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HomeMy WebLinkAbout11/20/2014 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, November 20, 2014 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL - 1St FLOOR 21810 Copley Drive Diamond Bar, California Chairman Ted Owens Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in orderto communicate ata City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. %'w? and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, NOVEMBER 20, 2014 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. November 20, 2014 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Thursday & Friday, November 27-28 — CITY OFFICES CLOSED — In observance of the Thanksgiving Holiday Tuesday, December 2 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, December 3 — Senior Excursion to Harrah's Rincon Casino — Level 1 8:30am — 6:OOpm — Departs the DBC @ 8:30am Saturday, December 6 — Candy Cane Craft Fair — 9:OOam — 2:OOpm — Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Friday, December 12 — Senior Excursion to The Welk Resort Theatre — "The New 60's Christmas Musical" Level 1 — 9:15am — 5:OOpm — Departs the DBC @ 9:15am Tuesday, December 16 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday & Thursday, December 24-25 — CITY OFFICES CLOSED — In observance of the Christmas Holiday Thursday, January 1, 2015 — CITY OFFICES CLOSED — In observance of the New Year Thursday, January 1, 2015 — Rose Parade Excursion — 6:OOam — 2:OOpm Departs the DBC @ 6:OOam 1. CONSENT CALENDAR 1.1 Approval of Minutes for October 23, 2014 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation - Cloris Vargas, Community Services Coordinator, "Senior Program Update" 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation - Anthony Jordan, Parks & Maintenance Superintendent "Peterson Park" November 20, 2014 PAGE 3 PARKS & RECREATION COMMISSION 2.3 CIP Projects — Bob Rose, Community Services Director 1. Construction of Grand View Trail & Grand View Trail Link Project 2. Update on status of Diamond Canyon Park 3. Design of Heritage Park Improvements 4. Pantera Park Trail & Steep Canyon Trail 2.4 List of pending Commission requests — Bob Rose 2.5 Reservation & Program Participation Report for 2013/2014 — Christy Murphey 3. OLD BUSINESS — 3.1 Proposed Parking Restrictions at City Parks — Recommended Action: Recommend that the City Council adopt Ordinance No. OX (2014) to restrict parking in City Parks to park patrons only. 4. NEW BUSINESS — 4.1 Commission Meeting Schedule for December 2014 — The Commission meeting is scheduled for Thursday, December 25, 2014. In past years, the Commission has held this meeting a week earlier (December 18) or has adjourned the meeting due to an anticipated lack of quorum, depending on the business scheduled to come before the Commission, or Commissioner's holiday plans. Recommended Action — Determine if the Commission will meet during the month of December, 2014, and if it will meet, determine the date. 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 23, 2014 CALL TO ORDER: Chairman Owens called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Kim Hsieh, and Chairman Ted Owens Absent: Commissioner Lew Herndon and Vice Chairman Benny Liang were excused Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Andee Tarazon, Community Services Coordinator; Alison Meyers, Community Services Coordinator; and Debbie Gonzales, Administrative Coordinator Also Present: Deputy Aaron Scheller MATTERS FROM THE AUDIENCE: None 4. NEW BUSINESS: 4.2 Proposed Parking Restrictions at City Parks Recommended Action: Staff recommends that the City Council adopt an ordinance that restricts parking in City Parks to park patrons only. Deputy Aaron Scheller, LA County Sheriff's Department Community Relations Officer, stated that the parking at the lower lot of Summitridge Park has approximately 24 parking spaces and two (2) handicapped parking spaces. At the beginning of October there was an altercation between a Diamond Bar resident and another gentleman who was picking up construction workers at the parking lot. He believed that the lower parking lot was becoming a "park and ride" type of lot. The lot is small and is meant for the use of Diamond Bar residents. He has visited the site several times and has observed people getting out of their vehicles and entering secondary vehicles that leave the park without spending time at the location. In addition, he has run license plates three times and found that the first run revealed that 12 vehicles out of 12 were non-residents; the second run revealed that 10 vehicles out of 10 were non-residents, OCTOBER 23, 2014 PAGE 2 P&R COMMISSION and the third run revealed that 14 out of 16 were non-residents which shows a trend that this parking lot is becoming a park and ride lot. There is a designated "park and ride" in the City of Diamond Bar that is large enough to accommodate a sufficient number of vehicles. If the construction workers are entering "The Country Estates" it means that they need to figure out a different way to manage the transportation of those workers if they are working in that area. Obviously, no one wants an altercation over this matter and accordingly, has made a recommendation that a time limit be posted to allow residents full use and enjoyment of the park without having to park a considerable distance away. C/Hsieh asked Deputy Scheller if other officers were experiencing the same issues and wondered if the lower parking lot was necessary at all. Most events are up the hill and most people who attend soccer events usually park their vehicles on Summitridge. Deputy Scheller said his colleagues run license plates as well and when he has spoken with the other officers they all concur that it is a long-term parking trend and several park Monday through Friday so it is obvious that the parking lot is being used as a "park and ride" lot. There are several parking spaces up the hill; however, the lower lot has limited space. His recommendation would be a time limit during working hours to keep the parking spots available. C/Grundy thanked Deputy Scheller for bringing this matter to the Commission's attention and agreed that the parking lot should be for people who want to use the park and not a "park and ride" lot. He felt the City should look into an ordinance that specifies how long a person can park in the area in relation to hours or park use. Chair/Owens asked if C/Grundy intended that an ordinance apply to all of the City's parks or just Summitridge. CSD/Rose said that staff's intent is to make it enforceable in all of the City's parks. Diamond Canyon Park will be opening up and there is a similar concern that with only five or six parking spaces next to Brea Canyon Road and Diamond Bar Boulevard and easy freeway access it too, could become a "park and ride" scenario. When the park opens there will be signs enforcing the parking. CSD/Rose said he believed an ordinance would require signage in all parks. Staff's primary concerns are with Summitridge and Diamond Canyon parking lots. C/Grundy asked CSD/Rose if he favored an ordinance that covered all parks and CSD/Rose responded "yes." Chair/Grundy asked what type of time limitations are being considered and Deputy Scheller said that would be up to the City whether to provide a two or three hour parking limitation if the City felt it was a long enough period to provide a park experience. OCTOBER 23, 2014 PAGE 3 P&R COMMISSION Chair/Owens asked if that part of Summitridge Park was used by sports groups for practice and CSD/Rose responded affirmatively. CSD/Rose said that most team practices take place in the late afternoon and early evening between 4:00 and 6:00 p.m. or later if it is still daylight. Chair/Owens asked about enforcement and Deputy Scheller said that deputies can provide enforcement. He felt that with signage and notification it would not take long for people to understand that it is not a "park and ride" area. The signage could be considered for Monday through Friday from the hours of 9:00 a.m. to 4:00 p.m., for example. C/Hsieh said she did not agree with putting signage in every park because she did not want to feel limited and did not want park visitors to feel limited. However, in those particular areas where there are problems something needs to be done to let people who are misusing it know that the City will not tolerate that. CSD/Rose asked that the Diamond Canyon parking lot be included with Summitridge for signage. C/Grundy recommended that City staff draft an ordinance for parking restrictions to limit non-residents or use of parking facilities for "park and ride" be prohibited for the Commission's review. C/Hsieh felt the fine should be significant enough to discourage "park and ride" use. CSD/Rose said he believed the first infraction is $100, the second $200 and third $500. C/Grundy said that as part of his recommendation he would ask that staff include whatever standard language is inclusive of fines, towing, etc. C/Grundy restated his recommendation as follows: That City staff draft an ordinance that prohibits use of parking at Summitridge Park and Diamond Canyon for "park and ride" or for extended hours with the ordinance to include the standard legal language relative to fines and towing. C/Hsieh seconded C/Grundy's recommendation. Without objection, the recommendation was approved with C/Herndon and VC/Liang being absent. CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the September 25, 2014 Regular Meeting. C/Grundy moved, C/Hsieh seconded, to approve the September 25, 2014 Minutes as presented. Motion carried by the following Roll Call vote: OCTOBER 23, 2014 PAGE 4 P&R AYES: COMMISSIONERS: Grundy, Hsieh, Chair/Owens NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Herndon, VC/Liang 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey RECESS: Chair/Owens recessed the meeting at 7:21 p.m. RECONVENE: Chair/Owens reconvened the meeting at 7:26 p.m. Chair/Owens asked if there had been any incidents on the Adult Basketball courts and CSD/Rose said there is always excitement on the courts during Adult Basketball. RS/McKitrick handles issues pretty routinely and sometimes suspends individuals from the next game. If there is any incident that requires further intervention the individual is suspended until the person comes to the table with his manager for discussion. 2.1.1 PowerPoint Presentation on Trail Grants —CSC/Meyers C/Hsieh asked if steps could be installed from the dog park to the street in place of switchbacks. CSC/Meyers explained that when the trail is designed it will be determined when and where steps might be needed and steps would be installed, where necessary along with the switchbacks. One major issue in grant writing is that trails follow the contour of the land and not straight up or straight down a hill so both amenities will be included. C/Hsieh asked if it was possible to place a bench at the top flat portion. Chair/Owens congratulated CSC/Meyers on obtaining grant funds. 2.2 Parks Report — PMS/Jordan C/Hsieh said that there is runoff on the sidewalk at Pantera Park by the parking lot and wondered if there was something that could be done to mitigate the problem. PMS/Jordan said he would look into the matter and get it corrected. 2.2.1 Power Point Presentation on Washington Street Park Walkthrough — PMS/Jordan C/Grundy asked about the Bioswale and PMS/Jordan responded that the Bioswale is doing well and showed slides of the area and explained the system. The kids' tiles are holding up well. OCTOBER 23, 2014 PAGE 5 P&R COMMISSION 2.3 CIP Projects — CSD/Rose 2.3.1 Construction of Grandview Trail and Grandview Trail Link — CSD/Rose reported that these items are substantially completed and the contractor is working through the punch list. The Grand Opening is slated for Saturday, November 22 at 9:00 a.m. 2.3.2 Update on Status of Diamond Canyon Park — CSD/Rose said that staff continues to work with Lennar Homes on specifications for the construction documents. The City Council just approved the conceptual designs for the entry monument signs into the City as part of the Grand Avenue Beautification project and that design will be used on some of the elements of Diamond Canyon Park. 2.3.3 Design of Heritage Park Improvements — CSD/Rose stated that staff held its kickoff meeting with ICG yesterday and Ron Hagan, ICG consultant will lead a community meeting on Thursday, November 13 at 7:00 p.m. at Heritage Park Community Center. C/Grundy asked staff to be sure to notify the gentleman who brought to the Commission's attention his desire for the disabled access about the community meeting. CSD/Rose said that his teacher was notified about the meeting today. 2.4 List of Pending Commission. Requests — CSD/Rose a) The grant for the Silver Tip Park trail to the Pantera Park trail has been submitted. b) Staff is moving forward with the special needs project for Heritage Park and as conceptual discussions begin, the consultant will come before the Commission to provide more details about the items that will be in the park. c) Additional stairs will be incorporated as part of the Pantera Park Trail at the dog park. The RFPs for the Pantera Park Trail and the Steep Canyon Trail are being prepared in hopes that the design will be done shortly after the holidays. d) The City's Public Information Department is currently updating the website to include new videos of the trails and parks. e) The estimated cost for placing descriptions for the trails at the base of each trail is on the multi-year CIP list. f) Staff is working on a report that shows how subsidies for the Community Service programs are derived for each of the programs. Chair/Owens said his only question was whether there was a City policy on subsidy levels and CSD/Rose said no. Chair/Owens said the report was not necessary. C/Hsieh asked if there would be trail markers to indicate the length of travel and CSD/Rose responded that it is part of the concept being considered. OCTOBER 23, 2014 PAGE 6 P&R COMMISSION g) The earth movement at Larkstone Park is work that is being done by the developer to mitigate the ancient landslide. The developer has presented a revised concept for the park to Public Works which is almost identical to what was approved so that all of the amenities for the upper portions will be in the same locations. The only difference is that a small amount of acreage from the upper portion will be incorporated in the lower portion which does not affect the net acreage. h) Regarding the question about the City's financial condition with respect to funding of CalPers Pension, FD/Honeywell indicated to CSD/Rose that the amount of the City's budget is about $400,000 per year. She commented since the City has no public safety there are no high retirement rates. Diamond Bar's rate is 2 percent at 55 for existing employees and 2 percent at 62 for new employees. Over the years Diamond Bar has been very conservative with respect to pension funds and does not have financial issues or backlog in paying funds. The City prepaid a large amount of the funds CalPers requested which it could have paid with interest at 7.5 percent over a series of years. Since the City's investments were accumulating interest at less than one percent it made sense for the City to save that 7.5 percent interest by paying the amount up front. The City is in great financial condition and is not facing large pension contributions like some cities are facing. 3. OLD BUSINESS: None 4. NEW BUSINESS (Continued): 4.1 Park Walkthroughs by Commissioners. CSD/Rose stated that this item is a result of a request for this matter to be placed on the Commission's agenda and staff is seeking the Commission's approval to conduct yearly park walkthroughs with staff. C/Grundy moved, C/Hsieh seconded, to approve park walkthroughs on an annual basis. Without objection, the motion was so ordered with C/Herndon and VC/Liang being absent. C/Hsieh said she would like to go on walkthrough's with her colleagues. CSD/Rose offered the City van if the Commissioners wished to visit a park or parks together. 5. ANNOUNCEMENTS: C/Hsieh thanked PMS/Jordan and staff members who are doing so much to help her. She is learning a lot about the City and its parks. C/Grundy thanked staff for all they do and for the informative reports. Parks throughout the City look great. He asked if there was any update on the City of OCTOBER 23, 2014 PAGE 7 P&R COMMISSION Industry NFL Stadium. CSD/Rose said that he heard that Ed Roski wants the NFL to make a decision this year and will not move forward with any other plans at this time. Chair/Owens said he read that the NFL is conducting a marketing promotion for a possible NFL stadium. Chair/Owens thanked staff for providing the Commissioners with a great deal of information. He congratulated the City on receiving grants and said he was very impressed with the City's trail systems. C/Grundy asked about the deadline for attending the conference. CSD/Rose responded that the City has a new purchasing ordinance and travel policy. Normally, staff would reserve spots and as Commissioners commit to attending, there is a spot available and, if a Commissioner does not go the City can either obtain a refund or send another staff member. The new policy is that the City cannot pay to reserve a spot until the City has the signed form from the individual Commissioners. October 31 is the last day to pay for the "early bird" lowest priced registration. After October 31 the fee increases by $40 per person and more as the day draws closer. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, upon motion by C/Hsieh, seconded by C/Grundy, Chair/Owens adjourned the meeting at 8:17 p.m. The foregoing minutes are hereby approved this — day of 2014. Respectfully Submitted, BOB ROSE, SECRETARY Attest: TED OWENS, CHAIRMAN DIADJ[011'D BAR Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: November 13, 2014 MEETING DATE: November 20, 2014 Community Recreation Guide The Fall 2014 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Fall 2014 guide is also available online at www. Diamond BarCA.gov. The Winter Recreation Guide is in the works and will be mailed out to residents the first week of December. Contract Classes Fall 2014 -- The Fall session began August 30 and will run through December 13. As of November 9, 2014 there are 813 students enrolled in 239 available classes. Popular classes this semester include; Kundalini Yoga, Ballet Barre, Pilates, Basketball, Tennis for all ages, Baby Ballet and Kidz Love Soccer. Youth Programs Tiny Tots -- The Fall Session for Tiny Tots began on Monday, August 25 and runs through Friday, November 21. At the time of this report the Heritage Park 3 year old class had 18 and the 4-5 year old class had 14. The Pantera Park Tiny Tots 3 year old class had 20 and the 4-5 year old class had 16. Enrollment stays open until classes are full at 20 students each. The October 17th visit to the Enchanted Pumpkin Patch was filled with fun. The bus picked up the students at Pantera Park first and then arrived at Heritage Park to pick up the other students. A total of 30 students jumped in the bounce houses, visited the petting zoo and chose their own pumpkins. On November 4th Danny's Farms from Cal Poly Pomona visited the 3 year old class at Pantera Park. The students enjoyed goats and rabbits as part of their lesson about farm animals. The classes at Heritage made Pumpkin Dump Cake as their fall treat. Halloween was filled with goodies and costumes at both sites. DB 4Youth "In Action" -- On Tuesday, November 4th the DB 4Youth "In Action" board announced the Holiday Food Drive during the public comment time of the Diamond Bar City Council Meeting. The `Stomp Out Hunger' holiday food drive will take place between, November 19 and December 19. Non-perishable food items will be collected in boxes at City Hall, the Diamond Bar Center, Pantera and Heritage Park. The food will be given to the Food Bank at St. Denis Church. The fall 6th, 7th and 8th grade dance, `Swing Fling WWII Victory Dance' was on Friday, November 7. There were 106 youth who attended. The decorations were military and red, white and blue in nature. There are 32 youth signed up to help at the DBCF Holiday Gala on Saturday, November 15. On that same day there are 16 youth signed up to help in the morning at the ECO Expo. The next regular meeting will be the last meeting of the year and will be on Tuesday, November 18. The Candy Cane Craft Fair Snack Bar and the Holiday Gathering will be discussed at this meeting. The youth have chosen Sky Zone (indoor trampolines) in Anaheim for their Holiday Gathering on December 13 from 1 pm-3pm. Youth and Adult Sports Adult Basketball -- There are 17 teams participating in the 2014 Fall adult basketball league. Games are played at Diamond Bar High School. Championship games will be held Sunday November 23. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 30 participants registered for the session ending November 17. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 10 users per hour on weekdays and 16 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 12 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 7:30-11pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Basketball -- There are currently 280 participants registered for the 2015 youth basketball program. The season begins with a skills evaluation day on Saturday, December 6 for children ages 6-14. An officiating clinic will be held for recreation staff on Saturday, December 13. Games begin January 10, 2015 and will conclude on March 14, 2015. Children ages 4-8 & 13-14 will play at South Pointe Middle School and children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. Adult Excursions Fall 2014 Adult Excursions -- In honor of Veterans Day we took the "Her Finest Hour: A WWII Tour" of the Queen Mary on Saturday, November 8. Following the tour, participants were bused to Shoreline Park where they had time to shop and have lunch. There were 15 people in attendance. Excursion included roundtrip transportation, tour admission and a snack for the ride home for $40 per person. On December 20 we will head out to Main Street in Huntington Beach for lunch and shopping. The excursion will end with a yacht tour of the 52nd Annual Cruise of Lights in Huntington Harbour. Trip includes roundtrip transportation, yacht tour admission, and a snack for $45 per person. We currently have 29 enrolled for this trip. Winter 2015 Adult Excursions -- Rose Parade tickets went on sale early this year and are featured in the Fall Recreation Guide. The 126th Tournament of Roses Parade's theme is "Inspiring Stories". Excursion includes continental breakfast, roundtrip transportation, grandstand seat, official Rose Parade guide, a Diamond Bar seat cushion and a snack for the ride home for $85 per person. We currently have 40 enrolled for this trip with a maximum capacity of 45 passengers. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Most of these classes are filled to capacity. The fall session began on August 25 and will conclude December 12, 2014. Senior Seminars 11/3 Planning for Long Term Care -4 participants 11/10 Legal Seminar Part 1 — 13 participants 11/17 FHA Loans —cancelled 11/24 Legal Seminar- 15 participants Senior Activities and Services • Bridge every Wednesday — 8-12 per session, average • Mahjong every Wednesday — 43 per session, average • Bingo every Tuesday and Friday — 185 per session, average • Complimentary Legal Services 1st Wednesday of each month — 5 appointments were booked for November Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 365 members and meets each Tuesday with approximately 175 at each meeting. • The Diamond Bar 245 members and Evergreen Club has holds classes throughout the week at the Diamond Bar Center (see club highlight below). • The Diamond Age Seniors has 201 members and meets each Monday, Wednesday, and Friday. • The Sunshine Seniors has 265 members and meets the second and fourth Sunday of each month and every Saturday. • The Super Diamond Age Seniors has 183 members and meets each Tuesday, Thursday, and Friday. Senior Club Highlight— Diamond Age Seniors is a Chinese senior club that operates out of Heritage Park Community Center. The club has approximately 200 members and is open to anyone over 55 that would like to participate. The club offers classes and activities every Monday, Wednesday, and Friday to further the education, wellbeing and social needs of our Chinese speaking senior population. Some of the classes currently offered are English as a Second Language, Gardening, Needlework, Tai Chi, and Chinese Folk Dancing. Senior Excursions November 12 — San Diego Maritime Tribute — 29 seniors enjoyed a day in San Diego to celebrate Veterans Day at the interactive Maritime Museum. The trip included tours of several ships including: Star of India, HMS Surprise, and a B-39 Submarine. The trip included a 45 minute narrated cruise aboard a fully restored 1914 pilot boat and a great lunch with a view at Tom Ham's Lighthouse. November 20 — Valley View Casino -Currently 30 seniors are signed up to enjoy the day at Valley View Casino. This is an $18 trip with $15 given back in slot play by the casino. Lunch is at participants' own expense. Special Events Halloween Haunted House -- The Haunted House operated on October 30 and 31 from 6pm to 9pm each night. The maze consisted of several different theme rooms and hallways. The rooms featured were: birthday party, clowns, dead bride, dot room, bloody bathroom, jungle, butcher shop and graveyard. All were dark and with creatures lurking around. Staff were equipped with flashlights and whistles in case of emergency. On October 30, a special coupon was available for a 'Buy One Get One Free' entrance into the Haunted House. The coupon was available to print off the City's web site. 124 people were frightened on October 30 with 62 people utilizing the coupon. On October 31St 197 people walked through the maze. More than 30 volunteers from Diamond Bar and Diamond Ranch High Schools assisted each night the event was in operation. Fall Fun Festival -- This was a safe and fun alternative to trick or treating. The event included game booths, prizes and of course candy! The Festival was held on October 31 at Heritage Park. Game/Craft cards were available to purchase for $5 from 4:30pm to 8:30pm. There were 14 different games and 3 crafts designed for children 8 and under. Some of this year's popular games were graveyard dig, skee ball, trick or treat toss and pumpkin toss. Each game was operated by Leo Club volunteers from Chaparral Middle School and Diamond Bar High School. The event sold 222 game/craft cards. Veterans Day Recognition Ceremony -- The City of Diamond Bar and City Council hosted the annual event on Wednesday, November 5, 2014 at the Diamond Bar Center. The event started at 9am with a welcome speech from Mayor Herrera followed by the invocation from Pastor Bob Stebe of Northminster Presbyterian Church. The event proceeded with special plaque presentations from the City of Diamond Bar to 10 honored Veterans and 4 Armed Forces Banner presentations. In addition, a video presentation was shown highlighting three Diamond Bar Veterans and their time in the military. The event concluded with a musical selection from South Pointe Middle School and light refreshments. Students from the South Pointe Middle School also had an opportunity to mingle and talk with Diamond Bar's honored heroes. Candy Cane Craft Fair -- The City of Diamond Bar invites you to experience our 8t" annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds of handmade seasonal items. The event will feature 77 crafters (all spaces have been sold), Santa's workshop (children's craft area) and pictures with Santa. Please join us for this spectacular event on Saturday, December 6 from 9am to 2pm at the beautiful Diamond Bar Center. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 41 private, business and non-profit rentals during the month of October. There were 16 church rentals, 2 Toastmasters meetings, 10 weddings, 3 birthday parties, 3 memorial services, and 1 graduation. Also held were 2 business events, 1 student film viewing, 1 Sunshine Senior event and 2 networking events. A total of $42,763.77 in rental fees was collected during the month of October for Diamond Bar Center rentals. In October 2013 a total of $63,128.54 was collected. The Diamond Bar Center is gearing up for the holiday season. We are receiving numerous calls from companies and families to use our facility to host holiday parties. Many of our groups that have rentals in the upcoming months are return renters such as Chino Hills Christian Preschool, Dr. Abari Orthodontics and Tri -County Realtors. Pantera Room -- There has been a total of 4 rentals of Pantera Park Community Center for the month of November which consisted of an AYSO meeting, a baby shower and 2 birthday parties. Total revenue for these rentals is $710.00. The revenue for November of 2013 was $627.50. Heritage Room -- There have been 8 rentals of Heritage Park Community Center for the month of November. Rentals include 5 church rentals, 1 birthday party and 2 baby showers. Total revenue for these rentals is $2,040.00. The revenue for November 2013 was $2,447.50. Report Title: Fiscal Years 12/13 and 13/14 - Resident Enrollment in Recreation Programs - Number of Rentals per location Date: 11.13.14 Report Prepared by: Christy Murphey, Recreation Superintendent Non Residents Total Recreation Program % Residents Contract Classes FY 12/13 2,444 75% 796 3,240 FY 13/14 2,569 72% 1,020 3,589 Summer Day Camp 2013 738 70% 312 1,050 2014 714 64% 409 1,123 Tiny Tots FY 12/13 197 84% 37 234 FY 13/14 176 73% 64 240 Volunteens* FY 12/13 106 100% 106 FY 13/14 86 100% 86 DB 4Youth* FY 12/13 74 100% 74 FY 13/14 86 100% 86 *(All residents or attending school in Diamond Bar) Youth Basketball FY 12/13 279 66% 145 424 FY 13/14 259 62% 160 419 Youth Soccer FY 12/13 81 57% 60 141 FY 13/14 99 73% 37 136 Youth Baseball FY 12/13 125 59% 86 211 FY 13/14 95 58% 69 164 Adult Basketball FY 12/13 18 39% 28 46 FY 13/14 15 38% 25 40 Adult Volleyball FY 12/13 33 46% 39 72 FY 13/14 35 35% 65 100 Adult Excursions FY 12/13 199 64% 114 313 FY 13/14 219 61% 141 360 Senior Excursions FY 12/13 403 49% 421 824 FY 13/14 434 50% 427 861 Senior Dances FY 12/13 552 40% 817 1,369 FY 13/14 657 47% 727 1,384 Diamond Non Total Bar Residents Enrollment Residents Grand Totals 10,693 64% 5,999 16,692 Facilities Total Number of Reservations Diamond Bar Center FY 12/13 309 FY 13/14 319 Heritage Park Community Center FY 12/13 51 FY 13/14 53 Pantera Park Activity Room FY 12/13 32 FY 13/14 31 Picnic Rentals FY 12/13 292 FY 13/14 282 NOVEMBER PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE M SUPERINTENDENT �'1� SUBJECT: NOVEMBER PARKS REPORT DATE: 11/13/14 MEETING DATE: 11/20/14 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Monitored/managed Grand View Trail project. • Resynchronized LED lights in GVBR section A (2x) and synchronized the stage lights. • Cleaned carpet in GVBR sections A through E (2x) and spot cleaned carpet throughout the facility. • Reinstalled (adhesive) Pine Room ceiling tile. • Re -grout exterior tile entrance to GVBR. • Performed stream maintenance as needed (3x). Checked and adjusted chemical levels. Placed one (1) pre -cast concrete trashcan adjacent to the ball field. • Performed monthly generator test. • Repaired kitchen drain leak and unclogged drains in the men's room and women's room sinks. • Repaired electrical box in the motor court and replaced two (2) rotted weather tight electrical boxes for landscape up -lights. • Repaired vacuum plates on carpet machine. • Treated fire ant mounds (Exterminetics). • Assembled chair cart for new folding chairs. • Re -caulked expansion joint on patio slab adjacent to the generator. • Repaired door locks to the kitchen and to the Maple room. • Re-lamped sixty eight (68) interior and twelve (12) exterior light fixtures. Replaced four (4) interior and two exterior (2) ballasts. Heritage Park • Replaced two (2) park barbeque heads. • Cleared interior drinking fountain drain. • Assisted with the set up and operation of the Fall Fun Festival and Haunted House. Maple Hill Park • Repaired drinking fountain at park building and cleared the drain. Pantera Park • Re -tamped four (4) walkway pole lights and replaced three (3) ballasts. • Replaced one (1) walkway light pole. Prepped and painted two (2) new walkway light poles for installation. • Re -tamped 106-1500 watt metal halide Musco sports field lights on field 1 and field 2. Replaced various ballasts, capacitors and fuses (Musco). • Sanded and prepped park benches for painting (ongoing). • Performed various plumbing repairs in and around the park building. Peterson Park • Rebuilt two (2) Sloan flush valves in the women's restroom. Executed various plumbing repairs in the park building. • Re -tamped 65-1500 watt metal halide Musco sports field lights on field 1 and field 2. Replaced various ballasts, capacitors and fuses (Musco). Ronald Reagan Park • Installed new barbeque head. City Hall/Library Replaced malfunctioning automatic soap dispenser in City Hall men's room. • Re-lamped one (1) light fixture in the library and replaced one (1) ballast. Re-lamped fourteen (14) light fixtures in City Hall and replaced ten (10) ballasts. Extensive amount of lighting and ballast repairs were due a power surge experienced by the building. • Monitored generator enclosure project. • Performed monthly generator test. • Performed quarterly carpet cleaning in City Hall Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director a*//V Date: November 10, 2014 Meeting Date: November 20, 2014 Re: CIP Projects Up -date CIP Proiects Up -date: Grand View Trail & Grand View Trail Link — Construction of this trail has been substantially completed with only a few minor punch list items related to the handicap parking stall remaining to be completed. The Grand Opening of the trail is scheduled for Saturday, November 22 at 9:00am. It will be held at the new shade shelter at the west end of the overflow parking lot adjacent to the DBC. Diamond Canyon Park - Lennar Homes has submitted the construction documents for this new park for the first round of plan check. At the time of this report, staff had just begun to review the submitted plans. Staff will verify that all the amenities from the concept plan are included. Design of Heritage Park Improvements — The workshop to kick-off the public in -put process for the rehabilitation of Heritage Park and Community Center was held on Thursday, November 13 at Heritage Park Community Center. Informational flyers were provided to all groups currently using Heritage Park and invitations were mailed to over 900 residents living in the Heritage Park neighborhood. This is just the beginning of the public input process that will continue into next year. Staff is working with our consultant team to develop a process to obtain scientifically valid survey data that incorporates the current demographic make-up of Diamond Bar to help guide recommendations for park improvements. Staff will provide an oral report about the November 13 workshop at the Commission meeting. RFP Released for Design / Construction of Steep Canyon Connector and Pantera Park Trail — The RFP to obtain the design team for these trail projects was released this week. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs leading down the slope from Pantera Drive. Proiects included in the Adopted 2014/15 FY Budget: Design of Star Dust and Longview Park South Improvements — This design work will result in the design for ADA accessible play equipment and the removal of architectural barriers at both Star Dust Park and Longview Park South. Installation of Swing Set at Longview Park North — This project will result in the expansion of the accessible play area and the installation of a two -bay swing set for 2 to 12 year-old children. Dog Park Improvements - Addition of trees, irrigation, and solar irrigation controllers to the dog park. Concrete stairs leading down the slope from Pantera Dr. will be added as a part of the trail project. v c ' a v N K 0 O O > 0 m 0 m 0 m o m m v ¢ 1 z o r r 0 > z z z z z - S +n c v F n p 2 w « d N C � O N D 7i � > a In a N V N 6 N ❑ > i •� a, c >. a 3: ? a N E 'Ci 2S « {U L. Y W c L E' *10+ c w o a s a n m o w 9 NI. 3 d'. > d W O v V .i" O 6 N y C u Al O O ❑ v0-. i O .0 : A a m ! a'.'. io ' m¢ I N .ai N n a N N i u�i m r�i a Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director//1.f/2/c� Date: November 12, 2014 Meeting Date: November'20, 2014 Re: Proposed Parking Restrictions at City Parks Background At its October 23 meeting, the Commission requested that staff present an ordinance at this meeting to restrict parking in City Parks to park patrons. Staff has developed the draft ordinance and requests that the Commission review the ordinance and recommend its adoption by the City Council. Discussion The attached draft ordinance states: "Parking is for park patrons only. No person shall park any motor vehicle in a park unless using the park for its intended purpose." The ordinance will be enforced by the LA County Sheriffs deputies with two different methods. The first is by witnessing the violation. If a deputy witnesses a person park their car and then enter a second vehicle and leave the park, the deputy will cite the vehicle parked in violation of the ordinance. The second method is by marking a tire of vehicles parked in the parking lot during the time that most violations occur, which is normally in the early morning. The deputy returns a couple hours later to check if vehicles with marked tires are still parked. Before citing any vehicles, the deputy checks with people in the park to verify the vehicle they have parked in the parking lot. Vehicles parked by people not present in the park will then be cited. Purpose of Ordinance The availability of parking in public parks is limited. A primary purpose for parking lots in public parks is to provide places where persons can temporarily park their vehicles in order to access and enjoy City parks. In establishing the number of parking spaces for park property, the City's parking standards are based upon projections of the number of spaces that are required for persons using the park property. These standards do not contemplate that parking spaces will be utilized by persons for the purposes of carpooling, "park and ride" programs, or any other extended parking activity not related to recreational use of the park. This ordinance will maintain the availability of parking spaces in City parks for park patrons. Reason for Ordinance at this Time Staff has noticed that people are parking their cars in City Parks during the day and then leaving in another vehicle. Their cars are left in the parking lot of the park for most of the day. This is happening most often at the lower parking lot of Summit Ridge Park. Commuters use the parking lot as a park and ride facility, plus contractors working in the Country Estates leave their vehicles in the lower parking lot and ride together into the Country. Most of the spaces in the lower parking lot at Summit Ridge Park are taken on weekdays by people who are not using the park. This leaves very few parking spaces available for people who wish to visit the Park. Recently, there was an altercation between a man and woman in the lower parking lot at Summit Ridge Park. The woman was picking up three contractors who all parked in the park Parking Lot, and then planned to take them to her home in the Country where they were hired to work. A man drove up behind the woman while she was picking up the contractors, and became upset because her car was blocking the path he wanted to drive. Words were exchanged between the man and woman, and then it became physical, which resulted in an injury to the woman. Sheriff's Department representatives believe that it is in the best interest of the City to limit use of Park parking lots to park patrons. A representative of the Sheriff's Department attended the October 23 Commission meeting and presented the department's perspective. Staff believes this is a good time to change the rules for use of park parking lots. Diamond Canyon Park will be opening within the next year, and with its close proximity to the 57 Freeway, the small parking lot may become an attraction to Park and Ride commuters. It wouldn't take too many cars to fill the parking lot, making it unavailable to park patrons. Recommended Action Recommend that the City Council adopt Ordinance No. OX (2014) to restrict parking in City Parks to park patrons only. Attachment Draft Ordinance No. OX (2014) ORDINANCE NO. 0X(2014) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 12.00.240 RELATING TO PARKING OF MOTOR VEHICLES IN CITY PARKS A. RECITALS THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, HEREBY FINDS AND DETERMINES AS FOLLOWS: 1. Parking on public property is limited. A primary purpose for parking on public property is to provide places where persons can temporarily park their vehicles in order to access and enjoy City parks. 2. In establishing the number of parking spaces for park property, the City's parking standards are based upon projections of the number of spaces that are required for persons using the park property. These standards do not contemplate that parking spaces will be utilized by persons for the purposes of carpooling, "park and ride" programs, or any other extended parking activity not related to recreational use of the park. 3. Persons who park their vehicles on public property for the purpose of carpooling, rideshare, or any other extended parking activity not related to recreational use of the park, are utilizing limited parking spaces and thereby limiting access to public parks for persons who seek to use City parks for their intended recreational purposes. Now, therefore, the City Council of the City of Diamond Bar does ordain as follows: Section 1. Section 12.00.240 of the Diamond Bar Municipal Code is deleted in its entirety and replaced with the following: "Section 12.00.240 — Motor Vehicle Restrictions; parking; a. A person shall not bring to or operate in any park any motor vehicle except as such times and at such places as permitted by the director in written regulations issued by him from time to time, and any such operation of a motor vehicle shall be in accordance with the conditions contained in such regulations or permit. b. A person shall not park any motor vehicle in any park except in areas designated for parking by the director. C. Parking is for park patrons only. No person shall park any motor vehicle in a park unless using the park for its intended purpose. Section 2. Severability. If any section, clause, phrase, word or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each other section, clause, phrase, word or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, words or portions thereof be declared invalid or unconstitutional. Section 3. The Mayor shall sign this ordinance and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to applicable provisions of law and this Ordinance shall take effect thirty (30) days after adoption. Carol Herrera, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of '2014 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on day of 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk