HomeMy WebLinkAbout132 (Agenda 061824 - WCA) City of
- D�amond Bar
Cit Council A enda
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Tuesday, June 18 , 2024
Closed Session 5 � 30 PM
Regular Meeting 6 � 30 PM
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meetin� From Home:
The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 560-739-097 OR visit:
https://attendee.�otowebinar.com/re�ister/3794346897603171673.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
cityclerk@DiamondBarCA.�ov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line
"FOR PUBLIC COMMENT." Written comments will be distributed to the Council Members, noted for the
record at the meeting and posted on the City's official agenda webpage as soon as reasonably
practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.�otowebinar.com/re�ister/3794346897603171673. Members of the public will
be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to
five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk's Office (909) 839-
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available
upon request the day following the Council Meeting.
JUNE 18, 2024 PAGE 2
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ANDREW CHOU RUTH M. LOW
Council Member Council Member
STEVE TYE STAN LIU CHIA TENG
Council Member Mayor Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited
to attend and participate. Copies of staff reports or other written documentation relating to agenda
items are on file and available for public inspection by contacting the Office of the City Clerk. If
requested, the agenda will be made available in an alternative format to a person with disability as
required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions
regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business
hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the
agenda and within the Council's subject matter jurisdiction. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor's designee that their behavior is
disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City's regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier
FiOS television Channel 47) and on the City's website at www.diamondbarca.gov/agendas. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of ineetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.qov/aqendas
General information: (909)839-7000
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/3794346897603171673 AND
ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 18, 2024
CLOSED SESSION 5:30 p.m., CC-8 Conference Room, In
Person ONLY— no teleconference
Public Comments
CONFERENCE WITH REAL PROPERTY
NEGOTIATORS
Per Govt. Code 54956.8
Property: 22601 Sunset Crossing Road,
Diamond Bar
City negotiator: City Manager Dan Fox,
Assistant City Manager Ryan McLean,
Parks and Recreation Director Ryan Wright
Negotiating parties: Devang Mehta,
Diamond Bar Little League, Inc., dba
Diamond Bar PONY Baseball (DBPB)
Under negotiation: To obtain direction
regarding the price/terms of payment for
the acquisition of the property.
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
JUNE 18, 2024 PAGE 2
INVOCATION:
ROLL CALL: Chou, Low, Tye, Mayor Pro Tem Teng,
Mayor Liu
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of City Tile to Carol Dennis.
1.2 San Gabriel Valley Regional Chamber of Commerce Annual Report.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five-minute
maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Concerts in the Park/Movies Under the Stars — Continues each
Wednesday through July 31, 2024, 6:30 — 9:30 p.m., Summitridge Park,
1425 Summitridge Dr.
4.2 Free Catalytic Converter Etching — June 19, 2024, 9:00 — 11:00 a.m.,
Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.3 Planning Commission Meeting — June 25, 2024 — cancelled.
4.4 Coffee with a Cop — June 29, 2024, 8:00 — 10:00 a.m., The Coffee
Bean & Tea Leaf, 235 S. Diamond Bar Blvd., Ste A.
4.5 City Council Meeting — July 2, 2024 — Cancelled in observance of
Independence Day Holiday.
4.6 City Council Meeting — July 16, 2024, 6:30 p.m., online teleconference
and SCAQMD Main Auditorium, 21865 Copley Dr.
JUNE 18, 2024 PAGE 3
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE JUNE 4, 2024 REGULAR MEETING.
5.1.a June 4, 2024 City Council Regular Meeting Minutes
Recommended Action:
Approve the June 4, 2024 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED MAY 29, 2024
THROUGH JUNE 11, 2024 TOTALING $996,059.58.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 TREASURER'S STATEMENT
Recommended Action:
Approve the May 2024 Treasurer's Statement.
Requested by: Finance Department
5.4 MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT (MLESA)
BY AND BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY
OF DIAMOND BAR FOR A FIVE-YEAR TERM THROUGH JUNE 30,
2029.
Recommended Action:
A. Approve, and authorize the Mayor to sign, the five-year Municipal Law
Enforcement Services Agreement (MLESA) by and between County of
Los Angeles and City of Diamond Bar; and
B. Authorize the City Manager to sign the annual 575 based on the
Council-approved appropriations in the adopted operating budget.
Requested by: City Manager
JUNE 18, 2024 PAGE 4
5.5 CONSULTING SERVICES AGREEMENT WITH REGIONAL CHAMBER
OF COMMERCE SAN GABRIEL VALLEY FOR BUSINESS
DEVELOPMENT AND ENGAGEMENT SERVICES THROUGH JUNE 30,
2025.
Recommended Action:
Approve and authorize the City Manager to sign the Consulting Services
Agreement with Regional Chamber of Commerce San Gabriel Valley.
Requested by: City Manager
5.6 EIGHTH AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH OPCO TRANSIT, INC. FOR SENIOR AND
DISABLED TRANSPORTATION SERVICES THROUGH JUNE 30, 2025.
Recommended Action:
A. Approve, and authorize the City Manager to sign, the Eighth
Amendment to the Consultant Services Agreement with OpCo Transit,
Inc. for senior transportation services through June 30, 2025; and
B. Approve updates to the Diamond Ride Program Rules.
Requested by: City Manager
5.7 SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH WOODS MAINTENANCE SERVICES, INC. (DBA GRAFFITI
CONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT
SERVICES THROUGH JUNE 30, 2025.
Recommended Action:
Approve, and authorize the City Manager to sign, the Second Amendment
to the Maintenance Services Agreement with Woods Maintenance
Services, Inc., to provide graffiti abatement services through June 30,
2025.
Requested by: Community Development Department
5.8 SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC. FOR
LANDSCAPE PLAN CHECKING AND INSPECTION SERVICES
THROUGH JUNE 30, 2025.
Recommended Action:
Approve and authorize the City Manager to sign the Second Amendment
to the Consulting Services Agreement with David Evans and Associates,
Inc., granting the second of two optional one-year extensions to June 30,
2025.
JUNE 18, 2024 PAGE 5
Requested by: Community Development Department
5.9 PRINTING AND MAILING SERVICES FOR THE CITY NEWSLETTER
AND RECREATION GUIDE WITH DIRECT CONNECTION.
Recommended Action:
Approve and authorize the City Manager to issue a Purchase Order to
Direct Connection for printing and mailing services in the not-to-exceed
amount of$78,820 for FY 2024/25.
Requested by: City Manager
5.10 CONSULTANT SERVICES AGREEMENT WITH PRINCE GLOBAL
SOLUTIONS, LLC. FOR FISCAL YEAR 2024/25.
Recommended Action:
Approve, and authorize the City Manager to sign, the Consulting Services
Agreement with Prince Global Solutions, LLC, for Federal advocacy
services through June 30, 2025.
Requested by: Public Works Department
5.11 MAINTENANCE SERVICES AGREEMENT WITH MCE CORPORATION
FOR STREET MAINTENANCE AND VEGETATION CONTROL
SERVICES THROUGH JUNE 30, 2027.
Recommended Action:
Approve, and authorize the City Manager to sign, the Street Maintenance
and Vegetation Control Services Agreement with MCE Corporation for an
initial three year term through June 30, 2027.
Requested by: Public Works Department
5.12 AUTHORIZATION TO SUBMIT A LIST OF PROJECTS TO BE FUNDED
BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
FOR FY 2024/25.
Recommended Action:
Adopt Resolution No. 2024-22 authorizing the submission of FY 2024/25
list of road projects funded by the SB-1: The Road Repair and
Accountability Act of 2017.
Requested by: Public Works Department
5.13 DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE
ASSESSMENT DISTRICT NOS. 38, 39-2022 AND 41-2021 FOR FISCAL
YEAR 2024/25.
Recommended Action:
JUNE 18, 2024 PAGE 6
A. Adopt Resolution No. 2024-23 declaring the City's intention to levy and
collect assessments for Landscape Assessment District No. 38 and
directing staff to advertise the Public Hearing to be set for the July 16,
2024, regular meeting;
B. Adopt Resolution No. 2024-24 declaring the City's intention to levy and
collect assessments for Landscape Assessment District No. 39-2022
and directing staff to advertise the Public Hearing to be set for the July
16, 2024, regular meeting; and
C. Adopt Resolution No. 2024-25 declaring the City's intention to levy and
collect assessments for Landscape Assessment District No. 41-2021
and directing staff to advertise the Public Hearing to be set for the July
16, 2024, regular meeting.
Requested by: Public Works Department
5.14 FIRST AMENDMENTS TO CONSULTANT SERVICES AGREEMENTS
CONTRACT WITH ITERIS, INC., FEHR & PEERS AND KIMLEY HORN
FOR ON-CALL TRAFFIC AND TRANSPORTATION ENGINEERING
SERVICES THROUGH JUNE 30, 2026.
Recommended Action:
Approve and authorize the City Manager to sign the First Amendments to
Consultant Services Agreements with Iteris, Inc., Fehr & Peers, and
Kimley Horn.
Requested by: Public Works Department
5.15 FIFTH AMENDMENT TO SERVICES AGREEMENT WITH TRANE U.S
INC. FOR MECHANICAL AND BUILDING AUTOMATION SYSTEM
PREVENTATIVE MAINTENANCE AND REPAIR SERVICES THROUGH
JUNE 30, 2025.
Recommended Action:
Approve, and authorize the City Manager to sign, the Fifth Amendment to
the Maintenance Services Agreement with Trane U.S. Inc. dba Trane
through June 30, 2025.
Requested by: Public Works Department
5.16 SECOND AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH MCE CORP. FOR LANDSCAPE SERVICES THROUGH JUNE 30,
2025.
Recommended Action:
Approve, and authorize the City Manager to sign, Second Amendment to
the Maintenance Services Agreement with MCE Corporation through June
JUNE 18, 2024 PAGE 7
30, 2025.
Requested by: Public Works Department
5.17 THIRD AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH PARKWOOD LANDSCAPE MAINTENANCE, INC. FOR
LANDSCAPE SERVICES THROUGH JUNE 30, 2025.
Recommended Action:
Approve, and authorize the City Manager to sign, the Third Amendment
to the Maintenance Services Agreement with Parkwood Landscape
Maintenance, Inc. through June 30, 2025.
Requested by: Public Works Department
5.18 SECOND AMENDMENT TO ROAD MAINTENANCE SERVICES
AGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR
MAINTENANCE SERVICES THROUGH JUNE 30, 2025.
Recommended Action:
Approve, and authorize the City Manager to sign, the Second Amendment
to the Road Maintenance Services Agreement with CT&T Concrete
Paving, Inc. through June 30, 2025.
Requested by: Public Works Department
5.19 CONTINUED PARTICIPATION IN THE NATIONAL
INTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE
JANITORIAL SUPPLIES FOR CITY FACILITIES.
Recommended Action:
Adopt Resolution No. 2024-26 authorizing participation in the National
Intergovernmental Purchasing Alliance to purchase janitorial supplies for
City Facilities in the not-to-exceed amount of $65,000 for Fiscal Year
2024/25.
Requested by: Public Works Department
5.20 SEVENTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH EXTERIOR PRODUCTS CORPORATION FOR EXTERIOR
DECOR & LIGHTING MAINTENANCE THROUGH JUNE 30, 2025.
Recommended Action:
Approve, and authorize the City Manager to sign, the Seventh Amendment
to the Maintenance Services Agreement with Exterior Products
Corporation through June 30, 2025.
Requested by: Public Works Department
JUNE 18, 2024 PAGE 8
5.21 MAINTENANCE SERVICES AGREEMENT WITH ULTIMATE
MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES
THROUGH JUNE 30, 2029, WITH THE OPTION TO EXTEND FOR
THREE ADDITIONAL ONE-YEAR TERMS.
Recommended Action:
Approve and authorize the City Manager to sign the Maintenance Services
Agreement with Ultimate Maintenance Services, Inc. for Janitorial services
at City facilities.
Requested by: Public Works Department
5.22 MAINTENANCE SERVICES AGREEMENT WITH WEST COAST
ARBORISTS, INC. TO PROVIDE TREE CARE AND MAINTENANCE
SERVICES THROUGH JUNE 30, 2029.
Recommended Action:
A. Adopt Resolution No. 2024-27 approving cooperative purchasing for
the Maintenance Services Agreement with West Coast Arborists, Inc.
for Tree Care and Maintenance Services; and
B. Approve, and authorize the City Manager to sign, the Maintenance
Services Agreement with West Coast Arborists, Inc. for Tree Care and
Maintenance Services in the annual not-to-exceed amount of
$443,300.
Requested by: City Attorney
5.23 PURCHASE OF NEW SITE FURNISHINGS FROM OUTDOOR
CREATIONS INC. FOR SYCAMORE CANYON PARK.
Recommended Action:
Approve, and authorize the City Manager to sign, the Purchase Order with
Outdoor Creations Inc. for the purchase of new site furnishings at
Sycamore Canyon Park in the not-to-exceed amount of$98,632.13.
Requested by: Public Works Department
6. PUBLIC HEARINGS:
6.1 DEVELOPMENT CODE AMENDMENT TO IMPLEMENT HOUSING
PROGRAMS CONTAINED IN THE CERTIFIED 2021-2029 HOUSING
ELEMENT AND TO CONFORM WITH STATE LAW (PL 2022-59).
Recommended Action:
A. Determine that the proposed Development Code Amendment is
categorically and statutorily exempt from the California Environmental
Quality Act ("CEQA"); and
JUNE 18, 2024 PAGE 9
B. Introduce first reading by title only, waive full reading of the Ordinance,
open the Public Hearing to receive public testimony, schedule the
second reading and adoption at the next regularly scheduled City
Council meeting:
"Ordinance No. 03 (2024): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA,
AMENDING VARIOUS PROVISIONS OF TITLE 22
(DEVELOPMENT CODE) OF THE DIAMOND BAR CITY CODE TO
IMPLEMENT HOUSING PROGRAMS CONTAINED IN THE CITY'S
CERTIFIED 2021-2029 HOUSING ELEMENT, TO CONFORM TO
CHANGES IN NEW STATE HOUSING LAWS AND CITY
POLICIES, AND TO MAKE TYPOGRAPHICAL CORRECTIONS
AND CLARIFICATIONS."
Requested by: Community Development Department
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT: