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Home My WebLink About2025-05-12 Diamond Bar Study Proposal ENGINEERING SERVICES PROPOSAL Long Beach // Irvine // Los Angeles // San Diego // San Jose // Seattlep2sinc.com May 12, 2025 City of Diamond Bar Nicholas Delgado Management Analyst 9877 Eastgate Court Newburgh, IN 47630 Diamond Bar Civic Center Sustainability Study Engineering Services Proposal to: Nicholas Delgado, City of Diamond Bar May 12, 2025 Page 2 of 4 SUBJECT: Engineering Services Proposal for Sustainability Study at the Civic Center at Diamond Bar Dear Nicholas, Thank you for considering P2S LP for the referenced project. We are pleased to provide our following proposal that defines our statement of understanding, our scope of services, schedule, deliverables and fees and is based on the RFQ Document for the subject project. STATEMENT OF UNDERSTANDING The City of Diamond Bar is pursuing a Sustainability Study for the Civic Center, with a focus on transforming the existing electrical infrastructure into a future-ready, resilient, and decarbonized system. P2S will assess the existing infrastructure, identify improvement opportunities, and create a roadmap that enables electrification, energy efficiency, and potential integration of distributed energy resources. SERVICES The following engineering services are included in our scope: • Electrical Infrastructure Evaluation. Review existing documentation, and provide detailed site assessments and a baseline energy analysis to identify capacity limitations, safety concerns, and upgrade opportunities. • Future Load Forecasting. Develop scalable demand models based on stakeholder input, planned facility growth, and electrification initiatives, including EV and renewable energy integration. • EV Charging Infrastructure Planning. Provide a feasibility analysis and conceptual layout of a hybrid EV charging strategy (Level 2/DC Fast), aligned with ADA guidelines and City fleet transition goals. • Sustainability Enhancements. Provide a technical and economic analysis of solar PV and battery energy storage options, including simulated performance and return-on-investment assessments. • Infrastructure Recommendations. Provide a phased improvement plan with conceptual system diagrams, prioritizing capacity, resilience, and alignment with the City’s sustainability and climate action goals. Workshops at key milestones will ensure stakeholder alignment and practical, data-driven decision-making throughout the study. BASE SCOPE OF SERVICES • Collect and review all available documentation including record drawings, utility meter data, and any previous studies • Conduct a detailed field survey to assess existing electrical infrastructure including main service, switchgear, distribution panels, and subpanels. • Assist in reviewing existing architectural site conditions that may affect or be affected by proposed electrical infrastructure upgrades. • Support evaluation of building and site elements relevant to lighting controls, panel access, and code-compliant clearances, including ADA and life safety considerations. Engineering Services Proposal to: Nicholas Delgado, City of Diamond Bar May 12, 2025 Page 3 of 4 • Identify the available capacity and constraints of the existing electrical systems to accommodate future electrification initiatives. • Provide architectural input for conceptual site layouts developed by the electrical consultant, including: o EV charger placements (fleet and public) o Solar carports o Battery storage locations • Review and advise on potential impacts to existing circulation, parking capacity, and accessibility compliance. • Evaluate proposed EV charger locations and solar infrastructure for ADA compliance, accessible path-of-travel, and required accessible parking stalls. • Support in identifying any architectural modifications necessary to maintain or enhance accessibility. • Analyze historical utility bills and metering data to establish baseline electrical demand. • Perform load forecasting for future energy demand, accounting for planned equipment, EV charging infrastructure, and building electrification. • Model electrical infrastructure to evaluate impacts of potential distributed energy resources (DERs) such as solar PV and battery energy storage systems. • Review feasibility of architectural elements related to sustainability goals, such as: o Battery storage enclosure impacts o Visual and functional considerations of proposed site improvements • Develop conceptual one-line diagrams of current and future-state system configurations. • Provide utility coordination recommendations to support electrical upgrades and potential DER integration. • Prepare system improvement concepts and phasing strategies based on infrastructure condition, capacity, and anticipated growth. • Contribute the following architectural content to the Sustainability Study Report, including: o Site planning recommendations o Accessibility evaluations o Parking and circulation impacts • Provide graphic support and review of the conceptual site plan , ensuring that proposed infrastructure is appropriately integrated into the site context. • Facilitate and document stakeholder workshops to validate findings and collaboratively refine priorities • Prepare a comprehensive final report including: o Assessment findings. o Load growth scenarios. o Infrastructure upgrade recommendations. o Electrification and DER readiness analysis. o Implementation roadmap with phased improvements. • Attend project meetings, including: o One project kickoff meeting. o Five stakeholder engagement workshops. o One final presentation meeting to review study conclusions. ASSUMPTIONS AND EXCLUSIONS • Construction-level design services are not included. • No hazardous materials or environmental remediation services are included. Engineering Services Proposal to: Nicholas Delgado, City of Diamond Bar May 12, 2025 Page 4 of 4 • Potholing, geotechnical survey, and underground utility verification are excluded. • Cost estimating is limited to planning-level opinion of probable cost. • All deliverables will be in planning/study format, not construction documents. DELIVERABLES We will provide the following at each milestone: • Three hard copies and one electronic PDF of all reports and exhibits. • Presentation materials for stakeholder meetings. FEE We propose to undertake the project defined in the base scope of services above for a fixed fee of SIXTY THOUSAND, THREE HUNDRED AND NINETY FOUR DOLLARS ($60,394). See the attached fee breakdown for details. Fees will be billed monthly based on percent of project completion. Invoices will be due and payable in the net 30 days from date of issue. Reimbursables are included in our quoted fees. We look forward to working with you on completing this project successfully. Should you have any questions or need clarifications, please contact us. Sincerely, Mohammad Wasif, PE, LEED AP, DBIA Engineering Group Leader Attachment: Fee Breakdown Spreadsheet MW/mw P2S Proposal Number: 25-1086 Mohammad Wasif Project ManagerAravind Bara Principal In ChargeJoab Andade Electrical EngineerPraroop JoshiEnergy Modelling ExpertRenz LaneElectrical Design EngineerKeith HuotSeior Project ManagerAlan KroekerSenior Principal In ChargeEwa PocwiardowskaAssociate DirectorHourly Rate ($)$299 $365 $236 $185 $185 215$ 350$ 240$ Task 1.0 Project Management 2 2 2 2 2 2 12 3,410$ Kick Off Meeting1 1 1 1 4 1,229$ Workshop 1 - Stakeholder Meeting to Establish Study Goals 1 1 2 1 1 2 8 2,181$ Task 2.0 Data Collection And Research 2 4 8 5 6 25 5,537$ Gather Asbuilts, Record Drawings and Meter Data 1 2 4 12 10 2,206$ Site Survey1 2 4 4 4 15 3,331$ Task 3.0 Data Analyzation and Code Evaluation 5 7 8 8 6 18 43 9,667$ Infrastructure Evaluation and Code Analysis 1 2 8 2 4 17 3,641$ Lighting System Evaluation1 4 5 976$ Develop Draft Memo Summarizing Findings 2 2 4 2 2 12 2,720$ Workshop 2 - Stakeholder Meeting to Review Existing Systems Analysis 2 2 2 1 2 9 2,330$ Task 4.0 Forecast of Future Electrical Demand 4 10 36 16 3 20 89 19,506$ Workshop 3 -Stakeholder Meeting to Review Existing and Proposed Fleet 2 2 2 6 1,500$ Forecast Electrical Fleet Location, Quantity and Computer Modelling 2 16 18 3,432$ ADA Analysis2 8 2 12 24 5,772$ Solar PV & BESS Options Modelling16 2 4 22 4,350$ Develop Draft Memo Summarizing Findings 2 4 2 1 4 13 2,952$ Workshop 4 - Stakeholder Meeting to Review Electrical Future Projection 2 2 2 6 1,500$ Task 5.0 Report$8 $3 $14 $12 $12 $10 $1 $16 76 17,571$ Develop Draft Report 2 2 4 8 8 4 1 6 35 7,882$ Issue Draft Report 2 6 2 2 12 2,924$ Workshop 5 - Stakeholder Meeting to Review Draft Report 2 1 2 2 4 11 2,825$ Issue Final Report 2 2 4 4 2 4 18 3,940$ Task 6.0 Optional3 6 8 2 2 21 4703 Evaluate Available Incentives 1 2 3 $771 Develop Cost Estimate 1 2 2 2 7 $1,681 Peform Economic Payback and Phasing 1 2 8 11 $2,251TOTAL HOURS 24 5 43 64 28 41 7 54 266 60,394TOTAL COST $7,176 $1,825 $10,148 $11,840 $5,180 $8,815 $2,450 $12,960 $60,394TASK DESCRIPTIONTOTALHOURSTOTALCOSTOTHERDIRECTCOSTP2S Engineering Architect