemed necessary, and shall then confirm the report by motion or resolution. In compliance with state law (Government Code §§ 25845 and 38773.5), the total costs of abatement, including all administrative costs, shall constitute a special assessment against the subject parcel. After the assessment is made and confirmed, it shall become a lien on the subject parcel. (4) Cost report. After confirmation of the report, a certified copy shall be filed with the county auditor on or before August 10th of each year and the auditor shall be requested to enter the amounts of the respective assessments on the county tax roll. (5) Special assessment. The special assessment shall be collected at the same time and in the same manner as ordinary property taxes are collected and shall be subject to the same penalties and the same procedures and sale in case of delinquency as provided for ordinary property taxes. (6) https://library.Municode.com/print.aspx?h=&clientlD=12790&HTMRequest=https%3 a%2... 10/9/2014 Municode Page 6 of 6 Refunds. The council may order refunded all or part of an assessment paid in compliance with this chapter, if it finds that all or part of the assessment has been erroneously levied. An assessment or any part thereof shall not be refunded unless a claim is filed with the city clerk on or before December 1 st after the assessment becomes due and payable. The claim shall be verified by the person who paid the assessment, or the responsible administrator, executor or guardian. (k) Enforcement. Enforcement of the provisions of this chapter shall be in compliance with chapter 22.78 (Enforcement). (Ord. No. 02(1998), § 2, 11-3-98) https://library.municode.conilprint.aspx?h=&clientID-12790&HTMRequest=https%3a%2... 10/9/2014 CITY COUNCIL Agenda # g 1 Meeting Date Nov. 4, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano'City Man TITLE: Appointment to the Traffic and Transportation Unexpired Term of Jennifer Mahlk . RECOMMENDATION: Appoint. FINANCIAL SUMMARY: No Fiscal Impact. BACKGROUND: Commission to fill the On October 7, 2014, Traffic and Transportation Commissioner Jennifer Mahlke was appointed to fill the position of Planning Commissioner due to a vacancy and at that point resigned her position on the Traffic and Transportation Commission effective October 7, 2014. On October 7, 2014, Mayor Pro Tem announced the vacancy and requested that interested parties submit applications; following that, City staff posted a Vacancy Notice. Subsequently, MPT/Tye received 3 applications from the following candidates to fill the vacancy: Surendra Mehta, Khai Luu and Andrew Merkel. During the November 4th Council Meeting, Mayor Pro Tem Tye will announce the name of his appointee and ask for approval of the appointment to fill the unexpired term. PRE AREDIY: J Tomm) Cribbins, City Clerk3�" a REVIEWED BY: Ryan M I L an, Deputy City Manager CST Lv8' VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL I TO: CITY CLERK 01 ��� S - �c n n IS �/ FROM: (_ � fin' —4.4 z` DATE: J I ' 4 �O l `t` ADDRESS: PHONE: In r;Cr o 1/0 ORGANIZATION: AGENDA#/SUBJECT: L U�ICt Si' (� P �V�I,�7 ` P_VIp Moo I expect to address the Council on the subject agenda/subject item -Please have the Council Minutes reflect my name and address as written above. / ; This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK ^r an�I DIC FROM: r1C1 l IOXO� 1—"l DATE: &f o 23 ADDRESS: Q ([ t,n� 1 TCS P��".P PHONE:® ORGANIZATION:" AGENDA#ISUBJECT: expect to address the Council on the subject agenda/subject item. Please have the Council Minutes rr,.flPr:t my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. CIT �oAa rss� TO: CITY /CLERK ® ®_ FROM: 'Ol��� DATE: f ADDRESS: PHONE: ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. CETT rs8� TO: CITY CLERK ll FROM: &r! e4 M�s��E, DATE: I I- q ® � ADDRESS: -S`'I Ne,/ie�y W, J PHONE: 901 -W -09't ORGANIZATION: q �0W I. 1'l �n c �n iiii � AGENDA#/SUBJECT: ua, Foo- hew I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. 10;1 � L Signature This document is a public record subject to disclosure under the Public Records Act. 1 ► _ ffi7x0-UM11 iti7Ti]7qk3+��:I=i1 N1111111 TO: CITY CLERK FROM: 1 $ r � ` DATE: `I OAI4 ADDRESS: Z?s`i �1-eaY�s�pHONE: ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act.