The URL can be used to link to this page

Home My WebLink AboutPRA 2026-128 (Flock)_2023.11.21 Agenda Packet - Regular MeetingCity Council Agenda Tuesday, November 21, 2023 6:30 PM South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 163-693-297 OR visit: https://attendee.gotowebinar.com/register/5171718303213822297. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/5171718303213822297. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. NOVEMBER 21, 2023 PAGE 2 RUTH M. LOW Council Member CHIA TENG Council Member STEVE TYE Council Member ANDREW CHOU Mayor STAN LIU Mayor Pro Tem City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that thei r behavior is disrupting the meeting, may result in the person being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/5171718303213822297 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 21, 2023 CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Ab Kastl, Associate Pastor of Landmark Church ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu, Mayor Chou APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclamation Declaring November 2023 as Hindu Heritage Month. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Community Opinion Survey 2.2 Strategic Plan Q1 Update 3. PUBLIC COMMENTS: Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council NOVEMBER 21, 2023 PAGE 2 or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. 4. SCHEDULE OF FUTURE EVENTS: 4.1 Thanksgiving Holiday – November 23-24, 2023, City offices closed in observance of the holiday. 4.2 Coffee with a Cop – November 25, 2023, 7:30 a.m. – 9:30 a.m., Starbucks (near World Market), 21060 Golden Springs Drive. 4.3 Parks & Recreation Commission Meeting – November 23, 2023 – cancelled. 4.4 Planning Commission Meeting – November 28, 2023 – cancelled. 4.5 Windmill Lighting – December 3, 2023, 5:00 – 6:00 p.m., Diamond Bar Towne Center at corner of Grand and Diamond Bar Blvd. 4.6 City Council Meeting – December 5, 2023, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr. 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 5.1 CITY COUNCIL MINUTES OF THE NOVEMBER 7, 2023 REGULAR MEETING. 5.1.a November 7, 2023 City Council Regular Meeting Minutes Recommended Action: Approve the November 7, 2023 Regular City Council meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED NOVEMBER 1, 2023 THROUGH NOVEMBER 14, 2023 TOTALING $943,232.96. Recommended Action: Ratify the Check Register. NOVEMBER 21, 2023 PAGE 3 Requested by: Finance Department 5.3 TREASURER'S STATEMENT Recommended Action: Approve the October 2023 Treasurer’s Statement. Requested by: Finance Department 5.4 AMENDMENT TO THE CITY’S PERSONNEL RULES AND REGULATIONS Recommended Action: Adopt Resolution No. 2023-33 amending the City’s Personnel Rules and Regulations Rule VII (Attendance and Leaves) Section 3 Sick Leave Effective January 1, 2024. Requested by: City Manager 5.5 AMENDMENT TO THE COMPENSATION PLAN FOR PART-TIME CLASSIFICATIONS OF EMPLOYMENT Recommended Action: Adopt Resolution No. 2023-34 amending the Compensation Plan for Part- time Classifications of Employment Effective December 30, 2023. Requested by: City Manager 5.6 AUTOMATED LICENSE PLATE READER USE (ALPR) AND DEPLOYMENT POLICY Recommended Action: Approve the Automated License Plate Reader Use Policy. Requested by: City Manager 5.7 MAINTENANCE SERVICES AGREEMENT WITH HELIX ENVIRONMENTAL PLANNING, INC. FOR THE CANYON LOOP TRAIL HABITAT MITIGATION MONITORING PROGRAM RESTORATION SERVICES THROUGH DECEMBER 31, 2030. Recommended Action: A. Approve and authorize the City Manager to sign the Maintenance Services Agreement with HELIX Environmental Planning, Inc.; and B. Appropriate $32,666 from the General Fund to the Canyon Loop Trail CIP Project. NOVEMBER 21, 2023 PAGE 4 Requested by: Parks & Recreation Department 5.8 PUBLIC WORKS AGREEMENT WITH TRANE U.S. INC. DBA TRANE FOR THE DIAMOND BAR CENTER AC REPLACEMENT & AIR QUALITY UPGRADES PROJECT. Recommended Action: A. Determine that approving the Construction Agreement for the proposed project is exempt from the California Environmental Quality Act pursuant to Section 15301 of the CEQA Guidelines; B. Appropriate an additional $606,670 from General Fund, for a total construction budget of $1,356,670; C. Adopt Resolution No. 2023-35 approving the Diamond Bar Center AC Replacement & Air Quality Upgrade Project (FP22501C) with Trane U.S. Inc. dba Trane; and D. Approve, and authorize the City Manager to sign, the Public Works Agreement with Trane U.S. Inc. dba Trane for the DBC AC Replacement & Air Quality Upgrades Project, in a not-to-exceed contract amount of $1,292,067, plus a contingency amount of $64,603 5%) to be approved by the City Manager. Requested by: Public Works Department 5.9 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS, INC. FOR THE DESIGN OF DIAMOND BAR COMPLETE STREET PROJECT (CIP# PW17400). Recommended Action: A. Determine that the approval of the first amendment for the design project is not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Article 18, Section 15262; B. Appropriate $250,000 from the General Fund Reserve to the Capital Improvement Program Fund (Fund # 301) for the revised design of the Diamond Bar Boulevard Complete Street Project CIP# PW17400; and C. Approve, and authorize the City Manager to sign, the First Amendment to the Consulting Services Agreement with MNS Engineers, Inc. in an amount of $207,560, for a total not-to-exceed contract amount of 503,426, plus a contingency amount of $41,512 to be approved by the City Manager. Requested by: Public Works Department NOVEMBER 21, 2023 PAGE 5 6. PUBLIC HEARINGS: NONE. 7. COUNCIL CONSIDERATION: 7.1 FOURTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT. Recommended Action: Consider adoption of Fourth Amendment to City Manager Employment Agreement. Requested by: City Attorney 7.2 APPOINTMENT TO THE PARKS & RECREATION COMMISSION TO FILL UNEXPIRED TERM. Recommended Action: Ratify Council Member Tye’s appointment of Brian Worthington to the Parks & Recreation Commission. Requested by: City Manager 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: