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Home My WebLink AboutPRA 2026-128 (Flock)_2023.07.18 Agenda Packet - Regular MeetingCity Council Agenda Tuesday, July 18, 2023 Study Session 5:30 PM Regular Meeting 6:30 PM South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (415) 655-0060, Access Code: 586-697-391 OR visit: https://attendee.gotowebinar.com/register/7125488890347114586. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reas onably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/7125488890347114586. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. JULY 18, 2023 PAGE 2 RUTH M. LOW Council Member CHIA TENG Council Member STEVE TYE Council Member ANDREW CHOU Mayor STAN LIU Mayor Pro Tem City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/7125488890347114586 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA July 18, 2023 STUDY SESSION 5:30 p.m. CC-08 Automatic License Plate Readers ALPRs) Public Comments CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Sam Bang, Co-Pastor of Northminster Presbyterian Church ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu, Mayor Chou APPROVAL OF AGENDA: Mayor JULY 18, 2023 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. 4. SCHEDULE OF FUTURE EVENTS: 4.1 Free Catalytic Converter Etching – July 19, 2023, 9:00 - 11:00 a.m. Calvary Chapel Golden Springs, 22324 Golden Springs Dr. 4.2 Healthy DB – Family Kickball at Concerts – July 19, 2023, 6:00 - 7:30 p.m. Summitridge Park. 4.3 Concerts in the Park – Kelly Boyz Band – July 19, 2023, 6:30 – 8:00 p.m. Summitridge Park. 4.4 Movies Under the Stars – Minions: The Rise of Gru – July 19, 2023, 6:30 – 8:00 p.m. Summitridge Park. 4.5 Planning Commission Meeting – July 25, 2023 – 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr. 4.6 Coffee with a Cop – July 25, 2023, 5:30 – 7:30 p.m Starbucks (Super H Mart Plaza), 2837 S. Diamond Bar Blvd. 4.7 Concerts in the Park – City Beat and the Main Street Horns – July 26, 2023, 6:30 – 8:00 p.m. Summitridge Park. 4.8 Movies Under the Stars – Paws of Fury: The Legend of Hank – July 26, 2023, 6:30 – 8:00 p.m. Summitridge Park. 4.9 Parks and Recreation Commission Meeting – July 27, 2023 – 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr. 4.10 City Council Meeting – August 1, 2023, 6:30 p.m. online JULY 18, 2023 PAGE 3 teleconference and SCAQMD Main Auditorium, 21865 Copley Dr. 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 5.1 CITY COUNCIL MINUTES OF THE JUNE 20, 2023 REGULAR MEETING. 5.1.a June 20, 2023 Regular City Council Minutes Recommended Action: Approve the June 20, 2023 Regular City Council meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED JUNE 14, 2023 THROUGH JULY 11, 2023 TOTALING $2,841,694.99. Recommended Action: Ratify the Check Register. Requested by: Finance Department 5.3 PURCHASE ORDER WITH DIRECT CONNECTION FOR PRINTING AND MAILING SERVICES FOR THE CITY NEWSLETTER AND RECREATION BROCHURE THROUGH JUNE 30, 2024. Recommended Action: Approve, and authorize the City Manager to sign, a Purchase Order with Direct Connection in a not-to-exceed amount of $65,967. Requested by: City Manager 5.4 CONSULTING SERVICES AGREEMENT WITH SIMPSON ADVERTISING, INC. FOR SPECIALTY GRAPHIC DESIGN SERVICES THROUGH JUNE 30, 2025. Recommended Action: Approve, and authorize the City Manager to enter into a Consultant Services Agreement with Simpson Advertising through June 30, 2025. Requested by: City Manager JULY 18, 2023 PAGE 4 5.5 AWARD OF CONSTRUCTION CONTRACT TO G&A NELOS CONSTRUCTION, INC., FOR THE GROUNDWATER DRAINAGE IMPROVEMENTS PHASE 4 & 5 PROJECT (CIP# PW23401). Recommended Action: A. Determine that approving the construction contract for the proposed project is exempt from the California Environmental Quality Act pursuant to Section 15301(c) and 15302 of the CEQA Guidelines; and B. Approve, and authorize the Mayor to sign, a Contract Agreement with G&A Nelos Construction, Inc. in the amount of $223,788 approving Bid Schedule, plus a contingency amount of $22,378.80, for Contract Change Orders to be approved by the City Manager, for a total authorization amount of $246,166.80. Requested by: Public Works Department 5.6 PURCHASE OF A HP MSL 2040 AND A HP MSL 6480 TAPE LIBRARY WITH ALL REQUIRED ACCESSORIES FROM GOVCONNECTION, INC. Recommended Action: Approve and authorize the City Manager to issue a purchase order to GovConnection, Inc. for the purchase of a HP MSL 2040 and a HP MSL 6480 tape library with all required accessories in the amount not-to- exceed $171,728.67. Requested by: Information Systems 6. PUBLIC HEARINGS: 6.1 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 38 FOR FISCAL YEAR 2023/24. Recommended Action: A. Receive presentation, open Public Hearing to receive testimony, close Public Hearing; and B. Adopt Resolution No. 2023-26 to levy and collect assessments for Landscape Assessment District No. 38 for Fiscal Year 2023/24. Requested by: Public Works Department 6.2 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 39-2022 FOR FISCAL YEAR 2023/24. Recommended Action: A. Receive presentation, open Public Hearing to receive testimony, JULY 18, 2023 PAGE 5 close Public Hearing; and B. Adopt Resolution No. 2023-27 to levy and collect assessments for Landscape Assessment District No. 39-2022 for Fiscal Year 2023/24. Requested by: Public Works Department 6.3 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021 FOR FISCAL YEAR 2023/24. Recommended Action: A. Receive presentation, open Public Hearing to receive testimony, close Public Hearing; and B. Adopt Resolution No. 2023-28 to levy and collect assessments for Landscape Assessment District No. 41-2021 for Fiscal Year 2023/24. Requested by: Public Works Department 7. COUNCIL CONSIDERATION: 7.1 UPDATED PROGRAM POLICIES FOR THE DIAMOND BAR HOME IMPROVEMENT PROGRAM Recommended Action: A. Determine that the proposed action does not constitute a project and is therefore exempt from the California Environmental Quality Act CEQA”); and B. Adopt Resolution No. 2023-29 approving the updated Program Policies for the City’s Home Improvement Program. Requested by: Community Development Department 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: