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Home My WebLink AboutICF Cost Proposal_Diamond Bar This proposal includes data that shall not be disclosed outside the City of Diamond Bar and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this offeror as a result of—or in conjunction with—the submission of these data, the City of Diamond Bar shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the City of Diamond Bar ’s right to use information contained in these data if it is obtained from another source without restriction. The data subject to this restriction are contained in this volume and its appendices and attachments. May 15, 2025 COST PROPOSAL Diamond Bar Civic Center Sustainability Study Submitted to: City of Diamond Bar Public Works Department Nicholas Delgado Management Analyst 909-839-7088 NDelgado@DiamondBarCA.gov Submitted by: ICF Incorporated, L.L.C., doing business in the State of California as ICF Consulting, L.L.C 555 W. 5th St., Suite 3100 Los Angeles, CA 90013 1902 Reston Metro Plaza (HQ) Reston, VA 20190 Rhonda Hall Senior Contracts Manager 703.225.5639 rhonda.hall@icf.com 1902 Reston Metro Plaza, Reston, VA 20190 USA +1.703.934.3000 +1.703.934.3740 fax icf.com May 15, 2025 Nicholas Delgado Management Analyst City of Diamond Bar NDelgado@DiamondBarCA.gov Subject: ICF’s Proposal 2025-174090 in Response to Request for Proposals (RFP) Titled “Diamond Bar Civic Center Sustainability Study” Dear Mr. Delgado, ICF Incorporated, LLC doing business in the State of California as ICF Consulting, LLC will be the legal entity for any contract awarded in response for this request for proposal, with participation from its corporate affiliate, ICF Resources, LLC, hereinafter collectively referred to as ICF. ICF is pleased to submit its proposal in response to the City of Diamond Bar (the City) RFP titled “Diamond Bar Civic Center Sustainability Study.” We believe our team is exceptionally well positioned to accomplish this project for the following reasons: We are a leader in fleet electrification assessment. ICF has been a national leader in fleet electrification planning for nearly a decade, completing studies for nearly 260 fleets—including approximately 100 municipal fleets—covering over 78,000 vehicles ranging from 50 to 10,000 per fleet. In California, ICF plays a central role in supporting the state’s transition to zero-emission transportation, particularly in alignment with the Advanced Clean Fleets (ACF) regulation. In Southern California, we are currently conducting similar analyses for the County of Los Angeles, City of Santa Ana, Los Angeles Unified School District, City of Laguna Beach, City of San Diego, and City of Chula Vista— demonstrating our proven track record in delivering actionable, location-specific electrification strategies. Our impactful work has also been highlighted in the Los Angeles Times. ICF has extensive engineering expertise to deliver customized and utility-ready EV charging solutions. At ICF, our specialized engineering expertise in EV charging infrastructure enables us to deliver site-specific, actionable solutions. We combine advanced analytical tools, deep industry knowledge, and strong utility partnerships to identify the right EV supply equipment, assess electrical capacity, and recommend strategic upgrades tailored to each location’s unique constraints. Our team performs thorough onsite assessments to determine optimal layouts and highly effective charging strategies. With decades of experience supporting California agencies, we bring unparalleled insight into site-readiness planning and electrical infrastructure design. We have a local team of project managers and subject matter experts. With a robust presence in the region, we are uniquely positioned to conduct regular site visits and meet with the project team in person, fostering close collaboration and ensuring we fully understand the unique needs. This localized approach allows us to respond quickly and efficiently to challenges as they arise, provide hands-on technical support, and build strong working relationships with stakeholders. 1902 Reston Metro Plaza, Reston, VA 20190 USA +1.703.934.3000 +1.703.934.3740 fax icf.com All terms and conditions, including insurance, are acceptable. We acknowledge that there are no exceptions to the agreement allowed. ICF’s proposal remains valid for a period of 90 calendar days from the proposal due date of May 15, 2025. ICF retains the right to review its submission and to extend its offer or to revise its proposal at the end of the 90-day period. We look forward to hearing from the City regarding the status of our proposal and welcome the opportunity for further discussion. Questions may be directed to Rhonda Hall, Sr. Contracts Administrator at 703.225.5639 or rhonda.hall@icf.com and Farinoush Sharifi, Senior Clean Transportation Specialist, at farinoush.sharifi@icf.com. Sincerely, Rhonda Hall Senior Contracts Administrator City of Diamond Bar - Civic Center Sustainability Study May 15, 2025 Cost Response Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 1 1. Introduction ICF Incorporated, LLC doing business in the State of California as ICF Consulting, LLC will be the legal entity for any contract awarded in response for this request for proposal (RFP), with participation from its corporate affiliates’, ICF Resources, L.L.C., hereinafter collectively referred to as (ICF). ICF is pleased to submit its proposal in response to the City of Diamond Bar (the City) RFP titled “Diamond Bar Civic Center Sustainability Study”. The ICF team is committed to fulfilling the entire scope of this category and adhering to the requirements described in the RFP. 2. Cost Proposal ICF has prepared this submission on a Time & Material, Not-to-Exceed basis as shown in Exhibit 1. ICF’s estimate is based on experience in performing similar work for other clients and reflects the results of the detailed analysis of the different activities to be performed under each task and the total estimated number of deliverables (including drafts and final versions) that will be required. This price is what we believe is appropriate to achieve the City of Diamond Bar’s objectives for this study and deliver all the necessary work products. If ICF’s proposed price exceeds the available budget for this project, we are open to discussing how our approach could be modified and the price reduced to match the available budget. The anticipated period of performance for the resulting award is 8 months, assuming starting by June 1, 2025 and ending January 31, 2026. The final project schedule will be developed jointly between ICF and the City after the project is awarded. In addition, ICF has included a fee rate schedule as shown in Exhibit 2, which represents ICF’s labor categories and applicable fully burdened hourly rates. Exhibit 1. High-Level Not to Exceed Budget Per Task Tasks Hours Estimated Price Task 0: Project Management 56 $11,973.04 Task 1: Existing Conditions Evaluation 84 $13,682.64 Task 2: EV Charging Infrastructure Planning 112 $18,852.00 Task 3: Site Evaluation and Conceptual Plan 86 $14,708.74 Task 4: Sustainability Enhancements 92 $17,620.88 Task 5: Sustainability Study Report 64 $11,881.00 Travel Cost NA $520.95 Total of Tasks 0-5 494 $89,239.25 Optional Task A: Utility Coordination and Incentive Identification 44 $8,027.96 Optional Task B: Financial Planning and Phasing Strategy 72 $12,914.80 Total, Including Option Tasks 610 $110,182.01 City of Diamond Bar - Civic Center Sustainability Study May 15, 2025 Cost Response Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 2 Exhibit 2. Fee Rate Schedule Labor Category Hourly Rate Project Director $280.57 Project Manager $250.55 Deputy Project Manager $178.74 Senior Consultant $267.54 Consultant II $196.32 Consultant I $148.57 Senior Engineer $142.21 Senior Analyst $161.86 Analyst $124.78 Other Direct Cost (ODC) and Travel It is ICF's disclosed accounting practice to recover contract specific Other Direct Costs (ODCs) as a direct charge to any specific contract. ICF has not budgeted for ODCs, but if that changes, ICF will work directly with the City of Diamond Bar and seek permission before incurring any ODC. It is ICF's disclosed accounting practice to recover contract specific travel costs as a direct charge to any specific contract. Per Diem, meals and incidental costs will be in accordance with published per diem rates via the U.S. General Services Administration website. ICF has proposed travel for site visits and in-person meetings in the amount of $520.95, inclusive of applicable G&A. Period of Performance The period of performance is assumed to be June 1, 2025 - January 31, 2026. ICF’s schedule assumes a contract effective date of June 1, 2025. Price Assumptions • ICF assumes this proposal shall be incorporated by reference into the contract resultant from this RFP. • ICF’s allocation of effort by task and labor category reflects our best estimate for completing the scope of work. ICF reserves the right to reallocate the hours across tasks and labor categories as we see fit to complete the scope in the most efficient manner within the overall contract ceiling. • ICF assumes that the City of Diamond Bar will provide ICF with fleet inventory data, including vehicle population, vehicle usage, and expected service life. • ICF assumes that the City of Diamond Bar will provide facility information (such as as-built plans and technical documentation), and electrical systems (such as existing electrical system load and capacity and backup generator details). • ICF assumes that all payments will be due within (30) days after receipt of an acceptable invoice. City of Diamond Bar - Civic Center Sustainability Study May 15, 2025 Cost Response Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal. 3 • Unless otherwise noted, all submitted deliverables shall be limited to one round of review. City Staff will provide consolidated feedback on each deliverable, if reviewed by multiple individuals. If there are conflicting comments between reviewers, City Staff will provide direction. ICF will then revise the deliverable and incorporate any comments or edits after five business days and submit the revised deliverable, at which point it shall then be considered complete. • All project deliverables will be provided in an electronic format, Microsoft Office Suite or PDF, unless agreed upon by the ICF and the City project manager. • If a delivery date falls on a non-working day, the delivery date will be the following business day. • All days are presumed to be “business days” unless otherwise specified. Payment terms and Proposed Invoicing ICF will invoice monthly for actual hours worked. Any approved Other Direct Costs (ODC) or travel expenses will be invoiced monthly as incurred at cost plus applicable General and Administrative (G&A) expenses. Validity Period ICF’s proposal remains valid for a period of 90 days from the due date of May 15,2025. ICF retains the right to review and extend its offer or to revise its proposal based on the facts known to us at the end of the 90-day period. Remittance Address ICF’s Remittance Address is as follows: