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HomeMy WebLinkAboutLPA Design Studios_Diamond Bar Civic Center Sustainability Study_Proposal_05.15.25REQUEST FOR PROPOSALS (RFP) DIAMOND BAR CIVIC CENTER SUSTAINABILITY STUDY MAY 15, 2025 3 COVER LETTER The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study May 15, 2025 CITY OF DIAMOND BAR Public Works Department Attn: Nicholas Delgado, Management Analyst P. 909.839.7088 | E. NDelgado@DiamondBarCA.gov RE: RFP FOR DIAMOND BAR CIVIC CENTER SUSTAINABILITY STUDY LPA Reference Number B33071 Dear Nicholas Delgado and Members of the Selection Committee, At LPA Design Studios, we are deeply committed to designing civic infrastructure that supports public service, enhances community well-being, and performs for decades to come. We are passionate about respecting the environment through a deep understanding of responsible sustainable design and the relationship of the environment to the user. LPA was recently named the National AIA’s 2025 Firm of the Year, in recognition of our long history of design excellence, the impact on the profession of our collaborative culture and our nation-leading work on sustainability. While this is a time for celebration, it is also a time to understand the importance of setting a positive example to the rest of our community. We do this through thoughtful design solutions which address the nature of the planet and the health and wellbeing of its inhabitants. We bring a uniquely integrated team of architects, engineers, and specialists who are passionate about delivering efficient, high- performing civic and cultural facilities. Our approach is grounded in thoughtful planning, operational insight, and a commitment to collaboration. For this project, we will draw on our deep bench of civic design expertise, including our previous work with the City of Diamond Bar which included the renovation of your City Hall and Library. Listed below are the features that distinguish our firm as the best partner for your exciting project: • Deep Knowledge of Diamond Bar. LPA is proud to have worked on the Diamond Bar City Hall and Library and we welcome the opportunity to build on that experience. We understand the climate conditions, operational requirements, and cultural identity that shape civic projects in this region. • Fully Dedicated Civic Practice. LPA’s Civic and Cultural Practice is 100% dedicated to serving the public sector. This specialized team brings deep expertise in designing for cities and counties, with a proven ability to navigate the unique operational, regulatory, and community-centered challenges these projects present. We have successfully completed over 275 public sector facilities - your team will include strategic thinkers and creative problem-solvers who understand what it takes to deliver durable, responsive, and impactful civic infrastructure. • A Better Process, with Better Results. As an integrated design firm, LPA brings architects, engineers, interior designers, landscape architects, and planners together under one roof. This multidisciplinary approach ensures that every aspect of the design is informed by real-time collaboration and expertise across disciplines—increasing efficiency and delivering better value. The result is more cost- effective, resilient, and healthy spaces. Our projects consistently exceed energy and sustainability benchmarks, address clean, healthy design, and support long-term operational performance needs while reducing lifecycle costs. We are excited for the opportunity to bring our passion, expertise, and proven civic design process to. We believe the best civic projects come from strong partnerships, shared goals, and a deep respect for the people they serve. LPA is ready to collaborate with the City of Diamond Bar to create a Civic Center Sustainability Study that reflects your priorities and serves the community for years to come. Sincerely, Erik Ring PE, LEED FELLOW Director of Engineering, MEP Engineer E. ERing@LPADesignStudios.com | P. 949.701.4198 5301 California Avenue. Suite 100. Irvine, CA 92617 P. 949.261.1001 | www.LPADesignStudios.com James T. Wirick AIA, LEED AP Principal in Charge, Managing Director E. JWirick@LPADesignStudios.com | P. 949.701.4144 We don’t do this alone. Thank you for helping us build better communities for a more sustainable future. TABLE OF CONTENTS 1 PROJECT TEAM 07 2 FIRM'S EXPERIENCE/REFERENCES 15 3 PROJECT UNDERSTANDING 27 4 SCHEDULE 33 5 FEE PROPOSAL 37 6 AGREEMENT 41 PROJECT TEAM1 NET-ZERO ENERGY RANCHO CUCAMONGA FIRE STATION NO. 178 7 1 / PROJECT TEAM The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study Q. Please provide an organizational chart indicating principles and key project team members. Also, provide resumes of the key personnel involved with this contract including personnel from sub-consultants (if any). Identify the experience of the personnel assigned and briefly outline the responsibilities of each member. If any changes in personnel occur during the contract period, the consultant shall notify the City and furnish the same required information. LPA PROJECT TEAM LEADERSHIP Jim Wirick, Principal-in-Charge and Managing Director, will guide the process and maintain senior managerial communications with the City of Diamond Bar. He will be actively involved on a day-to-day basis with the Project Manager to ensure schedules are being met, budgets tracked, and adequate resources are assigned to uphold LPA’s quality standards. Erik Ring, Director of Engineering and Systems Team Manager, will provide direct leadership to the project team and serve as the primary point of contact for the City, overseeing coordination, milestone delivery, and daily execution across all disciplines. WORKLOAD AND AVAILABILITY LPA’s firm-wide staff of over 500 integrated design specialists provides a deep bench of professional capacity. Our firm is organized into multiple, flexible teams, each led by a principal and a project manager from project inception to post-occupancy to provide clients with the assurance that all projects, large or small, receive the attention and expertise they deserve. LPA developed this organization to offer our clients the concept of “Large Firm Resources – Small Firm Service.” Based on our current workload projections, we have the capacity to fully support service engagement with the City of Diamond Bar. INTEGRATED DESIGN SERVICES The foundation of LPA’s reputation as a talented professional design firm is service. Our success is based on our ability to meet the needs of the client in terms of timeline and budget. We pride ourselves on our capacity to listen to the client’s wishes and communicate on every step of the design process. We develop our client’s vision into a design that complements the building’s surrounding environment and program functions. 1 | PROJECT TEAM CITY OF DIAMOND BAR PROJECT LEADERSHIP DESIGN TEAM James T. Wirick AIA, LEED AP Principal in Charge, Managing Director Erik Ring PE, LEED FELLOW Director of Engineering, MEP Engineer Aldo Bacuzzi PE, LEED AP Director of Electrical Engineering Maureen McShane PE Electrical Project Engineer Apporva Pradhan LEED AP BD+C Building Performance Specialist Kristy Nelson PE, LEED AP Lead Mechanical Engineer LPA takes an integrated and informed approach to design—one that leverages the collective insights of our multidisciplinary team to spark innovation and maximize value. It’s a better process, with better results. 8 9 1 / PROJECT TEAM The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 1 / PROJECT TEAM The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study CAREER SUMMARY 1978: Started in industry 1981: Started at LPA AFFILIATIONS AIA Orange County U.S. Green Building Council With more than 40 years of architectural experience, credibility and expertise in civic projects, Jim Wirick uses his programming, planning and leadership skills to advance innovative concepts that support client goals. Jim’s experience has included projects such as city halls, libraries, police and fire stations, recreation facilities and religious facilities. On civic projects, Jim understands the unique demands of a community-driven space and the balance of light, acoustics, aesthetics and finances to arrive at a solution that intersects the desires and fiscal constraints. His experience allows him to mentor the evolution of a project from concept planning to completion while maintaining the success of a functioning aesthetic. On a project, Jim oversees and coordinates the overall management of the city and LPA’s internal project team. He is available to coordinate contracts and key sensitive issues as well as attend community charrette workshops and public design presentations. RELEVANT EXPERIENCE City of Diamond Bar City Hall and Library City of Laguna Niguel City Hall City of Brentwood City Hall and Council Chambers Community Center Brentwood Library City of West Hollywood City Hall Renovation Aquatics and Recreation Center City of Long Beach Cesar Chavez Community Center Fleet Maintenance Facility Michelle Obama Library City of Chino Hills Government Center City Hall Chino Hills Library Chino Hills Sheriff’s Facility Chino Hills Fire Department EDUCATION Bachelor & Master of Architecture Cal Poly San Luis Obispo LICENSE # 15598, CA PRINCIPAL IN CHARGE | MANAGING DIRECTOR Jim Wirick AIA, LEED AP CAREER SUMMARY 1996: Started in industry 2007: Started at LPA AFFILIATIONS U.S. Green Building Council As Director of Engineering, Erik Ring provides overall leadership for the LPA’s multi- disciplinary engineering efforts including structural, sites, and systems design focused teams. The engineering teams at LPA works to enhance our approach of an informed design process using integrated teams. Erik provides technical and design leadership for integrating appropriate, cost- effective and high-performance engineering solutions for LPA projects. His focus is on integrating sustainable design strategies within LPA projects through understanding every projects’ goals, opportunities, and constraints. Erik’s professional experience includes engineering, research, commissioning and building energy analysis for over 50 LEED and green building projects. Erik specializes in designing high-performance HVAC systems and energy-efficient buildings. He applies passive strategies, load reduction, proven technologies and sound engineering to optimize energy performance and indoor environmental quality, while minimizing capital, energy, and maintenance costs for LPA clients. RELEVANT EXPERIENCE City of Diamond Bar City Hall and Library City of West Hollywood Energy Audit City Hall Renovation Aquatics and Recreation Center City of Laguna Niguel City Hall City of Rancho Cucamonga Fire Station No. 178 County of Napa Facilities Master Plan Implementation City of Salinas Police Services Headquarters City of Rialto Police Department County of San Bernardino Valley Communications Center EDUCATION Master of Architecture, UC Berkeley Bachelor of Engineering, Harvey Mudd LICENSE # PE No. 31731, CA DIRECTOR OF ENGINEERING | MEP ENGINEER Erik Ring PE, LEED FELLOW 10 11 1 / PROJECT TEAM The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 1 / PROJECT TEAM The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study LEAD MECHANICAL ENGINEER BUILDING PERFORMANCE SPECIALIST Kristy Nelson PE, LEED AP Apoorva Pradhan LEED AP BD+C Kristy Nelson is a mechanical engineer and project manager dedicated to raising the bar for energy-efficient building design. Across her career, she has spearheaded numerous high-profile projects ranging from corporate complexes to civic institutions, with a keen eye for detail and a whole-building outlook that prioritizes sustainability without compromising function or comfort. At the heart of Kristy's approach lies a commitment to integrated design, working across disciplines to navigate complex challenges and deliver results. She thrives in collaboration, leveraging her expertise to align every aspect of a project with the client's vision and objectives. Her leadership fosters a culture of innovation and excellence, resulting in effective, award-winning, energy-efficient designs. Apoorva focuses on building energy performance, working with design teams to integrate sustainable design strategies into the design process. With a background in architecture and technical training, she helps bridge the gap between architects and engineers to establish goals for energy savings and occupant health and wellness and develop holistic solutions for the project. Her responsibilities include developing whole building energy analysis in early design phase to help clients make informed design decisions to lower energy consumption considering functional and spatial requirements of structures. RELEVANT EXPERIENCE RELEVANT EXPERIENCE County of Napa Facilities Master Plan Implementation County of San Bernardino Valley Communications Center City of Salinas Police Services Headquarters City of Rialto Police Department City of Moorpark Library City of Inglewood Main Library Renovation City of Rancho Cucamonga Fire Station No. 178 City of Rialto Police Department County of San Bernardino Valley Communications Center City of Moorpark Library 660 J Street Renovation CSU Dominguez Hills Health, Wellness and Recreation Center CSU San Bernardino PDC Student Services Center CAREER SUMMARY 2005: Started in industry 2015: Started at LPA CAREER SUMMARY 2013: Started in industry 2021: Started at LPA EDUCATION BASc, Mechanical Engineering The University of British Columbia EDUCATION Masters in Architectural and Building Science Technology, Arizona State University LICENSE # PE No. 41586, CA DIRECTOR OF ELECTRICAL ENGINEERING ELECTRICAL PROJECT ENGINEER Aldo Bacuzzi PE, LEED AP Maureen McShane PE Aldo is an electrical system building design expert, innovating system utilization and distribution for over 18 years. His comprehensive knowledge ensures seamless integration of systems considering cost, energy, functionality, and style. Aldo is dedicated to enhancing understanding of electrical systems in construction, having performed on-site administration and design services. Aldo's profound expertise encompasses designing safe and efficient systems across various project types in civic, developer, healthcare, and education sectors, with a deep understanding of building and site electrical systems. On many LPA projects, Maureen leads electrical design efforts and coordination with other disciplines to determine needs for equipment power, lighting and any special systems throughout the building or project scope. She prepares and oversees complete drawings for schematic design, design development and construction documents in collaboration with other team members, architects, clients and consultants. Maureen provides unique and creative electrical design solutions based on engineering judgment and informations and compares alternative schemes for electrical distribution based on cost, efficiency, space requirements and other criteria. RELEVANT EXPERIENCE RELEVANT EXPERIENCE City of West Hollywood Aquatics and Recreation Center City Hall Renovation AIDS Monument City of Downey Space Shuttle Education Building County of Orange Civic Center County of Napa Facilities Master Plan Implementation City of Inglewood Main Library Renovation City of Tracy Net-Zero Energy Multi-Generational Recreation Center City of Rancho Cucamonga Fire Station No. 178 City of Campbell Police Operations Building Orange County Fair Administration Building County of Orange Civic Center County of San Bernardino Administration Renovations City of San Pablo Police Facility City of Salinas Police Services Headquarters Los Medanos College Physical Education & Student Union Complex CAREER SUMMARY 2007: Started in industry 2018: Started at LPA CAREER SUMMARY 2019: Started in industry 2019: Started at LPA EDUCATION BS, Electrical Engineering San Francisco State University EDUCATION BS, Electrical and Computer Engineering Lafayette College LICENSE # PE No. 22215, CA LICENSE # PE No. 24888, CA FIRM'S EXPERIENCE/REFERENCES2 HIGH DESERT GOVERNMENT CENTER 15 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study Q. List three (3) public agencies where similar services are being provided. Provide the following information: agency name, project manager's name, and services provided. CIVIC + CULTURAL EXPERTISE LPA has created numerous civic projects— including city halls, government centers, libraries, community centers, museums, town centers, parks, recreational facilities, and police stations. Our expertise includes planning, programming, preliminary and final design, engineering, feasibility studies, and specialized facilities and infrastructure services. We have access to resources and experience that allow us to meet deadlines and budgets both creatively and efficiently. As leaders in sustainable design, we have the ability to lighten your project’s footprint, while creating a more cost-effective and healthier space. SUSTAINABILITY We are committed to making sustainability and building performance the foundation of every design, regardless of size, scale or budget. Over the years, we have built a model for a multidisciplinary, research-driven firm, with a collaborative culture focused on analysis and problem-solving on energy use, water use, indoor air environments, embodied carbon and improving the experience for the people who use the spaces. 2 | FIRM'S EXPERIENCE/REFERENCES 60 YEARS IN BUSINESS 387 AIA AWARDS SINCE 1971 $1.75B IN CIVIC CONSTRUCTION 200+ LEED PROJECTS LPA BY THE NUMBERS Everything counts. We hold ourselves relentlessly accountable—to our clients, whose budgets we steward; to each other, in our commitment to partnership; and to the planet, because there is no time to waste. There is always a way. When design is informed by an integrated team, a sustainable solution is always possible. It’s our job to translate that value to our clients. We don’t do this alone. Addressing sustainability demands collective effort. With our clients, our teammates, and our collaborators, we are developing a new model for the future. RELEVANT EXPERIENCE Experience is truly the best teacher. It is through our combined experiences that this team has consistently created the best possible outcomes. The collection of projects on the following pages highlight our team's relevant experience in the creation and design of sustainable, civic and cultural facilities that were all designed to demonstrate overriding project goals to innovate, enrich, and inspire the human experience. On the following pages, we have provided relevant project experience and references that highlight the depth of LPA's expertise designing and delivering sustainable, high quality civic facilities throughout Southern California. LEED PLATINUM NET-ZERO ENERGY ENVIRONMENTAL NATURE CENTER PRESCHOOL | NEWPORT BEACH, CA LEED PLATINUM NET-ZERO ENERGY ENVIRONMENTAL NATURE CENTER PRESCHOOL | NEWPORT BEACH, CA 16 17 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study SCOPE The City of Diamond Bar purchased a vacated, yet relatively new two story, 38,000 square foot office building near their leased City Hall. The goal was to enhance the building in order to have city administrative offices upstairs with a County of Los Angeles Library downstairs. While the City Hall entry is on the north side of the building, the Library entry is on the south side, closer to the majority of the parking area even though it is in the “back of the building.” The program includes reference, community room, children’s library and group study rooms, as well as the required support office, break room, IT and storage areas. One of the highlights of the experience is an enchanting outdoor reading garden with a pleasant fountain and a beautiful trellis overhead. SUSTAINABLE DESIGN FEATURES The Diamond Bar Los Angeles County Library branch achieved LEED-CI Gold Certification. The project includes energy efficient lighting systems, water efficient plumbing fixtures, and healthy materials throughout the library spaces. The project also achieved LEED points for diversion of construction waste and for incorporating recycled content and regionally sourced materials. Diamond Bar City Hall and Library Turning an existing space into a vibrant, sustainable landmark creates value and helps the environment, recognizing ‘the greenest building is the one already built.’ The challenge was to transform a speculative office building into the seat of local government, in a way that responded to the needs and values of the community. REFERENCE David Doyle Former Assistant City Manager City of Diamond Bar LOCATION Diamond Bar, California SIZE 38,000 square feet COST $3.4M - City Hall & Library SERVICES Architecture, Interior Design, Engineering, Landscape Architecture, Sustainability PERFORMANCE 18 19 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study SCOPE + SUSTAINABLE DESIGN FEATURES The Rancho Cucamonga Fire Station No. 178 is a groundbreaking project that sets a new standard for net- zero energy emergency facilities. Designed with sustainability at its core, the station features a 250-panel photovoltaic solar carport and a battery energy storage system, allowing the facility to operate entirely off renewable energy—even during power outages for up to 24 hours. As a model for essential services, Fire Station 178 exemplifies how emergency facilities can reduce operating costs, mitigate noise pollution, and minimize their carbon footprint. The design team focused on delivering a self-sustaining, energy- independent facility that addresses the future needs of the city, including innovative solutions for firefighter health and wellness. Located on a key corner in Rancho Cucamonga, the new two-story, 12,176-square-foot station serves as a vital component of the city’s growth, situated near high-density residential developments and a shopping center. Beyond the station’s core function, it supports several community goals, including its proximity to a 9/11 memorial park and a 24-hour walk-up library kiosk. While net-zero energy was not a specific city goal, the integrated team of designers, mechanical engineers, and electrical engineers pushed the boundaries of sustainable design, exploring innovative energy models to eliminate fossil fuel dependency while meeting the rigorous safety and operational requirements of an essential services building. Rancho Cucamonga Fire Station No. 178 A pioneering, net-zero energy facility that integrates sustainable design with advanced technologies, setting a new standard for sustainable design in emergency services. REFERENCE Darcie Vogel Fire Business Manager City of Rancho Cucamonga P. 909.774.3006 E. Darci.Vogel@CityofRC.us LOCATION Rancho Cucamonga, California SIZE 12,176 square feet COST $16.3M SERVICES Architecture, Interior Design, Engineering, Landscape Architecture, Sustainability PERFORMANCE “The system is purposely designed with a portable diesel generator, not a permanent system. By making it portable, we can depend on the micro-grid and only bring it in if it’s absolutely necessary.”Mike McCliman, Rancho Cucamonga Fire Chief 20 21 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study SCOPE + SUSTAINABLE DESIGN FEATURES LPA provided the City of West Hollywood with energy auditing services to review historic energy use and make recommendations for improvements to existing lighting, HVAC, controls, and envelope systems. As part of the energy audit, LPA assisted the City in leveraging a federal energy efficiency grant to replace the major HVAC systems at the City Hall facility. LPA also assisted the City in replacing cooling equipment and back-up power systems serving critical applications in the primary City data center. LPA also designed an automated parking garage to replace the undersized surface parking lot at the City Hall. The automated structure helped reduce the garage’s footprint on the half-acre site by 40 percent, clearing the way for a 7,000-square-foot community plaza used for events and concerts. The roof of the parking structure include a grid interconnected photovoltaic system that offsets approximately 50% of the facility's energy use. West Hollywood City Hall Energy Audit Energy audit prepared by LPA helped the City analyze historic energy use while making recommendations for improvements to existing electrical systems. This analysis leveraged a federal energy efficiency grant for the City. REFERENCE Steve Campbell City Manager City of West Hollywood P. 323.848.6850 E. scampbell@weho.org LOCATION West Hollywood, California SIZE 40,000 square feet COST $250,000 SERVICES Energy Auditing, Engineering 22 23 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 2 / FIRM'S EXPERIENCE/REFERENCES The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study SCOPE The Laguna Niguel City Hall sits on the prow of a site in one of the town centers. The two-story, 40,000-sq.-ft. building adds to its prominence with a tower that signifies the entry to the council chambers. The building is new yet familiar, with echoes from the area’s Spanish heritage and the architectural style of Irving Gill. The program contains police services, a community room, an outdoor amphitheater and a lobby to display the story of Laguna Niguel. SUSTAINABLE DESIGN FEATURES The City Hall design incorporates many sustainable design features including a 72 kW solar photovoltaic (PV) array. The system leveraged Federal Energy Efficiency and Conservation Block Grant (EECBG) funds which LPA assisted the City in acquiring. This PV system is expected to generate 98,300 kWh of electricity annually and to offset 930 tons of CO2 equivalent greenhouse gas emissions over its lifetime. Laguna Niguel City Hall The City Hall design incorporates many sustainable design features including a 72 kW solar photovoltaic (PV) array - which leveraged Federal Energy Efficiency and Conservation Block Grants for the project. REFERENCE Dan Fox City Manager, City of Diamond Bar P. 909.839.7010 E. dfox@diamondbarca.gov LOCATION Laguna Niguel, California SIZE 40,000 square feet COST $17.6M SERVICES Architecture, Interior Design, Engineering, Landscape Architecture, Sustainability PROJECT UNDERSTANDING3 NET-ZERO ENERGY RANCHO CUCAMONGA FIRE STATION NO. 178 27 3 / PROJECT UNDERSTANDING The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study Q. Describe the approach and methods that will be used to complete the work described in the scope of services. Provide enough detail to distinguish the various work required for each task. Also, identify any potential concerns or problems that your firm anticipates during the term of this contract. LPA was the architect and electrical engineer of record for the Diamond Bar City Hall and Library Projects completed in 2012. While we are familiar with the City and the Civic Center, our approach to this project will begin with a goal setting exercise to determine project objectives followed by evaluation existing conditions, analysis of energy use, review of future plans for the Civic Center, and development of multiple conceptual site improvement options to address the City's goals. GOAL SETTING LPA will work with the City of Diamond Bar to determine and document clearly stated goals for the project in terms of enhancing the Sustainability, Performance, Community Engagement, User Experience, and Health and Wellness for Civic Center. We will begin the project effort with a goal setting exercise between City 3 | PROJECT UNDERSTANDING staff and the LPA design team. This exercise will establish clear expectations for the project and targets for success. SCHEDULE: July 2025 DELIVERABLE: Project Goals Statement TASK 1. ELECTRICAL INFRASTRUCTURE EVALUATION In order to assess the current state of the Diamond Bar Civic Center electrical systems and infrastructure, LPA will meet with City facilities staff, review and evaluate existing site conditions in person, review available as-built documentation, and analyze available utility energy use data. LPA's electrical engineering team will review electrical infrastructure and energy use information, while our lighting design team will evaluate the status of the existing interior and exterior lighting fixtures and controls, and our civil engineering team will review site parking and accessibility conditions. Based on our review, LPA will provide the City with a summary of findings including any systems deficiencies and code-related issues. SCHEDULE: July 2025 (4 weeks) DELIVERABLE: Summary Report of Existing Conditions and Historic Energy Use GREEN ROOF DESIGN AT TARBUT V'TORAH K-12 CAMPUS | IRVINE, CA EV CHARGING STATIONS AT EDWARDS LIFESCIENCES PARKING STRUCTURE 28 29 3 / PROJECT UNDERSTANDING The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study 3 / PROJECT UNDERSTANDING The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study TASK 2. FORECAST OF FUTURE ELECTRICAL DEMAND LPA will meet with City of Diamond Bar staff to review plans and the predicted timing for electrification of the City's vehicular fleet. We will review the predicted number of fleet vehicles which will require charging at the Civic Center site, when these electric vehicles will become part of the City fleet, and the anticipated charging cycles and requirements for the fleet. We will further review current public use of EV charging at the Civic Center and anticipated requirements to meet future public demand for EV charging at the site. Based on input from the City and our experience with fleet EV charging requirements, LPA will evaluate the potential impact on both electrical power infrastructure requirements and predicted energy use to meet the requirements of charging future fleet and public electric vehicles. LPA will also use software analysis to evaluate both the available site area and roof area for potential addition of grid-interconnected photovoltaic systems at the Civic Center. We will determine the potential energy output of future PV systems as well as appropriate sizing of future Battery Energy Storage Systems (BESS) in order to optimize the utility cost savings associated with future on-site renewable power systems at the Civic Center. SCHEDULE: August 2025 (4 weeks) DELIVERABLE: Summary Report of Predicted Future EV Charging Requirements Summary Report of Potential Future PV and BESS Systems TASK 3. EV CHARGING INFRASTRUCTURE PLANNING TASK 4. SUSTAINABILITY ENHANCEMENTS TASK 5. INFRASTRUCTURE RECOMMENDATIONS Based on input from the City and evaluations performed in Tasks 1 and 2, LPA's integrated design team --- including experts in Architecture, Civil Engineering, Landscape Architecture, Electrical Engineering, Lighting Design, and Sustainability --- will evaluate multiple conceptual site design options to address integrating EV charging stations, upgrading electrical infrastructure, incorporating appropriate photovoltaic systems and BESS, and improving site emergency backup generator system. LPA will review Civic Center parking requirements and the impact of potential site improvements on parking counts and configuration. Conceptual site planning will also address any accessibility compliance and other identified site challenges. LPA will conduct bi-weekly meetings, as required, with City of Diamond Bar staff to review various site design options developed in this phase of the project. LPA will explore various phasing and implementation options for the recommended site improvements and review the potential impacts of phasing options with City Staff. SCHEDULE: September/October 2025 (8 weeks) TASK 6. CONCEPTUAL PLAN AND DELIVERABLES LPA will provide a draft report inclusive of project findings, analysis, recommendations, and up to three proposed site improvement options, including phasing alternatives and parking impacts. We anticipate a two-week review and comment period to give City stakeholders an opportunity to provide feedback on the draft report. Following this review period, LPA will incorporate City feedback and issue a final report. SCHEDULE: Draft Conceptual Plan and Sustainability Report - October 2025 City Review + Feedback Period - November 2025 Final Conceptual Plan and Sustainability Report - December 2025 OPTIONAL TASKS The project RFP identifies multiple "optional tasks" associated with this project, including electrical utility (SCE) coordination, identification of incentives and funding opportunities, high level cost estimation, and development of financial planning and phasing strategies. LPA is not proposing to address these optional tasks as part of this proposal, but we can assist the City in identify experts and consultants who may be able assist with these tasks, as appropriate. These optional tasks are excluded from the not-to- exceed fee identified in this proposal. ENERG Y MANAG E M E N T SYSTEM POWER GRID BATTERY/ ENERGY STORAGE FIRE STATION SOLAR ARRAY On Fire Station 178, the energy management system will always default to the cheapest source of electricity, whether it’s coming from the battery, PV system or the utility grid. NEWHALL NET ZERO ENERGY ELEMENTARY SCHOOL SCHEDULE4 LEED GOLD DIAMOND BAR LIBRARY DESIGNED BY LPA 33 4 / SCHEDULE The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study Q. Provide a proposed schedule to accomplish all of the required tasks. Be sure to include time for City review/ approval milestones. The final study should be completed no later than January 2026 to ensure it can be programmed into the City’s FY 2026/27 Capital Improvement Program as a design project. 4 | SCHEDULE 2025 MONTH JULY AUG SEPT OCT NOV DEC PROJECT MILESTONES GOAL SETTING 1 | ELECTRICAL INFRASTRUCTURE EVALUATION 2 | FORECAST OF FUTURE ELECTRICAL DEMAND 3 | EV CHARGING INFRASTRUCTURE PLANNING 4 | SUSTAINABILITY ENHANCEMENTS 5 | INFRASTRUCTURE RECOMMENDATIONS 6 | CONCEPTUAL PLAN AND DELIVERABLES 1. DRAFT CONCEPTUAL PLAN AND SUSTAINABILITY REPORT 2. CITY REVIEW + FEEDBACK PERIOD 3. FINAL CONCEPTUAL PLAN AND SUSTAINABILITY REPORT PROJECT BEGINS LEED GOLD DIAMOND BAR LIBRARY DESIGNED BY LPA FEE PROPOSAL5 COUNTY OF ORANGE CIVIC CENTER DESIGNED BY LPA 37 5 / FEE PROPOSAL The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study Q. Provide a “not-to-exceed” for each year to provide the required scope of services, and state the assumptions on which the estimates are based. Also, provide the hourly rates of all personnel assigned to the contract. These rates may be used to negotiate additional design work at the City’s request. Per the RFP, the fee proposal shall be submitted separately via PlanetBids. 5 | FEE PROPOSAL LEED SILVER COUNTY OF ORANGE CIVIC CENTER | DESIGNED BY LPA COUNTY OF ORANGE CIVIC CENTER DESIGNED BY LPA AGREEMENT6 LEED SILVER BRENTWOOD CIVIC CENTER DESIGNED BY LPA 41 6 / AGREEMENT The City of Diamond Bar | Diamond Bar Civic Center Sustainability Study Q. Attachment 1 is a copy of the City’s Consultant Services Agreement. A statement must be made in the proposal that all terms and conditions are acceptable. No exceptions to this agreement are allowed. LPA has reviewed the City’s consultant services agreement and the terms and conditions including insurance requirements are generally acceptable. If selected, LPA would request an opportunity to propose limited changes, including those related to standard of care in Article 1; retainage in Article 4; indemnity and defense in Article 9; and to some of the details of the insurance requirements in Article 10. 6 | AGREEMENT LEED SILVER BRENTWOOD CIVIC CENTER DESIGNED BY LPA IRVINE SAN JOSE SACRAMENTO SAN DIEGO AUSTIN DALLAS SAN ANTONIO 949.261.1001 LPADesignStudios.com