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Home My WebLink AboutPRA 2026-128 (Flock)_2023.09.19 Agenda Packet - Regular MeetingCity Council Agenda Tuesday, September 19, 2023 Closed Session 5:30 PM South Coast Air Quality Management District/CC-8 21865 Copley Drive, Diamond Bar, CA 91765 Regular Meeting 6:30 PM South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (415) 930-5321, Access Code: 762-908-205 OR visit: https://attendee.gotowebinar.com/register/2923025708009781592. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/2923025708009781592. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. SEPTEMBER 19, 2023 PAGE 2 RUTH M. LOW Council Member CHIA TENG Council Member STEVE TYE Council Member ANDREW CHOU Mayor STAN LIU Mayor Pro Tem City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/2923025708009781592 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA September 19, 2023 CLOSED SESSION 5:30 p.m., CC-8 Conference Room, In Person ONLY – no teleconference. Public Comments Public Employee Performance Evaluation Pursuant to Government Code section 54957 Title: City Manager CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Kevin Ahn, Youth Pastor of Evangelical Free Church ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu, Mayor Chou APPROVAL OF AGENDA: Mayor SEPTEMBER 19, 2023 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Certificates of Recognition for Diamond Bar Girls Softball All-Stars. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five -minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. 4. SCHEDULE OF FUTURE EVENTS: 4.1 City Government Explained Series – How the City Prepares for Emergencies – September 20, 2023, 6:00 – 7:00 p.m. Diamond Bar Center, 1600 Grand Ave. 4.2 Free Catalytic Converter Etching – September 20, 2023, 9:00 – 11:00 a.m. Calvary Chapel Golden Springs, 22324 Golden Springs Dr. 4.3 Free Paper Shredding Event – September 23, 2023, 9:00 a.m. – 1:00 p.m. SCAQMD Parking Lot, 21865 Copley Dr. 4.4 Planning Commission Meeting – September 26, 2023 – cancelled. 4.5 State of the City Address – September 27, 2023, 5:30 p.m. – 7:30 p.m. Grand View Ballroom, Diamond Bar Center, 1600 Grand Ave. 4.6 Parks and Recreation Commission Meeting – September 28, 2023 – online teleconference and Windmill Community Room, 21810 Copley Dr. 4.7 City Council Meeting – October 3, 2023 – online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr. SEPTEMBER 19, 2023 PAGE 3 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 5.1 CITY COUNCIL MINUTES OF THE AUGUST 15, 2023 REGULAR MEETING. 5.1.a August 15, 2023 City Council Regular Meeting Minutes Recommended Action: Approve the August 15, 2023 Regular City Council meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED AUGUST 9, 2023 THROUGH SEPTEMBER 12, 2023 TOTALING $3,602,766.62. Recommended Action: Ratify the Check Register. Requested by: Finance Department 5.3 TREASURER'S STATEMENT Recommended Action: Approve the August 2023 Treasurer’s Statement. Requested by: Finance Department 5.4 HISPANIC HERITAGE MONTH PROCLAMATION. Recommended Action: Adopt the Proclamation declaring September 15 – October 15 as Hispanic Heritage Month. Requested by: City Manager 5.5 ESTABLISHING LOCATIONS FOR POSTING OF CITY ORDINANCES, RESOLUTIONS, PUBLIC NOTICES, AND AGENDAS REQUIRED BY LAW TO BE PUBLISHED OR POSTED. Recommended Action: Adopt Resolution No. 2023-30 establishing locations for posting of City Ordinances, Resolutions, Public Notices, and Agendas Required by Law to be published or posted. Requested by: City Clerk SEPTEMBER 19, 2023 PAGE 4 5.6 PUBLIC WORKS AGREEMENT WITH EIDIM GROUP, INC. DBA EIDIM AV TECHNOLOGY FOR WINDMILL/WILLOW ROOM AUDIO VISUAL & PRODUCTION CONTROL ROOM SYSTEMS UPGRADE PROJECT (FP 23504). Recommended Action: A. Determine that approving the construction contract for the proposed Project is exempt from the California Environmental Quality Act pursuant to Sections 15301(c) and 15302 of the CEQA Guidelines; B. Adopt Resolution No. 2023-31 approving the design plans, specifications, and working details for the Windmill/Willow Room Audio Visual & Production Control Room Systems Upgrade Project; C. Approve, and authorize the City Manager to sign a construction contract with EIDIM Group, Inc. dba EIDIM AV Technology; in the amount of $355,065.70, plus a contingency amount of $53,260 for contract change orders, if any, to be approved by the City Manager, for a total authorization amount of $408,325.70; and D. Appropriate $108,326 from the PEG Fund (Fund 270) fund balance to the CIP Fund (Fund 301) for Project #FP23504. Requested by: Public Works Department 5.7 CONSULTANT SERVICES AGREEMENT WITH MULHOLLAND CONSULTING, INC. FOR THE DESIGN OF THE STEEP CANYON ROAD EROSION CONTROL AND SEDIMENTATION PREVENTION AT CLEAR CREEK CANYON DRIVE PROJECT (CIP PW24401). Recommended Action: Approve, and authorize the City Manager to sign, a Consultant Services Agreement with Mulholland Consulting, Inc., in the amount of $59,433.00 plus a contingency amount of $8,914.95 for a total authorization amount of 68,347.95. Requested by: Public Works Department 6. PUBLIC HEARINGS: NONE. 7. COUNCIL CONSIDERATION: 7.1 CONSULTING SERVICES AGREEMENT WITH REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY FOR BUSINESS DEVELOPMENT AND ENGAGEMENT SERVICES THROUGH JUNE 30, 2024. Recommended Action: SEPTEMBER 19, 2023 PAGE 5 Approve and authorize the City Manager to sign the Consulting Services Agreement with Regional Chamber of Commerce San Gabriel Valley. Requested by: City Manager 7.2 MASTER SERVICES AGREEMENT WITH FLOCK GROUP, INC. FOR AUTOMATED LICENSE PLATE READER SURVEILLANCE CAMERA SERVICES THROUGH SEPTEMBER 19, 2025. Recommended Action: A. Approve and authorize the City Manager to sign the Master Services Agreement Flock Group, Inc; and B. Appropriate $185,000 from Law Enforcement Reserve Fund (Fund 102) to fund the Agreement for FY 23/24. Requested by: City Manager 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: