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HomeMy WebLinkAboutVEI TECH PROPOSALTable of Contents Technical Proposal Cover Letter ..........1 Introduction / Approach Firm Profile .........2 Project Team Organization Chart ........4 Resumes .........5 Staff Availability ........8 Experience ..........9 Project Overview .........11 Approach .........11 Project Schedule .........14 Cost Proposal .......Separate Envelope Agreement .......15 Page 1 of 15 City of Diamond Bar Hal Ghafari, PE Public Works Manager / Assistant City Engineer 21810 Copley Dr Diamond Bar, CA 91765 Subject: RFP for Diamond Bar Boulevard Damage Repair at Mapache Drive Dear Mr. Ghafari and members of the selection panel, It is the desire of the City of Diamond Bar to employ a highly qualified consulting firm that can complete the required Diamond Bar Blvd Street Improvements as outlined in the RFP in an effective manner. There are numerous firms that have the necessary qualifications to perform the tasks, however not many of them have the lower overhead to generate a better cost savings and man-hour efficiency for the City. Combining qualified expertise along with a small company size, focused attention and low overhead is rare to achieve in the industry.We present to you Valued Engineering, Inc. (VEI) as this exact type of company. In response to the RFP, Valued Engineering, Inc. has developed a team with proven experience to successfully deliver professional design services for the City of Diamond Bar. Having worked on numerous public works improvement projects for nearby agencies, the VEI team holds a unique skillset that can provide “Value” to the City of Diamond Bar. The VEI team has the local agency knowledge as well as the management, technical and quality control capabilities to deliver the design services. In addition, VEI is a Small Business Enterprises (SBE), so the City of Diamond Bar will make a fiscally responsible decision by selecting this team. The VEI team will be led by Project Manager Jeff Meiter, RCE, LS, who has over 25 years of experience working in the public works and private development fields. Jeff has valuable experience with numerous cities, as he has worked directly with agency staff for virtually his entire career, so he will be able to effectively communicate and has the knowledge to lead the team. As an added benefit, he has large corporation experience and learned organizational skills combined with a small company mentality to achieve effective project delivery. Joining the VEI team will be subconsultant Wilson Associates North, which will be utilized for Field Survey. A statement of qualifications for our team follows, as well as a Fee Proposal uploaded in a separate document. Please feel free to reach me at (909) 982-4601 or email me at ‘jeff@valued-eng.com’ if you have any questions or require additional information regarding this proposal. We ask you to select us and look forward to the opportunity to assist the City on this and future projects. All information submitted within this proposal is true and correct. We appreciate the opportunity to propose to the City of Diamond Bar. This proposal is valid for 90 calendar days Sincerely, Jeff Meiter, LS, RCE, - President, Valued Engineering, Inc. California Business Entity No. C3706081, DGS #1731731 1529 W. 13th St. Unit G, Upland, CA 91786 Telephone: (909) 982-4601 Page 2 of 15 Firm Profile Valued Engineering, Inc.is a company born out of over 80 years of combined experience from large, multi-national firms. Founded in 2014 as a California corporation and a State Certified Small Business Enterprise (SBE), VEI strives to provide our clients with the high-quality designs of a large corporation, while responding to requests with the nimbleness and dexterity of a small organization. Our local, efficient office houses eight full-service professionals with our core belief to instill the “Valued Engineering” mentality for every job and every client. We want our clients to understand that VEI will continuously strive for more efficient and cost-effective designs for each project that we work on, while communicating effectively so our clients are constantly aware of the project status. As our company mission statement says, VEI looks to “provide value to every client and every job through integrity, professionalism, and experience.” VEI and its officers have never filed for bankruptcy. VEI is a financially strong company with its current workload of contracts being processed. These current contracts will not conflict with the processing of the proposed project. With the nimbleness of a small company and the organizational understanding of a large corporation, VEI has the knowledge to complete the proposed assigned tasks and the ability to respond to challenges that arise. VEI is also a fiscally responsible company, which directs its resources into the growth and promotion of the company, both from a training and a resource standpoint. VEI officers hold a set of ethical values in how they run their company and will continue to embrace these values for this project. VEI will not discriminate against any employee or applicant for employment based upon race, color, religion, sex, or national origin. VEI is not disbarred, suspended or otherwise declared ineligible to contract with federal, state or local public agencies. VEI has not failed to enter into a contract or PSA after they were selected by an agency, nor have they been terminated from a contract. VEI has never been involved in any litigation, arbitration or mediation for a past contract. What differentiates our firm from all others boils down to two items. (1) VEI has a lower overhead than most traditional Civil Engineering firms, which means that the hourly rates will be lower and therefor the City will be provided with additional man-hour efficiency and (2) VEI will leverage our small business mentality and dexterity along with the large company organizational skill to provide the City with the best of both worlds. Overall, VEI will be the firm to select and we will continue to highlight the reasons why further into this proposal. Jeff D. Meiter, RCE, LS, with over 25 years of experience in both the Civil Engineering as well as the surveying world, has worked for small and large corporations and has experience in all facets of public works and land development. He will lead the project and be the main point of contact for all communication with the City and the project team. Rounding out the VEI staff is Kent Walton, who has over 15 years of experience in public works development projects, Matthew Addington, RCE, LS who has Company information: Legal Name: Valued Engineering, Inc. Legal Address: 1529 W. 13th Street, Unit G Upland, CA 91786 Business Type: Corporation Representative: Jefferey D. Meiter, President Contact Phone: (909) 982-4601 Contact Email: jeff@valued-eng.com California Business License #: C3706081 California Small Business #: 1791371 Page 3 of 15 reviewed public works infrastructure for 20 years, and Joshua Hernandez, who has been designing / drafting public works style plans for over 15 years. In addition to the in-house VEI design and management staff,Wilson Associates North will be utilized for field surveying on the project. Marc Wilson, Wilson Associates North, have been working with VEI since its inception and is a partner in several public works project, so there is a seamless interaction between the companies. These companies will think and act as one and will provide a comprehensive unit for the City to complete the required scope of work. Wilson Associates North (field survey) was founded with a commitment to provide quality surveying services in a cost-effective manner. As a small business, it allows us to respond to client needs in a more expedited manner. It also promotes direct communication between parties, which is essential for the completion of any project. With over 30 years of experience in the surveying field, we have experience in all facets of design and construction surveys. Wilson Associates North comes from a background working for both small companies and corporations, which allows a broad view of the industry. Wilson Associates North Marc Wilson, LS PO Box 294362, Phelan, CA 92329 (760) 985-7756 Page 4 of 15 Project Team The org chart below (Exhibit ‘A’) identifies communicative, functional, and reporting relationships for our proposed team, including our one subconsultant. The VEI team is organized with all staff reporting to Project Manager, Jeff Meiter. VEI conducted a thorough analysis of the project and has determined we have more than adequate staff available to meet the resource requirements. Every individual listed is a key staff member and has provided a commitment to perform their duties on this project. Our team is a one-stop shop for any challenges that may arise. Our team does not anticipate the need for additional support from subconsultants outside of the entities listed below. No individual will be removed from the organization chart without prior approval from the City. The VEI team firmly believes in a two-down approach to communication when it comes to project communication. Two individuals will always be on every email, so as to allow for continuous communication, should one person be unavailable for a short period of time. For this project,Jeff Meiter will be the main point of communication as project manager.Kent Walton, who is assigned as the project survey coordinator (for calculations), will be the second point of communication. Principle Contacts: Jeff Meiter – VEI Phone: (909) 982-4601 Email: jeff@valued-eng.com Kent Walton - VEI Phone: (909) 982-4601 Email: kent@valued-eng.com Exhibit ‘A’ Organizational Chart Page 5 of 15 Jeff Meiter, RCE, LS Project Manager Jeff Meiter has worked directly for various City agencies as a project manager and has a diverse background in public works engineering, including project management and project engineer experience. He has worked on all manner of commercial, institutional, residential and industrial development projects as well as public works and transportation projects. He has prepared and coordinated all necessary construction documents for complete development of proposed sites through various agencies, including federal, state and local governments. Jeff has a broad knowledge of civil and land surveying knowledge that can be utilized to increase the efficiency of a project’s execution. Project Highlights •Linda Way, Upland, California: Project Manager, responsible for coordination of surveying, utility relocation and design of a 400’ long local street cul-de-sac replacement with new curb, gutter, and sidewalk and waterline. •Greenspot Road, Highland, California: Project Manager, responsible for management, preparation and coordination of 5,500 linear feet of a six-lane highway including medians and intersections from State Route 210 Freeway to Boulder Avenue. This project includes 8,000 linear feet of storm drain and a connection to City Creek, coordination with various agencies including utilities companies, and California Department of Transportation (Caltrans) for revision of the northbound off-ramp traffic signal intersection. •Andrew Jackson Elementary School Pedestrian Improvements, Indio, California: Project Manager, responsible for management, preparation and coordination of 35,000 linear feet of street and sidewalk along the interior street surrounding Andrew Jackson Elementary School, including demolition plans and utility coordination with the various agencies. GAD files were prepared and processed for coordination with Caltrans. •Alder Elementary Safe Routes to Schools, Fontana, California: as project manager, responsible for management, preparation and coordination of approximately one mile of sidewalk retrofit and ADA ramp construction, including coordination with numerous residential properties for improvements and right-of-way requirements. •Mt. View Avenue Improvement, San Bernardino and Redlands, California: Project manager, responsible for preparation and coordination of a four-lane street improvement and sidewalk along Mt. View Avenue within the City of San Bernardino and Redlands. Relevant Experience Extensive, current experience processing public works on-call project Licened land surveyor and Registered Civil Engineer Infrastructure design expert Diverse management experience Professional Details Years of Experience: 26 Education: BS, Civil Engineering, Cal State Polytechnic Univ Pomona, 1998 Professional Registrations: RCE #64696, 2003 LS #8217, 2006 References City of Upland Bob Critchfield Senior Engineer (909) 291-2946 bcritchfield@ci.upland.ca.us City of Highland Carlos Zamano City Engineer (909) 864-8732 czamano@cityofhighland.org Page 6 of 15 Kent Walton,EIT Senior Design Kent Walton has a broad resume of engineering experience as a lead designer and has a diverse background in public works engineering, land development, utility design and surveying. Project engineer experience includes public works projects with various agencies, commercial, institutional, residential and industrial development projects. He has prepared and coordinated all necessary construction documents through various agencies, including federal, state and local governments. Kent has a 10-year history working directly with the City agencies, processing numerous private and public developments, so he is very familiar with the practices. Project Highlights •Alder Middle School Pedestrian Improvement, Fontana, California: Project engineer, responsible for preparation and coordination of 10,000 linear feet of street and sidewalk along Alder Avenue, Miller Avenue and Laurel Avenue near Alder Middle School, including demolition plans and utility coordination with the various agencies. Legal descriptions were prepared for R/W takes on multiple parcels for rights acquisition. •Andrew Jackson Elementary School Pedestrian Improvement, Indio, California: Project engineer, responsible for preparation and coordination of 35,000 linear feet of street and sidewalk along the interior street surrounding Andrew Jackson Elementary School, including demolition plans and utility coordination with the various agencies. GAD files were prepared and processed with Caltrans. •Greenspot Road, Highland, California: Project manager, responsible for preparation and coordination of a six-lane highway including traffic signals, landscaped medians/parkways and intersections from State Route 210 Freeway to Boulder Avenue. This project includes an 84” storm drain and a connection to City Creek, coordination with various agencies including EVWD, SBCFCD, USF&G, ACOE, and Caltrans. •Linda Way Street Improvement, Upland, California: Project engineer, responsible for preparation and coordination of a cul-de-sac street improvement and sidewalk project along Linda Way within the City of Upland, including demolition plans and utility coordination with various agencies. •Mt. View Avenue Improvement, San Bernardino and Redlands, California: Project engineer, responsible for preparation and coordination of a four-lane street improvement and sidewalk along Mt. View Avenue within the City of San Bernardino and Redlands, including demolition plans and utility coordination with various agencies. Relevant Experience Extensive, current experience preparing public works projects Worked for public agency Infrastructure design expert Professional Details Years of Experience: 15 Education: BS, Civil Engineering, BYU 2016 Professional Registrations: EIT #158946 References: City of Highland Carlos Zamano City Engineer (909) 864-8732 x254 czamano@cityofhighland.org City of Fontana Jeff Kim CIP Manager (909) 350-6724 jkim@fontana.org Page 7 of 15 Matthew Addington,RCE, LS QA/QC Matthew Addington has a vast amount of engineering experience as a lead designer and has a diverse background in public works engineering, land development, utility design and surveying. Project engineer experience includes public works projects with various agencies, commercial, institutional, residential and industrial development projects. He has prepared and coordinated all necessary construction documents through various agencies, including federal, state and local governments. Project Highlights City of Rancho Cucamonga, California: Associate engineer - responsible for managing and review of public works and land development projects that were submitted to the City. Projects would vary in size and complexity and would include both private developments as well as public works items. Plans and maps would be reviewed for adherence to local, state and federal codes. On-call Plan Checking, San Bernardino, California:Project reviewer - responsible for processing and technical plan checking for all grading plans, public street and utility improvement plans as well as parcel maps, tract maps, legal descriptions and technical reports. Marc Wilson, LS Surveyor Marc performs/oversees all surveying for projects undertaken by Wilson Associates North, directs all survey activities and prepares daily field reports. He performs analytical calculations as needed and maintains communication with the project engineer. In his 30-year surveying career, Marc has performed design, construction, cadastral, boundary, topographic and control surveys, and office calculations not only for transportation projects to Caltrans’ standards, but for all types of infrastructure facilities, including airports, educational institutions, and commercial development. Project Highlights Upland Alleys, Upland, California: Project Surveyor – responsible for surveying and ROW collection for 11 alleys within the City limits for design replacement. Industrial Warehouse Project, Perris, California: Project Surveyor – responsible for survey of a site for a 100,000 SF warehouse development in the City of Perris. Greenspot Road Street Improvement Project, Highland, California: Project Surveyor – responsible for design survey of 5,500 linear feet of a six-lane highway, including boundary and topographic survey. Relevant Experience Diverse experience for transportation projects Professional Details Years of Experience: 30 Education: California Polytechnic University, Pomona, 1984 Professional Registration: LS #8111, 2006 Relevant Experience Extensive, current experience preparing Land development projects Land Survey and Engineering Reviewer Professional Details Years of Experience: 32 Education: BS, Civil Engineering, Cal State Polytechnic Univ Pomona, Professional Registrations: RCE #43770 LS #7649 References: City of Rancho Cucamonga Jason Welday City Engineer (909) 477-2740 x4011 Jason.welday@cityofRC.us Page 8 of 15 Staff Member % Available % Utilized Jeff Meiter, Project Manager 65 35 Kent Walton, Lead Engineer 80 20 Matthew Addington QA/QC 90 10 Marc Wilson, Surveyor 75 25 Joshua Hernandez, CAD 90 10 Ricky Arias, CAD 90 10 Rachel Meiter, CAD 90 10 Kim Gonzalez, Administration 95 5 Staff Availability The following chart below (Exhibit ‘B’) identifies the availability of staff for the VEI team. VEI will commit to the City of Diamond Bar that the staff below will be available to the extent proposed for the duration of the Project acknowledging that no person designated as “key” to the project will be removed or replaced without prior written consent from the City. Exhibit ‘B’ Staff Availability Page 9 of 15 Experience Linda Way Street Improvement Project City of Upland Client: City of Upland Contact: Bob Critchfield, Senior Engineer Phone: (909) 291-2946 Email: bcritchfield@ci.upland.ca.us RELEVANCE Local street project Intricate property frontage design Design survey Constructed 2019 The Linda Way Street Improvement project is a 500-foot long cul-de-sac local street replacement project in the City of Upland. The project includes full design surveying of the street, including 25-foot cross-sections and utility locations. VEI staff provided final design for street improvements, waterline replacement and new LS-3 street light system. This project was completed in accordance with the Standard Specifications for Public Works Construction and City of Upland requirements. Greenspot Road Street Improvement Project City of Highland Client: City of Highland Contact: Carlos Zamano, Public Works Director Phone: (909) 864-8732 Email: czamano@cityofhighland.org RELEVANCE Intricate utility design Comprehensive street design Caltrans / Flood Control agency coordination Constructed 2008 The $11 million Greenspot Road project is an east/west, one-mile segment between the State Route 210 freeway and Boulder Avenue in the City of Highland. The project includes widening the route from an existing four-lane road to a six-lane arterial with median and traffic signal improvements. VEI staff provided final design for roadway widening, sewer and water, storm drain, signage and striping, traffic signal design and modification, traffic control, utility coordination, design surveys and right-of-way engineering. This project included intricate coordination with four agencies — the City of Highland, County of San Bernardino, Caltrans and the East Valley Water District. This project was completed in accordance with the Standard Specifications for Public Works Construction and City of Highland requirements. Page 10 of 15 Andrew Jackson Elementary School Pedestrian Improvements City of Indio Client: City of Indio Contact: Tim Wassil, Public Works Director Phone: (760) 391-4017 Email: twassil@indio.org RELEVANCE Local sidewalk / SRTS project Augmented sidewalk design for R/W Constructed 2018 The Andrew Jackson Elementary School Pedestrian Improvement project is a 35,000-foot long local street and sidewalk installation project in the City of Indio. The project includes topographic design surveying of the street, focusing upon the parkway area to allow for design and installation of an ADA compliant sidewalk and drive approach including 25-foot cross-sections and utility locations. VEI staff provided final design for street improvements as well as GAD files, environmental coordination, and community outreach. This project was completed in accordance with the Standard Specifications for Public Works Construction, FHWA guidelines and City of Indio requirements. References The relationship VEI staff has with local utility agencies and cities is well documented and established. We believe that repeat clients are the best testimony to display and prove our capabilities. The following list of individuals know the type of work that VEI produces and can speak to our local experience on recent, relevant work. Please feel free to contact them to inquire of our past work history. 1. Linda Way, Upland City of Upland, Bob Critchfield, Principle Engineer - (909) 291-2946 The project includes full design surveying of the street, including 25-foot cross-sections and utility locations. 2. Andrew Jackson Elementary School, Indio City of Indio, Tim Wassil, Public Works Director – (760) 391-4018 The project includes topographic design surveying of the street, focusing upon the parkway area to allow for design and installation of an ADA compliant sidewalk and drive approach including 25-foot cross-sections and utility locations 3. Alder Safe Routes to Schools, Fontana City of Fontana, Jeffrey Kim, Engineering Manager - (909) 350-6724 The project includes full design surveying of the street, including 25’ cross-sections and utility locations. Page 11 of 15 Project Overview The City of Diamond Bar is looking to hire a consultant to manage, design and implement pavement rehab project on Diamond Bar Boulevard along the northwest side of the street between Cold Spring Lane and Crooked Creek Drive at Mapache Drive. The existing street shows visible damage to the pavement, curb, gutter and sidewalk, which appear to be related to geotechnical conditions and groundwater drainage that will need to be identified and addressed in the design. With recommendations from the provided geotechnical report, plans will be prepared including a pile supported foundation for the replacement screen/retaining wall as well as the removed and reinstalled sidewalk to counteract. With the understanding that the wall is the termination of the public right-of-way, there will need to be coordination with the property owner of 8285-022-017 for any temporary access necessary for design and/or future construction efforts. Approach to Scope of Work Valued Engineering, Inc. has a successful track record of completing street improvement style projects for various City and agency jurisdictions, with all manner of conditions, from drainage challenges, to tree root problems. We understand the entire processes necessary to expedite and successfully process the project to completion of a complete PS&E package and bid issuance. VEI will provide regular proactive meetings with the City to accelerate the review/approval process and will follow up continually until project completion. Additionally, VEI has decades of experience preparing public improvements and will apply recent, relevant experience to keep the necessary plan checks to a minimum. With our understanding of the project, the following is a list of scope items that will be required for the project execution. These items are taken from the RFP, but further defined and described for clarity. Project Commencement The commencement phase of the project focuses on the primary building blocks necessary to adequately complete the design project. Having a solid foundation of points and surface features allows for conflicts to be detected and accurate grades to be design and constructed in the field. Having a clear understanding of the City’s expectations and being able to layout a project schedule with milestones is important to the project execution. Included in this phase will be the property lines and survey control, which will be based upon field monumentation and record drawings, as well as the acquisition of all existing utilities. This is a critical phase to the project as the ultimate design is only as good as the background information it is calculated against. The following tasks will be completed in this section: 1.1 Kick-off Meeting with City Staff / Project Start-up / Sirte Visits / Monthly meetings:VEI will communicate with City staff via a sit-down meeting to finalize understanding and proposed direction of the project. We will listen to outstanding concerns from the City and formulate a gameplan on how to mitigate those items. We will establish a communication protocol and introduce all of the key staff so the City is familiar. VEI will prepare an updated project schedule, based upon the findings of the meeting. We will provide regular communication updates (either via zoom conference call or in person) with project status and items needed from the City. VEI will attend site visits in pre-construction conditions for coordination. Deliverable: Meeting notes, schedule, quality control plan, communication plan, project status Page 12 of 15 1.2 Boundary Control and Design Topographic Survey: VEI will perform 20-scale design topographic survey with 1’ contours at regular cross-sections (25 foot spacing) of Diamond Bar Boulevard in the vicinity of the project area including the overall drainage patterns. The National Map Accuracy Standards will be adhered to for horizontal and vertical accuracy. Local City/County benchmarks will be utilized for vertical datum with an assumed horizontal basis of bearing will be utilized from a recorded map and corroborating field monumentation. Right-of-way’s will be calculated from record information and centerline monuments. This task will be coordinated in concert with the composite utility plan for a more comprehensive background. Deliverable: Design topographic survey surface for elevation detail in “dwg” format, including survey control and right-of-way information. Deliverable: Hardcopy (and “pdf”) of topographic survey map 1.3 Utility Notifications / Coordination:VEI will prepare utility notifications for all dry and wet utilities (City of Diamond Bar, Walnut Valley Water District, Southern California Edison, Frontier, Spectrum, Gas Company, etc.) that could possibly be impacted by the improvement project and coordinate with any requirements for relocations in the field (none are expected). Upon receipt of all utility files, VEI will augment the design topographic survey file with additional utility information for a more comprehensive background file. Coordination will be made to receive no- cost as-built plans, as the requests will be placed on City letterhead. Determination of utility appurtenance that requires relocation. Maintain regular communication for preparation/receipt of utility relocation plans by each agency. Deliverable: Utility coordination spreadsheet with notification entities and status report. Deliverable: Composite utility plan depicting topographic survey, right-of-way lines, and utility locations for the project limits. The plan will be delivered to the City within 30 days of NTP. Deliverable: Utility relocation plan for any affected utilities. Construction Documents The design portion of the project focuses on the preparation of the final construction documents that will be used in the bidding process for construction. The tasks in this phase pertain to the detailing of all documents necessary for a complete construction set. These items are necessary to enable the City to have an accurate and properly constructed project. The following tasks will be completed in this section: 2.1 Demolition Plan:Prepare demolition plan sheets to detail the removal of AC pavement, utilities, sidewalks, and any other miscellaneous items within the project limits. Deliverable: Full-size copies of 60%, 90% and 100% plans for construction 2.2 Street Improvement Plan:Prepare street and signing/striping improvement plans for curb/gutter, sidewalk and wall improvements to include the layout and horizontal control within the project limits. City standards will be utilized for design and all plans will be prepared at 20-scale on a City designated title block. Cross sections will be provided for contractor assistance. Erosion Control plans will be provided. The plans will be designed to the requirements of the City of Diamond Bar and will be under the direction and supervision of a registered Civil Engineer and will be signed. Deliverable: Full-size copies of 60%, 90% and 100% plans for construction Deliverable: Hardcopy of approved street / utility improvement plan Page 13 of 15 2.3 Wall /Pile Foundation Plan:Prepare screen/retaining wall plan and supporting calculations for a pile supported condition with a grade beam to anchor the wall in place. Should additional geotechnical work be required, as determined during the site visits and project coordination, coordinate with the City of Diamond Bar for additional services and testing. Deliverable: Full-size copies of 60%, 90% and 100% plans and calculations for construction 2.4 Specifications: Prepare standard specifications and special provisions, including bid items, which interface with current Green Book Standard Specifications and the City Bid Package sample. Deliverable:Specifications at 90% and 100% submittal for construction Deliverable:“Doc” format electronic file of approved specifications 2.5 Cost Estimates:Prepare updated Engineer’s Opinion of Probable Costs for the City’s budgeting purposes, utilizing the most current construction costs available. Deliverable: Estimate at 90% and 100% engineer’s cost estimate for construction 2.6 Bid Assistance / Request for Information (RFI) / Submittal Responses: Prepare bid package and necessary Addendums prior to issuance of bid. Coordinate with City staff for Bid issuance. During construction, coordinate with the City and designated construction management firm to respond to all RFIs/submittals throughout the construction process in a timely manner. Each RFI/submittal will be logged when it is received, answered, and logged out when it was returned to the contractor. Deliverable: Coordinate with City for Bid Issuance of the PPS&E package Deliverable:RFI/submittal log in “xls” format Deliverable:RFI/submittal response via email 2.7 Record Drawings: Prepare a set of as-built plans after construction is complete, using the redline markups provided by the contractor as a basis for the changes. No field surveying will be performed in the preparation of the as-built plans. Deliverable:Mylar of as-built street / pedestrian improvement plans Deliverable:“Pdf” electronic file of as-built street / pedestrian improvement plans Scope of Work (Excluded) The following items are specifically excluded from the proposed scope of work, however, they are often required in the ultimate development process. These items can be provided with additional costs, at the direction of the City. Prepare environmental documentation for CEQA approval Prepare WQMP (linear format) Right of way engineering (legal and plat preparation for easement or TCE) Prepare SWPPP (could be prepared by the contractor) Perform construction staking Page 14 of 15 Project Schedule Below is a proposed schedule (Exhibit ‘C’) to meet the dates as listed in the RFP based upon the bid date of May 15, 2025. The blue lines are portions being accomplished by the design team and the red lines detail the City review and plan check. The design effort will allow for the bid documents to be prepared within 110 days. Built into the schedule is some flexible time that can potentially be accelerated to expedite the schedule as necessary. The VEI team is committed to work with the City of Diamond Bar to provide a quality project with an efficient project schedule. Exhibit ‘C’ Schedule Page 15 of 15 Fee Schedule As requested in the RFP we have uploaded a separate document on Planet Bids which includes our Fee Proposal. Agreement All terms and conditions in the proposed professional services agreement are acceptable and we have no exceptions.